W91QF4-23-Q-0004 Amend 1_Changes_Combined Synopsis-Solicitation FTLV Lodging BPA.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

a. Solicitation is extended until 28 FEB 2023 at 1PM Central time.

b. Revise pricing schedule for clarity.

c. Revise BPA Terms and Conditions to clarify pricing requirements.

d. Revise PWS in response to vendor Q&A (revisions in blue)

e. All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 23-Feb-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91QF423Q0004

X 9B. DATED (SEE ITEM 11)

24-Jan-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

23-Feb-2023

CODE

MICC FORT LEAVENWORTH

535 KEARNY AVE.

BLDG 338

FORT LEAVENWORTH KS 66027

W91QF4 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91QF423Q0004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 23-Feb-2023 01:00 PM to 28-Feb-2023 01:00 PM.

The following have been modified:

COMBINED SYNOPSIS/SOLICITATION

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Solicitation W91QF4-23-Q-0004 is issued as a request for quotation (RFQ).

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-01.

This solicitation is unrestricted. The associated NAICS code is 721110 and the small business size standard is $35M.

This solicitation is for Government student lodging, transportation, and breakfast service. The lodging shall not exceed the government per diem rate for zip code 66027 per night. Per diem rates are available at www.gsa.gov. The Federal Government is tax exempt. The lodging shall include complimentary transportation to/from the airport (MCI), complimentary internet and basic shuttle service to local area. Vendor should not price hot breakfast separately if already offered to commercial customers. Other transportation is the cost per day to transport students to and from their course, that is not customarily part of the normal daily rate provided by the hotel.

The provision at FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition. FAR 52.212-1 Addendum is included in the solicitation.

The provision at FAR 52.212-2, Evaluation-Commercial Products and Commercial Services, applies to this acquisition. FAR 52.212-1 Addendum is included in the solicitation.

Offerors shall be registered in SAM in accordance with FAR 52.212-3, Offeror Representations and Certifications- Commercial Products and Commercial Services.

The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition.

The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Products and Commercial Services, applies to this acquisition.

Offers are due by 02/28/2023 at 1:00 pm Central Standard Time. Offers are to be sent via email to both points of contact below.

Government Points of Contact (include both in any correspondence) are:

Marilee E. Drennan, marilee.e.drennan.civ@army.mil Larissa A. Brown, larissa.a.brown2.civ@army.mil

Vendor questions are due by 02/07/2023 by 1:00 pm Central Standard Time. Responses to vendor questions will be provided by Amendment to this solicitation.

http://www.gsa.gov/ mailto:marilee.e.drennan.civ@army.mil mailto:larissa.a.brown2.civ@army.mil

SECTION B - SUPPLIES OR SERVICES AND PRICES

BPA TERMS AND CONDITIONS

The issuance of individual calls against this Blanket Purchase Agreement (BPA) will be made under the authority of FAR Subpart 13.303, Blanket Purchase Agreements.

1. Vendor Point of Contact: TBD

2. OBLIGATION: The government will be obligated under this BPA only to the extent of authorized purchases actually made under the BPA during the agreement period.

3. PRICING: The base room rate prices to the government shall be as low as, or lower than the prevailing lodging per diem rate for Fort Leavenworth (ZIP code 66027) posted by the General Services Administration (GSA).

4. CALL LIMITATION:

MASTER BPA LIMIT: $7,000,000.00

BPA CALL LIMIT (Contracting Officer): $1,400,000.00

5. INSPECTION AND ACCEPTANCE: At destination.

6. DOCUMENTATION TO BE FURNISHED BY THE VENDOR: All shipments under the agreement shall be accompanied by one (1) copy of the delivery ticket or sales slip which contains the following minimum information:

a. Name and Address of Supplier

b. Date of Call

c. Blanket Purchase Agreement Number

d. BPA Call Number printed legibly on the Bill of Sale – Call number provided by the Contracting

Officer

e. Itemized List of Supplies or Services Furnished – Items provided by vendor for other than the products expressly stated contained herein this BPA are subject to immediate cancellation of the Agreement.

f. Quantity, Unit Price and Extension of Each Item less applicable discounts

g. Date of Delivery

7. INVOICES: A summary invoice shall be submitted per DFARS 252.232-7006.

8. DISCOUNTS: Prompt Payment Discounts will be computed from date of receipt of monthly statements.

9. SALES TAX: Pursuant to Kansas Department of Revenue procedures, no sales tax shall be charged against Federal Government purchases.

