SafetyProgramSOP.pdf

Army Force Management School Safety Program

Standard Operating Procedures

Table of Contents

1-Commandant’s Intent

1-1 Purpose

1-2 Objective

1-3 Scope

1-4 References

1-5 Responsibilities

1-6 Standards Application

2-Safety Program Management

2-1 General

2-2 Organization and structure

2-3 Qualifications and appointment of safety officers

2-4 Risk Reduction Council

2-5 Army Readiness Assessment Program

3-Safety Training, Education, and Promotion

3-1 General

3-2 Education and training

3-3 Safety Promotion

3-4 Safety Promotion

4-Safety Training, Education, and Promotion

4-1 General

4-2 Responsibilities

4-3 Workplace inspections

4-4 Organization Inspection and Staff Assistance Visits

5-Accident Reporting, Investigation, and Record Keeping

5-1 General

5-2 Responsibilities

5-3 Accident Investigation Boards

5-4 After Action Reviews of accidents

5-5 Tracking and analysis of accidents

5-6 Recordkeeping

6-Risk Management

6-1 Integration of Risk Management

6-2 Risk Management Risk Acceptance Policy

6-3 Responsibilities

6-4 Procedures

6-5 Risk Management Process

6-6 Summary

7-Recreational Safety

7-1 General

7-2 Policy

7-3 Responsibilities

7-4 Procedures

8-Occupational Health Program

8-1 General

8-2 Policy

8-3 Program management and administration

8-4 Ergonomics

8-5 Occupational illness, injury, and disease reporting

9- Army Motor Vehicle and POV Accident Prevention Program

9-1 General

9-2 Policy

9-3 Responsibilities

9-4 Privately Owned Vehicles (POVs)

9-5 Special purpose equipment/All Terrain Vehicles (ATVs), Special

Purpose Non-Tactical Vehicles

9-6 Motorcycles

9-7 Bicycle safety

9-8 Pedestrian safety

10- Incident Response

10-1 General

10-2 Purpose

10-3 Standards

10-4 Fort Belvoir Mass Warning Notification System and Big Voice

10-5 Inclement Weather

10-6 Emergency kits

11- Fire Alarm Activations

11-1 General

11-2 Fire drills

11-3 Fire Extinguishers

12- Safety Inspections

1-Commandant’s Intent

1-1 Purpose

The safety and health of the personnel and students of the Army Force Management

School (AFMS) is of utmost importance. Recognizing that Safety is a Commander’s program, the duty of safety is delegated to every individual that passes through the

AFMS. It is the safety policy of the AFMS to make every reasonable effort to eliminate injuries to personnel and damage to equipment due to preventable accidents. This will be accomplished by minimizing risk, and eliminating conditions that produce unsafe acts or an unhealthy environment. Planning for all operations and activities will include comprehensive risk management at all levels.

1-2 Objective

To establish, implement, and provide a safe operating environment within which the

AFMS will carry out its mission.

1-3 Scope

This SOP applies to all staff and faculty as well as the students of the AFMS. As such, the faculty and staff of the AFMS will adhere to Fort Belvoir policies and procedures as outlined in the various policy memorandums published by the Fort Belvoir Garrison

Commander’s office which can be found at Fort Belvoir Garrison Policy Memoranda.

1-4 References

This SOP was supplements AR 385-10. This SOP does not replace, but rather adds, to the requirements found in DA regulations, TRADOC, and AFMS directives.

1-5 Responsibilities

a. AFMS Commandant

(1) Overall responsible for the protection of all personnel, facilities, equipment, and materials.

(2) Develop and publish a safety policy/ safety program directive which defines the commandant’s safety philosophy and provided guidance for safety program implementation.

(3) Ensure that the safety office is staffed with adequate personnel, funds, and automation to support an aggressive safety program based on AFMS functions and requirements.

(4) Complete the web-based Commander’s Safety Course upon assuming command.

(5) Ensure that management controls are in place and operating effectively in the AFMS Safety Program. Report any defective material weakness through the chain of command.

http://www.nec.belvoir.army.mil/pubs/Belvoir/PL/_PDF_TableofContentsPL.html http://www.apd.army.mil/ProductMaps/Administrative/ArmyRegulation.aspx

b. AFMS Safety Officer

(1) Responsible to the AFMS Commandant for the Safety program.

(2) Advises the Commandant on all safety matters relevant to the AFMS and provides safety recommendations to other members of the AFMS faculty.

(3) Ensures that safety briefings are conducted as required by applicable regulations.

(4) Ensures that quarterly safety inspections are completed and documented.

c. AFMS Safety Coordinator

(1) Responsible to the AFMS Safety Officer for the Safety program.

(2) Advises the Commandant, AFMS on all matters related to safety.

(3) Maintains and establishes a safety book and SOP and ensures they are updated and reviewed annually.

(4) Provides the safety risk management input to the training plans, which includes a review of Programs of Instruction (POI), as well as course Risk Management Worksheets.

(5) Provides written reports of the results of safety inspections/ surveys to the Commandant.

(6) Conducts announced and unannounced safety inspections on AFMS personnel, operations and facilities.

(7) Coordinates with DCS G-3/5/7 for semi-annual safety inspections.

(8) Coordinates with Fort Belvoir’s Safety Office for semi-annual safety inspections.

(9) Coordinates with the Fort Belvoir’s Fire Marshall for fire inspections and drills on a quarterly basis.

(10) Coordinates safety training (composite risk management primarily) with all AFMS personnel.

