Final_Consolidated_QA_Worksheet_13_Jun_18.xlsx
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Final Consolidated Questions/Government Answers Worksheet
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Technical Questions
| QUESTIONS AND ANSWERS FOR W91QV1-18-R-0015 FORT BELVOIR BASE OPERATIONS SUPPORT | Government Response | |||||
| # | Page Number | RFP Reference | Paragraph | Issue/Question | ||
| 1 | Page 15 of 18 | CBA Attachment | Article 20, Appendix A | What is the difference in the 2 Laborers? Why is one $.02 higher than the other? | Please refer to the Amendment 6 for revised CBA. | |
| 2 | Page 15 of 19 | CBA Attachment | Article 20, Appendix A | Will the Government provide position descriptions for the Laborers and the rest of the job titles in Article 20, Appendix A? | Please refer to the Amendment 6 for revised CBA. Refer to Department of labor website, Wage and Hour Division, SCA Directory of Occupations. | |
| 3 | Page 4 of 10 | Attachment #7, PWS 501 | 2.3.1 | How many Unattended Heating Plants are there? What is the associated TE for the unattended Heating Plants? | Amendment 6 removes CLS 501 paragraph 2.3.1 from the requirement. | |
| 4 | Page 4 of 10 | Attachment #7, PWS 501 | 2.3.2 | How many Unattended category II Heating Plants are there? What is the associated TE for the Category II unattended Heating Plants? | Amendment 6 removes CLS 501 paragraph 2.3.2 from the requirement. | |
| 5 | Page 35 of 67 Page 4 of 10 | Overarching PWS; | ||||
| Attachment #7, PWS 501 | 2.20.5 2.4 | Is the Roving Patrol mentioned in Attachment #7, PWS 501, Para 2.4 the same Roving Patrol in Overarching PWS Para 2.20.5? Please confirm if they are the same or not? | Yes, these roving patrols are the same. | |||
| 6 | Page 4 of 10 | Attachment #7, PWS 501 | 2.5 | When was the last time each plant was overhauled? How many boilers are in each plant to be overhauled? | The Government does not have dates of prior overhauls; however, any major overhauls performed under this contract will be facilitated via PWOs. | |
| 7 | Page 5 of 10 | Attachment |
#7, PWS
| 2.6 | How many idle standby boilers are there and their locations? | There are seven idle standby boilers located at the following buildings: Bldgs 214, 220, 240, 247, 305, 1200 and 2117. |
| 8 | Page 6 of 10 | Attachment |
#7, PWS
| 2.13 | How many pressure and temperature gauges are there to be calibrated? | Amendment 6 removes CLS 501 paragraph 2.13 from the requirement |
| 9 | Page 3 of 5 | Attachment |
#1, PWS
1.1 & 2.0 Para 1.1 states in part: “The Contractor has 5 business days to perform change of occupancy (maintenance) requirements by adhering to the checklist in TE UPH2. Change of Occupancy Maintenance and Repair Requirements is referenced in TE UPH2.”
• But nowhere in Para 2.0 through 2.2.5 is there a requirement for Change of Occupancy Maintenance and Repair Requirements. Will this be added to Para 2.0 or will it be deleted from 1.1?
| The Contractor is required to perform the tasks in checklist TE UPH2 for any change of occupancy. This also applies to tasks identified in paragraph 2.0 as required. | ||
| 10 | Page 3 of 5 | Attachment |
#1, PWS
2.2.1 What is the workload data for personnel furnishing to include the monthly or yearly number of:
• Requests
• Issues
• Turn Ins
• Transfers
| The list of furniture delivery workload data is provided in TE GEN 12. | ||
| 11 | Page 3 of 5 | Attachment |
#1, PWS
| 2.2.2 | Will the Government provide the Property List we will be accountable for? | The list of furniture delivery workload data is provided in TE GEN 12. |
| 12 | Page 3 of 5 | Attachment |
#1, PWS
2.2.3.1 What are the number of monthly or yearly:
• Furniture Delivered to Barracks?
• Assembled Furniture at Barracks?
• Unserviceable Furniture Picked up?
| The list of furniture delivery workload data is provided in TE GEN 12 | ||
| 13 | Page 3 of 5 | Attachment |
#1, PWS
| 2.2.3.1 | Where is the warehouse we will to work in? What size is it? | The warehouse is at building 1979 and it is 9,222 square feet. This is listed in TE BS1. |
| 14 | Page 3 of 5 | Attachment |
#1, PWS
2.2.3.1 This PWS states in part: “The Contractor shall be responsible for providing qualified personnel, equipment, vehicles, tools, materials, supervision, customer service, and any other items necessary to perform furniture delivery.”
• Request the Government provide historical workload data for this area in order to provide qualified personnel and supervision let alone the required equipment.