10. ORDER PLACEMENT:

BPA Call issued on a SF1449 from a Fort Leavenworth Warranted Contracting Officer within the BPA Call

Limit. Rooms may be blocked by a CAC Lodging Representative, or member of the Staff Judge Advocate. The government shall only be obligated by issuance of a BPA Call Order on SF1449 from a Fort Leavenworth Warranted Contracting Officer.

PRICING

Fort Leavenworth Lodging BPA Pricing

Period of Performance Base Room Rate*

Daily Rate for Hot Breakfast**

Local Fees and Taxes not

Covered by Tax Exemption

Total Daily Rate

03/08/2023 – 03/07/2024

03/08/2024 – 03/07/2025

03/08/2025 – 03/07/2026

03/08/2026 – 03/07/2027

03/08/2027 – 03/07/2028

Daily Rate of Transportation to/from Fort Leavenworth by Number of Students****

Period of Performance 1-6 Students 7-15 Students 16-32 Students 33-96 Students 03/08/2023 – 03/07/2024

03/08/2024 – 03/07/2025

03/08/2025 – 03/07/2026

03/08/2026 – 03/07/2027

03/08/2027 – 03/07/2028

* Base Room Rate:

• Shall not exceed the government per diem lodging rate for zip code 66027 per night. Per diem rates are available at www.gsa.gov. The Federal Government is tax exempt.

• Shall include complimentary transportation to/from the airport (MCI)

• Shall include complimentary internet

• Shall include basic shuttle service to local area http://www.gsa.gov/

** Do not price hot breakfast separately if already offered to commercial customers.

*** Orders under this BPA are tax exempt. It is understood that the hotel may be subject to local fees and taxes that are not covered by this exemption.

****Number of Students in Header Row may be changed to match actual pricing

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

PWS

PERFORMANCE WORK STATEMENT

OFF-POST LODGING BLANKET PURCHASE AGREEMENT (BPA)

FORT LEAVENWORTH, KS 66027

Off-post lodging for the United States Army at Fort Leavenworth, Kansas

1. Description of Services: The contractor shall provide lodging upon request by the Government. Base room rate shall not exceed the Fort Leavenworth per diem rate per night based on room availability. Provide smoke free single occupancy hotel rooms, along with the following requirements:

Complimentary transportation to/from the airport (MCI) Complimentary internet Complimentary shuttle to local area Washer/Dryer available on site Complimentary luggage storage on departure date

Additionally, hotel shall provide:

Transportation to/from class (Fort Leavenworth) which will be a commercial bus or sedan, school buses are not an acceptable mode of transportation Hot breakfast daily

The total number of personnel requiring rooms will fluctuate dependent upon the needs of the Army.

This requirement is to provide lodging in support of formal schools held at Fort Leavenworth, KS and the Fort Leavenworth SJA when required.

2. PERIOD OF PERFORMANCE: The ordering period for this BPA is five years.

3. SERVICE REQUIREMENTS:

a. Rates: Base Room Rates shall be at or below the Government’s per diem lodging rate for the zip code of 66027 a night. Per diem rates are available at www.gsa.gov. The Federal Government is tax exempt.

b. Security: The sleeping rooms shall be secured and access limited to occupants, cleaning staff, and management in case of emergencies.

(1) All rooms will have interior opening doors. Doors opening externally from the building will not meet requirements unless it is an on-post lodging facility.

(2) Each room will have a double lock system on the doors. Example: A bolt lock (or similar) and a chain lock (or similar) is considered a double lock system under this BPA. The electronic key entrance and/or door knob is not considered a lock system.

