Attachment_1_CR_Support_PWS_DRAFT.pdf

PERFORMANCE WORK STATEMENT (PWS)

CULTURAL RESOURCE PROGRAM SUPPPORT AT USAG FORT LEE,

DIRECTORATE OF PUBLIC WORKS, ENVIRONMENTAL MANAGEMENT DIVISION

PRINCE GEORGE COUNTY, VIRGINIA

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to provide Cultural Resource Program Support for the Directorate of Public Works Environmental Management Division (DPW-EMD).

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, personal protective equipment, supervision, materials, other items and non-personal services necessary to provide Cultural Resource Program Support as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Background: The goal of the Army’s cultural resource management program is to conserve, protect and enhance the cultural resources on Army-controlled lands and comply with all applicable Federal and state laws and regulations while improving the Army’s ability to conduct and maintain military readiness.

1.3 Authority: Sections 106 and 110 of the National Historic Preservation Act of 1966 (NHPA), as amended; Native American Graves Protection and Repatriation Act of 1990 (NAGPRA);

Archaeological Resources Protection Act of 1979 (ARPA), National Environmental Policy Act

(NEPA).

1.3.1 Work conducted under this PWS shall be in compliance with ARPA and ARPA implementing regulations (32 Code of Federal Regulations [CFR] §229). Accordingly, this PWS is considered to be the equivalent of the federal permit required to conduct the work as described in these statutes and regulations.

1.3.2 Inherently governmental functions, such as but not limited to: determining the content, interpretation and/or application of regulations and statutes, determining program priorities for budget purposes, approving, administering and/or terminating contracts or contract documents, budget preparation, work-load modeling and “should-cost” analysis shall not be performed by contractors under this PWS. As per Army Regulation (AR) 200-1, Section 4-3 (6), the management and conservation of cultural resources under Army control, including planning, implementation and enforcement functions are also inherently governmental and shall not be contracted.

1.4 Objectives: This PWS will provide on-site personnel to provide competent and timely cultural resource program support to ensure compliance with the requirements of Sections 106 and 110 of NHPA, NAGPRA, ARPA, NEPA, 36 CFR §79, USAG Fort Lee’s Integrated Cultural Resource Management Plan and various other legally binding cultural resource related agreements.

1.5 Personnel Requirements: The following positions shall be full time duty-stationed at USAG Fort Lee within DPW-EMD. On-site contractor personnel must be able to function as a team under the daily direction of the Staff Archaeologist.

1.5.1 Staff Archaeologist

In coordination with mission requirements and the CRM, this individual shall be responsible for designing, directing, coordinating, conducting and carrying to completion all phases of archaeological field work and associated field documentation and report production (approximately 60% of duties), creation and management of cultural resource GIS databases, consultation and other map production (approximately 25% of duties). The staff archaeologist will also be responsible for leading and supervising of other on-site contractor personnel subject to this PWS (10% of duties) and serving as a back-up to the CRM for the environmental review process (5% of duties).

1.5.2 Field Archaeologist

This position will support the Staff Archaeologist in conducting and carrying to completion archaeological fieldwork and report preparation (approximately 55% of duties), including specialized surveys using equipment such as geographic information systems, ground penetrating radar and total station for topography/elevation studies (approximately 20% of duties), survey data analysis (approximately 20% of duties) and serving as a back-up to the Staff Archaeologist for management of cultural resource GIS databases and graphics production (approximately 5% of duties).

1.5.3 Curator

This individual shall be responsible for 36 CFR §79 compliant intake, identification, inventory, tracking and database entry for USAG Fort Lee’s Regional Archaeological Curation Facility holdings (approximately 50% of duties), creating, updating, and rotating curation facility display room exhibits (approximately 15% of duties), organizing and administering cultural resource specific public outreach events (approximately 15% of duties), serving as lab manager for student/community volunteers and/or project-specific personnel (approximately 15% of duties), monitoring curation facility environmental conditions and maintaining clean and orderly lab, display room and curation areas (5%).