(11) Takes part in Safety and Occupational Health Advisory Committee meetings.

(12) Performs other safety duties as assigned.

d. AFMS Faculty & Staff

(1) Responsible for submitting POI to Safety Officer for review.

(2) Responsible for completing Risk Management Worksheets and submitting to safety officer for review and for incorporating them into respective class binders.

(3) Responsible for incorporating risk management processes into classroom instruction.

(4) Responsible for reporting injuries and accidents.

(5) Responsible for reporting unsafe acts or conditions in a timely manner.

e. Students and Civilian Personnel

(1) Individually responsible for compliance with all safety and health orders, rules, policies, and guidelines applicable to the AFMS and for taking individual initiative to ask about any areas that are unclear.

(2) Individually responsible for seeking out required information to properly and safely conduct assigned tasks.

(3) Responsible for reporting injuries and accidents.

(4) Responsible for reporting unsafe acts or conditions in a timely manner.

1-6 Standards Application

a. All regulatory or statutory Safety and Occupational Health (SOH) standards issued by higher headquarters and other federal agencies are adopted.

b. In cases where more than one standard exists, the more stringent standards will apply.

c. Requests for all waivers, exemptions, or variances to existing standards must be submitted through command channels to Army Force Management School, 5500 21st Street, Suite 1400, Fort Belvoir, VA 22060.

d. Where applicable, apply and adhere to Installation policy/ requirements.

2-Safety Program Management

2-1 General

The following addresses policy for management of the Army Force Management School

Safety Program. Procedures will be addressed in subsequent chapters of this regulation.

2-2 Organization and structure

a. The Commandant is required to structure and resource the Army Force Management School Safety Program to support the mission.

(1) Upon assuming command, the Commandant will complete the web-based Commander’s Safety Course (CSC).

(2) The CSC is located at the U.S. Army Combat Readiness Center (USACRC) University web site. The URL is:

https://safety.army.mil/TRAININGCOURSES/OnlineTraining.aspx . A completion certificate printed by the individual following course completion will serve as the course record and certification of training. The Safety Coordinator will maintain a copy of the certificate on file for inspection and record keeping purposes.

b. Safety Personnel:

(1) The Army Force Management School should also have an Additional Duty (military) Safety Officer (ADSO) or collateral duty (DA civilian) safety personnel. Further requirements for these position are found below.

(2) Risk Management policy, procedures and responsibilities for an effective safety program are found in Chapter 6 of this regulation.

2-3 Qualifications and appointment of safety officers

a. If the Army Force Management School does not have a Civilian Safety Manager, the Commandant will appoint (in writing) an ADSO or ADNCO to fill the vacancy until a Civilian Safety Manager is appointed.

(1) The Additional Duty Safety Officers must be a Commissioned Officer or Warrant Officer.

(a) Should have a minimum of 1 year retain-ability upon appointment.

(b) Complete the on-line Additional Duty Safety Course (ADSC) within 30 days of appointment.

(c) Answer directly to the Commandant on all safety related matters.

(2) Additional Duty Safety NCOs must be Sergeant First Class (E-7) or above.

(a) Should have a minimum of 1 year retain-ability upon appointment.

(b) Complete the on-line Additional Duty Safety Course (ADSC) within 30 days of appointment.

(c) Answer directly to the Commandant on all safety related matters.

https://safety.army.mil/TRAININGCOURSES/OnlineTraining.aspx

b. The ADSC and CSC are located on-line at the U.S. Army Combat Readiness Center web-site: https://safety.army.mil/TRAININGCOURSES/OnlineTraining.aspx .

The ADSC or equivalent will be a pre-requisite for any safety resident courses for additional duty safety personnel. Additional Duty Safety Personnel who have already completed a formal course of instruction recognized by the U.S. Army Combat Readiness Center (CRC) are not required to complete the ADSC but must complete the

CSC.

c. Notwithstanding the aforementioned training, the Commandant of the AFMS has the discretion to direct that installation safety training become mandatory for staff and faculty at the AFMS.

2-4 Risk Reduction Council

Safety councils and committees provide forums for discussing safety issues that may arise and keep the Commandant, functional managers, and supervisors informed on the status of accident prevention and Risk Management initiatives. Participation in the Fort

Belvoir Safety and Occupational Health Advisory Committee is inherent in these measures. In addition, the Commandant will host a quarterly meeting with the Safety

Officer, Safety Coordinator, and a member of the QA team. Given the various safety considerations relative to the four seasons that need to be taken into account, the

AFMS Safety Committee will schedule meetings in March (spring); June (summer);

September (fall); December (winter).

2-5 Army Readiness Assessment Program

The Army Force Management School will conduct an Army Readiness Assessment

Program (ARAP) survey upon change of command. The AFMS will use the safety climate survey as a tool to acquire useful information concerning the safety climate within the organization.

a. The survey can be accessed from the Army Readiness Assessment Program website at https://arap.safety.army.mil/. The survey will be administered by the CRC Automated Application, and only group statistics will be reported.

b. All assessments are confidential. Only the AFMS Commandant or designated representative and the CRC have access to the results. A confidential debrief is conducted on a one-on-one basis between the Commandant and the CRC.

https://safety.army.mil/TRAININGCOURSES/OnlineTraining.aspx https://arap.safety.army.mil/

3-Safety Training, Education, and Promotion

3-1 General

The Commandant, Course Directors, and supervisors at all levels will ensure that required safety training and education are scheduled, conducted, and documented.

