SPECIFICATIONS.doc

SPECIFICATIONS

SPECIFICATIONS

DELIVERY OF STONE AND GRAVEL

1. SCOPE OF WORK. The Contractor shall deliver stone, sand and gravel to Fort A.P. Hill, VA as specified by the Government. These materials shall be delivered to a stockpile and/or tailgated at the location(s) specified by the Government at the time of delivery. The various sizes of stone to be delivered are listed on the attachment.

2. BACKGROUND. Fort A.P. Hill covers nearly 76,000 acres. The areas to be serviced are located throughout the entire installation which includes the Range Complex. Delivery shall be required throughout the year. There are no known or anticipated peak periods that service shall be required. However, there may be select Government projects that will require a large amount of stone. Should this occur, the Government shall notify the Contractor ahead of time.

3. DEFINITIONS.

a. Contracting Officer (KO). A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings, as specified in FAR Subpart 2.101.

b. Contracting Officers Representative (COR). The individual designated by the KO to act as his/her authorized representative in administering and overseeing performance of the contract.

c. Performance Requirements Summary (PRS). The PRS identifies key performance indicators and standards that represent logical service outputs that will be evaluated by the Government to assure the Contractor is fulfilling the terms of the contract.

d. Performance Standard (PS). A measurable output or result associated with the performance-based description of a requirement found in the Performance Work Statement.

e. Performance Assessment Plan (PAP). Defines what the Government must do to ensure that a contractor has performed IAW specified performance standards. This focuses on the level of performance required by the PWS rather than the methodology used by the contractor to achieve that performance; sometimes called a Quality Assurance Surveillance Plan (QASP).

f. Quality Assurance (QA). Those actions taken by the Government to assure services meet the requirements of the Performance Work Statement and all other service outputs.

4. PERSONNEL. The Contractor shall provide qualified personnel who can communicate with Government representatives.

a. The Contractor shall act as, or provide a qualified person for all work performed under this contract. This individual shall have authority and responsibility for coordinating with the Government in all matters concerning contract performance.

b. All personnel shall be citizens of the United States (U.S.) or possess a valid U.S. Immigration T-151 or I-94, Alien Registration Card.

c. Use of a cell phone on Fort A.P. Hill is strictly prohibited unless a hands-free device is used.

d. The Government has the right to restrict the employment under this contract of any Contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

e. The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest. The Contractor shall not employ any person who is an employee of the Department of the Army, either military or civilian, unless such person seeks and receives approval in accordance with Department of the Army Standards of Ethical Conduct Rules. In addition, the Contractor shall not employ any person who is an employee of the Department of the Army if such employment would result in a conflict of interest as specified in DODD 5500.7-R, Joint Ethics Regulation.

f. The Contractor’s employees shall observe and comply with all installation and Department of Army directives, policies, regulations, and procedures concerning but not limited to, fire, safety, confined space, environmental protection, sanitation, security, flag courtesy, restricted access areas, wearing of military uniforms, possession of control substances, and possession of firearms or lethal weapons.

5 Installation Access.

a. All personnel shall be citizens of the United States (U.S.) or possess a valid U.S. Immigration T-151 or I-94, Alien Registration Card and be conversant in the English language. All personnel scheduled to work on Fort A.P. Hill shall possess a valid picture ID in order to gain access to the installation. All vehicles and personnel entering or exiting the post are subject to search. The Contractor shall complete and submit FAPH form “Request for Unescorted Installation Access” at least 10 working days prior to the first day access is required. The form shall be obtained from and returned to the COR or designated representative. The form shall also include any company officials who may wish to visit the installation. Failure to provide this information will result in the Contractor being denied access to Fort A. P. Hill.

b. Smoking is prohibited in all government facilities and within 50 feet of any building entrance. Use of a cell phone while driving on Fort A.P. Hill is strictly prohibited unless a hands-free device is used.

6. WORK SITE ACCESS. The primary mission of Fort A.P. Hill is Warrior training. There are areas in which the Contractor may be executing contract requirements that may be partially or fully occupied by training units, other contractors, and installation personnel.

