W91QV1-16-B-0007.pdf

CODE

(Hour)

PAGE(S)

until 10:00 AM local time 14 Jun 2016

X

A X B X C

D

EX

X G F 55 - 64

H sandra.e.guster.civ@mail.mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 65

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

W91QV1 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and 0 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

SANDRA E. GUSTER 703-806-4466

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

2 - 20

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

21 - 41 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 44 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

45 - 49

PART II - CONTRACT CLAUSES

MICC FORT BELVOIR

9410 JACKSON LOOP

FORT BELVOIR, VA VA 22060-5134

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

50 - 54

6. REQUISITION/PURCHASE NO.

0010822210

5. DATE ISSUED

13 May 2016

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

W91QV1-16-B-0007

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job JPPSO-MA Local Moves VA Schedule III

FFP

BASE YEAR - INSERT TOTAL OF ALL CLINS FROM 0031 THROUGH 0037

FROM SCHEDULE B.

FOB: Destination

PURCHASE REQUEST NUMBER: 0010822210

NET AMT

1001 1 Job OPTION JPPSO-MA Local Moves VA Schedule III

FFP

OPTION 1 - INSERT TOTAL OF ALL CLINS FROM 1031 THROUGH 1037

FROM SCHEDULE B.

2001 1 Job OPTION JPPSO-MA Local Moves VA Schedule III

FFP

OPTION 2 - INSERT TOTAL OF ALL CLINS FROM 2031 THROUGH 2037

FROM SCHEDULE B.

3001 1 Job OPTION JPPSO-MA Local Moves VA Schedule III

FFP

OPTION 3 - INSERT TOTAL OF ALL CLINS FROM 3031 THROUGH 3037

FROM SCHEDULE B.

4001 1 Job OPTION JPPSO-MA Local Moves VA Schedule III

FFP

OPTION 4 - INSERT TOTAL OF ALL CLINS FROM 4031 THROUGH 4037

FROM SCHEDULE B.

4002 1 Job JPPSO-MA Local Moves VA Schedule III

FFP

CMR

4003 1 Job JPPSO-MA Local Moves VA Schedule III

FFP

Phase-Out

BID SCHEDULE W91QV1-16-B-0007

SMALL BUSINESS SET-ASIDE. This requirement is issued as a 100% Small Business Set-Aside.

CERTIFICATION. All vendors submitting bids in response to this requirement will be certified by DoD in accordance with Defense Transportation Regulation (DTR) 4500.9-R Part IV. Vendors are required to complete Bidder Self-Certification Form (Included) .

FACILITIES. Contractor's facilities will meet the guidelines outlined in Defense Transportation Regulation (DTR) 4500.9-R Part IV, Personal Property, Appendix BB, Preaward Survey Guidelines prior to award.

INQUIRIES BY BIDDERS.

All questions regarding the requirements set forth in this section will be directed via e-mail to: sandra.e.guster.civ@mail.mil

PRE-BID CONFERENCE. The Government will conduct a prebid conference at 0900 EST on 24 May 2016 at the Mission and Installation Contracting Command, 2nd

Floor Conference Room, 9410 Jackson Loop, Fort Belvoir, VA 22060. Attendance, while not mandatory, is strongly encouraged. Due to the limited space available, prospective bidders will be limited to two attendees each, and must provide advance notice of their intent to attend the prebid conference. Notice of attendance is to be directed to the individual(s) cited above, by email no later than 20 May 2016. Any remarks, explanations and answers provided by Government representatives before, during and after the prebid conference, whether orally or in writing, will not change or qualify any terms or conditions of the solicitation. Clarifications or changes – if needed – will be identified in a formal solicitation amendment issued on Federal Business Opportunities.

BID OPENING DATE AND TIME. All bids are due by 14 Jun 2016, 10:00 AM at the following location.

Mission and Installation Contracting Command 9410

Jackson Loop Suite 205 Fort Belvoir, VA 22060

No emailed or faxed bids in response to this solicitation will be accepted.

REQUIRED SUBMISSION WITH YOUR BID:

In order to be considered for award, a complete bid package must be received. This package will consist:

(a) Signed and completed SF 33.

(b) A completed Contract Line Item Number (CLIN) schedule to include individual unit prices and overall bid amount. You must submit pricing for all contract line items.

(c) Completed Contractor Minimum Capability Verification (included)

(d) Completed Certified Vendor Verification Form (included)

(e) Completed FAR 52.212-3 Representations & Certifications or ORCA Certification.

(f) Signed and completed amendments (if applicable)

Vendors not complying with the terms of the solicitation, or failing to submit a complete bid package may be found non-responsive.

MINIMUM CAPABILITIES AND ESTIMATED MAXIMUM DAILY QUANTITIES:

SCHEDULE III (LOCAL) (VIRGINIA)

Contractor Minimum Capability Verification

Column 1 ‐ Government EST Maximum Daily Requirement

Column 2 ‐Minimum Acceptable Daily Capability

Column 3 ‐ Bidder's Minimum Daily Capability

HOUSEHOLD (NCWT) 2000 2000

Listed Capabilities Quantities are estimates only. There is no minimum guaranteed quantities. The bidder must complete column three “Bidders Minimum Daily Capability” with their stated minimum daily capability for both household and baggage. Minimum daily capability’s must meet or exceed the established “Government Minimum Acceptable Daily Capability” outlined in column 2 for both household and baggage.