3-2 Education and training

a. Program Management Training. The ADSO will schedule a Staff Assistance Visit (SAV) with the Installation Safety Office within the first 90 days of being appointed in order to gain an accurate up to date snapshot of the AFMS Safety Program. Every staff member, instructor, and student will be informed of their rights and responsibilities as they relate to safety. Soldiers and employees (as appropriate) will be provided job-specific safety training as necessary.

b. Safety Awareness Briefings. Special briefings are required to emphasize safety requirements. Examples are as follows: pre-holiday, traffic, and recreational safety briefings; as well as any changes to the Force Protection Posture. Course Directors and the Commandant will ensure that safety briefings are conducted.

c. Army Force Management School personnel. The Commandant will ensure safety training and education is scheduled, executed and documented in AFMS training records. Safety training will be conducted IAW all applicable rules, regulations, and statutes.

d. All AFMS Soldiers, civilians, and contractors will complete the required training as documented below.

Table 3.1

Required Safety Training Source Notes Web Link

Accident Avoidance Course AR 385-10, Chapter 11-7, a (4)

All Soldiers and civilians will complete this course prior to operating a GSA/AMV. The training will be completed every 4 years.

https://safety.army.mil/TRAININGCOURSES/Onlin eTraining.aspx

Composite Risk Management

Basic Course

Composite Risk Management

Civilian Basic Course

Commander's Safety Course AR 385-10, Chapter 10-6; AFMS SOP

The commandant is required to complete the

Commander's Safety Course.

https://safety.army.mil/TRAININGCOURSES/Onlin eTraining.aspx

Additional Duty Safety

Officer's Course AR 385-10, Chapter 10-8, a-c

Additional duty safety personnel from the AFMS will complete the ADSO

Course within 30 days of appointment.

https://safety.army.mil/TRAININGCOURSES/Onlin eTraining.aspx

AR 350-1, Appendix G-15, a; FORSCOM REG

385-1, Chpater 1-6, a and b

All Soldiers and civilians will complete the online CRM

Basic Course within 60 days of their arrival at the AFMS.

CRM refresher training will be conducted every 2 years.

https://safety.army.mil/TRAININGCOURSES/Onlin eTraining.aspx

3-3 Safety Promotion

Safety promotion includes a multitude of activities designed to enhance safety awareness and provide recognition for safe individual behavior, unit initiatives, actions, and accomplishments. Examples of safety awareness promotion efforts include the following:

a. Holiday Safety Messages. The Army Force Management School will publish a safety message prior to all Federal Holidays to be disseminated to all staff, faculty, and current students of the AFMS.

b. Special Emphasis Memorandums. Examples include seasonal safety, privately owned vehicle (POV) accident prevention, accident reporting requirements, and annual training.

c. Safety Grams and/ or Articles. A Safety Gram will be published by the Combat Readiness Center on information concerning recent Class A and B ground/ aviation accidents.

d. Training Literature and Posters. The ADSO will work directly with the Installation Safety Office to obtain safety and health related posters and literature.

e. U.S. Army Combat Readiness Center Web Page. https://safety.army.mil, this page is intended to be a dynamic information site that provides viewers access to various, significant safety information and related available links.

3-4 Safety Promotion

Safety bulletin boards will be established and located in areas with the maximum visibility possible.

a. The AFMS safety personnel are responsible for maintaining the general safety bulletin board. Information on the board will be neat, current, interesting, informative, and directly related to safety and mishap prevention. There is no limit to the items that may be displayed.

b. At a minimum, the following items will be included on each board:

(1) Name(s) of Additional Duty Safety Officer.

(2) Applicable emergency phone numbers.

(3) Commander’s Safety Policy/ Philosophy Memorandum.

(4) DA Form 4755, Employee Report of Alleged Unsafe or Unhealthful Working Conditions.

https://safety.army.mil/

4-Safety Training, Education, and Promotion

4-1 General

Identifying the hazards is the first step of the Risk Management Process (Figure 4.1).

Inspections, surveys, assessments and program evaluations are some of the tools or safety processes used to identify hazards or deficiencies as they relate to programs, facilities, equipment and operations. These same tools may be used in the final stage of the Risk Management process (supervise and evaluate) to measure adequacy or determine the effectiveness of controls. Figure 4.1

4-2 Responsibilities

a. The Commandant is responsible for establishing and implementing methods to identify hazards to personnel, equipment, and operations.

b. The AFMS Safety Officer is required to coordinate, schedule, and manage the safety survey and inspection program.

c. Members of the AFMS faculty and staff should conduct inspections of their respective work areas, make corrections within their capabilities, or report and request correction of noted discrepancies through their leadership to the AFMS Safety Officer.

d. Additional responsibilities are outlined in other sections of this publication as they relate to specific programs.

e. Safety Personnel will maintain a file/log of hazards and/or deficiencies that are identified through surveys, inspections, assessments, visual observations or other program evaluations (Figure 4.2). The “hazard log” will serve as a permanent reference for tracking hazards and deficiencies within the AFMS. At a minimum, the file/log will contain the following elements:

(1) A reference or log number (example: first item on the log for FU 16 could be 16-001).

(2) Location of hazard and date discovered (if applicable).

(3) Deficiency- List the hazard or violation of a safety standard.

(4) Correction Action- A brief comment on the action required to correct the deficiency or reduce/ eliminate the hazard.

(5) Risk Assessment Code (RAC) - All hazards or deficiencies will be analyzed with a goal of finding their root cause and will then be translated into risk levels or RAC (i.e. low, moderate, high, or extremely high). See Chapter 6 of this regulation.