All efforts will be made by the Government to minimize conflicts between contract performance and Army training activities. The Government reserves the right to prohibit access to specific work areas should the performance of this contract endanger the health, safety, or mission of military or civilian personnel. The Government will not be held liable or incur any additional fees associated with the delay of services. It is the Contractor’s responsibility to reschedule any work deferred in these instances.

7. USE OF FORTUNE ROAD. Contractor personnel are strictly prohibited from using Fortune Road at all times.

8. NOTIFICATION. The KO or COR shall notify the Contractor or his authorized representative in writing of any noncompliance with the provisions of this contract and the action to be taken. The Contractor shall, after receipt of such notice, immediately take corrective action. The delivery of notification shall be deemed sufficient for this purpose. If the Contractor fails or refuses to promptly comply, the KO may issue an order stopping all or part of the work until corrective action has been taken. The Contractor may not use the stop order as a claim for extension of time, for excess time, or for any damages incurred by the Contractor unless it was later determined that the Contractor was in compliance.

9. LIABILITY. The Contractor shall assume full responsibility and liability for any and all damage caused by the negligence or undue care of any subcontractors and/or employees during the performance of services to any Government owned equipment, apparatus, fixture, or installed property.

10. ACCIDENT PROTECTION AND EMERGENCY MEDICAL TREATMENT. The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. In addition to this, all vehicles utilized by the Contractor’s personnel shall be provided with first aid kits, fire extinguishers, and comply with OSHA or other Federal and State requirements to care for any minor injuries incurred as a result of performing the services specified by this contract.

11. QUALITY ASSURANCE.

a. The Government shall evaluate the Contractor’s performance under this contract using the method of surveillance specified in the attached Quality Assurance Surveillance Plan. The Government will record all surveillance observations. When an observation indicates defective performance, the COR will obtain the contractor’s representative’s initials on the record of the observation.

b. Performance Evaluation Meetings. The Contractor may be required to meet periodically with the KO and COR at the beginning of contract performance. These meetings will be scheduled as needed. The Contractor may request meetings whenever a Contract Discrepancy Report is issued. The written minutes of these meetings shall be signed by the Contractor, the KO and the COR. If the Contractor does not concur with the minutes, he/she shall state any areas of non-concurrence within five days of receipt of the signed minutes.

12. HOURS OF OPERATION.

a. Normal working hours at Fort A.P. Hill are 7:30 AM to 4:30 PM, Monday through Friday except for Federal holidays. The Contractor shall perform all contract requirements within those hours except in emergency situations. If the Contractor desires to work other than normal working hours or on weekends, the Contractor shall obtain written permission, at least five days in advance from the KO.

b. Recognized Holidays. New Year’s Day, Martin Luther King’s Birthday, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving, and Christmas Day.

13. SAFETY REQUIREMENTS.

a. In order to provide safety control for protection to the life and health of employees and other persons; for prevention of damage to property, materials, supplies and equipment; and for avoidance of work interruptions in the performance of this contract, the Contractor shall comply with all applicable portions of the Occupational Safety and Health Act (OSHA) and all pertinent provisions of Army Regulation 385-1, The Army Safety Program.

b. The Contractor shall perform all operations in compliance with Fort A.P. Hill Fire Safety Policies and Regulations and Army Regulation 420-1, “Army Facilities Management”.

14. CLEAN-UP. The Contractor shall remove all trash and debris off the confines of the installation. The Contractor shall not burn any rubbish, debris, and other combustibles within the confines of Fort A.P. Hill.

15. ENVIRONMENTAL.

a. The Contractor shall comply with all Fort A.P. Hill, local, State and Federal environmental laws, rules and regulations. The Contractor shall be liable for all fines, penalties, and costs that result from violations of, or failure to comply with all such laws, rules and regulations. All noncompliance acts or conditions fostered by the Contractor may be grounds to halt performance. Upon discovery of any environmental concerns or cultural resources, the Contractor shall immediately contact the COR and the Environmental Division at 804-633-8255. For any type of spill or any quantity, the Contractor shall call the Fort A.P. Hill Directorate of Emergency Services (DES) Central Dispatch at 633-8911/8888/8239 to report the spill and simultaneously initiate safe spill control and clean-up actions. From a cell phone call 804-633-8911/8888. The following information shall be provided to DES:

Name and contact information.

