PWS_Fire_Alarm_W91QV1-18-R-0028.pdf

PERFORMANCE WORK STATEMENT (PWS) for

Fire Alarm, Fire Suppression Equipment and Sprinkler System Inspection, Testing, Preventative Maintenance and Minor Repairs

Part 1

General Information

1. GENERAL: This is a non-personal services contract to provide fire alarm, fire suppression equipment and sprinkler system inspection, testing and preventative maintenance (ITM), minor and emergency repairs. The

Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the

Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor personnel.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform fire alarm, fire suppression equipment and sprinkler system ITM, minor and emergency repairs as defined in this PWS except for those items specified as government furnished property and services. The Contractor shall perform in accordance with (IAW) the terms and conditions of the contract and consistently with the established standards in this

PWS and contract.

1.2 Background: The services provided within this PWS were previously performed under contract W81XWH-13-C-

0216.

1.3 Objectives: Contractor shall provide fire alarm, fire suppression equipment, and sprinkler system inspection ITM and repairs to Fort Detrick and Forest Glen facilities outlined in Attachment One (ATT 1).

1.4 Scope: The scope of this service contract is to inspect, test, perform preventive maintenance, and repairs on fire alarms, fire suppression equipment and sprinkler systems located at Fort Detrick and Forest Glen.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 6 months and four (4) 12-month option years.

1.6 General Information

1.6.1 Quality Control: Quality Control is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.246-1 Contractor Inspection Requirements).

1.6.1.1 Quality Control Program: The Government is committed to a highly interactive relationship between quality control by the Contractor and quality assurance by the government recipient of services. This relationship shall be achieved through an effective Prevention Based Quality Control Program dedicated to ensuring the best possible products and services to end users. The Contractor shall provide (1) copy electronically of their final written Quality

Control Plan (QCP) no later than (NLT) 14 days after contract award and within two (2) days of any proposed changed to the COR and KO.

1.6.1.1.1. The Contractor’s quality program shall demonstrate its prevention-based outlook by meeting the objectives stated in the PWS throughout all areas of performance. The QCP shall be developed to specify the Contractor’s responsibility for management and quality control actions to meet the terms of the contract. The QCP as a minimum shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints.

1.6.1.1.2. Upon request from the COR, the Contractor shall provide, all reports generated as a result of the

Contractor’s quality control efforts. This shall include any summary information used to track quality control, including any charts/graphs.

1.6.1.1.3. The Contractor’s QCP shall be incorporated into and become part of this contract after the plan has been accepted by the KO. Proposed changes made after KO acceptance shall be submitted in writing through the COR to the KO for review and acceptance prior to implementing any revision. The Contractor’s QCP shall be maintained throughout the life of the contract and shall include the Contractor’s procedures to routinely evaluate the effectiveness of the plan to ensure the Contractor is meeting the performance standards and requirements of the contract.

1.6.1.2. Contractor Discrepancy Report (CDR): When the Contractor's performance is unsatisfactory, a CDR will be issued. The Contractor shall reply in writing within five (5) work days from the date of receipt of the CDR, giving the reasons for the unsatisfactory performance, corrective action taken, and procedures to preclude recurrence.

1.6.2 Quality Assurance: The COR will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the COR must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). When an observation indicates defective performance, the COR will require the Contractor or designated on-site representative to initial the observation to acknowledge the defective performance. The acknowledgement of the observation does not necessarily constitute Contractor concurrence with the observation, only that the Contractor has been made aware of the defective performance.

1.6.3 Recognized Holidays: The Contractor shall not be required to perform services on recognized federal holidays.

The recognized federal holidays include:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

1.6.3.1. When a holiday occurs on a Saturday, Federal employees are normally granted the previous Friday as the holiday observance. When a holiday occurs on a Sunday, Federal employees are normally granted the following

Monday as the holiday. The contractor shall work on the days the Government is scheduled to work.

1.6.3.2. When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor will have the following options:

1.6.3.2.1. Reschedule the work so it is performed the following day unless the following day falls on a weekend.

1.6.3.2.2. Reschedule the work on any day that is mutually satisfactory.

1.6.4 Hours of Operation: The Contractor shall be responsible for providing services, between the hours of 7:00 a.m.

to 5:00 p.m. Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: Contractor shall have routine access to Government-controlled facilities. The work to be performed under this contract shall be accomplished at Fort Detrick, MD and The Forest Glen Annex, MD.