| The list of furniture delivery workload data is provided in TE GEN 12. | |
| 15 | TE W3 |
Water Meter Inventory
| The file is W3, PWS 420 Para 1.2.2 is W3 but when you open file it is W8. Will the Government clarify the discrepancy?The file is W3, PWS 420 Para 1.2.2 is W3 but when you open file it is W8. Will the Government clarify the discrepancy? | Amendment 6 corrects this reference to reflect W3. | |
| 16 | TE W5 |
Stranded Asset Fire Hydrants
| What do the different highlighted colors stand for or represent in this File? | Amendment 6 removes highlighting and color variation from the document. | |
| 17 | Attachment |
#6,PWS 420 TE W5
| TE W5 is not referenced in Attachment #6, PWS 420 whereas the other TE W1, 2, 3 and 4 are. Will TE W5 be mentioned here in Attachment #6 or does it apply somewhere else? | TE W5 is referenced in attachment 420 section 2.9. | |
| 18 | TE U1 |
Utility Points of Demarcation
| Will this TE be updated with the correct PWS references as it pertains to the current RFP? The references within it seem to point to an older PWS version. | Disregard reference in TE U1 and refer to Amendment 6 for a corrected document. | |
| 19 | Page 19 of 20 | Attachment |
#6,PWS 420
| 2.11 | Will the government provide historical data for the number of repairs and or maintenance actions for Water Stop Boxes? | The Government has no historical data showing the number of repairs on Water Stop Boxes as they are infrequent in nature and generally require a PWO to facilitate the repair. |
| 20 | Page 19 of 20 | Attachment |
#6,PWS 420
| 2.11 | Will the Government provide the total number and locations of each Water Stop Box? | Amendment 6 includes a revision to CLS 420, paragraph 2.11. TE W6 provides a map of stranded assets to include water stop boxes. |
| 21 | Page 20 of 20 | Attachment |
#6,PWS 420
| 3 | Will the government provide a statement describing what the contractor requirements are for this Table in Para 3.0? | Please refer to Amendment 6 for a revised table 3.0 and associated tables. |
| 22 | Page 20 of 20 | Attachment |
#6,PWS 420
| 3 | Will the Government define which level of service the contractor must meet as a minimum as it did in Attachment # 4, PWS 411? | Please refer to Amendment 6 for a revised table 3.0 and associated tables. |
| 23 | Page 16 of 20 | Attachment |
#6,PWS 420
| 2.7.4 | How many AST’s could the contractor be responsible for? What has been the historical workload for this requirement? | There are roughly 133 AST’s listed in TE T3. The Contractor is required to provide a complete inventory after 90 days of contract award in accordance with Overarching PWS paragraph 2.2.5.1. |
| 24 | Page 16 of 20 | Attachment |
#6,PWS 420
| 2.7.1 | What is the historical workload for Fuel Storage and Distribution system on a yearly or monthly basis? This data is critical to staff and price correctly. | There are approximately 1,000 PM actions annually associated with fuel storage and distribution systems. |
| 25 | Page 5 of 20 | Attachment |
#6,PWS 420
| 1.1 | Will the government provide a copy of (MS4) that is referenced in this paragraph? | Please refer to TE SW11 for a copy of the MS4 permit. |
| 26 | Page 6 of 20 | Attachment |
#6,PWS 420
2.1 This PWS Para states in part: “Surfaced Areas. The Contractor shall perform corrective paving actions as needed to surfaced areas, including but not limited to: adding dirt and gravel to roadways and parking areas, repairing asphalt, regrading, repainting, repairing potholes, clearing drainage areas, and repairing guardrails. The Contractor shall maintain and repair all paved surfaces, including flexible and rigid pavements, paved roads, paved parking areas, sidewalks, recreational areas, road shoulders, drainage systems, ramps, bridge surfaces, curbs, gutters, and erosion control areas.”
• Will the Government provide historical corrective action for each action listed above as TE A1 only show map but with no quantiles in mile, feet, etc. to be maintained?
| Please refer to Amendment 6 for revised language in CLS 420, paragraph 2.1. TE A1 provides a scale that allows for extrapolation of distance calculations. | ||
| 27 | Page 6 of 20 | Attachment |
#6,PWS 420
| 2.1.1 | What has been the historical workload data for pothole repair? | The government estimates an annual average of 50 pothole repairs. |
| 28 | Page 7 of 20 | Attachment |
#6,PWS 420
2.1.2 PWS States in Part:” The Contractor shall sweep the pavement areas identified in TE SA1 using a vacuum sweeper once each month or as directed by the COR.” • Will the correct TE be referenced and provided as SA1 is Snow removal only and shows nothing for pavement sweeping?
| Amendment 6 corrects the TE referenced in CLS 420, paragraph 2.1.2. | ||
| 29 | Page 7 of 20 | Attachment |
#6,PWS 420
2.1.7 This PWS states in part:” The maintenance, repair, schedule, and methods shall be approved by the COR. Refer to TE BS12A for a map on bridges.”
• Will the Government provide TE BS12A as it is not currently posted on FBO?
| Amendment 6 corrects the TE referenced in CLS 420, paragraph 2.1.5. | ||
| 30 | Page 7 of 20 | Attachment |
#6,PWS 420
2.2.1 This PWS states in part; “On Ft. Belvoir main post, the Contractor shall maintain low voltage electrical distribution systems and components to include parking lights and airfield lighting systems. All lighting that is directly fed from any building shall be the contractor’s responsibility.”
• Will the Government provide an inventory of the systems, parking lights and airfield lights to be maintained?
| The Government does not have a segregated list of lighting and locations; however, there are approximately 29 miles of street light circuits, 2415 light fixtures, and 2379 associated light poles on Ft. Belvoir. Repair actions for lighting sytems are generally infrequent and will be facilitated with a PWO. | ||
| 31 | Page 8 of 20 | Attachment |
#6,PWS 420
2.2.3 This PWS states in part: “Area Lighting PM and Repair. Area lighting may be pole mounted, building mounted, ballards, security checkpoint lighting, and ornamental landscape lighting. All government owned lighting is normally fed from the building electrical services. All PM should be performed consistent with the original equipment manufacturer’s recommendations.”:
• Will the Government provide an inventory of all the systems and or historical PM and Repair workload as none is provided here and is needed to properly staff and price this requirement?
| The Government does not have a segregated list of lighting, locations or historical repair actions; however, there are approximately 29 miles of street light circuits, 2415 light fixtures, and 2379 associated light poles on Ft. Belvoir. Repair actions for lighting sytems are generally infrequent and will be facilitated with a PWO. | ||
| 32 | Page 8 of 20 | Attachment |
#6,PWS 420
2.2.4 This PWS states in part: “Traffic Controls. The traffic controls shall include: controllers, sensors, crosswalk lighting, traffic signals, and all associated poles/arms necessary for their installation. The Contractor shall semi-annually perform PM on all street light controllers and associated subsystems. All PM should be performed consistent with the original equipment manufacturer’s recommendations.”
• Will the Government provide an inventory of all the systems listed above and or historical PM workload as none is provided here and is needed to properly staff and price this requirement?
| There are approximately 50 control cabinets for traffic lights. | ||
| 33 | Page 8 and 9 of 20 | Attachment |
#6,PWS 420
2.3 and 2.3.1 • What are the hours of operations at each location?
• Is each location manned currently?
• What is the current inventory list of items to be maintained at each location?
A1: The hours are 0700-1600.
A2: There is no active manning at each of the water distribution system locations.
A3: A list of item locations may be found in TE W2.
34 Page 9 and 10 of 20 Attachment
#6,PWS 420
2.4 and 2.4.2 • What are the hours of operations at each location?
• Is each location manned currently?
• What is the current inventory list of items to be maintained at each location?
A1: The hours are 0700-1600.
A2: There is no active manning at each of the waste water collection system locations.