(3) Security surveillance of the hotel grounds shall be conducted routinely.

c. Distance: Distance of hotel to Fort Leavenworth must be within 25 miles, one way.

d. Furnishings: All facilities and courtesies customarily extended to occupants without charge, i.e., pools, lounges, parking areas, in and around shuttle service, etc., shall also be made available without additional charge to the Government under this BPA.

(1) Each room shall be equipped with a kitchenette unit providing a sink, refrigerator, microwave, and range top. There is no substitute for in-room kitchenettes.

(2) Rooms shall have a functional toilet, sink, and shower.

(3) Fresh and clean towels, wash cloths, and bathmats shall be provided per hotel policy or upon occupant request.

Bed linens must be clean and will be changed per hotel policy or upon occupant request.

(4) Rooms and facilities will be lighted and lights should be operable, in good working condition and of adequate intensity. Rooms will provide desk space and lighting to facilitate studying.

(5) Room furniture, fixtures and facilities shall be clean, and free of vermin and insects.

(6) Linens, towels, drapes, carpeting, etc., shall be in serviceable condition, and the facility must be air conditioned/heated and ventilated for proper comfort, and such systems must be operable and in good repair.

(7) The facility shall have maximum sound attenuation to enable occupants to obtain rest and sleep under quiet conditions.

(8) Commercial grade high speed Internet shall be included in the base room rate established under this BPA.

Internet access at a minimum shall be through a RJ-45 cable connection or wifi.

e. Liability: The Government assumes no liability for any damage caused by travelers.

f. Subcontracting. The contractor shall furnish lodging in his or her establishment or at a location agreed to by the Contracting Officer. The contractor shall not subcontract to any other establishment or any other location not specified in the BPA without prior written approval from the Contracting Officer. Establishments proposed for subcontracting shall meet all of the terms, conditions, and specifications of services in this BPA.

g. Illegal Acts. The contractor shall not knowingly condone illegal acts on the premises of the establishment.

h. Quality Assurance. The government will monitor contractor performance to ensure compliance.

i. Courtesy. The contractor’s employees shall be courteous to all persons served under this BPA. Courtesy and services rendered shall be equal to that rendered to any other customer and expected of any public lodging facility.

j. Housekeeping. The contractor shall maintain a clean and healthy environment.

k. Inspections. An inspection of facilities will be conducted semi-annually to ensure that the terms and conditions are being met. In the event the facilities fail to meet the standards outlined in this Blanket Purchase Agreement, the Government reserves the rights to suspend billeting official travelers in the facility until the facility has been re-inspected and deficiencies have been corrected.

m. Miscellaneous Services: The government will not be responsible for any miscellaneous charges/damages incurred by travelers. The contractor shall explain to each student that miscellaneous charges (such as telephone charges, pay-per-view movies, room service, meals, etc.) are not covered by this BPA and will be charged to and paid by the individual. The contractor shall provide information to the travelers on services available that are not inclusive.

n. Accompanying Personnel. The government is under no obligation to provide services for accompanying personnel. Charges for accompanying personnel shall be handled by agreement between the contractor and the individual(s). If an accompanying person is lodged with a traveler, the government shall be charged only for the student’s portion of a room.

o. Extra Services. Provide concierge, shuttle, or extra services as listed above at no cost if provided to other guests.

4. Reservation/ Cancellation: Personnel who arrive/depart at the hotel on an earlier/later date than scheduled travel date will be responsible for all charges incurred to the scheduled arrival date to include room charge.

(a) Government

(1) The CAC Lodging representative will notify the hotel(s) and block the room(s) at least 45 days in advance based on availability and competitive pricing.

(2) The Government reserves the right to cancel hotel reservations in writing (email notification is acceptable) providing proof of early dismissal or service member being flagged. Notification must be made within 24 hours of the reserved Hotel’s check-in time. If notification is not made within 24 hours, the Government will pay for one (1) nights stay with the agreed upon negotiated daily rate.

(b) Hotel

(1) The Hotel(s) agrees to provide lodging service to the Government based on the competitive BPA rate per night.