This solicitation is an invitation for bids for the award of supplies or services specified, and effective for the period stated, in the Schedule.

The quantities of supplies or services specified in the Schedule’s Contract Line Items (CLINs) are estimates only and are guaranteed estimates. CLINs labeled “RESERVED” should be disregarded by bidders, and no requested pricing is requested for these CLINs. These CLIN numbers are consistent with the Defense Transportation Regulation, and those marked reserved are not being requested for use in this solicitation.

Certified Vendor Verification Form

[ ] verifies that

(Signature of Authorized Representative) (Company’s Name) are in compliance with Defense Transportation Regulation (DTR) 4500.9-R Part IV to include, but no limited to possession of a DoD certified facility.

Dated

[ ] verifies that

(Signature of Authorized Representative) (Company’s Name) does not possess a DoD certified facility and/or is not currently in compliance with Defense.

Area of Performance. Schedule III, Local (VA) includes shipments picking up from cities (CI) and counties (CO) of: Alexandria CI/CO VA Arlington CO VA Fairfax CI/CO VA Falls Church

CI VA

Fredericksburg CI VA Manassas CI VA Manassas Park CI VA Prince William

CO VA

Spotsylvania CO VA Stafford CO VA Loudoun CO

VA

WEB REFERENCES:

Web site for Federal Acquisition Regulation (FAR) https://www.acquisition.gov/far

Web site for Department of Defense FAR Supplement http://farsite.hill.af.mil/VFDFARA.HTM

Defense Transportation Regulations (DTR) 4500-9-R-Part IV, Appendix D.

www.transcom.mil/j5/pt/dtr_part_iv.cfm

For a complete detailed description of all SDDC approved containers, please go to the SDDC web site at www.sddc.army.mil and under Personal Property, go to PAM 55-12.

0031 Complete Service Local

Move

Base Year - FFP

78,135 Net Hundred Weight

Complete Service for Intra-city & Inter-Area Moves: Service will include a pre-move survey, servicing of appliances, disassembly and assembly of furniture, packaging, tagging of items, inventorying, loading, weighing, drayage, unloading, unpacking, and one time placement of each article in owner's residence and removal of all empty container and material from residence at time of delivery.

Quantities in this contract are estimated only.

UNIT OF ISSUE - Net Hundred Weight (NCWT).

MILSTRIP: Net Hundred Weight (NCWT) ADDITIONAL MARKINGS: As per Performance Work Statement.

NET AMT ITEM NO

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0032 Attempted Pickup or

Delivery Each

FFP

Attempted Pickup and Delivery. When the initial attempt to pickup or deliver a shipment at the owner's residence is unsuccessful, charges apply provided the Contractor notified the contracting officer’s representative via telephone and provided that after contractor's notification, the contracting officer’s representative

(a) cannot locate the owner within 1 hr, (b) cannot have the owner at the residence within one hour after notification, and (c) the contractor left a notice of attempted pickup at the residence/facility. This is an informational CLIN, no pricing is to be entered for this CLIN.

0032AA 5 Each

Attempted Pick Up

FFP

Attempted Pick Up

0032AB 5 Each

Attempted Delivery

FFP

Attempted Delivery

0033 Drayage Beyond the

Contractors Area of Performance

75 Miles

Drayage Beyond the Contract Area of Performance. Service will consist of drayage of packed shipments beyond the contract area of performance, not to exceed 100 miles. Mileage will be computed on the shortest highway distance commencing with the applicable point of departure from the outer boundary of the contract area of performance to the destination point

AMOUNT

Reweighing. Service will consist of reweighing the shipment prior to delivery at the request of the member or contracting officer’s representative. Quantities in this contract are estimated only. The contractor will bill on the lower of the two weights obtained.

Additional Services. The contractor will provide additional services not included in the schedule, but required for satisfactory completion of the services ordered under this contract, at a rate comparable to the rate for like services as contained in tenders on file with the ICC, state regulatory bodies, rate solicitation or SDDC, and with prior approval from the COR, in effect at the time of the order. This is an informational CLIN, no pricing is to be entered for this CLIN.

Temporary storage will only be authorized with prior approval from the COR. The rates are published in the applicable SDDC Domestic Personal Property Rates Solicitation. Quantities in this contract are estimated only.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE

0034 Reweighs 15 Each

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE

0035 Additional Services Each

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE

0036 Storage 5 Net

Hundred Weight

When due to uncontrolled events and beyond the contractor and owners control.

Contractor will notify the ordering officer via telephone, charges may apply when

(a) Due to new base procedures, contractor waits more than 15 minutes after 1 hour to get through installation check points. (b) 1st hour free.