1.6.6. SECURITY REQUIREMENTS.

1.6.6.1 Information Security: IAW AR 380-5, contractor personnel will execute the NDA through their company and not through the sponsoring DA command. Non-U.S. Government personnel, who have been hired under Civil Service procedures as consultants to the Department of the Army, and granted a DA security clearance or access authorization, in accordance with AR 380-67, will follow the same procedure, for execution of the SF 312, as civilian personnel.

Classified information will be protected at all times, either by storage in an approved security container, or having it under the personal observation and physical control of an authorized individual.

1.6.6.2. Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.6.3. Gate Access Requirements: IAW Army Directive 2014-05 all personnel desiring unescorted access to Fort

Detrick will enter the installation through an authorized Access Control Point (ACP) and be vetted using the National

Crime Information Center (NCIC) interstate Identification Index (III). The Installation Commander will, in the absence of a waiver deny uncleared contractor, subcontractor and visitors unescorted access to the installation based on the results of the NCIC-III check that contains credible derogatory information. Such derogatory information includes, but is not limited to the following:

The NCIC III contains criminal arrest information about the individual that causes the installation

Commander to determine that individual present a potential threat to the good order, discipline, or health and safety on the installation.

The Installation is unable to verify the individual’s claimed identity in the attempt to gain access.

The individual has a current arrest warrant in NCIC, regardless of the offense or violation.

The individual is currently barred from entry or access to a federal installation or facility.

The individual has been convicted of crimes encompassing sexual assault, armed robbery, rape, child molestation, production or possession of child pornography trafficking in humans, drug possession with the intent to sell or drug distribution.

The individual has a US conviction for espionage, sabotage, treason, terrorism or murder.

The individual is a registered sex offender.

The individual has a felony conviction within the past 10 years, regardless of the offense or violation.

The individual has been convicted of a felony firearms or explosives violation.

The individual has engaged in acts or activities designed to overthrow the U.S. Government by force.

The individual is identified in the Terrorist Screening Database (TSDB) as known to be or suspected of being a terrorist or belonging to an organization with known links to terrorism or support of terrorist activity.

Individual is barred from Fort Detrick.

1.6.6.3.1. Access Denial Waiver Process: In case where unclear contractor, subcontractor is denied access based on derogatory information obtained from an NCIC or NCIC III check, the Installation Commander shall offer an Access

Denial Wavier Application packet only if the individual request a waiver.

1.6.6.4 Access to Secure Facilities: Special requirements are required to gain access to a secure facility including but not limited to being a US Citizen or documented legal resident alien. Access to secure facilities on Fort Detrick and

Forest Glen Annex require coordination with the COR. Requests for access must be filed 15 days in advance in order to obtain necessary clearances. The Contractor shall provide all required personal data on personnel requiring access with the application. Upon completion of work the contractor shall surrender all issued security passes. Final contract payment will be withheld until all passes have been returned. The contractor is required to work with the COR to meet the individual security requirements for that facility in order to gain access. The normal processing time for access is approximately 14 calendar days from the receipt of a complete vetting form (FD 190-13). Vetting forms must be legible. Incomplete or illegible forms will be returned to the contractor for resubmission and will delay access to the installation.

1.6.6.5 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The

Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The

Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the KO.

1.6.6.5.1. In the event keys are lost or duplicated the Contractor shall, upon direction of the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor.

1.6.6.5.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the

Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO.

1.6.6.5.3 Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.7 Special Qualifications: N/A

1.6.7.1 General

1.6.7.1.1. N/A

1.6.7.1.2. N/A

1.6.7.1.3. N/A

1.6.7.1.4. N/A

1.6.7.1.5. N/A

1.6.7.1.6 Anti-Terrorism Program

1.6.7.1.6.1. Anti-Terrorism (AT) Level I Training: Contractor personnel performing work under this contract that require access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after commencing performance under this contract. The Contractor shall submit employee certificates of completion within 30 calendar days after completion of the training. AT Level I awareness training is available at the following website: https://atlevel1.dtic.mil/at. All contractor employees must complete annual AT Level 1 awareness training. Annual training is to be conducted in the anniversary month it was initially completed. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR (or to the KO, if a COR is not assigned) within 15 calendar days after completion of training by all employees and subcontractor personnel.