(2) 17 days prior to the date that the stay begins, hotels shall continue to hold rooms up to the next multiple of 16. Additional blocked rooms beyond this number may be released unless otherwise notified by the government. Example: if 24 rooms are reserved, an additional 8 rooms will be held for a total of 32 rooms, the rest of the block may be released.

(3) 7 days prior to the date that the stay begins, all unreserved rooms may be released. The government retains the right to "swap" rooms after this point, i.e. substitute one reservation for another.

(4) Students added to a class after the 7-day mark shall be provided accommodation on a space available basis.

(5) The Hotel(s) reserve the right to cancel or decline reservations made by the Government in writing providing reasonable proof of the reason for such action. If the Hotel fails notify the Government within 48 hours of the Hotel’s check-in time, the Hotel will provide an available room with the agreed upon BPA rate to the Government regardless of the room’s price difference until a standardized room is made available.

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at https://www.acquisition.gov/content/regulations.

(End of provision)

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

52.212-1 ADDENDUM

52.212-1 INSTRUCTIONS TO OFFERORS - Addendum

SF1449 – The SF 1449 must contain the offeror’s printed name, signature and date of submission (blocks 30a/b/c).

The contractor shall acknowledge any amendments to the RFQ in accordance with the instructions on the SF 1449.

The offeror shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

Submit a Quote and brief technical proposal valid for at least ninety (90) calendar days.

MULTIPLE AWARDS: Offers must be submitted per the pricing table in Section B. Multiple awards will be made; however, offers that cover less than all the items as listed in the PWS in this solicitation will be rejected as noncompliant.

THIRD PARTY OFFERS WILL NOT BE ACCEPTED.

Single Government Point of Contact: The Offeror shall provide a single Point of Contact (e-mail and phone number) for this requirement as the Representative for your company of whom is authorized to take actions to fulfill the Terms and Conditions of this requirement.

(a) Technical Checklist: This is a Request for Quote (RFQ) for which a robust Technical Proposal is neither desired nor required however, a technical response that provides a clear and concise description of how the contractor will meet or exceed the specifications and requirements identified in the solicitation and PWS in Section C is required in order for the Government to evaluate the offeror’s understanding of the project.

(b) Pricing: The offer shall be placed in the pricing table in Section B. Please provide any additional discounts(s) that might apply to this job.

https://www.acquisition.gov/content/regulations

(c) Offeror’s Representations and Certifications must be updated and current through the offeror’s SAM registration which may be referenced at https://www.sam.gov. Offerors shall ensure NAICS code for requisite requirement is updated within the offeror’s current SAM registration.

(d) Quotes shall be submitted via email to larissa.a.brown2.civ@army.mil and marilee.e.drennan.civ@army.mil no later than the due date and time stated in this posting.

The following have been deleted:

52.212-1 Instructions to Offerors--Commercial Products and

Commercial Services

NOV 2021

SECTION M - EVALUATION FACTORS FOR AWARD

52.212-2 ADDENDUM

52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

Addendum

Quotes for this acquisition shall be evaluated utilizing Simplified Acquisition Procedures as outlined in FAR subpart 13.106-2. A number of multiple awards will be made in order to fulfill the needs of the government. Offerors must be responsive to the RFQ and otherwise determined responsible; conform to the solicitation requirements; and provide a fair and reasonable quote. No award shall be made by a Contracting Officer unless the price can be determined as fair and reasonable.

- Responsible Offeror: An offeror may be determined as responsible in accordance with the criteria outlined in FAR Subpart 9.104.

- Compliant Offeror: An offer is determined responsive if it contains all of the elements instructed to be provided under the 52.212-1 Instructions to Offerors.

(a) Technical responses will be compared line-by-line with the PWS requirements. Technical responses that do not address all items in the PWS will be considered technically unacceptable.

(b) Price Quote: The Government anticipates issuing one or more Blanket Purchase Agreements that can meet the standards stated in the PWS and are located within a 25 mile radius of Fort Leavenworth, Kansas.

THIRD PARTY QUOTES WILL NOT BE ACCEPTED OR EVALUATED.

(End of Summary of Changes) mailto:larissa.a.brown2.civ@army.mil mailto:marilee.e.drennan.civ@army.mil