OPTION

Complete Service Local

Option 1 - FFP

Hundred Weight

Complete Service for Intra-city & Inter-Area Moves: Service will include a pre-move survey, servicing of appliances, disassembly and assembly of furniture, packaging, tagging of items, inventorying, loading, weighing, drayage, unloading, unpacking, and one time placement of each article in owner's residence and removal of all empty container and material from residence at time of delivery.

Quantities in this contract are estimated only.

UNIT OF ISSUE - Net Hundred Weight (NCWT).

MILSTRIP: Net Hundred Weight (NCWT)

OPTION

Attempted Pickup or shipment at the owner's residence is unsuccessful, charges apply provided the Contractor notified the contracting officer’s representative via telephone and provided that after contractor's notification, the contracting officer’s representative

(a) cannot locate the owner within 1 hr, (b) cannot have the owner at the residence within one hour after notification, and (c) the contractor left a notice of attempted pickup at the residence/facility. This is an informational CLIN, no pricing is to be entered for this CLIN.

FOB: Destination

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE

0037 Waiting Time 5 Each

1032AA

OPTION

Attempted Pick Up 5 Each

1032AB

Attempted Delivery 5 Each

OPTION

Drayage Beyond the Contractors Area of of packed shipments beyond the contract area of performance, not to exceed 100 miles. Mileage will be computed on the shortest highway distance commencing with the applicable point of departure from the outer boundary of the contract area

Reweighs 15 Each request of the member or contracting officer’s representative. Quantities in this contract are estimated only. The contractor will bill on the lower of the two

Additional Services Each in the schedule, but required for satisfactory completion of the services ordered under this contract, at a rate comparable to the rate for like services as contained in tenders on file with the ICC, state regulatory bodies, rate solicitation or SDDC, and with prior approval from the COR, in effect at the time of the order. This is an

OPTION

Storage 5 Net Hundred Weight

FFP

Temporary storage will only be authorized with prior approval from the COR. The rates are published in the applicable SDDC Domestic Personal Property Rates

Waiting Time 5 Each

Contractor will notify the ordering officer via telephone, charges may apply when

(a) Due to new base procedures, contractor waits more than 15 minutes after 1 hour

OPTION

Option 2 - FFP

Hundred Weight

Complete Service for Intra-city & Inter-Area Moves: Service will include a pre-move survey, servicing of appliances, disassembly and assembly of furniture, packaging, tagging of items, inventorying, loading, weighing, drayage, unloading, unpacking, and one time placement of each article in owner's residence and removal of all empty container and material from residence at time of delivery.

Quantities in this contract are estimated only.

UNIT OF ISSUE - Net Hundred Weight (NCWT).

MILSTRIP: Net Hundred Weight (NCWT)

OPTION

Attempted Pickup or shipment at the owner's residence is unsuccessful, charges apply provided the Contractor notified the contracting officer’s representative via telephone and provided that after contractor's notification, the contracting officer’s representative

(a) cannot locate the owner within 1 hr, (b) cannot have the owner at the residence within one hour after notification, and (c) the contractor left a notice of attempted pickup at the residence/facility. This is an informational CLIN, no pricing is to be entered for this CLIN.

FOB: Destination

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2032AA

2032AB

OPTION

Drayage Beyond the Contractors Area of of packed shipments beyond the contract area of performance, not to exceed 100 miles. Mileage will be computed on the shortest highway distance commencing with the applicable point of departure from the outer boundary of the contract area request of the member or contracting officer’s representative. Quantities in this contract are estimated only. The contractor will bill on the lower of the two in the schedule, but required for satisfactory completion of the services ordered under this contract, at a rate comparable to the rate for like services as contained in tenders on file with the ICC, state regulatory bodies, rate solicitation or SDDC, and with prior approval from the COR, in effect at the time of the order. This is an

OPTION

Storage 5 Net Hundred Weight

FFP

Temporary storage will only be authorized with prior approval from the COR. The rates are published in the applicable SDDC Domestic Personal Property Rates

Contractor will notify the ordering officer via telephone, charges may apply when

(a) Due to new base procedures, contractor waits more than 15 minutes after 1 hour

OPTION

Option 3 - FFP

Hundred Weight

Complete Service for Intra-city & Inter-Area Moves: Service will include a pre-move survey, servicing of appliances, disassembly and assembly of furniture, packaging, tagging of items, inventorying, loading, weighing, drayage, unloading, unpacking, and one time placement of each article in owner's residence and removal of all empty container and material from residence at time of delivery.

Quantities in this contract are estimated only.

UNIT OF ISSUE - Net Hundred Weight (NCWT).

MILSTRIP: Net Hundred Weight (NCWT)

OPTION

Attempted Pickup or shipment at the owner's residence is unsuccessful, charges apply provided the Contractor notified the contracting officer’s representative via telephone and provided that after contractor's notification, the contracting officer’s representative

(a) cannot locate the owner within 1 hr, (b) cannot have the owner at the residence within one hour after notification, and (c) the contractor left a notice of attempted pickup at the residence/facility. This is an informational CLIN, no pricing is to be entered for this CLIN.

