Caterpillar_J&A_12Dec_Redacted.pdf

Control No: LEE-2019-1 Contractor: Caterpillar Inc

Program/Equipment: Caterpillar Engine Training

FOR OFFICIAL USE ONLY

JUSTIFICATION REVIEW DOCUMENT

FAR SUBPART 13.5 SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL

ITEMS – SOLE SOURCE JUSTIFICATION AND APPROVAL

Authority: Simplified Procedures for Certain Commercial Items, 41 U.S.C. 1901 as implemented by FAR Subpart 13.5.

Amount:

Prepared by:

Contracting Officer: Xanthe, Otterstedt DSN: 734-4985 Contracting Officer Date: 6 November 18 Email: xanthe.a.otterstedt.civ@mail.mil

Technical/ Requirements POC:

Reviews: I have reviewed this justification and find it adequate to support sole source.

Program Manager:

Contracting Officer:

Typed Name: Xanthe Otterstedt

DSN: 734-4985

Signature:

Legal Counsel:

Typed Name: Jessica Delgado-Western

DSN: 687-1528

Signature:

OTTERSTEDT.XAN

THE.A.1398432416

Digitally signed by

OTTERSTEDT.XANTHE.A.1398432

Date: 2018.11.09 09:34:58 -05'00'

DELGADO-

WESTERN.JESSICA.

1255948900

Digitally signed by DELGADO-

WESTERN.JESSICA.1255948900

Date: 2018.11.13 08:13:08 -05'00'

FOR OFFICIAL USE ONLY

FAR Subpart 13.5 Simplified Procedures for Certain Commercial Items – Sole

Source Justification and Approval

1. Contracting Activity: Mission and Installation Contracting Command – Fort Lee

2. Description of Action: The U.S. Army Logistics University, Technical Logistics College requests a firm-fixed-price contract with Caterpillar Inc., 14009 Old Galena Rd. Mossville, IL 61552. The Government projects award for November 2018 and fiscal year 2019, Operations and Maintenance, Army funds will be used.

An acquisition plan is not required because this procurement does not meet the threshold at Defense Federal Acquisition Regulation Supplement 207.103(d)(i)(B).

3. Description of Supplies/Services: As part of the Automotive Maintenance Warrant

Officer Basic Course 915A, students are required to complete a module on “Administer Engine Maintenance”. The Government requires that the contractor provide services for instruction of technical training to certify/credential students in the diagnostics and repair of Caterpillar C7/C9/C13/C15 ACERT engines, mechanical system and functionality, fuel systems functions, service guidelines, electronic diagnostics using CAT Electronic Technician software , interface on advanced state of the art systems on modern fleet, understanding Data links (CAN, CDL, ATA) communications between the ECM and associated hardware, diagnosing and troubleshooting all ECM associated hardware, understanding electrical schematics (CAT), hydraulic testing and adjustment techniques, measuring flow rates and tracing through hydraulic schematics, proper visual and methodical inspection techniques, non-destructive diagnostic procedures, hydraulic and fault isolation diagnostics and testing procedures, common rail fuel systems, ECM replacement and trim files, injector testing and cylinder cutout. The contractor will be required to provide training at the contractor facility by incorporating classroom and hands on practical exercises for up to 12 students per instructor due to the required training, equipment and available space needed. 80 hours of classroom presentations and hands-on lab exercises will be provided on the following:

Caterpillar Diesel Engine Systems and fundamentals Engine Performance Engine tooling and measurements Electronic Control Modules and sensors Hydraulic Actuated Electronic Controlled Unit Injectors Electronic schematics and wiring diagrams Sensor diagnostics CAT Electronic Technician software Hydraulic and Pneumatic Troubleshooting and Training

Classes shall be conducted between 8:00 am - 4:30 pm Monday through Friday for two consecutive weeks. The contractor shall furnish a training facility with classroom and instructor to conduct technical training for engines utilizing classroom presentations and hands on lab exercises. Electronic copies of course material and information, in addition

Program/Equipment: Caterpillar Engine Training

FOR OFFICIAL USE ONLY

to the use of training laptops in conjunction with Caterpillar software and hands on labs.

On stand training engines for on machine labs.

Electronic copies of course materials and information shall be provided, in addition to use of training laptops in conjunction with Caterpillar software and hands-on labs.

