Revised_JA_ALTESS_UPS_Maintenance_071018_(002)_Signed_Redacted.pdf

Control No. W91QF5-Lee-2018-02 Contractor: Eaton Corporation Program: Uninterrupted Power Supply (UPS) Preventative Maintenance and Repair

Version – February 2017 FOR OFFICIAL USE ONLY

JUSTIFICATION REVIEW DOCUMENT

FAR PART 6 JUSTIFICATION AND APPROVAL FOR OTHER THAN

FULL AND OPEN COMPETITION

Program: Project Director- US Army Logistics, Technology, Enterprises, System and Services (US ALTESS), Uninterrupted Power Supply (UPS) Preventative Maintenance and Repair, Non-Personal Support Services

Authority: 10 U.S.C. 2304(c)(1) as implemented by FAR Part 6.302-1 -- Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements.

Amount:

Prepared by:

Purchasing Agent Email:

DSN:

Date: 19 Apr 18

Contracting Officer:

Contracting Officer Email:

DSN:

Date: 19 Apr 18

Technical:

Facilities Management Team Lead Email:

DSN:

Date: 27 JUN 18

Requirements:

Contract Specialist, COR Email:

DSN:

Date: 27 JUN 18

Reviews: I have reviewed this justification and find it adequate to support other than full and open competition.

Program Manager:

Date: See Digital Signature

Small Business Specialist, Small Business Program:

Legal Counsel:

Contracting Office Division Chief:

Director, MICC-Lee

FAR Part 6 Justification and Approval for Other than Full and Open Competition

1. Contracting Activity: Mission and Installation Contracting Command (MICC-Fort Lee), 1830 Quartermaster Road, Building 7124, Fort Lee, VA 23801-1205

2. Description of Action: This is a follow-on action for the Uninterrupted Power Supply (UPS) Maintenance Services for the Army Logistics and Technology Enterprise System and Services (ALTESS). ALTESS is a premier technology service provider that delivers military- strength data security, innovative solutions, and a best-in-class customer support experience to enable mission readiness and success for the most critical applications. ALTESS’s enterprise data centers serve millions of users around the world, supporting system environment needs for organizations throughout the Joint Forces, Department of Defense, and Army.

Project and Product Offices

Enterprise Capabilities Army Enterprise Systems Integration Program (AESIP) Global Combat Support System – Army (GCSS-Army) Global Combat Support System – Army Increment 2 (Aviation Logistics) Logistics Modernization Program (LMP) Automated Movement and Identification Solutions (AMIS) Logistics Information Systems (LIS)

General Fund Enterprise Business System (GFEBS) GFEBS Development and Modernization (GFEBS DevMod) GFEBS – Sensitive Activities (GFEBS-SA) Army Contract Writing System (ACWS) Acquisition Management Support Solutions (AMS2)

Integrated Personnel and Pay System – Army (IPPS-A) IPPS-A Increment II (IPPS-A Inc II) Army Human Resource Systems (AHRS) Medical Communications for Combat Casualty Care (MC4) Distributed Learning System (DLS) Reserve Component Automation Systems/

Force Management System (RCAS/FMS)

Communications Defense Communications and Army Transmission Systems (DCATS) Wideband Enterprise Satellite Systems (WESS) Defense-Wide Transmission Systems (DWTS) Land Mobile Radio (LMR) Power Projection Enablers (P2E) Installation Information Infrastructure Modernization Program (I3MP)

Networks Installation Information Infrastructure – Communications and Capabilities (I3C2) Defense Cyber Operations (DCO) Allied Information Technology (AIT)

Enterprise Services Enterprise Services (ES) Acquisition, Logistics and Technology Enterprise Systems and Services (ALTESS) Army Enterprise Staff Management System (AESMS) Computer Hardware, Enterprise Software and Solutions (CHESS)

An acquisition plan is not required because this procurement does not meet the threshold at Defense Federal Acquisition Regulation Supplement 207.103(d)(i)(B).

2. Description of Supplies/Services: This is a services contract to provide UPS preventative maintenance and emergency repair and parts as needed to PD ALTESS. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the requested function at PD ALTESS, Radford VA 24143 as defined in this Performance Work Statement except for those items specified as government furnished property and services. The system provides uninterruptible backup power support to the west side building server systems. This backup system requires regular preventative maintenance and emergency repairs fromtime to time. These electrical power systems are critical to the function of the data centers at

ALTESS.

The period of performance for this contract will be for a base plus four (4)(12) month option years at an estimated total contract price of

For Actions with Options:

Base Period: 1 August 2018 to 31 July 2019 Value:

Option Period 1: 1 August 2019 to 31 July 2020 Value:

Option Period 2: 1 August 2020 to 31 July 2021 Value:

Option Period 3: 1 August 2021 to 31 July 2022 Value:

Option Period 4: 1 August 2022 to 31 July 2023 Value:

FAR 52.217-8 (if exercised) Value:

Total:

3. Authority Cited: 10 U.S.C. 2304(c)(1), as implemented by FAR 6.302-1, Only one responsible source and no other supplies or services will satisfy agency requirements.

4. Reason for Authority Cited: As described at FAR 6.302-1(a)(2)(i), when the supplies or services required by the agency are available only from one responsible source, or for DoD, NASA and the Coast Guard, from only one or a limited number of responsible sources, and no other types of supplies or services will satisfy agency requirements, full and open competition need not be provided for.

a. Incumbent Contractor.