FOB: Destination

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

3032AA

3032AB

OPTION

Drayage Beyond the Contractors Area of of packed shipments beyond the contract area of performance, not to exceed 100 miles. Mileage will be computed on the shortest highway distance commencing with the applicable point of departure from the outer boundary of the contract area request of the member or contracting officer’s representative. Quantities in this contract are estimated only. The contractor will bill on the lower of the two in the schedule, but required for satisfactory completion of the services ordered under this contract, at a rate comparable to the rate for like services as contained in tenders on file with the ICC, state regulatory bodies, rate solicitation or SDDC, and with prior approval from the COR, in effect at the time of the order. This is an

OPTION

Storage 5 Net Hundred Weight

FFP

Temporary storage will only be authorized with prior approval from the COR. The rates are published in the applicable SDDC Domestic Personal Property Rates

Contractor will notify the ordering officer via telephone, charges may apply when

(b) Due to new base procedures, contractor waits more than 15 minutes after 1 hour

OPTION

Option 4 - FFP

Hundred Weight

Complete Service for Intra-city & Inter-Area Moves: Service will include a pre-move survey, servicing of appliances, disassembly and assembly of furniture, packaging, tagging of items, inventorying, loading, weighing, drayage, unloading, unpacking, and one time placement of each article in owner's residence and removal of all empty container and material from residence at time of delivery.

Quantities in this contract are estimated only.

UNIT OF ISSUE - Net Hundred Weight (NCWT).

MILSTRIP: Net Hundred Weight (NCWT)

OPTION

Attempted Pickup or shipment at the owner's residence is unsuccessful, charges apply provided the Contractor notified the contracting officer’s representative via telephone and provided that after contractor's notification, the contracting officer’s representative

(a) cannot locate the owner within 1 hr, (b) cannot have the owner at the residence within one hour after notification, and (c) the contractor left a notice of attempted pickup at the residence/facility. This is an informational CLIN, no pricing is to be entered for this CLIN.

AMOUNT ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE

4032AA Attempted Pick Up 5 Each

4032AB

OPTION

Drayage Beyond the Contractors Area of of packed shipments beyond the contract area of performance, not to exceed 100 miles. Mileage will be computed on the shortest highway distance commencing with the applicable point of departure from the outer boundary of the contract area request of the member or contracting officer’s representative. Quantities in this contract are estimated only. The contractor will bill on the lower of the two in the schedule, but required for satisfactory completion of the services ordered under this contract, at a rate comparable to the rate for like services as contained in tenders on file with the ICC, state regulatory bodies, rate solicitation or SDDC, and with prior approval from the COR, in effect at the time of the order. This is an

OPTION

Storage 5 Net Hundred Weight

FFP

Temporary storage will only be authorized with prior approval from the COR. The rates are published in the applicable SDDC Domestic Personal Property Rates

Contractor will notify the ordering officer via telephone, charges may apply when

(a) Due to new base procedures, contractor waits more than 15 minutes after 1 hour

Defense Transportation Regulation – Part IV Personal Property

28 July 2015

IV-G-20

N E T

A M T

IV-G-21

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

APPENDIX G

PERFORMANCE WORK STATEMENT FOR PACKING, CONTAINERIZATION

AND LOCAL DRAYAGE OF DIRECT PROCUREMENT METHOD (DPM)

PERSONAL PROPERTY SHIPMENTS

PART I – DESCRIPTION OF SERVICES

A. SCOPE OF WORK

The contractor will furnish all personnel, equipment, facilities, supplies, services, and materials, except as specified herein as government-furnished, for the preparation of the personal property of Department of Defense (DOD) personnel for shipment and/or storage and related services through the DPM. Work to be performed will be those services in the Schedules awarded to the contractor as outlined in individual Contract Line Item Number (CLIN) items . Table G-1, Task/Type of Move Matrix, shows which tasks normally apply to each type of move. Specific requirements for each task are described below. If specific instructions or requirements are not provided, commercial standards of services and best business practices are acceptable.

1. Premove Survey. The contractor will determine the nature of personal property offered for shipment either by physical inspection or telephone survey with the customer. The survey will be conducted at a time and date mutually agreed upon between the contractor and the customer.

Any pack/pickup date changes will be coordinated with the ordering officer.

2. Weighing.

a. The gross, tare, and net weight of all shipments will be determined through the use of scales properly certified by a state inspector of weights and measures in accordance with (IAW) the regulations of the state or district having legal jurisdiction over the scales. Personnel designated to operate the scales will be licensed or otherwise qualified as weigh masters if required by the state, commonwealth, or district. When a metric scale is utilized, the contractor will use 1 kilogram per

2.2 pounds for conversion.

b. The contractor will submit weight tickets, reflecting gross, tare, and net weight, in duplicate, properly certified IAW federal, state, and commonwealth or district regulations to the ordering officer with documentation.

c. When scales are not available or their use is not practical, the application of a constructive weight of 7 pounds per cubic foot will be used provided prior written approval is obtained from the ordering officer. (See Paragraph A.2.d for constructive weight of professional books, papers, and equipment [PBP&E], also known as PRO or PRO-Gear).

d. When PBP&E are included as part of the shipment, the weight of each item individually described on the inventory will be entered on the same line of the inventory next to the description. The total weight of such articles will be annotated separately on the inventory and packing list. The PBP&E weight may be obtained using bathroom or platform type scales. If it is not possible or practical for the contractor to weigh the items at the time of packing and pickup, and there is no cube indicated on the inventory, a constructive weight of 7 pounds per cubic foot will be used for

PBP&E.

e. The weight tickets will contain the name and address of the weighing station, date, name of contractor, van or trailer number, name of customer, call number assigned by the ordering officer, and signature of the weigh master.