1.6 Scope

1.6.1 Coordination with USAG Fort Lee CRM/Contract Officer’s Representative (COR) to ensure task completion in accordance with mission priorities, which are subject to change often and very quickly.

1.6.2 All phases of archaeological fieldwork, site documentation (written and photographic) site inspection, monitoring, site protection, inadvertent discovery response and investigation, GIS support, curation support, artifact sorting, cleaning, cataloguing and database support, field note preparation and organization, draft, pre-final and final report preparation and cultural resource specific public outreach.

1.7 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The Period of Performance is as follows:

Base Year: September 17, 2018 – September 16, 2019 Option Year 1: September 17, 2019 – September 16, 2020 Option Year 2: September 17, 2020 – September 16, 2021 Option Year 3: September 17, 2021 – September 16, 2022 Option Year 4: September 17, 2022 – September 16, 2023

1.8 General Information

1.8.1 Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which he assures himself that his work complies with the requirements of the contract. A comprehensive, written quality control plan (QCP) is an evaluation factor and shall be delivered simultaneous with the contractor’s proposal. Additionally, three copies of the QCP shall be submitted to the KO and COR within 5 working days when changes are made thereafter. After acceptance of the QCP the contractor shall receive the KO’s acceptance in writing of any proposed change to his QC system.

1.8.2 Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.8.3 Recognized Holidays: The Contractor shall only work on the following federally recognized holidays if it is required to support a time-sensitive mission critical project, as determined in coordination with DPW management.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.8.4 Hours of Operation: The Contractor will be responsible for conducting business on-site at USAG Fort Lee primarily between the hours of 8:00 am and 4:30 pm Monday through Friday.

However, it is possible there may be instances where work will need to occur outside of those days and hours to support a time-sensitive mission critical project or cultural resource related public outreach event.

1.8.4.1 Government employee benefits such as administrative leave for holidays, inclement weather or special events and early departure (’59 minutes’, etc.) are not applicable to contractor personnel, who must follow their employer’s policies in such circumstances.

1.8.4.2 For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is not accessible to contractors.

1.8.4.3 The Contractor must at all times maintain an adequate workforce for the uninterrupted performance and completion of all tasks defined within this PWS when the Government facility is accessible to contractors or in such event, there is an ability to work remotely. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.8.5 Place of Performance: The work to be performed under this contract will be performed throughout USAG Fort Lee and in the case of off-site cultural resource related public outreach efforts, within the tri-cities of Petersburg, Colonial Heights and Hopewell, Prince George County and the City of Richmond. Contractor personnel will be provided office space in government-owned Building 5222, Fort Lee Regional Archaeological Curation Facility.

1.8.6 Type of Contract: The Government will award a firm fixed-price contract with one Base Year and four Option Years.

1.8.7 Security Requirements: Contractor personnel performing work under this contract do not require access to classified material or any level of security clearance. However, all contractor and all associated sub‐contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation

Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.8.7.1 PHYSICAL Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured. Upon employee resignation or dismissal from a position provided for by this PWS, the contractor shall immediately surrender all Common Access Cards and/or access badges, keys and key cards to the Government.

1.8.7.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in its QCP. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer (COR/CRM/KO).

1.8.7.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor.

In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.8.7.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO/COR/CRM.

1.8.7.3 Lock Combinations/Access Codes: The Contractor shall establish and implement methods of ensuring that all lock combinations/access codes are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations/access codes are changed when personnel having access to the combinations/access codes no longer have a need to know such combinations. These procedures shall be included in the Contractor’s QCP.

1.8.8 Special Qualifications: All contractor personnel performing work on-site at USAG Fort Lee under this contract shall:

1.8.8.1 Meet the Secretary of Interior (SOI) Professional Qualification Standards (36 CFR §61) in Archaeology.

1.8.8.2 Have verifiable direct experience in performing and interpreting the results of pre- and post-Contact period archaeological investigations in the mid-Atlantic region.