(6) Action officer.

(7) Suspense date for completing the corrective action.

(8) Follow-up actions (if applicable).

Hazard Log

Item # Location Deficiency Action Taken Date Action Officer RAC Suspense Closed Date

Risk Assessment Category (RAC): (1 Critical) (2 Serious) (3 Moderate) (4 Minor) (5 Negligible) Figure 4.2

4-3 Workplace inspections

a. All areas and operations of each workplace, including office operations, will be inspected at least annually in accordance with procedures outlined in AR 385-10, Chapter 17.

b. High-risk operations will be inspected semi-annually by a qualified safety and occupational health professional. Examples of workplaces or operations that would typically be considered high risk include live-fire ranges, lanes training areas or motor pool operations.

c. Medium-risk operations may be inspected by assigned additional duty safety personnel, provided they have been furnished the additional training necessary to recognize hazards associated with the operation. Medium-risk workplaces and operations may include warehousing operations and storage/ connex operations.

d. Low-risk facilities and workplaces (which are most common in the AFMS) will be inspected at least annually. Examples of low-risk workplaces and operations include classroom facilities and administrative areas of the AFMS.

e. Reports of safety and occupational health workplace surveys and inspections conducted by external sources (i.e. Fort Belvoir Safety Office, G-3/5/7 Safety Office) will be sent to the AFMS Commandant.

4-4 Organization Inspection and Staff Assistance Visits

a. The AFMS will conduct a Safety Inspection of the facility each quarter utilizing a checklist provided by the Fort Belvoir Safety Office (Appendix A).

b. The Fort Belvoir Safety Office will conduct an annual safety inspection of the AFMS. Prior to this, the safety coordinator should arrange for a Staff Assistance Visit (SAV) from the Fort Belvoir Safety Office.

c. In addition to the previously mentioned inspections, HQDA G-3/5/7 will conduct an annual inspection of the AFMS facilities. The preceding inspections and measures will assist in obtaining a favorable safety inspection rating from the HQDA G-3/5/7 Safety Office.

d. The AFMS safety officer in conjunction with the AFMS Safety Coordinator will develop appropriate courses of action to correct any deficiencies within 30 days.

5- Accident Reporting, Investigation, and Record Keeping

5-1 General

All Army accidents will be reported, investigated, and analyzed in accordance with procedures outlined in this chapter, AR 385-10 and DA Pam 385-40. Accident reports will be used for accident prevention purposes only, and will not be used for adverse administrative or punitive purposes. Definitions of accident classifications are located in AR 385-10, paragraph 3-4. All class C, D, and R accidents will be reported through the U.S. Army Reporting System REPORTIT.

5-2 Responsibilities

a. The AFMS Commandant is the appointing authority for all Army Accident Investigation Boards within the AFMS. An accident investigation board will be appointed by the AFMS Commandant for all on-duty Class A and B ground accidents, and selected off-duty accidents.

b. Given the fact that the AFMS is primarily an educational institution with the majority of the instruction taking place in a classroom setting, the AFMS Safety Program will not address aviation related accidents. In the unlikely event of an aviation accident, the AFMS will solicit assistance from the staff stationed at Davison Army Airfield.

c. AFMS Commandant

(1) Ensure that procedures are in place to affect timely and accurate reporting and investigation of accidents.

(2) Develop pre-accident plans for the organization.

d. AFMS Safety Manager

(1) Provide initial notification and follow-up reports on all serious accidents to the AFMS Commandant and appropriate staff.

(2) Provide telephonic notification of accidents to higher headquarters, HQDA, G-3/5/7 and other agencies as required.

(3) Conduct accident investigations and serve as advisor to accident investigation boards.

(4) Conduct quarterly accident review and provide a report to the AFMS Commandant, and disseminate the report to AFMS leadership.

(5) Develop and implement local standing operating procedures (SOP) for accident reporting, investigation, and recordkeeping, consistent with the provisions of

AR 385-10.

(6) Review accident reports for accuracy and completeness, and conduct follow-up investigations as needed.

(7) Conduct periodic analysis of accident experiences to identify trends and systemic hazards.

http://www.apd.army.mil/ProductMaps/Administrative/ArmyRegulation.aspx http://www.apd.army.mil/ProductMaps/Administrative/DAPAM.aspx https://reportit.safety.army.mil/

e. The ADSO may obtain, through the Provost Marshal Office (PMO), a daily summary of accident information collected through MP channels (e.g., MP blotters, traffic accident reports, and serious incident reports).

f. Civilian Personnel Advisory Center (CPAC) will provide Safety Offices copies of personnel injury or illness reports applicable to their command.

Accident reporting flow chart

Figure 5.1

5-3 Accident Investigation Boards

Accident investigation boards will be appointed by the AFMS Commandant and results will be briefed by the Board President. The AFMS Safety Officer will brief the Board and provide materials to include forms and regulatory guidance concerning the accident investigation process. The applicable subordinate safety officer will identify a point of contact (POC) to the Board President for assistance in conducting the investigation.

Additionally, the Board President will be provided a point of contact from the AFMS and Fort Belvoir Safety Office to assist and track progress of the investigation.

5-4 After Action Reviews of accidents

After action reviews (AAR) will be conducted for all the following:

(1) Class C Accidents that produce a CCIR, excluding personnel injuries (PI) resulting from sports, heat and physical training unless otherwise stated by the AFMS Commandant.

(2) Off duty class A and B accidents for AC, RC, AGR, MOB, TPU and Title-10.

