Draft_PWS_Contract_Priest.docx

PERFORMANCE WORK STATEMENT

FORT GEORGE G. MEADE Priest

GENERAL: This is a non-personal services contract to provide Catholic Priest services in support of the commander’s religious program for the Fort Meade, MD Military Community, conducting programs consistent with AR 165-1. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor personnel.

BACKGROUND INFORMATION: Work is to be performed in support of the Fort Meade Command Master Religious Program (CMRP). Performance is to be in accordance with the work schedule.

OBJECTIVES:

· The basic service objective is to provide Catholic Priest Services for the Fort Meade Military Community.

· Work in conjunction with the Active Duty Chaplain.

· Maintain a healthy working relationship with the Chapel staff, other chapel contractors, volunteers, parishioners and other base agencies.

SCOPE OF WORK: The Contractor shall perform services as required by the Fort Meade Roman Catholic Community, to provide Catholic Religious Services and Sacraments as needed to supplement the work of an assigned Army Chaplain. Services are to be provided in the NSA compound and at the chapels of Fort Meade, MD. Services may be conducted at other locations on the installation, subject to mission constraints. Services in other locations must be coordinated through the appropriate Religious Support Office (Garrison or NSA).

PERIOD OF PERFORMANCE:

CONTRACTOR DISCREPANCY REPORT:

When the Contractor's performance is unsatisfactory, a CDR will be issued. The Contractor shall reply in writing within five (5) work days from the date of receipt of the CDR, giving the reasons for the unsatisfactory performance, corrective action taken, and procedures to preclude recurrence.

QUALITY ASSURANCE: The COR will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the COR must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). When an observation indicates defective performance, the COR will require the Contractor or designated on-site representative to initial the observation to acknowledge the defective performance. The acknowledgement of the observation does not necessarily constitute Contractor concurrence with the observation, only that the Contractor has been made aware of the defective performance.

RECOGNIZED FEDERAL HOLIDAYS: The Contractor is normally not required to perform services on recognized federal holidays. However, that requirement is subject to mission execution requirements. The recognized federal holidays include:

When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor will have the following options:

Reschedule the work so it is performed the following day unless the following day falls on a weekend.

Reschedule the work on any day that is mutually satisfactory.

HOURS OF OPERATION: The Contractor shall be responsible for providing services, between the hours of 12:00 PM - 1:00 PM on Wednesdays and 9:00 AM - 12:00 PM on Sundays, except federal holidays or when the government facility is closed due to local or national emergencies, administrative closings or similar government directed facility closings. Comment by Afrasiabi, Farzad J. CIV USA AMC: Insert the mass time, confessional times, etc.

PLACE OF PERFORMANCE: Contractor shall have routine access to Government-controlled facilities. The work to be performed under this contract shall be accomplished at the chapels on Fort Meade, MD, NSA compound and other locations coordinated through the Garrison or NSA Religious Support Office.

SECURITY REQUIREMENTS: The contractor shall not have access to any documents or information with a higher security classification than “For Official Use Only.” Contractor personnel shall comply with all applicable security and safety regulations, guidance, and procedures, including local, referenced in this PWS.

PHYSICAL SECURITY. Contractor shall establish and implement methods consistent with Chapel SOPs to ensure the physical security of all U.S. Government property and facilities. Access to facilities and equipment shall be limited to those whom the Fort Meade Commander has authorized.

PERSONNEL AND TECHNICAL QUALIFICATIONS: Contractor shall be a fully ordain Roman Catholic Priest in good standing with the local diocese.

CONFIDENTIALITY. Strict confidentiality shall be maintained regarding personal information of all persons participating in the religious program. Professional confidentiality guidelines must be adhered with respect to counselor – counselee relationships. Personal notes, applications, and check list shall be maintained in a restricted file and locked during those times when staff persons authorized access are not present.

TRANSPORTATION. All transportation costs shall be the responsibility of the contractor.

TRAINING. Attendance at Chapel Seminars and Conference are permitted. All costs for food, lodging, and travel shall be the responsibility of the contractor. Contractor personnel performing work under this contract that require access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after commencing performance under this contract. The Contractor shall submit employee certificates of completion to the COR within 30 calendar days after completion of the training. AT Level I awareness training is available at the following website: https://atlevel1.dtic.mil/at

----Access and General Protection/Security Policy and Procedures. This standard language is for contractor employees with an area of performance within an Army-controlled installation, facility, or area. The contractor and all associated subcontractors' employees shall comply with applicable installation, facility, and area commander installation and facility access and local security policies and procedures (provided by the Government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

----iWATCH Training. This standard language is for contractor employees with an area of performance within an Army-controlled installation, facility, or area. The contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees' commencing performance, with the results reported to the COR no later than 30calendar days after contract award.

----OPSEC Training Per AR 530-1, Operations Security, new contractor employees must complete Level I OPSEC training within 30 calendar days of reporting for duty. All contractor employees must complete annual OPSEC awareness training.

QUALIFICATIONS:

1. Shall be an ordained Roman Catholic Priest in good standing with his religious superior.

2. Shall have the permission of his religious superior to enter into these services as an auxiliary priest. Documentation is not required.

3. Shall have the Faculties of the Archdiocese for the Military Services to function within Fort Meade and NSA.

MISCELLANEOUS:

The contractor shall be responsible for keys issued to him/her and shall pay for the replacement of keys and/or installation of locks in case of loss.

The contractor shall be responsible for enforcing the “NO SMOKING” building policy, and advising choir materials at no cost to the government.