1.8.8.3 Be able to obtain a Common Access Card (CAC) and legally operate a motor vehicle both on and off of USAG Fort Lee.

1.8.8.4 Complete Anti-Terrorism (AT) Level 1 Training: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date. The Contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the KO, if a COR is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: https://atlevel1.dtic.mil/at.

1.8.8.5 Complete iWATCH, Corps Watch, or See Something, Say Something program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR within 5 calendar days after contract award.

1.8.8.6 Complete Level I OPSEC Training: All new contractor employees will complete Level I OPSEC training within 30 calendar days of reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training.

1.8.8.7 Must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the information systems and then annually thereafter IAW AR 380‐67 (Personnel Security Program) and Homeland Security Presidential Directive 12 (Policy for a Common Identification Standard for Federal Employees and Contractors). The Contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the KO, if a COR is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel.

1.8.8.8 Understand Mission Integration Environmental Management System (MI-EMS) policy and complete Environmental General Awareness Training (EGAT) annually. The Contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the KO, if a COR is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel.

1.8.8.9 Complete the Army’s Traffic Safety Program, Accident Avoidance Course for Army Motor Vehicle Drivers every four years. The Contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the KO, if a COR is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel.

1.8.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The KO, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the KO will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.8.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter.

The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of government furnished property and provide site entry for Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates.

The COR is not authorized to change any of the terms and conditions of the resulting order.

1.8.11 Key Personnel: A Contract Manager, Staff Archaeologist/On-Site Supervisor, Field Archaeologist and Curator are considered key personnel by the Government. The Contractor shall provide a contract manager who shall be responsible for the performance of the work to the Government’s satisfaction. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the KO. The Contract Manager or Alternate Contract Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between the hours of 8:00 am and 4:30 pm Monday thru Friday and as necessary to support a time-sensitive mission critical project. Qualifications for all key personnel are listed below:

1.8.11.1 Contract Manager/Alternate Contract Manager: The contract manager/alternate contract manager must possess recent and relevant experience managing federal agency historic preservation services contracts matching the scope, size, and complexity of that described in this

PWS.

1.8.11.2 Staff Archaeologist/On-Site Supervisor: The staff archaeologist/on-site supervisor must be SOI qualified in archaeology, have staff supervision experience, coordination and authority, possess good interpersonal and problem-solving skills, be able to organize, plan, direct and task other contractor staff in all aspects of archaeological field work, lab work, data analysis and technical report preparation, assist with staffing needs, operate and interpret data from specialized equipment and associated software such as a GPS using Trimble Pathfinder Office and Terrasync, GIS (specifically ArcGIS Desktop Version 10.3, ArcToolbox and ArcCatalog) and a computer and computer software such as Microsoft Office (Word, Excel, Outlook, Power Point, Access) and Adobe Acrobat. The ability to juggle multiple projects and re-order priorities as a result of changing mission requirements is a must.

1.8.11.3 Field Archaeologist: The field archaeologist must be SOI qualified in archaeology, able to follow direction from the Staff Archaeologist, function as a crew chief in instances where other contractor personnel may be supporting a project or during a public outreach event, operate and interpret data from a GPS using Trimble Pathfinder Office and Terrasync, GPR (using RADAN or GPR Slice), GIS (specifically ArcGIS Desktop, ArcToolbox and ArcCatalog), Total Station (using Carlson Survey) , a computer and computer software including AutoCAD, Surfer, CorelDraw, Microsoft Office (Word, Excel, Outlook, Power Point, Access) and Adobe Acrobat.

1.8.11.4 Curator: The curator must be SOI qualified in Archaeology, able to follow direction from the Staff Archaeologist and function as a qualified museum professional who possesses the knowledge, experience and demonstrable competence in museum methods and techniques appropriate to the nature and content of the artifact collections held by USAG Fort Lee. The curator must also be proficient in MS Excel, Access and have the ability to conceive and carry to completion public outreach events, as well as regularly rotate curation facility display room exhibits and information posters.