Contractor shall present a Caterpillar certification at the end of course to students who successfully pass all written and hands on testing.

Period of Performance:

Base Ordering Period: 20 November 2018 to 19 November 2019 Ordering Period One: 20 November 2019 to 19 November 2020

4. Authority Cited: Simplified Procedures for Certain Commercial Items, 41 U.S.C. 1901 (or 41 U.S.C. 1903 for Special Emergency Procurement) as implemented by FAR Subpart 13.5:

Unusual and compelling urgency Exclusive licensing agreements Industrial mobilization Other: Only one source available

5. Reason for Authority Cited: The required training is conducted by the original equipment manufacturer utilizing the technical expertise and experience of Caterpillar certified instructors. Caterpillar, Inc. is the only source able to provide this training and certification, thus allowing Warrant Officers for Tactical Vehicles to be trained on engines currently in use within the field. This training also allows for access to proprietary technical data and training materials that are not available to the Government. Training is required as part of the Program of Instruction (POI) Module Q within the 915A Warrant Officer Basic Course.

It is vital that students receive this training as it is used in the field to provide the Army with troubleshooting and repair. Passing this training is required for students to complete the 915A Warrant Officer Basic Course as well as requirements within the POI. If this J&A is not approved, the Technical Logistics College will not be able to provide students with the training and certification necessary to perform the required skillsets needed to complete the 915A Warrant Officer Basic Course and perform the duties as required of a Tactical Vehicle Warrant Officer. Not having Warrant Officers who have the necessary skills to troubleshoot and repair engines leaves soldiers vulnerable while in the field. The previous contract has expired leaving the Government vulnerable to not getting students the required training and certification needed.

6. Efforts to Obtain Competition: The Contracting Officer shall publish the notices required by FAR 5.201.

7. Actions to Increase Competition: The Government will continue to perform Market

Program/Equipment: Caterpillar Engine Training

FOR OFFICIAL USE ONLY

Research and issue Sources Sought Notices in order to identify any possible sources that can fulfill the required services as stated in the Performance Work Statement (PWS). The previous procurement was competed as full and open.

8. Market Research: Market research was conducted in October 2018 to identify all qualified sources. The research was conducted via Internet by accessing various websites and gathering information relating to engine training. The research conducted did not result in any other possible sources besides Caterpillar, Inc. that can offer the required training and certification. The engines within the Tactical Vehicles of the U.S.

Army are Caterpillar engines. Training and certification is required in order for the Government to steer away from reliance on solely Contractor Logistical Support.

Caterpillar’s engine training specific information is proprietary, thus only a Caterpillar certified instructor can provide the needed training.

In accordance with Defense Federal Acquisition Regulation Supplement (DFARS) 205.205-71, DFARS 206.302-1(d), and DFARS Procedures, Guidance and Information (PGI) 206.302-1(d), a sources sought was posted to Federal Business Opportunities (FBO) on 18 October 2018 and closed on 1 November 2018; zero (0) capability statements were received in response to the notice.

9. Interested Sources: To date, no other sources have written to express interest in the acquisition.

10. Other Facts:

a. Procurement History:

Previous Contract or Purchase Order Number: W91QF5-18-A-0001 Previously Competed: N/A YES NO Previous Authority for less than Full and Open Competition: N/A

11. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name: Date:

Title: Site Lead Advanced Wheels Signature:

12. Fair and Reasonable Cost Determination: I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable.

This determination will be made using the following: price analysis cost analysis IGCE audit: other:

As a part of this basis, certified cost or pricing data is not required because the item and/or services being acquired are considered commercial.

Program/Equipment: Caterpillar Engine Training

FOR OFFICIAL USE ONLY

Typed Name: Xanthe Otterstedt Date:

Title: Contracting Officer Signature:

13. Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Typed Name: Xanthe Otterstedt Date:

Title: Contracting Officer Signature:

OTTERSTEDT.

XANTHE.A.13

98432416

Digitally signed by

OTTERSTEDT.XANTHE.A.

1398432416 Date: 2018.11.09 09:37:14 -05'00'

OTTERSTEDT.

XANTHE.A.139

8432416

Digitally signed by

OTTERSTEDT.XANTHE.A.

1398432416 Date: 2018.11.09 09:38:11 -05'00'