For those contractor personnel that do not have a CAC they can utilize the below instructions:

1. Google JKO and begin the process from there. http://jko.jten.mil

Clicks:

2. No DOD CAC.

3. I am a US mil, government civil servant or contract employee.

4. I've been directed to take required training on JKO.

5. Courses.

6. I do not have a .MIL, .GOV, or .NDU.EDU address or I am a Multi-National Student.

7. Fill out the contact sheet and email to sponsor (In my opinion this is the COR)

8. Sponsor will email to the JKO help desk. (Again in my opinion this is the COR)

Approval https://atlevel1.dtic.mil/at http://jko.jten.mil/

1) Help desk sends non-CAC user an email with User ID.

2) Help desk will send a separate email with an electronic token to register a new password (token is good for 24 hours).

3) New User follows the instructions in the email and enters a new password.

4) User will need to enroll in Course # JS-US007-14 (User has up to 1 year to complete the course) (Contractors need to follow the requirements outlined in the AT/OPSEC cover sheet and complete it in 30 days).

If training is required in a non-English language, please contact Fort Detrick ATO at usarmy.detrick.usag.mbx.dptms-antiterrorism@mail.mil.

1.6.7.1.6.2 iWatch Awareness Training The Contractor shall brief all personnel performing work under this contract on the local iWATCH program [training standards provided in this PWS by the Fort Detrick ATO]. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award with the results reported to the COR NLT 30 calendar days after contract award. New employees shall complete the training within 5 calendar days of commencing performance of work under this contract. All training materials can be found at http://www.detrick.army.mil/ready/iwatch.cfm.

1.6.7.1.6.3. OPSEC Training: Per AR 530-1, Operations Security, new contract employees shall complete Level I

OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. All contractor employees shall adhere to USAG Fort Detrick OPSEC policies, regulations, and guidance. OPSEC awareness training is required when working with personal information (Social Security Number, date of birth, etc) or on government systems that are considered critical to the installation's operations. Contractor personnel shall not release any personal or operational information to the general public, press, or any other personnel or organizations without prior approval from the USAG Command. Annual training is to be conducted in the anniversary month it was initially completed.

The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR within 15 calendar days after completion of training by all employees and subcontractor personnel. (http://www.detrick.army.mil/dptms/pdf/OPSECTrainingContractors.pdf)

1.6.7.2 Other Qualifications

1.6.7.2.1 Licenses and Qualifications: The Contractor shall meet all fire protection system licensing and qualification requirements of the state of Maryland including personnel specifically trained and qualified to work on fire protection systems and equipment and can perform all work according to manufacturer’s instructions. The contractor shall have knowledge and experience in installing Class 1, 2, & 3 wiring and be licensed as a Master electrician in the State of

Maryland DLLR Division of Occupational and Professional Licensing. The contractor shall be able to insure installation meets the requirements of NFPA 25, NFPA 72, UFC-3-600-02 & UFC-4-0021-01and UFC-3-600-1 and other appropriate NFPA Sections. Any contractor personnel working with any aspect of existing Fort Detrick or Forest

Glen fire alarm systems shall also have a NICET level 3 certification. The contractor shall also indicate they are capable to reprogram the existing Fire Alarm systems located at Fort Detrick and Forest Glen. The on-site technician

(OST) shall have such Licenses and Qualifications as noted here in.

1.6.7.2.2 The contractor shall provide one electronic copy of required licenses, training, and certifications of personnel who will perform the work, as well as the Contractor’s office location to the KO at time of bid.