IV-G-22

f. For inbound personal property, the contractor will bill on the origin net weights obtained from the Personal Property Government Bill of Lading/Bill of Lading (PPGBL/BL) or other

IV-G-23

movement document and need not submit a weight certificate, unless a reweigh is ordered. When a reweigh is ordered, the contractor will bill on the reweigh weight.

g. If the PPGBL/BL, movement document, or container does not reflect the net weight for inbound shipments or if the PPGBL/BL is unavailable at the destination, the contractor will bill on the origin gross weights obtained from the PPGBL/BL, or other available sources, such as containers or supporting documentation. The contractor is required to use all means available (containers, supporting documentation) to obtain a net weight prior to submitting the bill. If the bill is submitted on the origin gross weight, the contractor is paid for the gross weight based on the net weight bid price.

h. The contractor will perform reweigh services when ordered. The reweigh will normally be requested at the time the delivery order is placed and will be performed IAW instructions set forth in Paragraph A.2.a. When so advised by the ordering officer, a designated representative of the ordering officer or the customer will be permitted to accompany, in a separate conveyance, the contractor to witness the reweigh. This would be at no extra charge and the contractor would not provide the separate conveyance.

i. When a reweigh is ordered, the contractor will furnish the ordering officer weight tickets in duplicate within 7 workdays of completion of the service.

j. When the weighing of a shipment at origin is witnessed by the Personal Property Shipping Office (PPSO), the back of all copies of the weight ticket will be annotated with the statement “weight observed” and verified by the signature of the PPSO. The number 7 copy of the PPGBL/BL (property received copy) will be similarly annotated prior to mailing to the destination PPSO. When computer-generated PPGBL/BLs are used, the copy going to the destination PPSO will be annotated.

k. Billing Procedures. For Continental United States (CONUS) activities, to include Hawaii and Alaska, shipments are payable on the basis of 100-pound minimum weight for unaccompanied baggage (UB) and a 500-pound minimum weight for household goods (HHG), net or gross weight, as indicated in the bid item. For overseas activities, excluding Hawaii and Alaska, shipments are payable on the actual net weight shipped.

l. Actual pieces, weight, and cube of UB shipments will be provided to the Transportation Office (TO)/PPSO prior to the issuance of the PPGBL/BL.

3. Time Requirements.

a. The ordering officer will normally give the contractor notice to commence services ordered herein at least 1 full workday prior to the date specified. Oral orders will be confirmed in writing within 2 workdays following order acceptance by the contractor. The contractor will be available to receive orders between the hours 0800 and 1700. Upon request, the contractor will provide information as to whether the service will be performed between the hours of 0800 to 1200 hours or between the hours of 1200 to 1700 hours, based upon the best information available.

b. In unusual situations, it may be necessary for the ordering officer to direct performance of services at specified times or days. When services are ordered for other than normal duty days and hours, then overtime charges are applicable under Attachment G3, Schedule I, Item 0014, Additional Services.

c. The contractor will not begin pickup or delivery services at a customer’s residence before 0800 hours or after 1700 hours without prior approval of the ordering officer and the customer. The contractor will not begin any service that will not allow completion by 2100 hours without approval by the ordering officer and the customer by 1630 hours of the

IV-G-24

scheduled date. When services cannot be completed on the scheduled date, the contractor will notify the ordering officer and the customer. In case of an approved suspension of operations, the contractor will assure his/her return the next workday at 0800 hours to complete the services.

d. If containerization is ordered at the contractor’s facility, the HHG or UB will be picked up on the date and within the hours specified. Unless a longer period is authorized by the ordering office, the maximum containerization time allowed at the contractor’s facility will be 3 workdays following the specified pickup date for HHG and 2 workdays following the specified pickup date for UB.

e. The contractor will accept from commercial carriers and pickup from commercial, air, water, and military terminals inbound shipments of HHG or UB. The contractor will notify the ordering officer upon arrival of a shipment but not later than 1200 hours of the next workday. Delivery will be affected within 3 workdays following the date of the contractor’s arrival notification unless otherwise specified. For shipments in storage, the contractor will affect delivery to the residence within 3 workdays following notification for delivery by the ordering officer (e.g., if the ordering officer calls on Monday, the personal property will be delivered on or before Thursday). The contractor will not deviate from the specified delivery date unless approved by the ordering officer.