1.8.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not known to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public, other contractors or Government staff that they are also Government employees. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Display of a Contractor provided badge indicating such is also required.

1.8.13 Contractor Travel: Contractor travel under this PWS will be limited to the tri-cities of Petersburg, Colonial Heights and Hopewell, Prince George County and the City of Richmond for purposes such as conducting archival research, delivering technical reports and other documents to the Virginia Department of Historic Resources and off-site cultural resource specific outreach activities. This PWS does not provide for time or travel expenses associated with professional development of and/or conference attendance by contractor employees.

1.8.14 Data Rights: Should the contractor wish to publish or present any results of work completed under this PWS in a professional setting, the Contractor agrees to provide the Government with a copy of any manuscript/graphic at least sixty (60) calendar days before it is submitted for consideration to publish or present to an audience of peers. The Government may review the manuscript/graphic to: (a) ascertain whether confidential or proprietary information would be disclosed by the publication or presentation; or (b) identify potentially patentable technology so that appropriate steps may be taken to protect such technology. The Government shall provide any comments to the Contractor within thirty (30) days of receipt of the proposed publication or presentation. The Contractor hereby agrees to delete from the proposed publication or presentation any information reasonably deemed confidential or proprietary by the Government.

1.8.15 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract shall not have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. Should such information be received accidentally, the Contractor shall notify the KO immediately and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government.

Note: The only individual who can legally bind the Government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the KO to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the PWS.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation ARPA Archaeological Resources Protection Act CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf CRM Cultural Resource Manager DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DGR Designated Government Representative DMDC Defense Manpower Data Center DOD Department of Defense DPW Directorate of Public Works DPW-EMD Directorate of Public Works Environmental Management Division FAR Federal Acquisition Regulation GIS Geographic Information System GPR Ground Penetrating Radar GPS Global Positioning System HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer NAGPRA Native American Graves and Repatriation Act NEPA National Environmental Policy Act NHPA National Historic Preservation Act NRHP National Register of Historic Places OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan SHPO State Historic Preservation Officer SOI Secretary of Interior SP Service Provider TE Technical Exhibit V-CRIS Virginia Cultural Resource Information System VDHR Virginia Department of Historic Resources

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide a Cultural Resource Program Manager to oversee day to day management of USAG Fort Lee cultural resources program, the Regional Archaeological Curation Facility and perform all inherently governmental cultural resource program related services and tasks.

3.2 Facilities: The Government will provide and maintain standard desk space, lab space, curation space, telephones, networked computers and printers. Specialized or ergonomic items for contractor personnel such as keyboards, chairs, variable height desks, etc. will not be provided by the Government.

3.3 Utilities: The Government will provide all utilities for contractor use at Building 5222. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: The Government will provide a vehicle, vehicle fuel, vehicle maintenance, a GPS, GPR, total station and associated maintenance and software and typical archaeological field equipment/tools such as compasses, screens, trowels, nylon string, shovels, picks, buckets, flagging tape, pin flags, marking pens, tape measures, vegetation clearing tools, and digital camera.

3.5 Materials: The Government will provide 36 CFR §61 compliant curation materials such as archival boxes, bags, labels, marking pens, silica gel/crystals, acetone, acryloid, buffered tissue paper, cushioning foam and artifact display stands. The Government will also provide basic office supplies such as writing paper, copying paper, pens, pencils, markers, paper clips, post-it notes, staplers, staples, mailing envelopes, mailing labels, cardstock, report covers, report backs, comb-binding spines, CDs and DVDs.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all other supplies and services required or preferred to perform work under this contract that are not listed under Section 3 of this PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1 Basic Services - The Contractor shall provide Cultural Resource program support to the USAG Fort Lee Directorate of Public Works Environmental Management Division.