1.6.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition

Regulation (FAR) Subpart 42.5. The post award conference will also be utilized to ensure contractor understands all

HSPD-12 requirements. The KO, COR (and other government personal) will hold a quarterly progress meet with the

Contractor to review the Contractor's performance. At these meetings the KO and COR will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.9 Contracting Officer’s Representative (COR): The COR will be identified by separate letter of appointment. The

COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Assures that the Contractor performs the technical requirements of the contract;

performs inspections necessary in connection with contract performance; maintains written and oral communications mailto:usarmy.detrick.usag.mbx.dptms-antiterrorism@mail.mil mailto:usarmy.detrick.usag.mbx.dptms-antiterrorism@mail.mil http://www.detrick.army.mil/dptms/pdf/OPSECTrainingContractors.pdf with the Contractor concerning technical aspects of the contract; issues written interpretations of technical requirements, including government drawings, designs, specifications; monitors Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinates availability of government furnished property, and provides site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the

Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

1.6.10. Subject Matter Expert (SME): Due to the complexity of the fire alarm systems, the SME will be the Fort

Detrick Assistant Fire Chief.

1.6.11. Key Personnel: Key personnel shall not be added to or removed from the contract without express acknowledgement of the COR. Any changes to the working status of these key personnel shall be transmitted (in writing) to the KO/COR within ten (10) work days of the proposed change. If, for any reason, any of the key personnel becomes, or is expected to become, unavailable for work under this contract for a continuous period exceeding 30 work days the contractor shall promptly replace personnel with personnel who possess qualifications equal to or better than that of the original employee. The Contractor shall ensure all key personnel terminated or released from employment under this contract are replaced within ten (10) work days of the termination.

1.6.11.1. The following are considered key personnel by the Government: The Contractor shall provide a Program

Manager (PM) who shall be responsible for the performance of the work under this contract. The name of this person, and an Alternate PM (APM), who shall act for the Contractor when the PM is absent, shall be designated in writing to the KO at the post award conference. The PM or APM shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The PM or APM shall be available between the hours of

7:30 AM to 4:30 PM, Monday through Friday, except federal holidays or when the government facility is closed for administrative reasons. Contract shall provide a contact number of the project manager between work hours.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are

Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.13 Contractor Travel. N/A

1.6.14 Other Direct Costs N/A

1.6.15 Data Rights: The government has unlimited rights to all documents/material produced under this contract to the extent permitted by the data rights clauses. The parties mutually acknowledge their understanding that this is the government’s intent. All documents and materials, to include the source codes of any software, produced under this task order shall be government owned and are the property of the government with all rights and privileges of ownership/copyright belonging exclusively to the government. These documents and materials may not be used or sold by the contractor without written permission from the contracting officer. All materials supplied to the government shall be the sole property of the government and may not be used for any other purpose. This right does not abrogate any other government rights.

1.6.16. Organizational Conflict of Interest:

1.6.16.1. Purpose. To aid in ensuring that:

1.6.16.1.1. The Contractor does not obtain an unfair competitive advantage by establishing the ground rules for a future competition;

1.6.16.1.2. The Contractor's objectivity and judgment are not biased because of its present or future interests

(financial, contractual, organizational, or otherwise) which relate to work performed under this contract; and

1.6.16.1.3. The Contractor does not obtain an unfair competitive advantage by virtue of its access to non-public or proprietary information belonging to others.

1.6.16.2. Definitions.

1.6.16.2.1. The term “Contractor” herein used in section 1.6.16., Organizational Conflict of Interest, means: (a) the organization (hereinafter referred to as "it" or "its") entering into this agreement with the Government; (b) all business organizations with which it may merge, join or affiliate now or in the future and in any manner whatsoever, or which hold or may obtain, by purchase or otherwise, direct or indirect control of it; (c) it’s parent organization, if any and any of its present or future subsidiaries, associates, affiliates, or holding companies, and; (d) any organization or enterprise over which it has direct or indirect control now or in the future.

1.6.16.2.2. The term "proprietary information" for purposes of section 1.6.16., Organizational Conflict of Interest, means any information considered so valuable by its owners that it is held secret by them and their licensees.

Information furnished voluntarily by the owner without limitations on its use, or which is available without restrictions from other sources, is not considered proprietary.

1.6.16.3. Organizational Conflicts of Interest Examples. The following examples illustrate situations in which organizational conflicts of interest may arise. These examples are not all inclusive.