4. Preparation, Packing, Loading, and Containerization.

a. Personal property will be prepared, packed, loaded, and containerized for all types of shipments destined for the CONUS or Outside CONUS (OCONUS). It is the contractor’s responsibility to coordinate with the ordering officer container size and configuration for each mode of shipment prior to packing containers.

b. The contractor will perform all preparation and packing in a manner requiring the least cubic measurement, producing packages that withstand normal movement without damage to the container or contents and at a minimum of weight. All shipments will be protected from the elements (rain, snow, or sun) and theft at all times.

(1) Items of unusual nature may require disassembly service by a third party. The contractor will not arrange for third-party servicing without the authorization of the ordering officer. The charges for third-party service will be billed by the contractor as a separate charge on the invoice and supported with two copies of the third-party company’s invoice. Examples of such items are shranks, wall units, grandfather clocks, and grand pianos.

(2) The contractor will not be required to disassemble swing sets, outdoor recreation equipment, television and radio antennas, and similar articles. The customer will disassemble these items. Items disassembled by the customer will be shown in the remarks section of the inventory as Disassembled by the Owner (DBO).

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(3) Customer-Packed Items. The contractor will inspect and repack items already packed by the customer, with the exception of Attachment G3, Schedule I, Item 0006, Outbound Service- Unaccompanied Baggage Packed by Customer, and Item 0007, Outbound Service- Unaccompanied Baggage Packed By Customer-Consolidated Shipments/Government Facility.

The carrier assumes liability for whatever they pack. The carrier has the right to inspect all items and will use the appropriate carton(s) to pack all items (e.g., clothes in wardrobe boxes), thereby affording items the proper protection. PPSOs will ensure items are shipped in sealed cartons for stacking in trucks/crates and to avoid pilferage. Therefore, one of two things must occur:

(a) The carrier packs all the contents in cartons and then stacks empty plastic totes or tubs separately for onward movement, or

(b) The customer provides an already-packed tote/tub and the carrier then inspects it and decides to do one of the following:

1 Empty the tote/tub and place its contents in a carton, or

2 Ship the tote/tub as is with contents (it will be the carrier’s responsibility to place the tote/tub in a proper carton or container for safe movement; tape may not be placed directly on the tote/tub).

The above decision is at the carrier’s discretion. Members/employees cannot insist that the contents must remain in the tote/tub, since the carrier assumes liability for the tote/tub and the contents.

(4) Trunks and Footlockers. Trunks and footlockers may contain a properly packed quantity of HHG that is reasonable for the construction and condition of the container.

c. When the ordering officer authorizes tailgating, the load will not extend beyond the surface of the tailgate or beyond the surface of the vehicle. The tailgated items will be protected from inclement weather by a suitable covering.

d. Containerization. Containerization of outbound HHG and UB will be done at the member’s/employee’s residence, unless otherwise authorized by the ordering officer. The contractor will perform all exterior containerization services as prescribed in Paragraph A.7 for the type of articles, destination, and method of shipment designated by the ordering officer.

(1) Firearms. When firearms are included in containerized shipments, they will be placed in the number one container in such a manner to permit easy withdrawal for inspection. Make, model, caliber or gauge, and serial number of the firearm will be listed on the inventory form (see Paragraph A.5.c).

(2) Boats. Boats may include, but are not limited to, the following: canoes, skiffs, light rowboats, kayaks, and sailboats. The contractor will be required to accept a boat and/or boat trailer less than 14 feet in length or over 14 feet in length (member only) but less than 500 pounds in weight from a customer. Employees are limited to domestic shipment of boats and their associated trailer that can be transported in a moving van (e.g., canoe, kayak, rowboat, or outboard/inboard motorboat [14 feet or less]). Components and boat accessories that will not fit into an American Society for Testing and Materials (ASTM) D4169- 14, Standard Practice for Performance Testing of Shipping Containers and Systems or Military Surface Deployment and Distribution Command (SDDC) Pamphlet 55-12, Transportation and Travel Commercial Containers for Department of Defense Household Goods Shipments, container will be containerized IAW ASTM D6251/D6251M-011, Standard Specification for Wood-Cleated Panelboard

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Shipping Boxes. The customer will be responsible for any special crating or materials needed to move the boat by DPM.

e. Security Seals. All exterior HHG/UB containers and boxes, including overflow and oversize boxes and rug tubes/cartons, will be sealed with accountable seals at the member’s/employee’s residence, unless otherwise authorized by the ordering officer. Sealing will be completed prior to any movement and the seal (control) numbers entered on the inventory, cross-referencing the container number. Two seals, as a minimum, for UB, will be used per box and seals will secure the access overlap top and ends. If only two seals out of a set of four are used, the seals not used will be destroyed at the time of sealing or given to the customer. Four seals, as a minimum, on HHG, will be used per box and seals will secure the access overlap door and side panels.

f. Removal of Debris. Packing and loading at the origin will include, as a minimum, removing from the member’s/employee’s residence all empty contractor-provided containers, packing materials, and other debris accumulated incident to packing and loading unless specifically waived by the customer in writing.

5. Tagging, Inventorying, and Packing List. The contractor, in coordination with the customer, will prepare an accurate, legible, HHG/UB descriptive inventory similar to Figure G1-1, Household Goods Descriptive Inventory. The contractor will count and examine all goods tendered for shipments, receipt for them, and make written exception for any goods not in apparent good order. All tagging will be accomplished prior to the removal of goods from the residence.

a. Inventory Identification. Each carton will be marked to indicate the general contents and member’s/employee’s last name. Each carton will be tagged and inventoried as a separate inventory line item. Identify the cartons by type and cube with an indication of general contents, such as, linens, pots and pans, mirror carton, 3.5 cubic feet.

b. Inventory Symbols. The “Exception Symbols” and “Location Symbols,” as shown in Figure G1-1, will be used to describe locations and exceptions. Locations and exceptions will be true and accurate. The omission of exception symbols will indicate good condition except for normal wear. Describe in as much detail as possible items of furniture; for example, television sets will be identified as being either “color” (C) or “black and white” (B&W) and console or portable. The contractor will annotate on the inventory item(s), such as TVs, stereo components, computer hardware, VCRs, and video cameras, by make, model, and serial number when these are visible on the outside of the item.

c. Each privately owned firearm will be annotated on the inventory by make, model, caliber or gauge, and serial number.

d. For PBP&E, ensure the term “PRO-GEAR (PRO)” is used to identify such articles on the inventory, together with the cube and weight of the individual carton; a line entry item for each container, such as, carton PRO 3 cubic ft., 53 lbs. These items identified by the customer will be separated from other items of the shipment, weighed separately, and placed in separate boxes or cartons to provide safe transportation. The symbol PRO will be used. The total weight of the packed professional items will be recorded on the last page of the inventory and on the packing list for outbound HHG and UB shipments.

e. Items disassembled by the contractor will be shown in the remarks section of the inventory as Contractor Disassembled (CD). Items disassembled by the customer will be shown in the remarks section of the inventory as DBO. When an article is packed in an original container furnished by the customer, the inventory will indicate the type of article and will be shown as Contractor Packed (CP).

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f. Motorcycles, mopeds, and motor scooters will be inventoried as one line item, listing their serial number, make, year, model, and odometer reading. For international shipments, ensure one copy of the title and/or registration is attached to all copies of the PPGBL/BL/Commercial Bill of Lading/Transportation Control and Movement Document (TCMD).

NOTE: Motorcycles and mopeds that do not conform to vehicle emissions standards and motor vehicle safety standards of the destination country cannot be shipped as part of a HHG shipment.

g. When the ordering officer permits the contractor to partially containerize a shipment at the warehouse, each item removed from the residence will be annotated on the inventory as Containerized Warehouse (CW).

h. Inventory Form. The inventory form will bear the signature of the customer, and date signed, together with the signature of the contractor’s representative and date signed certifying to its accuracy and completeness.

i. The contractor will prepare the inventory in five copies for outbound HHG and UB shipments and in three copies for local drayage moves. The original and all copies will be legible and will bear the name and complete mailing address of the contractor. The original inventory will be furnished to the ordering officer, the contractor will retain one copy, and one copy will be given to the customer (CDRL 0003, Household Goods Descriptive Inventory). For HHG and UB, the contractor will place in a waterproof envelope secured to the No. 1 container: one copy of the inventory; one copy of the DD Form 1299, Application for the Shipment and/or Storage of Personal Property, Figure G-2, and if an overseas shipment, one copy of the member’s/employee’s orders and custom’s document.

Additionally, for HHG, the contractor will place an envelope containing the following documents in an easily accessible location inside the No. 1 container: one copy of the packing list and Exception Sheet for shipments released from non-temporary storage (NTS). For UB shipments, the contractor will place one copy of the member’s/employee’s orders inside the carton prior to sealing. The customer will be required to furnish all the necessary copies of his or her orders.

j. Annotate the receiving document or inventory to show any overage, shortage, and damage found, including visible damage to external shipping containers and condition of security seals each time custody of the property changes from a storage contractor (warehouseman) to the contractor or from one contractor or carrier to another. When available, use the same inventory prepared at origin to verify delivery and condition of the articles at destination.

k. Packing Lists. The packing list identified in Figure G1-2, Packing List of Household Goods, or a similar format, will be used. The contracting officer will advise the contractor as to the required packing list prior to the start date of the contract. The contractor will prepare a packing list at the time the goods are packed, noting the number of each piece, the weight, and the cubic measurement.

l. Removal from NTS. When the personal property is to be removed from NTS, the contractor will obtain from the storage contractor two legible copies of the NTS inventory and in conjunction with the storage contractor, check each item of the storage lot IAW such inventory. If at the time each item is checked there is a difference in condition of the item from that listed on the NTS inventory, the contractor will prepare an Exception Sheet and such differing conditions will be noted thereon. When the contractor elects to make a new inventory, differences as to condition of individual items, as compared with the NTS inventory, will be shown on an Exception Sheet as described above. In the event the opinions of the contractor’s representative and storage contractor’s representative differ as to shortages and overages or condition of an item(s), both opinions will be listed on the Exception Sheet

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and separately identified as to the source. Both parties will sign and date the Exception Sheet, each retaining a legible copy for their respective files (CDRL 0004, Exception Sheet). Such an Exception Sheet will remain an internal industry document. In the event a claim is filed, the contractor will provide legible copies of the Exception Sheet to the claims officer.