5.2 Archaeological Field Work - This task includes all aspects of Phase I site identification, Phase II site evaluation, Phase III mitigation (as needed), relocation of known eligible and potentially eligible sites and regular site condition assessment and site monitoring. Current cultural resource probability maps identify approximately 500 acres of land in need of either verification of previously conducted Phase I or Phase II field work completed, supplemental identification efforts or Phase II evaluation. Several previously conducted Phase I, Phase II or supplemental identification efforts require verification of field work and/or analysis and report completion. There are currently no sites at USAG Fort Lee requiring Phase III work.

5.2.1 The Contractor shall, using technically sound and professionally accepted archaeological method and theory, identify and simultaneously evaluate new cultural resources for National Register of Historic Places (NRHP) eligibility through completion of research and field surveys necessary to assess, verify, document, compile and support determinations of significance and National Register eligibility. Site identification (new, supplemental or updated), evaluation findings and all supporting information shall be recorded in the field and digitally entered into the Virginia Cultural Resource Information System (V-CRIS).

5.2.2 The Contractor shall verify completion or complete to current standards, a minimum of 5 previously conducted Phase I surveys for which technical reports have not been written, reviewed by the Virginia SHPO and SHPO concurrence with Army findings and determinations received.

5.2.3 The Contractor verify completion or complete to current standards, a minimum of 3 previously conducted Phase II evaluations for which technical reports have not been written, reviewed by the Virginia SHPO and SHPO concurrence with Army findings and determinations received.

5.2.4 The Contractor shall conduct and carry to completion supplemental identification field work efforts and reporting for not less than 50 acres of land in medium probability cultural resource zones.

5.2.5 The Contractor shall, using technically sound and professionally accepted archaeological method and theory, implement (as necessary), monitor and report the results of Section 106 mitigation efforts in coordination with the CRM. The contractor shall keep and complete field and lab logs for initial recordation of field data, field/site forms, notes and maps, and prepare formal technical reports for Government review and submission to the Virginia State Historic Preservation Officer (SHPO) as required.

5.2.6 All work shall be conducted in coordination with the CRM using technically sound and professionally accepted archaeological method and theory and in accordance with the most current Virginia Department of Historic Resources Guidelines for Conducting Historic Resources Survey in Virginia. Failure to meet this requirement will result in non-acceptance of contractor work/work product and re-work at no additional cost to the Government.

5.2.7 This task requires the skilled use of specialized equipment such as a global positioning system, metal detector, total station and ground penetrating radar for the purpose of locating site boundaries and buried cultural resources, setting controlled grids for archaeological surveying and excavation and conducting topographic site and elevation surveys for cultural resources.

5.3 Site Inspections/Protection - This task requires regular condition assessments of all USAG Fort Lee eligible and potentially eligible sites (currently 48 archaeological sites, 1 object and 1 building). Each site shall be assessed twice per year in alternating calendar quarters. Site protection shall be undertaken where necessary.

5.3.1 Results describing human, non-human animal and/or natural damage shall be systematically recorded in database format. Damage shall be assessed by recording and/or measuring changes in site boundaries, measuring width and depth of holes or pits, presence or absence of animal nesting or trampling, human modification or trash, and determination of the extent of natural erosion or other damage. Results of site inspections will be recorded in the field on site update forms and then transferred to an electronic spreadsheet or database on a Government-owned server.

5.3.2 Digital photographs from established points to document the monitoring and damage assessments shall be taken, organized, labeled and archived on a networked government-owned computer.

5.4 Inadvertent Discovery Response/Treatment - In the event of an inadvertent archaeological discovery within the bounds of USAG Fort Lee, the contractor shall support the CRM in timely responding to, assessing, recording, analyzing and if warranted, carrying out appropriate treatment.

5.4.1 The Contractor shall respond to an inadvertent discovery within 24 hours (72 hours if the discovery is made on a weekend) after notification by the CRM or DPW management.

5.4.2 The Contractor shall immediately and clearly mark the area of discovery and establish an appropriate buffer between the discovery and ground disturbing activities or other potential effects, as appropriate.

5.4.3 The Contractor shall immediately implement additional measures, such as surveillance or concealment as appropriate, to protect the discovery from looting and vandalism.