A3: An inventory of items to be maintained may be derived from the content in TE S5.
35 Page 10 of 20 Attachment
#6,PWS 420
2.4.4 This PSW states in part: “Manholes. The Contractor shall maintain and repair sewer manholes, including repairing or replacing caps, ladders, rings, covers, and interior linings; uncovering those covered by dirt and debris and raising top to ground level; and removal of grit, sand, and debris from manholes. Manholes shall be structurally sound, clean, and free of debris.
Manholes shall be covered with cast iron manhole lids.”
• How many manholes are there to be maintained and repaired?
| . | Please refer to TE SW3 for a current list of manholes. | ||
| 36 | Page 10 of 20 | Attachment |
#6,PWS 420
2.4.7 These seem to be the same systems mentioned and covered in Para 2.3 and 2.3.1.
• Please explain the difference between 2.4.7 and 2.3 / 2.3.1? Should 2.4.7 be deleted?
| Section 2.3.1 refers to non-privatized water distribution and section 2.4.7 refers to sanitary wastewater collection systems. | |||||
| 37 | Page 5 of 7 | Attachment 3, PWS 408 | 2.1.7 | How many dumpsters are required to have snow removed from them and what are their current locations? | CLS 408 paragraph 2.1.7, refers to all dumpsters. Dumpsters are located in the areas depicted in TE SA2. Dumpsters are generally located at each building location. |
| 38 | Page 5 of 7 | Attachment 3, PWS 408 | 2.1.8 | How many HVAC units are required to have snow removed from them and what are their current locations? | TE GG1 provides an equipment list including HVAC units that would be covered under CLS 408, paragraph 2.1.8. When reviewing this list, only mini-split systems and Computer Room Air Conditioning (CRAC) systems require snow removal. |
| 39 | Page 14 of 14 | Attachment |
#3,PWS 404
3 Will the Government provide a statement describing what the contractor requirements are for this Table in Para 3.0?
| Please see amended Capability Table. | ||
| 40 | Page 14 of 14 | Attachment |
#3,PWS 420
| 3 | Will the Government define which level of service the contractor must meet as minimum as it did in Attachment # 4, PWS 411? | Please see amended Capability Table. |
| 41 | Page 12 of 14 | Attachment |
#3, PWS 404
| 2.3.4 | What is the amount of the area to be maintained once a year as it is not listed in Section 3.0? | Maintenance of unimproved grounds will be done on an as needed basis from a PWO. |
| 42 | Page 11 of 14 | Attachment |
#3,PWS 404
| 2.2.9.2 | Will the Government provide the workload data for Xeriscape Area? | The PWS 404 Grounds Maintenance, associated TEs and the information provided in the table under paragraph 3 provide the relevant information for determining the workload associated with grounds maintenance at the various capability levels. |
| 43 | Page 10 of 14 | Attachment |
#3,PWS 404
| 2.2.9 and 2.2.9.1 | Will the Government provide the workload data and a list of installed equipment that must be maintained for Irrigation Systems? | A list of buildings with irrigation systems is provided in CLS 404, paragraph 2.2.9. Any repair/maintenance of these systems will be handled through a PWO. Amendment 6 includes a revised CLS 404, paragraph 2.2.9. |
| 44 | Page 10 of 14 | Attachment |
#3,PWS 404
| 2.2.7.6 | What has been the historical yearly average for Emergency Tree Removal? | Approximately 15-20 a year. |
| 45 | Page 10 of 14 | Attachment |
#3,PWS 404
| 2.2.7.5 | What has been the historical yearly average for Tree Removal and Replacement? | Tree Removal and Replacement will be accomplished through a PWO. |
| 46 | Page 10 of 14 | Attachment |
#3,PWS 404
| 2.2.7.1 | What has been the historical yearly average for the number of Tree Spading and or Transplanting as it is not in TE GR9? | Tree spading/transplanting will be accomplished through a PWO. |
| 47 | Page 5 of 14 | Attachment |
#3,PWS 404
| 2.2.2 | How much liner feet of edging is associated with the 1106 acres? | Please refer to TE GR1 and GR18 that includes linear feet and acreage areas to be edged. TEGR18 also provides a mowing plan map for an additional illustration of areas to be maintained. |
| 48 | Page 25 of 25 | Attachment |
#5, PWS
3 Capability 2 Level includes 3 Level but there is no note on Capability 1.
• Does Capability 1 include all Capability 3 and 2 Levels too?
| Amendment 6 includes a revised paragraph 3.0 and capability table. | ||||
| 49 | Page 3 of 49 | RFP | CLIN 0004 | In the description CLS is mentioned for 501 FBVA Heating and Cooling and 408 FBVA Pavement Clearance but neither of those PWS’s have CLSs/ Capability Levels in the PWS like PWS 401, 411 and 420. |
• Will words and letters for “CLS” for those PWS 501 and 408 be removed from the description or do the PWSs need to be updated with CLS/ Capability Levels like PWS 401, 411 and 420? Please clarify.
| CLIN 0004 reads correctly as currently written. Amendment 6 also clarifies the capability levels. | ||
| 50 | Page 23 of 25 | Attachment |
#5, PWS
| 2.24.1 | Where is the inventory of Crane Rails and pictures? Will these be provided in an amendment? | TE CR1 provides an inventory of Crane Rails; TE CR 4 provides available Crane photos. |
| 51 | Page 22 of 25 | Attachment |
#5, PWS
| 2.22.2 | What is the historical data for installation of DF over the past 3 years, so this area can be properly staffed and priced? | Any installation of new DF equipment will be accomplished through a PWO. Additionally, the DF equipment inventory is located in TE GG1. |
| 52 | Page 23 of 25 | Attachment |
#5, PWS
| 2.22.4 | What has been the historical workload for DF training over past 3 years, so this area can be properly staffed and priced? | Any installation of new DF equipment will be accomplished through a PWO. Additionally, the DF equipment inventory is located in TE GG1. |
| 53 | Page 17 of 25 | Attachment |
#5, PWS
| 2.17.3 | Will the Government provide a detailed list of the 67 Generators showing the make, model, size, serial number to properly perform PM on each? | The correct number of Auxiliary Generators is 154. The Contractor is required to provide a complete inventory after 90 days of contract award in accordance with Overarching PWS paragraph 2.2.5.1. |
| 54 | Page 17 of 25 | Attachment |
#5, PWS
2.17 This PWS para states in part: “See Technical Exhibit EP10 for DAAF Airfield Lighting Systems. For checking and testing switchgear, transformers, circuit breakers, protective relays, cables, constant current regulators and associated electrical equipment, the test equipment used shall be that which is recognized as standard in the trade.”
• Will the Government provide TE EP10 as it was not posted with the RFP documents?
| EP10 does not exist. Amendment 6 revises Attachment 5, PWS 411 Facility Maintenance -Vertical to remove this reference. | ||
| 55 | Page 17 of 25 | Attachment |
#5, PWS
2.17 This PWS Para states in part: “There are approximately 29 miles of street light circuits, 2415 light fixtures, and 2379 associated light poles on Ft. Belvoir.”
• Is this in addition to what is in TE GG1 or already covered there? Please clarify.
| This is an addition to what is in TE GG1. | ||
| 56 | TE S2 Lift Stations | The header in the excel sheet shows S-3 versus S2 on the file name and the Tab name is S-1 Grease Traps. |
• Will the Government update to reflect to proper information?
| Amendment 6 corrects this error. | ||
| 57 | Page 16 of 25 and 10 of 20 | Attachment |
#5, PWS
Attachment
#6,PWS 420
2.16 Lift Stations and 2.4.3 Sewage Lift Station for Septic Systems Para 2.6 Lift Stations and Para 2.4.3 Sewage Lift Station for Septic Systems seem to be duplicate of each other.
• Are they different, if so how?
• If not, will one of them be deleted from one of the PWS Attachments # 5 or 6?
| Yes, these systems are different and located and separate locations on Fort Belvoir. The septic system is a stand-alone system; however, the sewage lift stations are connected to the sanitary sewer main. | ||
| 58 | Page 11 of 25 | Attachment |
#5, PWS
2.8 Will the Government provide a listing of which building(s) are required to have semiannual inspection(s) and cleaning as no references or lists are currently available?
What TE can they be found in?
| All buildings in TE BS1 are required to have semiannual inspections and cleaning of the roof drain systems. Offerors should refer to TE BS1 for a list of buildings with a roof gutter, drain or downspout to be maintained. | ||
| 59 | Page 11 of 25 | Attachment |
#5, PWS
2.7.1 Will the Government provide a listing of Automatic Chemical Treatment Systems as no references or lists are currently available?
What TE can they be found in?
| An equipment inventory is not available; however, offerors should assume approximately 25 buildings containing automatic chemical treatment systems. | ||
| 60 | Page 10 of 25 | Attachment |
#5, PWS
| 2.6 | Will the Government provide a complete list of plants and systems that require seasonal start up and shut down as it is not currently provided in PWS Para 2.6 thru 2.6.2? | Offerors should assume that all buildings listed in TE BS1 require seasonal start up and shut down. |
| 61 | Page 8 of 25 | Attachment |
#5, PWS
| 2.3.6 | Will the Government provide a complete list of HVAC Controls require inspection as it is not currently provided? | Offerors should refer to TE GG1 for a list of known HVAC controls at this time. |
| 62 | Page 6 of 25 | Attachment |
#5, PWS
| 2.2 | Will the Government provide a complete list of Natural Gas Appliances and Equipment require leak check and repairs as it is not currently provided? | Offerors should assume no more than 35 pieces of equipment are gas appliances. |
| 63 | Page 25 of 25 | Attachment |
#5, PWS
3 This PWS para states in Part: “Depending upon available funding, the Government may issue task orders for services at Capabilities Levels 2 or 1.”
• Will the Government establish a CLIN to handle the additional task orders that could be issued?
| The Government will use the CLIN structure in Section B and Exhibit B Addendum, Pricing Matrix Attachment 6 to issue all task orders. | ||||
| 64 | Page 10 of 67 | Overarching PWS | 1.1.18 | Where are the fishing piers covered in the other PWS Attachments as we cannot find any other reference to them? |
Is the contractor required to do any PM or Repairs and if so, where is that covered?
| There are two piers on Tomkins Basin that will be maintained by a PWO as needed. The structure numbers listed in TE BS1 are updated and included with Amendment 6. There are no PMs or repairs associated with fishing piers under this contract. | |
| 65 | TE BS12 |
Bridge Map Can the Government update this file to clearly identify where the bridges are located and if they are vehicle or foot traffic bridges along with length, width and type
| of construction and when they were constructed? | Amendment 6 provides an updated list of bridge locations contained in TE BS12. | |||
| 66 | TE WD1 | Tab PM 2017 | Why are the 4 through 39, 41 through 463, 465 |
through 705 and 707 through 807 hidden?
Are the hidden lines to be included in our strategy for PM maintenance? Please clarify.
| All information contained in TE WD1 is to be included in the offeror proposed approach for PM maintenance. Given the size of this technical exhibit, row filters are included to help segregate the data as needed. All Offerors are reminded to clear all row filters to view the data in its entirety. | ||
| 67 | TE WD1 | Tab PM 2017 |
and Tab PMs by Shop The Tab PMs by show for FY 2017 shows 20,073 but the Tab PM FY 2017 only shows 19,099.
• Where is the difference of almost 1,000 PMs? • Will the Government please correct the discrepancy between the 2 Tabs?
| The reference to 19,099 is incorrect; Offerors should use 20,073. | ||||
| 68 | TE WD1 | Tab PMs by Shop | What is Column C, there is no title? Please clarify: are the totals in Column C at the bottom signify total number of PMs for the FY? | Column C is the annual amount. |
| 69 | TE WD1 | Tab PMs by Shop | What are the shops for the codes in Column B? |
Will a cross reference table be provided to understand what code belongs to what shop?
| The updated TE WD1 is included with Amendment 6 and provides the shop names associated with codes under the tab entitled “SHOP CODES.” | |||||
| 70 | TE WD1 | Tab Linear Structures – no PMs needed | Where are the items that need to be repaired and maintained priced within current CLIN structure? What is the historical workload for this Tab? | The linear structures identified in TE WD1 do not require PMs. Amendment 6 removes the reference to linear structures from TE WD1 and adds to TE BS1. | |
| 71 | PWS info – history | Column F, Line 6 is NOTE: but there is nothing there. | |||
| • Should there be any notes? • If so, will the Government add them and update the file? | Please disregard—no notes are provided. N/A | ||||
| 72 | DMOs | The Note states: “There are 2 General Maintenance workers assigned to the barracks to handle minor service orders. In the past, the barracks averaged 181 service orders per month or an additional 2,172 service orders per year. “ |
• Are these the personnel required to do the COM that is written about in Attachment #1, PWS 200, Para 1.1?
| • If so, where are they to be priced, CLIN 3 or 4? • If not, where are they to be priced against? | Yes. CLIN X004 | ||||
| 73 | Page 16 of 67 | PWS Over Arching | 2.1.7.1.2 | 2.1.7.1.2 GFEBS PM Coordinator Lead. The GFEBS PM Coordinator Lead shall have demonstrated experience in successfully setting up a GFEBS PM Program on a military installation. The name of the GFEBS PM Coordinator Lead shall be provided by the Contractor to the COR/ACOR. The GFEBS PM Coordinator Lead shall be available between 0700 - 1600 hours, Monday through Friday, except Federal holidays or when the Government facility is closed for administrative reasons. The GFEBS PM Coordinator Lead shall have the following roles in GFEBS: |
• Real Property Viewer
• A76 master Data Maintainer
• A76 Material Requirement Planning Maintainer
• A76 Plant Maintenance Order Approver
• A76 Plant Maintenance Order maintainer
• A76 Plant Maintenance Reporter
• Goods Receipt Processor
| Question: The role of Real Property Viewer within GFEBS is reserved for Government employees only. Will the Government be removing this requirement based on the fact contract employees cannot be provisioned in this role? | Amendment 6 removes this requirement in Overarching PWS paragraph 2.1.7.1.2. | |||||
| 74 | Section L. 6.3.1 Tab A, Subfactor 1: Key Personnel | Section L/M identifies key personnel as the Project Manager and the GFEBS Manager and refers to PWS 2.1.7.1 and 2.1.7.2. PWS 2.1.7.1.2 refers to the GFEBS PM Coordinator Lead. Will the Government please clarify whether the position is for a Manager or a Coordinator Lead, and correct as necessary? | Please see Amendment 6 for revised Section L language. Paragraph L.6.3.1 is revised to read, "GFEBS PM Coordinator Lead" and is now consistent with Overarching PWS language in paragraph 2.1.7.1.2. | |||
| 75 | Section L, 6.3.1 and Overarching PWS 2.1.7.1.2 | Section L, 9 of 18 and PWS page 16 | 6.3.1 TAB A, SUBFACTOR 1: KEY PERSONNEL references Overarching PWS 2.1.7.1.2 and the title GFEBS Manager. PWS 2.1.7.1.2 lists GFEBS PM Coordinator Lead as a key position and GFEBS Senior Work Control Lead as a work control lead. Which of the latter two positions correlate to the Section L GFEBS Manager position? Are the GFEBS Manager and GFEBS PM Coordinator Lead the same postion? What position title should offerors use? | Please see Amendment 6 for revised Section L language. Paragraph L.6.3.1 is revised to read, "GFEBS PM Coordinator Lead" and is now consistent with Overarching PWS language in paragraph 2.1.7.1.2. | ||
| 76 | Page 10 | FBVA Overarching PWS | 1.4 | Do any serviced locations require a Security clearance for access into the areas? If so what levels are required and what locations require clearances? | Yes, some of the serviced areas are secure and require higher level clearance; however, if needed, Government escorts will be provided in all sensitive areas. | |
| 77 | Page 10 | FBVA Overarching PWS | 1.4 | Do any locations require support of other security measures such as certified escorts, or declassification prior to entry. | Yes and Government escorts will be provided in all sensitive areas. | |
| 78 | Page 19 | FBVA Overarching PWS | 2.2.3 | Is GFEBS information and training provided to new contractors, is there a specific location access point for GFEBS information? | The Government will not provide GFEBS training to new contractors. For basic information on GFEBS, go to: https://prodep.gfebs- erp.army.mil/rwdhelp/nav/index.htm | |
| 79 | Page 19 | FBVA Overarching PWS | 2.2.3 | Provide information including details date and time frame of the set up and turnover of the GFEBS system, how many access points will be provided? | Based upon the number of GFEBS personnel proposed by the successful offeror, the Government will provide the appropriate number of access points. | |
| 80 | Page 37 | FBVA Overarching PWS | 3.1 | Quality control files and QCP Plan is there currently an existing plan we can review for continuity of services? | No. It is the responsibility of the contractor to develop a quality control plan in accordance with Overarching PWS paragraph 3.1. | |
| 81 | Please indicate all special protocol areas. | Please refer to Overarching PWS paragraph 2.22.1 for clearance requirements. | ||||
| 82 | Attachment #1 – 200 Unaccompanied Furnishing Management Operation | 1.1 Overview: The work shall include providing efficient and timely processing of room assignment, measuring resident satisfaction, stakeholder, inventory, and resource management, oversight of facility footprint, assignment/termination processes, key control, quarters inspection, and other associated work as directed by the Contracting Officer’s Representative (COR) or Alternate Contracting Officer’s Representative (ACOR). The Contractor shall maintain entry logs and comply with all physical security measures for all UH buildings and warehouse that are in controlled areas with highly pilferable items. This seems to indicate that the contractor will be responsible for complete operation of the barracks rather than only property accountability and furnishing management. Please clarify. | The Contractor is responsible for the operation and management of the barracks in accordance with Attachment #1, CLS 200. | |||
| 83 | TE GG1 | Please confirm a) the tab labeled "Gov Inventory" is the equipment covered by TE WD-1: "WD1 IJO and Service Order Workload Data.xlsx”, tab "PMs by Shop” and b) the tab labeled "Gov Inventory" is the summary of all equipment listed in all the other technical exhibits that contain equipment inventories such as sump pumps, overhead doors, fire alarms, etc | a. The "Gov Inventory" listed in TE GG1 relates to the workload data depicted in TE WD-1 contains inventory items; however this is not an exhaustive list of all inventory items on Ft Belvoir. Offerors are also encouraged to review the TE index for additional equipment inventory lists. |
b. No. The additional TE’s with pumps, overhead doors, fire alarms, etc are in addition to inventory shown in TE GG1. Offerors are also encouraged to review the TE index for additional equipment inventory lists.
| 84 | TE WD1 | WD1 IJO and Service Order Workload Data.xlsx”, tab "PMs by Shop”. Please translate shop numbers. | Please see amended TE WD1 for a list of the shop code numbers. |
| 85 | 411 FBVA Facility Mx Vertical 5 Apr 18.docx, para 3.0 | PWS for Facilities Maintenance Vertical: It appears the table at 3.0 is incomplete with missing columns when compared to other Capability tables. Please confirm it is complete, provide additional instructions on how it is to be completed, or provide revised table. |
| Please refer to amendment for revised CLS 411 FBVA Facility Mx Vertical, para 3.0 language. | |||
| 86 | 411 FBVA Facility Mx Vertical 5 Apr 18.docx, para 3.0 | PWS for Facilities Maintenance Vertical. Please confirm the Capabilities table at 3.0 is to be completed only for DMO work, as the referenced technical exhibit only shows Priority levels for that type of work. | Please see Amendment 6 for a revised Capability table in Attachment 5, 411, Facility Maintenance - Vertical. The revised table provides a list of capabilties for DMO and PMO work; however, the offeror is not required to populate any aspect of this table. |
| 87 | TE SA1 | Please equate Appendices B, C, and D to Priorities 1, 2, and 3 to correspond to other Capabilities. Also, there is no 3.0 Work Capability table for the PWS for Pavement Clearance | There is no established Capability Level for Pavement Clearance; however Pavement Clearance activities shall be performed IAW the priorties set forth in TE SA1. For additional clarity, please refer to the language shown in CLIN X004 in the solicitation: "Pricing for CLIN 0004 includes Maintenance Services as delineated in the PWS for the following Common Levels of Service (CLS) |
- CLS 501 FBVA Heating and Cooling, - CLS 408 FBVA Pavement Clearance Class A and B Storms only Class C Storms shall be performed with issuance of a PWO"
| 88 | 420 FBVA Facilities Mx Horizontal 5 Apr 18 Feb 18.docx, para 3.0 | PWS for Facilities Mx Horizontal. Work Capability table at 3.0 does not correspond to the items described in the preceding sections. For instance there is no line item in the table for 2.9 Fire Hydrants. Further, the 2.x series items mostly reference a technical exhibit for workload, but the 3.0 table does not. Further, the 3.0 table has no references to technical exhibits. Please clarify. | See amended Capability Table. |
| 89 | 501 FBVA Heating and Cooling Services, para 3.0 | PWS for Heating and Cooling. No 3.0 Work Capability table is provided. Please confirm this is intentional and provide instruction on how USG wants this estimated/priced. | Yes, it is the Government's intent to provide no Capability Table within 501 FBVA Heating and Cooling Services. All efforts covering Heating and Cooling work should be priced into CLIN X004 and associated sub-CLINs. |
| 90 | 501 FBVA Heating and Cooling Services, para 3.0 | PWS for Heating and Cooling: Please provide corresponding TE references for each PWS requirement to ensure all offerors price these services accurately and charge to appropriate CLIN | All TE references included in 501 FBVA Heating and Cooling Services, para 3.0 are current. |
| 91 | 411 FBVA Facility Mx Vertical 5 Apr 18.docx | PWS for Facilities Maintenance Vertical |
Please provide equipment inventory and chemical usage for Automatic Chemical Treatment Systems
| An equipment inventory is not available; however, offerors should assume approximately 25 buildings containing automatic chemical treatment systems. | ||
| 92 | 411 FBVA Facility Mx Vertical 5 Apr 18.docx | PWS for Facilities Maintenance Vertical |
Please provide equipment inventory for Roof Gutters, Drains, and Downspouts to be maintained.
| Information not available; Offerors should refer to TE BS1 for a list of buildings with a roof gutter, drain or downspout to be maintained. | ||
| 93 | 411 FBVA Facility Mx Vertical 5 Apr 18.docx | PWS for Facilities Maintenance Vertical |
Please provide equipment inventory for Emergency Light Fixtures to be maintained.
| A partial listing of emergency lights is listed in TE GG1; however, the Government estimates approximately eight emergency light fixtures per building and approximately 400 buildings. The Contractor is required to provide a complete inventory after 90 days of contract award in accordance with Overarching PWS paragraph 2.2.5.1. | |||
| 94 | TE GG1 | Please explain contractor responsibilities for the equipment listed on tab “GOV - Energy Saving Equipment”. This appears to be PEPCO equipment. | The PEPCO contract is due to expire at the end of FY18 at which time the equipment listed TE GG1, tab “GOV - Energy Saving Equipment” will convey to the Government and shall become part of the equipment to be maintained under this contract. |
| 95 | 411 FBVA Facility Mx Vertical 5 Apr 18.docx | PWS for Facilities Maintenance Vertical: |
Please provide equipment inventory for swimming pools to be maintained
| Offerors should assume a total of five swimming pools to be maintained under this contract. Refer to updated TE GG1 for a list of pool equipment. The Contractor is required to provide a complete inventory after 90 days of contract award in accordance with Overarching PWS paragraph 2.2.5.1. | ||
| 96 | 411 FBVA Facility Mx Vertical 5 Apr 18.docx | PWS for Facilities Maintenance Vertical |
Section 3.0 indicates TE WD-1 is to be used. Please confirm that WD-1 summarizes all work required to maintain all equipment listed in TE GG1. If TE GG1 is in addition to WD-1, please provide instructions as to where the effort for GG1 is to be estimated/priced/charged.
| The workload data in WD1 encompasses the equipment listed in TE GG1. The Contractor is required to provide a complete inventory after 90 days of contract award in accordance with Overarching PWS paragraph 2.2.5.1. | |||
| 97 | GFEBS - PMOs | Is GFEBS currently implemented/operating at the site? If yes, at what level is GFEBS being performed/operating at? Does GFEBS generate all of the PMOs including monthly, quarterly, and annual reports? If no, is this something the contractor needs to maintain in our own CMMS? | Yes, GFEBS is currently operating at the site and is currently being used to input DMOs but not PMOs. As required by Overarching PWS, paragraph 2.2.5.1, the PMO program shall be completed and fully operational in GFEBS no later than 90 days after contract start date. GFEBS is the official Government system of record on this contract. |
| 98 | Overarching PWS 2.2.4.1 DMO Desk | The work control team shall have two years of experience entering maintenance orders into GFEBS |
Is this statement inferring “collectively?”
No. Each member of the work control team will have a minimum of 2 years of experience in GFEBS.
| 99 | GFEBS Experienced Personnel | Are the incumbent personnel provisioned to enter cost functions in GFEBS? If yes, will the Government provide a list of these provisions for this contract so we can identify additional training needed? | The contractor shall not obligate/allocate funds within GFEBS; however, will be required to input incurred hours and material costs for PMOs and DMOs IAW Overarching PWS paragraphs 2.2.5 and 2.2.4.2 respectively. |
| 100 | PM Plan | Will the successful offeror create their annual PM plan and submit to customer in excel spreadsheet, electronically | As required by Overarching PWS, paragraph 2.2.5.1, the PMO program shall be completed and fully operational in GFEBS no later than 90 days after contract start date. Please refer to Overarching PWS paragraph 2.2.5.1 and 2.2.5.2 for further details regarding submission of the PM plan. . The contractor will maintain the PM program through the life of the contract. |
| 101 | Overarching PWS 2.1.7.2.1 | Are there currently two GFEBS DPW liaisons embedded in Building 1442? | This contract establishes two GFEBS DPW Liaisons in Bldg 1442. Please refer to Overarching PWS paragraph 2.1.7.2.1 for a list of other non-key personnel requirements. |
| 102 | Overarching PWS 2.1.7.2.2 | Is there currently a GFEBS senior work control lead | No there is not. Please refer to Overarching PWS paragraph 2.1.7.2.2 for a list of other non-key personnel requirements. |
103 TE GEN2B There are 4 Government furnished printers identified in TE GEN2B Will successful offeror be required to provide an accredited printer/copier for printing from GFEBS?
| No, only Government owned printers will be used for printing GFEBS documents. | |||
| 104 | Technical Exhibit SA1 | Provides a map for pavement clearance, however we are not able to accurately determine the pavement quantities from the map. Will the Government provide quantities (area/square yards) of paved road, parking, sidewalk, etc. to help determine the level of effort required? | The information can be derived from TE SA2 which is mapped to scale. |
| 105 | Technical Exhibit WD1 | Provides workload history for Preventive Maintenance and Demand Maintenance work orders. |
How much is horizontal?
| How much is vertical? | It is recommend that offerors use the “SHOP CODES” tab contained in TE WD1 to identify areas pertaining to horizontal and vertical functions. | |||
| 106 | Technical Exhibits | We cannot locate quantitative data in the technical exhibits for traffic controls, area lighting, or bridges (all part of horizontal facilities). Will the Government provide asset listings for each of these? | There are approximately 50 control cabinets for traffic lights. In addition, As referenced in CLS 411 paragraph 2.17, there are approximately 29 miles of street light circuits, 2415 light fixtures, and 2379 associated light poles on Ft. Belvoir. TE BS12 provides a list of all bridges to be maintained on Ft Belvoir. | |
| 107 | Overarching PWS Pargraph 2.20 | PWS 2.20 requires the contractor to provide dedicated staffing for Army customers. Is this requirement above and beyond the PWS requirements for vertical and horizontal facility maintenance? | The Dedicated Staffing identified in Overarching PWS paragraph 2.20 are unique to the areas identified in paragraphs 2.20.1 – 2.20.5. | |
| 108 | Overarching PWS Pargraph 2.20 | PWS 2.20 requires the contractor to provide dedicated staffing for Army customers. Is the workload performed by dedicated staff positions included in TD WD1? | Yes | |
| 109 | PWS: page 19, Para 2.4; Network Access | Clarify Government Computers Usage Are the GFE computers referenced in para 2.4 of the PWS, designated for specific contract areas, functions, locations, or are they provided for general use by the contractor, as desired? | The GFE Computers are for use to access the government GFEBS system in building 1420. | |
| 110 | PWS: page 57, Para 2.2; Work Management | Phone/Data connectivity Does or will the Government provide, allow, or enable the contractor to establish phone and/or data connectivity between the project business office (Operations/Work Control) and the contractor maintenance teams dedicated to specific buildings/tenants/compounds that the Government is directing the contractor support? If so, can the Government clarify what phone and/or automation enablers are provided as GFE are permitted as CFE? | Yes, the Government provides the phones and service. Data connectivity is provided for GFEBS purposes only. | |
| 111 | 501 FBVA Heathing & Cooling PWS paragraph 2.3 | Boiler attendance Only two boiler plants are listed in the PWS. Attenandance requirement for building 214 is clear, however the attendance for building 2117 is not. Are these the only boiler plants that require attendance? What is the minimum attendance requirement for the Building 2117 boiler plant? | Building 214 has a boiler that feeds building 215. Building 630 feeds building 629. Building 701 feeds building 701 and 702. 1950 and 1949 have boilers. Building 2117 feeds buildings 2102, 2103, and 2115. Building 222 feeds building 221 and 223. Building 1468 feeds buildings 1467 and 1469. Building 2117 feeds many buildings. The minimum attendance requirement is every 8 hours by the Contractor. |
| 112 | 501 FBVA Heathing & Cooling PWS paragraph 4 | Refrigeration plant monitoring Does the refrigeration plant at the SAM-T building require continuous monitoring? Is there a minimum attendance requirement? | The HVAC system at the SAM-T Building must be monitored 24/7. | ||
| 113 | Page 2 | PWS 1.0 Introduction | 1.1.1.4 | 1.1.1.4 Water and Wastewater indicates: “The water storage and distribution system and wastewater collection systems on Main Post are privatized; i.e., owned and operated by American Water Operations and Maintenance, Inc. (AW). The BNA, Tysons Corner, VA Communication Tower, Suitland, MD Communication Tower water distribution and wastewater collection systems are Government owned and operated.” |
420 FBVA Facilities Mx Horizontal Monitoring Systems, para, 2.12 indicates: “The wastewater and storm water drainage systems are equipped with Supervisory Control and Data Acquisition (SCADA) or other comparable monitoring systems at lift stations. The Contractor shall monitor the alarm systems. The Contractor shall develop a monitoring system response plan. The plan shall identify the Contractor’s response to an incident. In the event of an alarm, the alarm panel will signal the nearby audible and visible devices, whereby appropriate Contractor points of contact will be notified. The Contractor shall have a plan that is immediately implemented to safeguard the wastewater and storm systems.”
As the water and wastewater systems are privatized or Government owned can the Government please either remove or revise 420 FBVA Facilities Mx Horizontal Monitoring Systems, para 2.12 to accurately reflect the requirement?
| Amendment 6 removes paragraph 2.12 from Attachment 6, 420 Facility Maintenance - Horizontal language. | ||||
| 114 | Page 21 | 2 | 2.2.5.1 | 2.2.5.1. PMO Program indicates: “PMO Program… shall be completed and fully operational in GFEBS no later than 90 days after contract start date.” |
Section 4.0, Performance Requirements summary (PRS) Matrix, page 41 (last matrix entry) GFEBS PM Program states “NLT 60 days from contract start date”
Will the Government please clarify if the requirement is 60 days or 90 days?
| The correct timeframe for implementation of the PMO program in accordance with Overarching PWS paragraph 2.2.5.1 is 90 days. The reference to 60 days in Section 4.0, Performance Requirements Summary is revised under Amendment 6. | ||||
| 115 | Page 19 | 2.2.4 | 2.2.4.1 | 2.2.4.1 DMO Desk indicates: “… The Contractor is authorized to execute DMOs that do not exceed 32 work hours in labor. DMOs exceeding the Contractor’s authorized limit shall be executed IAW Attachment 400.” |
Attachment 400, Facilities Maintenance Instruction states that: “The Government desires to utilize SRM funds to the maximum extent possible for facilities maintenance and repair.”
The 32 hours of labor limit only addresses a part of the potential DMO cost and implies that the Government will supply DMO material, but DMO material costs are not mentioned in the PWS.
Can the Government please clarify what the limit of liability for DMO material costs responsibility is for the contractor?
| In accordance with Overarching PWS paragraph 1.0, the Contractor is responsible for providing all parts required for PMOs and all repair parts required for DMOs (See TE WD1, DMO Tab for historical cost data including historical material costs). | ||||
| 116 | Page 17 | 411 FBVA Facility MIX Vertical and TE-EP3 | 2.17.3 | PM of Auxiliary Generators. The auxiliary generators consist of approximately 67 generators ranging from 10KW to 1500KW. The Contractor shall perform PM of the auxiliary generators identified in TE EP3. |
The TE-EP3 lists 154 Generators.
Can the Government please clarify what the correct number of generators is?
| The correct number of Auxiliary Generators is 154. The Contractor is required to provide a complete inventory after 90 days of contract award in accordance with Overarching PWS paragraph 2.2.5.1. | ||||
| 117 | Page 19 | 411 FBVA Facility MIX Vertical | 2.18.4 | Standby Replacement Parts. Due to the critical nature of the fire detection and alarm systems, the Contractor shall maintain standby stock. The Contractor shall ensure that minimum quantities of standby stock are replenished within five (5) working days of use. The Contractor shall not allow the quantity of any standby stock items to be zero (0) at any time. |
Can the Government please clarify if the Contractor is responsible for the initial cost of these items and the replenishment cost of these items?
| Yes, the standby replacement parts identified in 420 FBVA Facilities Mx Horizontal Monitoring Systems, paragraph 2.18.4 are to be procured, maintained and replaced by the contractor. | ||||
| 118 | Page 10 | Att. #3 – 404 Grounds Mx | Para. 2.5.3 states “The Contractor shall submit a complete equipment list including make, model, specifications, and catalog cut sheets for COR/ACOR approval with proposal submission.” With the imposed 50-page limit on the technical proposal, there is not adequate space to provide this information without sacrificing valuable space for other required content. Will the Government please consider (1) waiving this requirement, (2) postponing this submittal until 30-60 days after contract award, or (3) excluding it from page count? | Attachment 3, 404, Grounds Maintenance Paragraph 2.5.3 has been removed from this requirement. |
| 119 | Table of Contents and PWS | FBVA Overarching PWS Attachment | The TOC contains paragraph 2.1.7.1 Key Personnel and subparagraphs 2.1.7.1.1 through 2.1.7.1.4. |
TOC lists 2.1.7.1.3 GFEBS DPW Liaison; 2.1.7.1.3 in the PWS does not exist.
TOC lists 2.1.7.1.4 Work Control Lead; 2.1.7.1.4 in the PWS does not exist.
PWS 2.1.7.2 Other Non-Ket Personnel Requirements ---- TOC does not show 2.1.7.2 PWS 2.1.7.2.1 GEFBS DPW Liaison --- TOC does not show 2.1.7.2.1 PWS 2.1.7.2.2 Work Control Lead --- TOC does not show 2.1.7.2.2 PWS 2.1.7.2.3 NMUSA Facility Maintenance Planner --- TOC does not show 2.1.7.2.3
Please rectify these various discrepancies in numbering between TOC and PWS
| Please refer to Amendment 6 as it provides corrections to the Table of Contents and the subsequent paragraphs. | ||||
| 120 | Overarching PWS | Section 2.1.2.1, Transition, states in part “During the 30 days prior to contract start, the Contractor's key personnel, as proposed and accepted in the solicitation, shall observe all operations pertinent to the requirements of the PWS.” Can we assume that the transition period is 30 days in duration? | Yes. | |
| 121 | Detailed Estimates | 2.2.7.3 | The section references WinEst Estimating Software. Is this software Government-provided or Contractor-provided? | Contractor-provided |
| 122 | FBVA Overarching PWS Attachment | 2.20.2 | The section requires the Contractor to provide three (3) full time, dedicated general maintenance mechanics to provide maintenance and repair services for Buildings 1261 and 1262, Warrior Transition Barracks. The PWS then states in part “During normal duty hours the individual will |
check both facilities for equipment that needs attention…” and the PWS further states in part “When work exceeds the general mechanic's ability it will be reported…” Both of these citations refer to the GMW in the singular, which creates confusion since three (3) GMWs are specified initially.
The PWS further states that this could be required 24/7/365. Is it the Government’s expectation that offerors will propose 3 FTEs and, if it becomes necessary, offerors could increase the staffing to 24/7 coverage (i.e., a watchstanding condition) via a contract mod?
| Amendment 6 provides revised language for Overarching PWS paragraph 2.20.2 and now calls for two full time dedicated maintenance mechanics during normal duty hours. Please see Amendment 6 for additional guidance. |
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