(1) Preparation of Inventories. Inventories prepared on shipments released from NTS will indicate the same article identification and item number as on the NTS inventory or a cross-reference will be made on the new inventory indicating the item number and identification from the NTS inventory. The use of legible photo reproductions of the storage contractor’s inventory in lieu of preparing a new inventory is permissible.

(2) Identify personal property by affixing a tag or tape to each article (not applicable to individual items in packing containers). Each shipment will be separately identified by lot number. Each article will be assigned a number that will correspond with the item number shown on the inventory form. The type of identification used and the method of affixing it to the article will be such as not to damage any article so identified.

(3) Identify items disassembled or serviced by the contractor or by a third party at origin and record such items in the remarks section of the inventory.

6. Appliance Servicing and Unservicing. The contractor will service and unservice appliances IAW manufacturer’s specifications. If third-party servicing or unservicing is required and approved by the ordering officer, the contractor will bill the services as prescribed in Paragraph A.4.b.(1).

7. Containers and Vehicles

a. Government-owned containers (GOCs). GOCs are containers constructed IAW Commercial Standard ASTM-D4169-14. GOCs also include those containers listed in SDDC Pamphlet 55-12, those meeting ASTM-D6251, and wooden overflow and oversize containers purchased by the government or received by the contractor awarded the Schedule II, Inbound Services contract. GOCs will be used to the extent as they are available for Schedule I, Items 0001 through 0005, before using contractor-furnished containers.

(1) All GOCs and contractor-furnished containers will be free of defects (holes, loose or broken framing, missing skids, caulking repairs, or separated plywood). Unacceptable containers are those that have been extended to accommodate oversize or overflow items, any panel bowed or bulging beyond their normal conformity, those with deteriorated plywood (either rotted or delaminated), those caulked on outside seams or joints, and those patched without the use of caulking compound. Patches on the outside surfaces are not acceptable because they increase the overall dimension and are subject to being scraped off during handling. The floor will be solid and all skids installed and in sound condition.

(2) All GOCs and contractor-furnished containers must conform to United States (U.S.) Department of Agriculture requirements for Wood Packaging Materials (WPM). WPM is defined as wood pallets, skids, load boards, pallet collars, wooden boxes, reels, dunnage, crates, frames, and cleats.

Packaging materials exempt from the requirements are materials that have undergone a manufacturing process such as corrugated fiberboard, plywood, particleboard, veneer and oriented strand board. All WPM must be constructed from Heat Treated (HT) lumber (HT to 56 degrees centigrade for 30 minutes) and certified by an accredited agency recognized by the American Lumber Standards Committee (ALSC), Incorporated, or an equivalent organization recognized by the host nation’s government for WPM procured outside the United States IAW WPM policy and WPM enforcement regulations (http://www.alsc.org) (*) Non-DoD Website. Wood fumigated with methyl bromide is not authorized for use in the

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shipment of HHGs as damage may occur to the HHGs. All materials must include certification markings IAW ALSC standards and be placed in an unobstructed area that will be readily visible to inspectors. Pallet markings will be applied to the stringer or block on diagonally opposite sides and ends of the pallet and be contrasting and clearly visible. All dunnage used in configuring and/or securing the load will also comply with International Standards for Phytosanitary Measures Publication No. 15, International Standards for Phytosanitary Measures (ISPM): Guidelines for Regulating Wood Packaging Material (WPM) in International Trade and be marked with an ALSC approved dunnage stamp. Failure to comply with the requirements of this restriction may result in refusal, destruction, or treatment of materials at the point of entry.

Additional information on WPM requirements can be found at http://www.aphis.usda.gov (*).

b. Containers for articles such as large pieces of marble or glass table tops that require more protection than the standard packing techniques will be constructed IAW ASTM D6039/D6039M- 11, Standard Specification for Crates, Wood, Open and Covered. These containers will be used for interior packing purposes.

c. Skids. Any container that will be handled with a forklift will be constructed with two or more skids.

All wooden containers entering the Defense Transportation System (DTS) with a gross weight of 100 pounds or more or with length and width dimensions of 48 inches by 24 inches or more will be equipped with two skids of not less than a minimum of 3 inches high and 3-1/2 inches wide. Skid sizes will be IAW ASTM-D6251.

d. Banding. Containers of plywood construction will be banded IAW Commercial Standard ASTM D3953-13, Standard Specification for Strapping, Flat Steel and Seals, or of equal quality with nonmetal banding.

e. Coopering of GOCs will be performed when authorized by the ordering officer. Patches will not increase the overall container dimensions. All repairs will be done prior to delivery to residence.

f. Vehicles. The contractor will ensure…