The Contractor shall notify the Fort Meade Chief of Religious Activities Chaplain NLT 30 minutes prior to the actual start time of class or worship programs in cases of unexpected tardiness, and NLT 24 hours prior to expected absences.

GOVERNMENT FURNISHED PROPERTY (GFP):

The Government will provide to the Contractor for use in connection with this contract: Chapel space and furnishings normally used to conduct Worship, Sacramental or Fellowship functions at the Fort Meade Chapels, subject to funds available and successful acquisition. All property will remain property of the U.S. Government designated to the Fort Meade Chaplain Section for use.

All government property provided to the Contractor shall be hand receipted to the Contractor, who shall be responsible for its care and condition. The Contractor shall familiarize himself, or herself, with proper care and use of government property. The Contractor is authorized to operate any necessary equipment, to include training aides, within the services to be delivered in order to fulfill the contract, but not above the contracted price.

SPECIFIC TASKS (74 units):

1. The contract priest shall perform Mass once per week on Wednesdays for 52 weeks. (52 units)

2. The contract priest shall perform Mass on the 5 Holy Days of Obligation (5 units), as follows:

13 May - Solemnity of the Ascension of the Lord

3. The contract priest shall perform the Sacrament of Reconciliation preceding Mass

4. The contract priest shall perform Baptisms following Mass as necessary

5. The contract priest shall hear private confessions after Mass in accordance with Liturgical guidelines and Archdiocese for the Military Services (AMS) practices.

6. If the active duty Catholic Chaplain is deployed, sick, on leave, TDY or otherwise unavailable, the contract priest shall be available to provide 1 Mass and Sacrament of Reconciliation each month of the year (12 units) and for the Holy Days of Obligation(5 units, as specified in bullet 2 of this section).

7. The contract priest shall work in conjunction with the active duty Catholic Chaplain, who will serve as the COR.

8. The Catholic contract Priest must maintain a healthy working relationship with the Chapel staff, other chapel contractors, volunteers, parishioners and other base agencies.

9. The Roman Catholic Worship Program shall be organized and conducted in a professional manner, so as to create a positive Catholic worship and education environment for the participants and volunteers.

APPLICABLE PUBLICATIONS (CURRENT EDITIONS):

The Contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures.

AR 165-1 Chaplain Regulation.

AR 530-1 OPSEC

Command Master Religious Program, Fort Meade, MD.

SUBSTITUTION:

When any substitution for the Catholic Contract Priest is necessary, every effort possible will be made to notify the active duty Catholic Chaplain and Catholic Parish Coordinator at least twenty four (24) hours prior to the scheduled service. Substitution is to be filled by the Catholic Parish Coordinator with a person of equal qualification.

SCHEDULE OF PAYMENT.

WAWF

The Contractor shall (i) register to use WAWF at https://wawf.eb.mil and (ii) ensure an electronic business point of contact (POC) is designated in the Central Contractor Registration site at http://www.ccr.gov within ten (10) calendar days after award of this contract/order. The Contractor can obtain training on how to utilize WAWF at http://www.wawftraining.com. Questions concerning payments should be directed to the Defense Finance and Accounting Service (DFAS) at Indianapolis, Indiana at 317-510-0300 or faxed to 1-877-701-5069. Please have your purchase order/contract number ready when calling about payments. Partial payment shall be authorized.

DEFINITIONS AND ACRONYMS:

DEFINITIONS:

CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and/or terminate contracts, and to make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor, as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

CONTRACTOR PERSONNEL. Contractor and subcontractor employees performing working under this contract.

DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement (PWS).

DELIVERABLE. Anything that can be physically delivered, but may include non-physical things, such as meeting minutes or reports.

GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY (GP). Property in the possession of or directly acquired by the Government and subsequently made available to the Contractor.

KEY PERSONNEL. Contractor employees who are critical for achieving PWS objectives. Key personnel shall meet position qualification and experience requirements indicated in the PWS. When key personnel qualifications are used as an evaluation factor in “Best Value” procurement, the Contracting Officer is the only one authorized to concur with key personnel replacement after award of the contract. When proposed key personnel resumes are used as an evaluation factor in best value procurement, a letter of commitment may be required from the individual whose resume is provided.

LOCAL TRAVEL: Any travel that is required to perform services IAW the PWS that is within a 50-mile radius of the place of performance.

PERFORMANCE PREQUIREMENT SUMMARY (PRS). A listing of the service outputs under the contract that are to be evaluated by the COR on a regular basis, the surveillance methods to be used for these outputs, and the performance requirement of the listed outputs.

PHYSICAL SECURITY. Actions that prevent the loss or damage of government property.

PROPERTY ADMINISTRATOR (PA). The authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to government property in the possession of a Contractor.

PROPERTY MANAGEMENT SYSTEM. System established by the Contractor that is used to manage GFP/GFE in its possession to control, use, preserve, protect, repair, and maintain.

QUALITY ASSURANCE. A planned and systematic pattern of all actions necessary to provide confidence that adequate technical requirements are established; products and services conform to established technical requirements; and satisfactory performance is achieved. For the purposes of this document, quality assurance refers to actions by the Government.

QUALITY ASSURANCE SURVEILLAND PLAN (QASP). The Government’s organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

SUBCONTRACTOR. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

WORK DAY. The length of time during a day in which the Contractor provides services, in accordance with the contract. Also referred to as Business Day.

WORK WEEK. Monday through Friday, unless otherwise specified.

ACRONYMS: