FINAL_-_Signs_SOW.pdf

STATEMENT OF WORK

(SOW)

Street Sign Replacement

Arlington National Cemetery

13 June 2017

1.0. OVERVIEW

1.1. INTRODUCTION. Arlington National Cemetery requires a contract to make, and deliver signs with supporting accessories for new/current signs at Arlington National Cemetery (ANC). The contractor will provide all labor, equipment, materials (unless otherwise noted), and supervision needed to make and deliver the requested new street sign poles and custom signs. A government representative will be present at destination for acceptance of the materials.

1.2. BACKGROUND. Arlington National Cemetery is our nation's most sacred shrine and the final resting place for our most revered military and civilian leaders. The Cemetery receives millions of visitors each year. Six thousand or more funerals are conducted yearly – in addition to over two thousand other ceremonies, such as commemorations, wreath ceremonies, and head-of-state visits. Engineering is responsible for the utilities, maintenance, construction, repair, restoration, and preservation of historical structures.

1.3. SCOPE OF WORK. This requirement is for the contractor to make and deliver smooth breakaway poles of various lengths with the Arlington National Cemetery slip over bases: “welcome” signs, “Columbarium Courts” sign, “Funeral Parking” sign, “Authorized vehicles” signs, and traffic control sign mounting brackets. The signs and poles shall meet all specification requirements in this statement of work. The contractor will send the drawings to the COR for approval before production starts to ensure that the enclosed specifications are met. Attachment 1/Exhibit 1 contains full specifications for the custom poles and signs.

1.4. PLACE OF PERFORMANCE. The work to be performed under this contract will be performed at the contractor’s foundry and then delivered to Arlington National Cemetery, Arlington, Virginia 22211.

1.5. CONTRACT TYPE. The Government intends to award six (6) – month a firm fixed price contract.

1.6. GENERAL INFORMATION

1.6.1. QUALITY CONTROL. The Contractor is responsible for performing or having performed all inspections and tests necessary to substantiate that the supplies or services furnished under this contract conform to contract requirements, including any applicable technical requirements for specified manufacturers’ parts. (See FAR 52.246-1 Contractor Inspection Requirements)

1.6.2. QUALITY ASSURANCE. The Government Contracting Officer Representative will inspect supplies / services performed under this contract.

1.6.2.1. CONTRACTING OFFICER REPRESENTATIVE (COR). The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting

Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract.

1.6.2.2. Technical Point of Contact: REDACTED

1.6.3. GOVERNMENT OBSERVATION. As applicable, the Contractor shall provide access to government owned real property operated by the Contractor for observation or inspection by any government agency or individual authorized access by the Contracting Officer. Government personnel will not interfere with Contractor performance.

1.7. PERSONNEL. The Contractor shall provide a work force possessing the skills, knowledge, and training to perform the requirements of this contract. Personnel performing work under this work statement shall remain employees of the Contractor and will not be considered employees of the

Government. All contractor personnel shall be able to communicate fluently in English both verbally and in writing.

1.7.1. CONFLICT OF INTEREST. The Contractor shall not employ any person who is an employee of the

United States Government or the Department of Defense, either military or civilian, if such employment would create a conflict of interest or be contrary to the policies contained in Department of Defense

(DOD) Joint Ethics Regulation (JER), DOD 5500.7-R.

1.8. IDENTIFICATION OF CONTRACTOR EMPLOYEES. All contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The contractor shall ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

2.0. DEFINITIONS & ACRONYMS

2.1. CONTRACTING OFFICERS REPRESENTATIVES (COR). Means a representative from the requiring activity appointed by the Contracting Officer to perform surveillance and to act as liaison to the contractor.

2.2. SOW. Statement of Work.

2.3. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.4. QUALITY ASSURANCE. A procedure or set of procedures taken by the Government to ensure that services under development (before work is complete, as opposed to afterwards) meets speci1fied requirements of the PWS.

2.5. QUALITY CONTROL. A procedure or set of procedures implemented by the Contractor to ensure that the performed service adheres to and meets the requirements of the PWS.

2.6. REAL PROPERTY. Land and rights in land, ground improvements, utility distribution systems, and buildings and other structures. It does not include foundations.

2.7. VISITOR. Means anyone on the grounds of ANC, to include ANC Government employees and contractor employees who are not on official Government duty (i.e., employees visiting outside of tour of duty or personal time off).

3.0. GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.1. WARRANTY: The Contractor shall warranty all work for minimum of one (1) year after

Government acceptance. Under this warranty, the Contractor shall remedy any nonconformities or defects at the Contractor’s expense. The Contractor shall also identify, complete and deliver manufacturer warranty documents for any materials with manufacturer warranties longer that one (1) year.

4.0. CONTRACTOR FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

4.1. GENERAL INFORMATION. The Contractor shall furnish all property, equipment, supplies, and services necessary to perform the requirements of this contract.

4.2. PERMITS, TAXES, LICENSES, ORDINANCES, AND REGULATIONS. The Contractor shall, at his own expense, obtain all necessary permits, give all notices, pay all license fees and applicable taxes, comply with municipal, state, and Federal laws, ordinances, rules and regulations applicable to the business carried on under this contract.

4.3. SUPPLIES/EQUIPMENT. The Contractor shall provide all supplies and equipment necessary for the performance of this contract.

4.3.1. EQUIPMENT STAGING AND SECURITY. The Contractor shall take full responsibility for equipment stored or left onsite. The Government does not take responsibility for the security of

Contractor’s equipment or project material while the contract/project is being performed. The Government is neither responsible nor liable for any of the Contractor’s material, equipment stored either inside or outside the work area.

4.4. TRANSPORTATION. The Contractor shall provide transportation for the performance of services on this contract. Type of transportation shall be at the Contractor’s discretion. When on the ANC grounds, the Contractor and contractor employees shall abide by all speed limitations while operating a vehicle on

ANC. ANC speed limit is 25 mph on cemetery roads and 10 mph when passing pedestrians. The

Contractor shall be responsible for maintenance, repair, and associated equipment for the Contractor furnished mode of transportation.

5.0. SPECIFIC TASKS

5.1. SPECIFICATIONS. Provide all labor, equipment, materials (unless otherwise noted), and supervision needed to make, deliver, and install.

5.1.2. Smooth Breakaway Poles: The contractor shall provide the following:

DESCRIPTION EACH INCHES

(Diameter)

FEET

(Length)

NOTE

Smooth breakaway poles

72 4 10 Finial with the Arlington National Cemetery slip over bases

Smooth breakaway poles

8 4 8 Finial with the Arlington National Cemetery slip over bases

Seventy-two (72), 4” smooth breakaway poles that are 10’ in length plus finial with the Arlington

National Cemetery slip over bases.

Eight (8), 4” smooth breakaway poles that are 8’ in length poles plus finial with the Arlington

National Cemetery slip over bases.

5.1.3. New Signs: The contractor shall provide the following:

DESCRIPTION SIDED EACH Installed On

See Technical Exhibit 1 Single-sided 2 8’ poles

See Technical Exhibit 2 Double-sided 1 8’ poles

See Technical Exhibit 3 Double-sided 1 8’ poles

See Technical Exhibit 4 Single-sided, right arrow 1 10’ poles

See Technical Exhibit 5 Single-sided, left arrow 1 10’ poles

Two (2) each single-sided “Welcome” signs installed on 8’ poles per specification diagrams;

One (1) each double-sided “Columbarium Courts” sign installed on 8’ poles per specification diagrams;

One (1) each double-sided “Funeral Parking” sign installed on 8’ poles per specification diagrams;

One (1) each single-sided, right arrow “Authorized Vehicles” sign, installed on 10’ pole per specification diagrams; and

One (1) each single-sided, left arrow “Authorized Vehicles” sign installed on 10’ pole per specification diagrams.

5.2. PERSONNEL REQUIREMENTS. All personnel assigned to the project shall be required to adhere to the guidelines prescribed under the Freedom of Information Act (FOIA) and the Privacy Act. All personnel shall be fully qualified to perform the work required under this contract; any specific requirements will be listed.

5.3. PROJECT TIMELINE. The contractor shall prepare a project timeline for executing and completing the requirements of this SOW. The timeline shall include milestones and deliverables for the project. ANC subject matter experts (SME's) and specifically a representative from Engineering will be made available to the contractor to aid in preparation of the project timeline. The project timeline shall be provided during the post-award kick-off meeting, to be scheduled after contract award at the Government and

Contractor’s convenience.

5.4. MATERIALS: All materials shall be new and free of defects. Contractor may not use any other type of material for this contract. The specifications are enclosed in this document and must be met.

5.5. FINAL INSPECTION. The Contracting Officer or COR will conduct the final inspection of the project with the Contractor, Government QA inspector in attendance. Listed deficiencies on the punch list should have been corrected at this point. However, deficiencies that cannot be corrected due to operation or seasonal weather can be rectified in dates approved by the Contracting Officer. All debris management shall be complete.

5.6. CONTRACTOR ACCESSABILITY. The customer shall be responsible for providing the following during the performance of this contract:

5.6.1 Pre-arranged accessibility to the key personnel that will be participating in this project for

6.0. OTHER CONTRACTOR RESPONSIBILITIES.

6.1. The Contractor shall enforce a ban on all alcohol and drugs – both their sale and usage (or the effects of their usage) by any Contractor employee. The Contractor shall adhere to the terms of FAR 52.223-6

- Drug-Free Workplace in performance of this contract.

6.1.2. The Contractor shall maintain a neat and professional appearance throughout its workforce, vehicles, equipment, work sites, and staging areas.

6.1.3. The Contractor shall ensure all contract employees behave with appropriate decorum, courtesy, and respect while within the Cemetery or at its perimeter or entrances. Shouting, cursing, angry outbursts, sleeping, intoxication, and violence or criminal acts of any kind will not be tolerated - and is cause for immediate removal from the Cemetery and/or prosecution.

7.0. DELIVERABLES

DELIVERABLE FREQUENCY

# OF

COPIES MEDIUM/FORMAT SUBMIT TO

Names of contractor personnel for

Cemetery access

Once – within 10 days after Contract award

1 Email and Hard

Copy/PDF or

Microsoft Word

2003 or higher

ANC

DIRECTORATE

OF

EMERGENCY

SERVICES

Names and

SSN’s of contractor personnel for

Limited

Background

Check

Once – within 5 workdays after

Contract award

1 Email and Hard

Copy/PDF or

Microsoft Word

2003 or higher

ANC

DIRECTORATE

OF

EMERGENCY

SERVICES

Project

Timeline

As outlined in 5.6.

Project Timeline

1 PDF/A-1 format at

300 dpi, black and white

CONTRACTING

OFFICER AND

COR

ATTACHMENT/TECHNICAL EXHIBIT LISTING

Attachment/Technical Exhibit List:

Attachment 1/Technical Exhibit 1 – 4 Sign and Pole Specifications

Attachment 2/Technical Exhibit 2 – Sod and Soil Specifications

Specifications

ATTACHMENT/TECHNICAL EXHIBIT 1

ATTACHMENT/TECHNICAL EXHIBIT 2

ATTACHMENT/TECHNICAL EXHIBIT 3

ATTACHMENT/TECHNICAL EXHIBIT 4

ATTACHMENT/TECHNICAL EXHIBIT 5