5.4.4 Within 24 hours after responding to the scene of the inadvertent discovery, contractor shall assess the nature, age and probable extent of the discovery and provide a treatment recommendation, in writing, to the CRM within two business days after responding to the notification of the discovery.

5.4.5 After consultation initiated by the CRM, the contractor shall conduct and carry the agreed-upon treatment and associated report to completion within the time specified during consultation.

5.5 Cultural Resource Geographic Information System (GIS) Support - This task requires collection, post-processing to sub-meter accuracy and analyzing of cultural resource field data using GPS, GPR, Total Station and other specialized equipment necessary to meet the mission, creation and use of specialized data dictionaries, preparation and maintenance of associated GIS shapefiles, databases, tables, and layers in accordance with the Army’s current SDSFIE (Spatial Data Standards for Facilities, Infrastructure and Environment) data model and guidance, geo-referencing of historic maps and other documents, production of consultation maps and regular update of cultural resource probability maps. USAG Fort Lee uses ESRI ArcView (currently version 10.3) as its GIS client, along with other specialized software programs such as Trimble Terrasync for collection and Pathfinder Office for post-processing of field data.

5.6 Curation Support - USAG Fort Lee has a dedicated 36 CFR §79 compliant archaeological curation facility for its own collection and on a for-fee basis, those of other federal agencies in the mid-Atlantic region.

5.6.1 This task requires 36 CFR §79 compliant intake, examination, identification, cleaning, sorting, accessioning, labeling, packaging, database entry and regular inventory of existing and newly deposited curation facility holdings. The ability to efficiently use Microsoft Access is a must.

5.6.2 The curator is responsible for inspecting materials received to assess condition, determine if additional effort is necessary to bring a collection up to curation standards, and comparing such items with customer-provided inventories or logs to ensure a match between the two. This task also requires the completion of digital deposit receipts and other curation-related forms to determine billable cost and for record-keeping purposes.

5.6.3 The Contractor shall, using technically sound and professionally accepted museum method and theory, maintain an accurate Access database accounting of curation facility holdings.

Regular monitoring and tracking of curation facility environmental conditions is also required.

5.6.4 This task requires creating, maintaining, regularly updating and rotating exhibits in the curation facility’s display room, as well as ensuring a clean and orderly lab and curation space.

5.6.5 The amount of cultural material received at the curation facility fluctuates depending on mission requirements and what is received from other DoD components, sometimes requiring the addition of short-term personnel or volunteers to assist in cleaning, identifying, sorting and cataloguing of material. In instances where on-site contractor personnel and/or community volunteers are assisting with such work, the curator functions as lab supervisor.

5.7 Reporting - This task requires preparation of quarterly progress reports, communication of information verbally and in writing and all aspects of technical report preparation for work ready for reporting and newly completed work (all phases, including inadvertent discoveries).

Contractor staff must have the ability, using technically sound and professionally accepted method and theory, to accurately conduct archival research, quantify, synthesize and interpret the results of cultural resource field work, prepare detailed site descriptions and graphics for all newly identified potentially eligible site locations, regardless of temporal association (prehistoric, historic or military), survey, excavation and elevation maps and records and complete associated technical reports. Technical reports require production of a draft version for CRM/COR approval and DPW management review, pre-final version for VDHR/SHPO review and final version for archiving. All technical reports will be formally transmitted to/consulted on with outside agencies by the Government.

5.8 Public Outreach - USAG Fort Lee DPW-EMD is a supporter of nationally celebrated Earth Day, Virginia Archaeology Month, the Army’s annual Red Cross Camp and other opportunities for the Fort Lee community and general public to learn about archaeology and cultural resources in general.

5.8.1 This task includes the organization, material preparation and execution of four (preferably one per federal fiscal year quarter) on- or off-site (within the tri-cities area of Petersburg, Colonial Heights and Hopewell, Prince George County and the City of Richmond) age-specific cultural resource specific outreach opportunities, in addition to rotating up to two times per federal fiscal year quarter with other USAG Fort Lee DPW-EMD government staff and support contractors to orally present environmental policies at weekly Fort Lee Newcomers briefs.