1.6.16.3.1. Biased Ground Rules. This type of conflict may arise in situations where a company sets the ground rules for a future competition. For example, when a Contractor develops requirements then competes to provide products or services to satisfy those requirements, thus obtaining a competitive advantage.

1.6.16.3.2. Impaired Objectivity. This type of conflict may exist where a Contractor’s obligations under a contract require objectivity, but another role of the Contractor casts doubt on its ability to be truly objective. An example of this type of conflict is where a Contractor’s work under one contract entails evaluating itself, its affiliates, or its competitors under a separate contract.

1.6.16.3.3. Unequal Access to Information. This type of conflict may arise when a Contractor has access to nonpublic or proprietary information as part of its performance under a contract that gives it an unfair advantage in a competition for a later contract.

1.6.16.4. General Constraints. The provisions of FAR Subpart 9.5, Organizational and Consultant Conflicts of

Interest, concerning organizational conflicts of interest govern this contract. Potential conflicts may exist in accordance with FAR 9.505-1, Providing Systems Engineering and Technical Direction, through 9.505-4, Obtaining

Access to Proprietary Information. In this regard, the Contractor is responsible for identifying any actual or potential organizational conflicts of interest to the KO that arise as the result of performance under this contract. To avoid or mitigate a potential conflict related to performance under this contract, the KO will impose appropriate constraints such as the constraints discussed below. Since it is impossible to foresee all of the circumstances that might give rise to organizational conflicts of interest, the constraints discussed below are not all inclusive and the KO may impose constraints other than, or in addition to, the constraints listed below.

1.6.16.4.1. The Contractor agrees that if it provides, under a contract or task order or delivery order, systems engineering and technical guidance for systems and programs, but does not have overall contractual responsibility, it will not be allowed to be awarded a contract or task or delivery order to supply the system or any of its major components or be a subcontractor or consultant to a supplier of the system or any of its major components (FAR

9.505-1).

1.6.16.4.2. The Contractor agrees that if it prepares complete specifications for non-developmental items or assists in the preparation of work statements for a system or services under a contract or task order or delivery order, it will not be allowed to furnish these items, either as a prime Contractor, a subcontractor or as a consultant (FAR 9.505-2).

1.6.16.4.3. The Contractor agrees that it will neither evaluate nor advise the Government with regard to its own products or activities. The Contractor will objectively evaluate or advise the Government concerning products or activities of any prospective competitors (FAR 9.505-3).

1.6.16.4.4. The Contractor agrees that if it gains access to proprietary information of other companies, it will exercise diligent effort to protect such proprietary information from unauthorized use or disclosure (FAR 9.505-4). In addition, the Contractor agrees to protect the proprietary information of other organizations disclosed to the Contractor during performance of this contract with the same caution that a reasonably prudent Contractor would use to safeguard highly valuable property. The Contractor also agrees that if it gains access to the proprietary information of other companies it will enter into written agreements with the other companies to protect their information from unauthorized use or disclosure for as long as it remains proprietary and to refrain from using the information for any purpose other than that for which it was furnished. The Contractor shall provide copies of such agreements to the KO.

1.6.16.4.5. If the Contractor, in the performance of this contract, obtains access to plans, policies, reports, studies, financial plans, data or other information of any nature which has not been released or otherwise made available to the public, the Contractor agrees that without prior written approval of the KO, it shall not: (a) use such information for any private purpose unless the information has been released or otherwise made available to the public, or (b) release such information unless release is otherwise authorized under the contract or such information has previously been released or otherwise made available to the public by the Government.

1.6.16.5. Non-Disclosure Agreements. The Contractor shall obtain from each employee who has access to proprietary information under this contract, a written agreement which shall in substance provide that such employee shall not, during his/her employment by the Contractor or thereafter, disclose to others or use for their benefit, proprietary information received in connection with the work under this contract. The Contractor will educate its employees regarding the restrictions imposed by FAR 9.505-4, so that they will not use or disclose proprietary information or data generated or acquired in the performance of this contract, except as provided herein.

1.6.16.6. Training. The Contractor shall effectively educate its employees, through formal training, company policy, information directives and procedures, in an awareness of the legal provisions of FAR Subpart 9.5 and its underlying policy and principles, so that each employee will know and understand the provisions of that Subpart and the absolute necessity of safeguarding information from anyone other than the Contractor's employees who have a need to know, and the U.S. Government.

