A01-_GRD_UPS_Battery_Maintenance_2019.pdf

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Date 1 July 2019

NEC Government Requirements Eaton UPS & Battery Maintenance Extended Warranty

Scope or work:

Request maintenance warranty for a base plus three years. Contract is for preventive annual on site service maintenance that includes all repair parts, labor and materials for 2 ea.-Uninterruptible Power Supply (UPS) and backup battery systems loacated at NEC building #136 Fort Leavenworth Kansas, 66027. Any standard industry report identifying recommended manufacture services and or replacement, to include results of Preventative Maintenance Performed & Battery Test for Each UPS will be provided when service or services are complete to NEC Representative. Annual service / checks will meet or exceed the stated checks below. All work is to comply with the current National Electric Code. All preventive Maintenance must be coordinated in advance with NEC Personnel

Battery replacement is not required if found defective during annual inspection. Battery or batteries will be marked defective, clearly and definitively.

Extended Warranty Agreement Requirements:

A. Eight hour response time is required for any ups failure in addition to annual inspection in order to support 24x7x365 NEC operations.

a. Suggested manufacture maintenance warranty requirements to include the customer additional standards for: System: Maintenance must be compatible with existing Eaton (Powerware) UPS system, product number 9315-100-160 Serial Numbers: UPS #1 ER3722BA05 & UPS #2 ER3722BA09. Each of the UPS's have two (2) strings of backup batteries containing forty (40) batteries per string, totaling eighty (80) batteries per UPS. Between the two UPS's there is a total of 160 batteries. All measurements made shall use test equipment in current calibration with traceability to NIST standards. Each cell voltage measured, internal ohmic test performed and negative terminal temperature test performed. This testing is to be documented and provided to NEC personnel. All corroded battery cables shall be replaced & battery terminals shall be cleaned as necessary. If battery acid has leaked into the cabinet, the acid will be removed, neutralized and the enclosure metal finish will be treated against further corrosion.

B. Alarm History Notes List:

C. Visual Inspections of the following Items:

1. UPS Environmental Condition

2. All Fans Operational & Running Smoothly

3. Internal Components

4. Printed Circuit Boards

5. Integrity of UPS & Battery Cabinet

6. AC Capacitors

7. DC Capacitors

8. All PC Boards

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9. Check for Burned Components

10. Inverter & Rectifier Section

11. Battery Cabinet & Racks

12. Lamp & Alarm Test

13. Transfer UPS to Bypass

D. Mechanical Inspections of the Following Items:

1. Power Cables & Connections

2. Control Wiring & Connections

3. Air filters Clean / Replace

4. Room temperature Reading

5. Ribbon Cable Connectors

6. Power Modules

7. Interior Vacuumed & Clean

8. Verify One GRD to Neutral Bond

E. Meter Reconciliation Example:

Input Voltage

Reading Input Current

Reading Output

Voltage Reading

Phase A-B

VAC

Phase A AMPs

Phase A-B

Phase B-C

Phase B AMPs

Phase B-C

Phase C-A

Phase C AMPs

Phase C-A

Input KVA /

KW / P.F

Output Current Reading:

Bypass Voltage Reading

MISC

Readings

Phase A AMPs

Phase A-B

VAC

Output KVA /

KW / P.F

Phase B

Phase B-C

VAC

Battery Voltage VDC

Phase C

Phase C-A

VAC

Battery Charge Current

Battery Runtime Minutes

Inverter Frequency

HZ

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F. Separate CRMA cost in the RFQ shall be listed as its own cost.

a. The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://CMRA.army.mil

Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year.

b. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s

Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement.

c. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website.

The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

https://cmra.army.mil/