Background: The Eaton Corporation is uniquely positioned to immediately provide a workforce, and has demonstrated through their past performance record that they have the capability to conduct the required tasks without a break in service.

The tool used by Eaton the Eaton XCP™ software services; copyrighted in 2017 to the Eaton

Corporation with “All right reserved.” This is a proprietary service tool developed for the sole use by Eaton Corporation technician to service, calibrate, and setup of Eaton’s Uninterrupted Power Systems (UPS). This service tool software must be used anytime that the technicians are on-site to access the units. Based on the contract history, Eaton Corporation has been successful in meeting the PD ALTESS’s cost, schedule, and performance requirements.

The current Uninterrupted Power Supply Preventative Maintenance and Repair Service contract (W91QF5-13-P-0048) was awarded on a sole source basis to the Eaton Corporation on an Other Than Full and Open Competition on 5 August 2013 and expired on 31 March 2018.

There are no other known contract vehicles capable of providing the use of another source.

The Department of the Army, does not have the organic resources necessary to meet mission requirements; therefore, the PD ALTESS must have continued contract support.

Alternatives considered by the Government Consisted of:

(a) Suspend Operation: Suspending the operation is not a feasible solution due to the PD ALTESS’s critical mission PD ALTESS can't afford for any of their 5 UPS units to be offline at any time. EATON is the only contractor that is able to perform the requirements stated in the PWS and keep PD ALTESS's 5 UPS's running.

(b) Use In-House Expertise/Personnel. The PD ALTESS does not have the organic resources necessary to meet the mission requirements solely using in-house personnel.

5. Efforts to Obtain Competition: Based on information in paragraph 5, above, competition for this action is not feasible.

a. Effective Competition: Because this is a sole source action, effective competition is not applicable.

b. Subcontracting Competition: No subcontracting is expected; Eaton Corporation is capable of performing 100% of the requirement.

6. Actions to Increase Competition: A Notice of Intent to issue an award to a single source in accordance with FAR 6.302-2 for an initial performance period of 12-month base year with four (4) (12)-month options years was publicized on Federal Business Opportunities (FBO) website on 27 March 2018 with a closing of 29 March 2018. As a result of this posting, no other firm has shown interest in this requirement.

7. Market Research: In accordance with Defense Federal Acquisition Regulation Supplement (DFARS) 205.205-71, DFARS 206.302-1(d), and DFARS Procedures, Guidance and Information (PGI) 206.302-1(d), market research was conducted in accordance with FAR Part 10 by posting a Sources Sought Notice on 27 March 2018 by posting of the proposed contract action on FBO, advising industry of the pending acquisition, soliciting inquiries from interested persons and reviewing current/existing contracts at other installations. The Government determined, based on the market research conducted, that commercial services were available to satisfy the Government’s needs and the contract would be awarded as a commercial service.

8. Interested Sources: Due to the proprietary nature of the software and the fact that the intellectual property is not provided or licensed to outside parties, there are no other parties that can perform the work. The incumbent contractor, Eaton Corporation, is the only known source capable of satisfactorily providing the preventative maintenance and repairs for the Uninterrupted Power Supply equipment to perform the required services.

9. Other Facts:

a. Procurement History:

Contract Number Contractor Type of Set-Aside Contract Award

Amount Period of Performance

W91QF5-13-P-0048 Eaton Corporation Sole Source – Other Than Full and Open Competition

$375,291.67 1 April 2013 - 31 March 2018

Failure to continue performance with the Eaton Corporation would result in a major disruption to the daily operations of the installation. The purpose of this contract is to provide support for critical power equipment that is essential to operation of the PD ALTESS mission, located in Radford, Virginia on a secure facility requiring advance notification and approval by PD ALTESS.

The equipment mentioned here is an Uninterruptable Power Supply (UPS) manufactured by Eaton Powerware. This power supply consists of many electronic controls, power modules, and batteries. The service and support of these units are to be provided in a timely manner to continue mission readiness. Eaton is the only authorized provider of service support with the Eaton developed proprietary service software for 3-phase UPS products/ Eaton does not train, certify or support independent third party service providers to deliver or service Eaton UPS and power quality products.

Due to its lack of training on competitor's platforms Eaton does not service non-Eaton branded power quality equipment. Eaton only works on its own branded equipment or devices it’s been certified to fully support and maintain (e.g., flywheels, static transfer switches).

No other service supplier is authorized to possess Eaton proprietary (copyrighted) software, repair documentation, processes or materials."

10. Technical Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name: Date: See Digital Signature Title: Acquisition Specialist

11. Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name: Date: See Digital Signature Title: Acquisition Specialist

12. Fair and Reasonable Cost Determination: I hereby determine that the anticipated cost or price to the government for this contract action will be fair and reasonable. The determination will be made using the following: Price Analysis and IGCE. As part of this basis, certified cost and pricing data will not be required due to the following exceptions from FAR 15.403. A commercial item is being acquired.

Title: Contracting Officer

13. Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Title: Contracting Officer

Approval Based on the foregoing justification, I hereby approve the issuance of a sole source contract for base plus four (4) option periods value of to Eaton Corporation for Project Director, U.S. Army Logistics, Technology, Enterprise, Systems and Services, Radford, Virginia. Approval is provided pursuant of 10 U.S.C.2304(c)(1), as implement by FAR 6.302-1, Only one Responsible Source and No other Supplies or Services will satisfy Agency Requirements, subject to availability of funds, and provided that the services or property herein described have otherwise been authorized for acquisition.

Special Advocate for Competition US Army Mission and Installation Contracting Command, Ft Sam Houston, TX