1.6.16.7. Subcontracts. The Contractor agrees that it will include the provisions in paragraphs 1.6.15.4., 1.6.15.5., and

1.6.15.6., above and this paragraph in consulting agreements, teaming agreements, and subcontracts of all tiers, which involve access to information or the performance of services described in paragraph 1.6.15.4., above. The use of section 1.6.15., in such agreements, shall be read by substituting the word "consultant" or "subcontractor" for the word

"Contractor" whenever the latter appears.

1.6.16.8. Representations and Disclosures.

1.6.16.8.1. The Contractor represents that it has disclosed to the KO, prior to award of this contract, all facts relevant to the existence or potential existence of organizational conflict of interest as that term is used in FAR Subpart 9.5.

1.6.16.8.2. The Contractor represents that if it discovers an organizational conflict of interest or potential conflict of interest after award of this contract, a prompt and full disclosure shall be made in writing to the KO. This disclosure shall include a description of the action the Contractor has taken or proposes to take in order to avoid or mitigate such conflict.

1.6.16.9. Remedies and Waiver.

1.6.16.9.1. For breach of any of the above restrictions or for non-disclosure or misrepresentation of any relevant facts required to be disclosed concerning this contract, the Government may terminate this contract for default, disqualify the contractor for subsequent related contractual efforts, and pursue such other remedies as may be permitted by law or this contract. If, however, in compliance with section 1.6.16., the Contractor discovers and promptly reports an organizational conflict of interest (or the potential thereof) subsequent to contract award, the KO may terminate this contract for convenience, if such termination is deemed to be in the best interest of the Government.

1.6.16.9.2. The parties recognize that this clause has potential effects, which will survive the performance of this contract, and that it is impossible to foresee each circumstance to which it might be applied in the future.

Accordingly, the Contractor may at any time seek a waiver from the cognizant KO by submitting a full written description of the requested waiver and the reasons in support thereof (FAR 9.503).

1.6.17 Safety & Health Requirements. Contractor shall provide a Safety and Health Plan to the COR 15 days prior to commencement of physical on-site work at Fort Detrick. The Government will review the contractor’s proposed

Safety and Health Plan, and the contractor shall promptly resolve any comments arising from Government review.

Upon the KO’s determination that the Government’s comments (if any) have been satisfactorily resolved, the

Government shall approve the Safety and Health Plan in writing, and the approved Safety and Health Plan will be considered part of this contract. Unless approved in writing by the KO, the contractor shall not commence physical on-site work at Fort Detrick prior to approval of the Safety and Health Plan. At a minimum, the Safety and Health

Plan must include the provisions specified in EM 385-1-1 Appendix A (Section 11) for an Abbreviated Accident

Prevention Plan.

1.6.18. Sustainable Materials Management (Green Procurement): Federal Agencies are required to purchase items designated under the U.S. Environmental Protection Agency’s (EPA) Comprehensive Procurement Guidelines (CPG) and items designated under the U.S. Department of Agriculture’s (USDA) Biopreferred program. The items listed under the CPG contain recycled content and the items listed under the Biopreferred program are biobased.

Procurement of the above listed types of sustainable products is required by statute, Executive Order, and/or Federal

Acquisition Regulations. EPA’s CPG is located at: http://www.epa.gov/epawaste/conserve/tools/cpg/index.htm.

USDA’s Biopreferred program is located at: http://www.biopreferred.gov/.

1.6.18.1. Executive Order (EO) 13423: (Strengthening Federal Environmental, Energy, and Transportation

Management). The contractor shall assist in compliance with this EO through the:

a) Use of products with post-consumer recycled content

b) Use of products that are recyclable

c) Use of low toxicity or non-toxic products

d) Use and installation of low-maintenance products

1.6.18.2. Green Procurement: Section 6002 of the Resource Conservation and Recovery Act of 1976 (RCRA) and

Executive Order 13101 requires the use of recycled and recovered products identified in the Environmental Protection

Agency’s Comprehensive Procurement Guidelines.