5-5 Tracking and analysis of accidents

The AFMS Safety Officer will gather, track and analyze accidents within the AFMS. The analysis will seek to uncover possible trends. Results of the analysis will be forwarded to the AFMS Commandant.

5-6 Recordkeeping

The AFMS Safety Officer will forward one copy of Class A and B ground accidents to the Commandant and the Fort Belvoir Safety Office. Upon completion of the accident report, the AFMS Safety Officer will keep one copy of Class A and B accidents on file for a period not to exceed 5 years.

6- Risk Management

6-1 Integration of Risk Management

a. The Commandant and leaders at all levels are responsible for the application and integration of Risk Management into AFMS operations, systems, programs, and processes. All personnel are responsible for using the Risk Management Process to effectively control Safety and Occupational Health (SOH) as well as combatting risks to missions, personnel, equipment, and the environment.

b. Army doctrinal guidance on Risk Management can be found in AR 385-10, ATP 5-19, DA Pam 385-1, and DA Pam 385-10. AFMS Personnel will use these references, Risk Management training material, and this SOP as primary guidance for Risk Management.

6-2 Risk Management Risk Acceptance Policy

a. The AFMS is an educational institution with the majority if not all of the instruction taking place in a classroom environment. As such, there should be no EXTREMELY HIGH RISK training or operations conducted.

b. Before any HIGH RISK training or operation is conducted, a request must be forwarded to the Commandant for approval. Such request must include a Risk Management worksheet and the rationale or need to accept a high residual risk.

c. Risk decision authority will be based on the overall risk of an activity after application of control measures. The Army Force Management School has established risk acceptance authority as follows:

(1) Extremely High Risk- AFMS Commandant.

(2) High Risk- AFMS Commandant.

(3) Moderate Risk- Safety Officer.

(4) Low Risk- Director of Administration.

http://www.apd.army.mil/ProductMaps/Administrative/ArmyRegulation.aspx http://www.apd.army.mil/ProductMaps/TRADOC/ATP.aspx http://www.apd.army.mil/ProductMaps/TRADOC/ATP.aspx http://www.apd.army.mil/ProductMaps/Administrative/DAPAM.aspx

Figure 6.1

6-3 Responsibilities

a. Commandant

(1) Establish risk management policy with realistic objectives and priorities.

(2) Ensure integration of risk management into planning and execution of all operations.

(3) Make risk decisions at the appropriate level.

(4) Select and enforce control measures for the most severe and probable hazards.

(5) Evaluate the effects of control measures in reducing risks.

(6) Determine effectiveness of control measures and make necessary changes to guidance and controls. Ensure these changes are fed back to subordinates as guidance for future missions and SOPs.

b. AFMS Safety Coordinator

(1) Develop an overall operational risk assessment.

(2) Develop input for Commandant’s risk management policy guidance.

(3) Coordinate risk assessments for each course of action (COA); specifically for each class offered by the AFMS, and provide them to the respective Course Directors for inclusion in the Course Visitor Book.

(4) Provide necessary support needed to meet operational requirements.

(5) Ensure procedures and standards are clear and practical for each specified and implied task.

(6) Apply risk management to the operational/tactical decision making process.

Develop and implement controls for the commandant that support the mission and protect the force from unnecessary risks and loss.

c. AFMS Safety Officer

(1) Assist unit personnel in the conduct of risk management.

(2) Conduct training in the practice of risk management.

(3) Review risk management applications for lessons learned and improvements.

d. Course Directors

(1) Enforce performance to standard.

(2) Execute and enforce control measures selected by the commander.

(3) Provide feedback on the effectiveness of controls.

(4) Apply risk management to planning and execution of specified and implied tasks.

e. Individuals

(1) Understand and implement the risk management control measures as directed by AFMS staff and leadership.

(2) Report the effectiveness of control measures during AARs.

6-4 Procedures

a. General. Effective Risk Management is a multi-echelon process. The AFMS Safety Coordinator along with the AFMS Safety Officer will conduct an initial Risk Management Plan for the overall AFMS which utilizes the five-step Risk Management process to control, manage, and reduce risk in their respective part of the operation.

b. Documentation.

(1) Leaders must apply Risk Assessments in a formal written document for at-risk-operations (e.g., collective training events, field training exercises, convoy operations, live fires, physical training etc.). ATP 5-19 outlines essential elements to be used in completing the Risk Management Worksheet.

(2) The worksheet will be an integral part of planning. Training documents must remain on file with those documents as a reference for future operations.

c. Inspection and program evaluation. The application and integration of Risk Management will be assessed during program and operational evaluations.

6-5 Risk Management Process

a. Risk Management can be summarized in the following five principles:

(1) Accept no unnecessary risk.

(2) Make risk decisions at the appropriate level.

(3) Accept risk when benefits outweigh costs.

(4) Manage risks in the planning phase, before execution.

http://www.apd.army.mil/ProductMaps/TRADOC/ATP.aspx

(5) Reevaluate your Risk Management when there are changes in the operational and/ or weather conditions.

b. Application of Risk Management techniques allows the decision maker to make an informed decision. Although the appropriate decision may involve some amount of risk, the risk can be reduced to a level consistent with the benefits.

c. Basic Risk Management Process.

(1) Identify hazards- list the hazards.

(2) Assess hazards- Determine the risk level for each hazard.

(3) Develop controls and make risk decisions- Develop controls that either eliminate or reduce the risk of a hazard to an acceptable level then make the risk decision at the appropriate level.