5.9. CONTRACTOR MANAGEMENT REPORTING (CMR) - The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer (KO), Contracting Officer’s Technical Representative

(COTR) or also know as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website.

The specific formats for the XML direct transfer may be downloaded from the website.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures specified below:

6.1.1 DoD Instruction 8130.01 Installation Geospatial Information and Services (IGI&S).

6.1.2 AR 200-1 Environmental Protection and Enhancement.

6.1.3 Virginia Department of Historic Resources Guidelines for Conducting Historic Resources Survey in Virginia.

6.1.4 National Historic Preservation Act.

6.1.5. Archaeological Resources Protection Act.

6.1.6. Native American Graves Protection and Repatriation Act.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3 Attachment 3/Technical Exhibit 3 – Estimated Workload Data

TECHNICAL EXHIBIT 1

Performance Requirements Summary

Definitions for terms utilized within this matrix are as follows. The term "Accurate" is applied in two (2) ways. One application is in terms of grammar and spelling errors and the Acceptable Quality Level (AQL) is that the work of the Service Provider (SP) shall not require substantial re-writes more than 2 times after submittal to the Designated Government Representative (DGR). The second application of the term "Accurate" pertains to whether or not content is correct in relation to the subject matter of the pertinent topic. For instance programmatic, regulatory, statistical, and Agency guidelines are followed and therefore a document submitted to the DGR is accurate. The AQL for accurate content is that the work of the SP shall not require more than 1 substantial re-write after submission to the DGR. Substantial in this case does not refer to minor re-writes here and there throughout a document but rather major content re-writes due to the SP missing the key concepts of the topic.

Performance Requirement Applicability Performance Standard

AQL Surveillance Methods

Organizational and Programmatic Mission Provides cultural resource program support in coordination with the CRM, mission requirements and timelines. SP establishes and follows a course of action to accomplish goals. SP follows up by monitoring progress, results, and takes the approved corrective action as needed to stay on course.

All of PWS Timeliness and Quality

95% on time Random Sampling, Customer Complaints, and Surveillance Activity Checklist

SP researches and prepares documents associated with cultural resource program support within the prescribed timeline and with accuracy.

All of PWS Timeliness and Quality

95% on time, accurate grammar, spelling and adherence to industry-standard, document specific and/or VDHR content and format requirements.

DGR Review and Approval.

SP receives no more than 2 valid customer complaints per employee per year regarding failure to follow prescribed regulations, policies, or standards.

All of PWS Quality 2 valid customer complaints per employee

Customer Complaints

TECHNICAL EXHIBIT 1

Performance Requirements Summary

Performance Requirement Applicability Performance Standard

AQL Surveillance Methods

Tasks SP completes tasks utilizing appropriate resources and does not miss prescribed timelines more than 4 times per year unless approved by the DGR. Provides products and recommendations that are technically sound, accurate, and complete with respect to industry standards.

All of PWS Timeliness and Quality

4 missed timelines, accurate grammar, spelling and adherence to industry-standard, document specific and/or VDHR content and format requirements.

Random Sampling, Customer Complaints, and Surveillance Activity Checklist

For cultural resource related outreach activities implements goals through participation in internal and external meetings;

ably organizes, prepares and executes outreach events/opportunities; provides follow-up after action reports.

PWS 5.8 Timeliness 75% on time Random Sampling, Customer Complaints, and Surveillance Activity Checklist

Technical Assistance and Information Provides information in alignment with PWS in response to written and/or verbal inquiries within the timeline prescribed by the DGR.

All of PWS Timeliness 95% on time Random Sampling, Customer Complaints, and Surveillance Activity Checklist

Working Relationship Demonstrates the ability to work with others in a team environment with no more than 4 valid complaints per year.

Valid complaints would be complaints that are received, reviewed, and found justified, such as being overly obstructive or refusal to complete a task in…