1.6.18.3. The contractor shall use these recycled or recovered products unless they cannot be procured within a reasonable period of time; at reasonable prices; or the product(s) do not meet technical or performance standards.

EPA Guidelines are the minimum requirement. The contractor is encouraged to use other materials and products not listed but commonly used in industry. The contractor shall maintain records and submit an annual report to the KO along with the annual certification required by FAR 52.223-9 Certification and Estimate of Percentage of Recovered

Material Content for EPA Designated Items upon completion of the base year and each option year.

http://www.biopreferred.gov/

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the KO to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does

NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the

Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. HELPER. A fire alarm and suppression journeyman’s helper is a person who performs those tasks the journeyman does not have the time to do and assists the OST in the daily performance. Helper also is a person studying fire alarm and suppression systems as an apprentice taking classes and training on the job to learn the trade with the goal of becoming a journeyman.

2.1.7. Inspection, Testing, and Maintenance (ITM): The Inspection, Testing and Maintenance services performed during each 12-month contract period of time as recommended by UFC3-601-02 paragraph 2-2, or as recommended by items manufacture, or governing body. Most stringent shall govern frequency of (ITM).

2.1.8. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.10. QUALITY ASSURANCE. The government procedures to verify that services being performed by the

Contractor are performed according to acceptable standards.

2.1.11. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.12. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.13. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.14. SUBJECT MATTER EXPERT (SME): SME is defined as an individual who is an expert on that subject. In this case fire alarm and suppression systems.

2.1.15. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.16. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

AT Antiterrorism

ATO Antiterrorism Officer

CAC Common Access Card

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer’s Representative

DA Department of the Army

DOD Department of Defense

FAR Federal Acquisition Regulation

IAW In Accordance With

ITM Inspection, Testing, and Maintenance

KO Contracting Officer

NDA Non-disclosure Agreement

OCI Organizational Conflict of Interest

ODC Other Direct Costs

OPSEC Operations Security

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Plan

TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Facilities: The Government will provide office space of approximately 500 square feet in Bldg. 243 Beasley

Drive, Fort Detrick, MD 21072 for the performance of this PWS. The Government will maintain all real property, fixtures, appurtenances and facilities that are provided to the Contractor. The Contractor must notify the COR of any needed facility repairs.

3.1.1. The Government retains the authority to modify or realign facilities and space provided to the Contractor based on current guidelines for space utilization, mission, and personnel requirements of the Contractor.

3.1.2. The Contractor shall return the facilities to the Government in the same condition as received, outside of normal wear and tear.

3.2. Utilities: The Government will provide all utilities in the facility for the contractor’s use in performance of tasks outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves when not needed. Washing of vehicles and equipment must be in designated areas only.

3.3. Equipment: The Government will provide office equipment to include: one desk, one chair, one table, and one filing cabinet.

3.4. Telephone Service. The Government will provide at no cost class "A" telephone service (land line) to the

Contractor to conduct official business. Any additional telephone service shall be provided by the Contractor and paid by the Contractor. The Government will not provide long distance telephone service to the Contractor. The

Contractor shall not move, remove, add, alter, or reconfigure Government communication systems, networks, or lines without COR approval, which must be obtained by written request. The Contractor shall notify the COR when maintenance or repair of land line telephones or telephone lines is required. Phones are to be used for official

Contractor and Government business only.

3.5. Land Mobile Radios. The Government will provide at no cost to the contractor two (2) Land Mobile Radios.

The government will provide the radios at the beginning of each day at and the contractor shall return the radios at the end of each work day. The Contractor shall be held responsible for lost, missing, stolen, damaged, abused (excessive wear and tear), or destroyed radios while in the Contractor’s possession. Any damage to the radios due to negligence, failure to secure or Contractor caused accidents shall be repaired, and temporary/replacement property acquired, at the cost to the Contractor.

3.6. Return of Government Furnished Items: The Contractor may, at any time, return the items it no longer needs for the performance of this PWS; however, returned items will not be replaced by the Government, and the unavailability or lack of the items under these circumstances will not excuse nonperformance, or justify increase in cost to the

Government. The Contractor shall notify the Government in writing of its intent to return items.