Location of spill.

Time the spill occurred or was first observed.

The type of product spilled (petroleum, fuel, solvents, oxidizers, acids, flammable materials, sewage, or any unknowns) The estimated volume of the spill, or if it is still continuing, and the rate of release.

Description of the affected area and surrounding area (creeks, ponds, drainage swales, any water body, storm drains, sewer system, buildings, and other structures).

The cause of the spill if known.

Action already taken to control and clean up the spill, if any.

Persons already notified, if any.

STEP 2: Call the Fort A.P. Hill Environmental Division at 633-8255 to report the spill.

If safe for you to begin spill control and clean-up actions:

Locate and check the Material Safety Data Sheet (MSDS) if available to determine health and physical hazards.

Ensure personnel have the proper personal protective equipment.

Contain the spill (plug leaks or set container upright).

Use spill absorbent or appropriate spill pads/booms to contain spill.

Sweep up absorbent and properly dispose of contaminated pads/booms.

Turn in contaminated absorbent/materials to the DPW Environmental Division.

NEVER attempt to clean a spill without using the proper protective gear (gloves, goggles, etc.). Refer to the MSDS section 8 (Exposure Control and Personal Protection).

NEVER conceal spills. Failure to report spills may result in fines from the Virginia Department of Environmental Quality or the Environmental Protection Agency as well as civil/criminal penalties for willful neglect.

b. N/A: Erosion and Sediment Control: Temporary soil stabilization controls shall be applied to all disturbed and denuded areas of the project site at the end of the work day. Soil stabilization refers to measures that protect the soil from rain drop impact and flowing water. Applicable practices include vegetative establishment, mulching, and the early application of gravel base on areas to be paved. Soil stabilizations measures shall be selected to be appropriate for the time of year and site conditions. The Contractor shall monitor and maintain the temporary stabilization controls until the end of the project. The contractor shall establish a permanent vegetative cover on all disturbed and denuded areas upon completion of the project. Permanent vegetation shall not be considered established until ground cover is achieved that is uniform, mature enough to survive, and will inhibit erosion. All erosion and sediment control measures and practices shall be in accordance with the Virginia Erosion and Sediment Control Handbook, Third Edition, 1992.

c. Environmental Management System: All contractors working at Fort A.P. Hill are required to comply with the policy and awareness training requirements of the installation Environmental Management System (EMS) to meet the requirements of the ISO 14001 standard and Army Policy. Contractor shall provide EMS awareness training and maintain written documentation for all onsite employees. Contractor shall integrate EMS concepts into work practices. A copy of the Environmental Policy and EMS awareness training materials is available from the Environmental Division.

16. GOVERNMENT FURNISHED PROPERTY AND SERVICES: None.

17. CONTRACTOR FURNISHED ITEMS.

a. The Contractor shall furnish all necessary equipment and materials to provide stone, gravel and sand. All material furnished shall comply with current Virginia Department of Transportation (VDOT) specifications.

b. The Contractor shall, at no additional cost to the Government, obtain all licenses and permits required for performance of work and for complying with all applicable Local, State, and Federal laws, rules, and regulations.

c. All Contractor vehicles shall be maintained with a clean and orderly appearance. The Contractor shall not perform any vehicle maintenance, washing or cleaning on Government property.

18. SPECIFIC TASKS.

a. General.

(1) Work shall be ordered through the issuance of individual delivery orders to the Contractor. The performance period for each individual delivery order shall be specified on each order but may be extended by the Government. The ordering official for delivery orders shall be Patrick Jones, Roads and Grounds Branch Chief or Jeff Cowie, Work Leaderman. During emergency situations, the KO may issue oral delivery orders directly, or by telephone, and the contractor must commence services within 24 hours or sooner if possible. The Government shall have three business days to provide written direction authorizing these services.

(2) Stockpile. Stone shall be delivered to the Directorate of Public Works’ stockpile or at a location specified by the Government when the order is scheduled for delivery. Gravel ordered for stockpile is to maintain adequate and normal stock levels based upon the best, most current estimates.

(3) Tailgate. Stone shall be tailgated at the location(s) specified by the Government when the order is scheduled for delivery. Stone aggregate shall be uniformly spread over the entire area from the tailgate of the dump truck at no more than a 4-inch depth or as specified by the on-site Government representative.

(4) When each task on a delivery order is completed, the Contractor shall inform the COR that the work has been completed.

(5) The Contractor shall provide the Government with a delivery ticket for each load of material delivered. This ticket shall be provided to the on-site Government representative who will sign each ticket acknowledging delivery.

(6) The Contractor shall be liable for any tonnage delivered that is greater than the amount listed on a delivery order and will not request payment for the excess amount from the Government.

19. DESCRIPTION OF MATERIALS.

a. Aggregate shall consist of clean, sound, durable particles of crushed stone. The Contractor shall be responsible for obtaining materials that meet the requirements specified herein. The aggregates shall be free of silt and clay as defined in MIL-STD-619A, vegetable matter, and other objectionable materials or coatings. The portion retained in the No. 4 sieve shall be known as course aggregate. The methods of testing will be in accordance with ASTM Standards C 117, C 127, C 128, C 136, and D 422. Sieves shall conform to ASTM Standard E 11.

b. Aggregate shall meet the requirements of Virginia Department of Transportation (VDOT) specifications, and the following additional requirements.

(1) Liquid Limit and Plasticity Index Requirements stated herein shall apply to any aggregate component that is blended to meet the required and also the final aggregate gradation. Liquid limit and plasticity shall be determined by MIL-STD-621A, Test Method 103.

(2) Requirements of soundness shall not be greater than a present loss of 5 cycles in magnesium sulfate.

(3) Percentage of wear shall not exceed 35 after 500 revolutions when tested per ASTM Standard C 131.

(4) Gradation shall be in accordance with the table shown at Attachment 2.

(5) Rip-Rap: Stones shall weigh between 25 and 75 pounds each, except that approximately 10 percent may weigh 25 pounds or less and 10 percent may weigh 75 to 100 pounds.

20. APPLICABLE PUBLICATIONS AND FORMS. Publications and forms applicable to this scope are listed below. The Contractor shall be guided by these publications or use those forms listed to the extent necessary to accomplish requirements of this supply requirement.

NUMBER DESCRIPTION

AR 385-1 The Army Safety Program

AR 420-1 Army Facilities Management

DODD 5500.7-R Joint Ethics Regulation

29 CFR, Part 1910 General Industry’s OSHA Code of

Requirements

MIL-STD-619A Unified Soil Classification System for Roads, Airfields, Embankments and Foundations

MIL-STD-621A Test Method for Pavement Subgrade, Subbase and Base Course Materials

American Society for Testing and Materials (ASTM) Publications:

ASTM C 29 Unit Weight of Aggregate

ASTM C 88 Soundness of Aggregates by Use of Sodium

Sulfate or Magnesium Sulfate

ASTM C 117 Materials Finer than No. 200 (75 um) Sieve in

Mineral Aggregates by Washing

ASTM C 127 Specific Gravity and Absorption of Course

Aggregate

ASTM C 128 Specific Gravity and Absorption of Fine

Aggregate

ASTM C 131 Resistance to Abrasion of Small Size Course

Aggregate By Use of the Los Angeles Machine

ASTM C 136 Sieve or Screen Analysis of Fine and Course

Aggregate

ASTM D 75 Sampling Aggregates

ASTM D 422 Particle-Size Analysis of Soil

ASTM E 11 Wire-cloth Sieves for Testing Purposes

Virginia Department of Transportation (VDOT), Road and Bridge Specifications, 2008.

ATTACHMENT 1

REQUIRED STONE/SAND

See paragraph 19 for the definition of each stone size.

#1 Stone

#3 Stone

#21A Stone

#26 Stone

#357 Stone

#10 Dust

#56 Stone, Washed

#15 Size, Sand, Type A

Class AIA Rip-Rap Gabion Stone

Pea Gravel