(4) Implement controls- Integrate risk mitigating controls into task/ mission

(5) Supervise and evaluate- Ensure risk mitigating controls are followed; obtain feedback.

6-6 Summary

The risk management process is intended to provide reasonable controls to support mission accomplishment without exposing the force to unnecessary residual risk.

7- Recreational Safety

7-1 General

Participation in recreational activities enhances morale and develops high standards for physical and mental well-being; however, athletic and recreational injuries are costly to the Army. An accident prevention plan is necessary to prevent accidents and minimize personal injuries. Community and public safety are essential elements of the AFMS Safety Program. Such programs focus on providing timely information to Students, staff, and faculty of the AFMS on risks and hazards relating to off-duty and recreational activities. Leader involvement, proper supervision, instruction and training, and thorough planning contribute to the prevention of sports, recreation, and off-duty accidents.

7-2 Policy

Accident prevention programs at all levels will include specific goals and initiatives directed at preventing sports, recreation, and off-duty accidents and injuries.

7-3 Responsibilities

a. The Commandant

(1) Ensure that personnel participating in sports and recreational activities follow safety rules and regulations.

(2) Conduct safety briefings prior to command sponsored sporting and recreational events, and prior to official and training holidays.

(3) Ensure that accidents and/ or incidents are reported in accordance with AR 385-10, DA Pam 385-40 and Chapter 5 of this regulation.

b. Military/ Civilian personnel participating in or attending sports or recreational activities

(1) Comply with all rules and regulations and pay particular attention to safety and security aspects of the activity.

(2) Take into consideration their own physical limitations and conditioning when planning to participate in a particular sport or activity. Each individual is responsible for taking appropriate precautions to avoid overexertion, strains, and other injuries.

(3) Be responsible for reporting unsafe acts or conditions to the person in charge of the activity or facility course director.

7-4 Procedures

a. Program management

(1) Risk Management will be used to integrate safety and occupational health requirements during the planning stage of organizational recreational activities.

(2) Standing operating procedures (SOPs), letters of instruction (LOIs), memorandums of agreement (MOAs), etc., for operations, use of equipment and facilities, and events will incorporate safety and occupational health requirements as appropriate.

b. Education, training, and promotion.

(1) Personnel officiating sporting events will be thoroughly familiar with rules and responsibilities. These officials will provide training and briefings to personnel prior to use of facilities and equipment.

(2) All participants in sporting events will be instructed on safety rules applicable to the event.

(3) Hazard warning signs will be posted to inform personnel of physical hazards or prohibited activities, or to preclude personnel from entering restricted or potentially hazardous areas.

(4) Safety education and promotional material will be disseminated to address safety hazards and appropriate precautions associated with seasonal events.

Examples include environmental hazards, such as lightning or flooding, and seasonal activities such as swimming, boating, hunting, snow skiing.

(5) Participants in recreation events will be instructed in prevention, recognition, treatment, and notification of heat and cold injuries.

c. Accident investigation and reporting.

(1) Accidents will be reported and investigated in accordance with procedures outlined in AR 385-10, DA Pam 385-40 and Chapter 5 of this regulation.

(2) A Risk Assessment will be developed and tested for all special events to ensure quick reaction/response in case of an accident or emergency. Examples of applicable events include concerts, carnivals, major ceremonies, and sporting events.

b. Hazard Analysis. Events, activities, and incidents will be reviewed periodically by the First Army Division East/Brigade Safety Officers/NCOs to identify hazards, and to prioritize accident prevention programs and initiatives in sports and recreational activities.

8- Occupational Health Program

8-1 General

This chapter establishes policy and assigns responsibilities for implementing the Army Force Management School Occupational Health Program (OHP). The objectives of the OHP are to:

a. Ensure personnel are physically suited for assigned duties.

b. Preserve and protect employee health by identifying and controlling unhealthy workplace exposures before illness or injury occur.

c. Preserve productivity and combat readiness by maintaining employee health.

d. Provide for the early detection, intervention, and treatment of occupationally acquired or induced illness, injury, or disease.

8-2 Policy

It is the policy of the Army and Army Force Management School to provide each employee and Soldier a safe, healthy, work environment and conditions of employment which are free from recognized hazards that may cause, or are likely to cause, sickness, injury, or death. The Commandant and supervisors at all levels will ensure sufficient resources, plans, and programs are established and maintained to:

a. Comply with the requirements of this chapter and AR 40-5.

b. Preserve, protect, and monitor employee health.

c. Identify, evaluate, and control unsafe, unhealthful, employee exposure to chemical, physical, biological and/or ergonomic hazards wherever they occur.

d. Provide occupational health services to all employees, both military and civilian, unless specifically precluded by law, regulation, or labor agreement.

e. Protect employees from reprisal for exercising their rights under the OHP and for reporting alleged unsafe, unhealthful working conditions.

f. Comply with statutory and regulatory requirements, standards, and criteria as promulgated by law, applicable Federal or Defense regulation, and/or national consensus standards for the profession and practice of occupational health including, but not limited to, standards of the Occupational Safety and Health Administration (OSHA), the American Conference of Governmental Industrial Hygienists (ACGIH), American National Standards Institute (ANSI), and the National Institute for Occupational Safety and Health (NIOSH).

8-3 Program management and administration

The Army Force Management School Staff administers the OHP throughout their area of responsibility. In many cases, coordination must be made with local installation safety offices for required services. The Army Force Management School Staff ensures that industrial hygiene surveys of their responsible areas of control are completed. Surveys will identify, assess, evaluate and control employee exposure to chemical, physical, biological, and ergonomic hazards.

8-4 Ergonomics

The Army Force Management School Safety Officer will assist the Fort Belvoir Safety Office in developing and implementing an ergonomics program in accordance with DA Pam 40-21.

8-5 Occupational illness, injury, and disease reporting

Work-related illness, injury, and disease will be reported in accordance with chapter 5 of this SOP, as well as guidance provided in the following publications; 19 CFR Part 10; 29 CFR Part 1704; 29 CFR Parts 1710.95, 1710.1000, and 1710.1030 and DA Pam 40-21.

http://www.apd.army.mil/ProductMaps/Administrative/DAPAM.aspx http://www.apd.army.mil/ProductMaps/Administrative/DAPAM.aspx http://www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS&p_toc_level=1&p_keyvalue=1910 http://www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS&p_toc_level=1&p_keyvalue=1910 http://www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS&p_toc_level=1&p_keyvalue=1910

9- Army Motor Vehicle and POV Accident Prevention Program

9-1 General

This chapter establishes requirements for the AFMS Army Motor Vehicle and POV Accident Prevention Program. It applies to operation of all Army motor vehicles (AMV); special use and support vehicles and equipment, such as engineer, towing and recovery equipment; and privately owned vehicle (POV) accident prevention.

Army guidance and directives are in AR 385-10.

9-2 Policy

Motor vehicle accidents are a major cause of Soldiers and Civilian fatalities. As such, Composite Risk Management will be incorporated into all planning, operator selection, training, and supervision of all phases of transportation operations.

9-3 Responsibilities

a. The Commandant

(1)Establish and conduct a POV accident prevention program in accordance with AR 385-10, and this regulation.

(2) Analyze AMV and POV accident data to identify victim profiles, traffic hot spots, and systemic trends in order to tailor programs and accident prevention initiatives.

(3) Address POV accident prevention in all pre-holiday safety briefings and as part of briefings prior to the end of individual duty training and other training sessions.

(4) Use Risk Management techniques, identify hazards associated with POV operations, assess the hazards and make decisions to control them, implement the controls, and supervise execution.

(5) When possible, provide alternatives; consider other options for Soldiers driving POVs. Encourage use of commercial transportation or use the buddy system when traveling by POV.

(6) Assess every fatal and serious injury accident involving POVs.

Determine what happened, why it happened, and how it could have been prevented. Implement corrective and preventive measures.

(7) Ensure procedures are prescribed for the safe operation of AMVs on and off Army property. Procedures will comply with requirements of this regulation, AR 385-10, AR 600-55.

(8) Establish road condition notification procedures for adverse environmental conditions.

b. POV operators

(1) Use seat belts at all times while driving or riding in a POV, on- or off-duty and on or off any military or federal installation and Army property. In vehicles equipped with an automatic shoulder/manual lap belt system, personnel will use the http://www.apd.army.mil/ProductMaps/Administrative/ArmyRegulation.aspx http://www.apd.army.mil/ProductMaps/Administrative/ArmyRegulation.aspx entire restraint system to ensure adequate 3-point protection.

(2) Ensure that child safety seats are used on Army property. Adhere to state law and installation traffic safety rules concerning local child safety seat laws.

(3) Prior to departing on leave, pass, TDY or PCS complete an automated risk assessment from the Travel Risk Planning System (TRiPS) that addresses hazards associated with the POV travel. This tool is designed to be completed for all planned trips outside the Soldier’s immediate local area.

(a) The automated risk assessment is available online from US Combat Readiness Center (CRC) web site https://trips.safety.army.mil/. The TRIPS risk assessment tool may be accessed by entering user’s AKO name and password.

(b) This assessment will be given to the Class Leader in order to assess the risk to which the Soldier and family members will be exposed on the travel and measures taken to mitigate the risk.

(c) If POV travel will not be taking place during leave or pass, the Soldier will submit a brief memorandum to the command stating that he/she will not be traveling away from duty station/home during the course of his/her leave or pass.

(d) The Commandant will establish the standard distance in which AFMS students will complete the TRiPS risk assessment and give results to the Class Leader.

This assessment will include additional issues such as conflicting civilian work schedules (e.g. work hours that result in reduced rest period prior to departure), maximum time required to meet training schedule requirements based on seasonal environmental hazards, and other considerations that have an impact on safety during travel to and from the Brigade. Each Soldier’s risk assessment will be reviewed with the Commandant and/or Class Leader. Hazards will be mitigated or eliminated to an acceptable level. A new risk assessment will be completed as changes occur that reduce or increase the risk involved in travel.

(1) All POV drivers must have a current and valid driver’s license, registration, and proof of insurance.

(2) Cell phone use is strictly prohibited while driving. The only exception to this rule is when the driver employs the use of a hands-free device, and even then, extra care should be taken to keep calls to only those that are necessary and ensure the reduction of distractions.

c. Civilian personnel and contractors only

(1) The restraint systems will be used on military installations at all times and off military installations when the vehicle is used for official business.

(2) Restraint systems will be used IAW local laws.

(3) All POV drivers must have a current and valid driver’s license, registration, and proof of insurance.

https://trips.safety.army.mil/

9-4 Privately Owned Vehicles (POVs)

a. IAW AR 385-10, Soldiers are required to use safety belts at all times, on and off Federal Installations, while driving or riding in a POV or AMV. Civilian employees will use safety belts while driving or riding in a POV or Government-owned vehicle on Federal Installations and also off installations while on official business.

b. The three main causes of vehicular accidents are fatigue, speeding and alcohol.

c. Maintain a safe following distance from the vehicle in front of you. (2 second method). Wet weather driving is not an excuse for a mishap; it is a challenge to your driving ability. When weather conditions are wet and slippery it is important to make sure that your vehicle is in a safe and serviceable condition. The following tips will help ensure your vehicle is safe and you are ready for the changing weather.

(1) TIRES: Proper tire care and safety is simple and easy. Use the acronym P.A.R.T. to assist you in checking your tires. Pressure: check to ensure that your tires are not under or over-inflated.

(2) ALIGNMENT: ensure that your vehicle is not pulling to one side or the steering is shaking. Rotation: rotate your tires every 5,000-6,000 miles to promote uniform tire wear. Tread: all you need is a Lincoln penny. Insert Abe's head into the tread in a couple of spots on each tire. If you can see the entire top of his head, your tread is less than one-sixteenth of an inch deep and your tires should be replaced.

(3) WINDSHIELD WIPERS: Properly maintained windshield wiper blades assure safe driving in bad weather. Ripped or torn wiper blades cannot adequately remove road film and water. Check and ensure your wiper blades are not cracked, torn or worn. Make sure that the arms are not bent and that the blades leave no streaks from being worn.

(4) BRAKES: Check to make sure the brakes are functioning properly. It is very important to have good brakes especially during wet weather. Brakes do not operate as efficiently when they are wet. There are two kinds of Anti-lock Brakes Systems (ABS), four-wheel and rear-wheel. The four-wheel ABS is found on passenger cars and some light trucks, and is designed to help you steer the vehicle and be more stable during emergency braking situations. The rear-wheel ABS is found exclusively on light trucks and is designed to prevent the rear wheels from locking up so that the vehicle doesn't skid sideways.

(5) Cell phone use and texting use is strictly prohibited while driving. The only exception to this rule is when the driver employs the use of a hands-free device, and even then, extra care should be taken to keep calls to only those that are necessary and ensure the reduction of distractions.

9-5 Special purpose equipment/All-Terrain Vehicles (ATVs), Special Purpose Non- Tactical Vehicles

a. Special purpose engineer equipment will be moved from one point to another using prime movers to the maximum extent possible.

b. When equipment is operated on public roads or highways, lead and trail escort vehicles will be used.

9-6 Motorcycles

a. General. The following guidance applies to any member of the First Army Division East (both military and civilian) operating a motorcycle on or off duty, and both on or off military installations.

b. Training and licensing.

(1) Operators of motorcycles (both street and off-road versions) must have a valid state vehicle operator’s license. Where state and local laws require special licenses to operate motorized bicycles (mopeds), motor scooters, or all-terrain vehicles (ATVs), the same requirements apply to operation of those vehicles on DOD property.

(2) Before operating a motorcycle, moped, motor scooter, or ATV, each operator will successfully complete a rider or operator safety course. All leaders must identify and track the required training for all Soldiers who ride motorcycles.

(3) All Soldiers must complete the Motorcycle Safety Foundation’s Basic Rider Course before riding a motorcycle on or off post.

(4) Within 12 months of completing the Basic Riders Course, every Soldier who rides a motorcycle must complete either the Experienced Rider Course or the Sport Bike Rider Course, depending on the primary type of motorcycle they ride.

(5) Commanders must ensure all military motorcycle riders who have either deployed or have not ridden for more than 180 days complete Motorcycle Refresher training before riding their motorcycle. (Note: This training may be provided through contract instructors or established locally by unit members.)

c. Safety equipment.

(1) Required rider equipment: DOT or SNELL-approved protective helmets, shatter-resistant eye protection (glasses, goggles, or face shield), gloves, long-legged pants, long-sleeved shirt or jacket, enclosed sturdy over the ankle foot wear (recommend leather boots or high top shoes), and high visibility garments or reflective vest/belt during the day, and reflective vest/belt during hours of darkness.

(2) Required motorcycle/moped equipment: One rearview mirror (two recommended), front and rear brakes, horn, muffler, electric turn signals, seat and foot rests for each rider, and DOT-approved tires. A properly affixed passenger backrest is recommended for riders who transport passengers. A backrest reduces the chances of a passenger falling off a motorcycle while in motion, and especially upon acceleration.

9-7 Bicycle safety

All personnel, including Family Members, must wear an approved bicycle safety helmet while operating or riding on a bicycle within the boundaries of a military or federal installation. Approved bicycle helmets include those helmets that meet American National Standards Institute (ANSI) or the Snell Memorial foundation standards. The wearing of portable headphones, earphones, ear or other listening devices while jogging/running, bicycling, or skating/skateboarding on or adjacent to roadways intersections on DOD installations is prohibited. When bicycling on roadways on DOD installations during hours of darkness or reduced visibility, bicycles will be equipped with operable head and taillight, and the bicyclist will wear a reflective upper outer garment.

9-8 Pedestrian safety

a. Commandant:

(1) Educate all personnel on the use of paths or sidewalks along roadways and the wear of reflective outer garments during periods of reduced visibility.

(2) Designate which routes, time periods, and rules apply to use of roadways by individuals and formations for fitness and other training, and ensure enforcement of established rules.

(3) Provide and require the use of appropriate fluorescent or reflective personal protective equipment by all DOD personnel who are exposed to traffic hazards as a part of their assigned duties; e.g., marching troops, traffic…