3.7. Missing, Stolen, Lost, and Recovered Property: The Contractor shall comply with all Government rules and regulations IAW FAR 45.104, Responsibilities, and Liabilities for Government Property. The Contractor shall be held responsible for lost, missing, stolen, damaged, abused (excessive wear and tear), or destroyed items while in the

Contractor’s possession. Any damage to government furnished items due to negligence, failure to secure or

Contractor caused accidents shall be repaired, and temporary/replacement property acquired, at the cost to the

Contractor.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES: The Contractor shall furnish all supplies, equipment, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The Contractor shall perform all ITM and minor repairs on all fire detection and suppression systems (i.e. Fire Alarm, Mass Notification, Wet & Dry Sprinkler, Clean Agent Systems, Kitchen Hood Systems, etc.)

located throughout Fort Detrick and Forest Glen, listed in ATT 1, in accordance with applicable publications in Part 6 of this PWS. The Contractor shall determine the required frequencies of the ITM based on publications in Part 6. The

Contractor shall provide design services as requested.

5.1.1. REPAIR OF ACCIDENTAL DAMAGE. Damage to fire alarm, sprinkler system and kitchen suspension systems or any other government property and equipment resulting from the Contractor’s negligence is the responsibility of the Contractor and shall be reported to the COR within one hour of identification of damage. The

Contractor shall repair or replace fire alarm, sprinkler system and kitchen suspension systems or any other government property and equipment that are damaged, as a result of his operation or negligence, at the Contractor’s expense.

5.1.2. ITM SCHEDULE AND REPORTS. The Contractor shall establish and implement a master ITM schedule for all facilities in ATT 1 in IAW all publications in Part 6 that includes all work control procedures necessary to ensure the timely and acceptable accomplishment of all contract work requirements. The schedule shall include building number and date fire protection systems are to be serviced. The ITM schedule shall be submitted to the COR within

10 calendar days after contract performance start date, for approval. The Contractor shall submit any changes to the

ITM schedule to the COR within five (5) working days of implementing the changes. The Contractor shall be responsible for:

(1) Planning, completing NFPA/UFC ITM inspection checklists and reports, and scheduling work

(2) Assuring material and labor availability, and

(3) Completing work requirements IAW response times and quality standards established in the contract.

5.1.3. NOTIFICATIONS. The contractor shall notify the COR and the Fort Detrick Fire Department before starting any work that involves the fire alarm systems, testing of fire alarm systems, or sprinkler systems. Notification shall be a minimum of five (5) workdays prior start of ITM. This is so the building occupants can be notified prior to ITM testing that would disrupt or disturbed building occupants.

Fire Department Numbers:

Fort Detrick: (301) 619-2528 or (301) 619-7114

Forest Glen: (301) 319-6443

The Contractor shall provide a building number, point of contact (POC) performing work, phone number of POC, and what type of work and system work is being performed. The Contractor shall contact the fire department dispatch when work is complete and prior to leaving the premises of the building work was performed on. If a system is not operational the Contractor shall make the COR and Fort Detrick Fire Department dispatch aware of what building and the type of fire protection system that is not operational.

5.2. INSPECTION, TESTING, AND MAINTENANCE. The Contractor shall perform ITM work on all fire protection and mass notification systems shown in ATT 1. ITM work shall consist of maintaining continuously safe, reliable, and satisfactory operating fire protection and mass notification systems. The Contractor shall perform routine inspections, operations, checks, and adjustments. The Contractor shall be in compliance with Federal, State, NFPA, UFC standards, and manufacturers' standards of safety, reliability, and satisfactory operating conditions. The Contractor

ITM work shall include routine maintenance services that permit the early detection and correction of items that, would:

(1) Interfere with the normal effective operation of the fire protection system

(2) Endanger life and/or property; or

(3) Involve high cost or long lead time for repair.

Examples of fire protection systems ITM includes but is not limited to:

1. Replacement of batteries

2. Repair of fire alarm panels

3. Replacement of damaged parts

4. Operational testing

5. Reprogramming

6. Routine Cleaning

Examples of sprinkler system and other fire suppression systems ITM includes but is not limited to:

1. Repair and…