20180501_PWS.docx

W91QF418R0003

Attachment 01

PERFORMANCE WORK STATEMENT (PWS)

Liturgical Music Support Fort Leavenworth Garrison Religious Support Organization (RSO)

09 March 2018

1. GENERAL: This is a non-personal services contract to provide musical support for Fort Leavenworth Chapel Worship Services.

1.1. Description of Services/Introduction: This is a non-personal services contract to provide Liturgical Music Support. The contractor shall provide all personnel (employees or subcontractors), equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the services defined in this PWS except for those items specified as Government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Background: Chapel Worship Services provide and ensure the free exercise of religion for Soldiers, their family members, Department of Defense civilians, and other authorized personnel in the Fort Leavenworth Community. Music is a crucial part of worship elements and plays an important role in enhancing the worship experience of participants.

1.3. Objectives: To provide music support to enhance worship experience.

1.4. Scope: The Contractor shall provide choir direction and or organist/piano/keyboard musicians for Protestant Worship, Catholic Mass, Gospel Worship, Liturgical Worship, and Episcopal Worship. Services rendered for the distinctive service groups at Chapels shall conform to the doctrines and liturgical practices of the distinctive faith groups served.

1.5. Period of Performance: The period of performance shall be for one Base Year of 12 months and three (3) 12-month option years.

1.6. General Information

1.6.1. Quality Control: Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.246-4, Inspection of Services – Fixed-Price).

The Contractor shall develop, implement and maintain an effective Quality Control System which includes a written Quality Control Plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractors’ QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government. The QCP, as a minimum, shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints. The QCP shall be provided to the Contracting Officer (KO) and contract specialist via e-mail within 10 business days of the performance start date (PSD). The Government will accept, or return the QCP for revision within 10 business days. Any change to the QCP after initial acceptance requires the review and acceptance by the KO.

1.6.2. Quality Assurance: The Government will evaluate the contractor’s performance under this contract in accordance with (IAW) the Quality Assurance Surveillance Plan. This plan is a Government only document primarily focused on what the Government must do to assure that the contractor has performed IAW the requirements of the contract.

1.6.3. N/A

1.6.43. Hours of Operation: The Contractor is responsible for conducting business in accordance with the specific service provided (as follows in paragraph 5.) except when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5. Place of Performance: The work to be performed under this contract will be performed at Fort Leavenworth Chapels.

1.6.6. Security Requirements: Contractor personnel (to include subcontractors) performing work under this contract must have a favorable background check investigation.

1.6.6.1. Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use.

1.6.6.2. Key Control: N/A

1.6.6.3. Lock Combinations : N/A

1.6.6.4. Key-pad Access Control: N/A

1.6.7. Special Qualifications:

* Choir Director (Catholic & General Protestant):

- Preferred 2 years’ experience leading, selecting music for congregational worship singing; teaching vocal fundamentals, choral techniques and directing choir performances.

* Musical Support (Gospel Piano - Keyboard):

-Preferred 2 years’ experience playing the piano/keyboard accompanying congregational singing and choir groups.

* Musical Support (Organ for Liturgical & Episcopal Service)

- Preferred 2 years’ experience playing organ and accompanying congregational singing.

1.6.8. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity IAW Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Government will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.9. Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10. Key Personnel: N/A

1.6.11. Identification of Contractor Employees: N/A

1.6.12. Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor and/or subcontractor employees.

1.6.13. Contractor Travel: N/A

1.6.14. Other Direct Costs: N/A

1.6.15. Organizational Conflict of Interest (OCI): The contracting officer has not identified any OCIs inherent to this requirement. It is the offeror’s responsibility to notify the contracting officer, prior to submission of proposals, if a potential OCI is identified.

1.6.16. Anti-Terrorism (AT) Level I Training. All contractor employees requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days of the performance start date (PSD) or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training by all employees. AT level I awareness training is available at the following website: http://jko.jten.mil.

1.6.17. Access and General Protection/Security Policy and Procedures. Contractor and employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.17.1. Contractors Requiring a Common Access Card (CAC). N/A

1.6.17.2. Contractors Not Requiring a CAC but Require Access to a DoD Facility or Installation. Contractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.6.18. AT Awareness Training for Contractor Personnel Traveling Overseas. N/A

1.6.19. iWATCH Training. The contractor shall brief all employees on the local iWATCH program (training standards provided by the requiring activity’s ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of the PSD and within 30 calendar days of new employees commencing performance with the results reported to the COR no later than (NLT) 15 calendar days after completion of training.

1.6.20. Access to Government Information Systems. N/A

1.6.21. Operations Security (OPSEC) Standing Operating Procedure (SOP)/Plan. N/A

1.6.22. OPSEC Training. Per AR 530-1, Operations Security, all contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty. All contractor employees shall complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor employee to the COR within 15 calendar days after completion of training by all employees. This training is available at http://www.cdse.edu/catalog/elearning/GS130.html.

1.6.23. Information Assurance (IA)/Information Technology (IT) Certification. N/A

1.6.24. Threat Awareness Reporting Program (TARP). N/A

1.6.24 Background Check Requirements.

Anyone (contractor or sub-contractor) working under this contract who has contact with children under 18 years of age shall be screened with the appropriate background checks as governed by the Army Directive 2014-23 "Conduct of Screening and Background Checks For Individuals Who Have Regular Contact With Children in Army Programs", dated 10 September 2014. A copy of the Army Directive can be found at http://www.apd.army.mil/pdffiles/ad2014_23.pdf. The background check requirements for Contractors can be found in Enclosure 3 - Screening and background checks for appropriated and non-appropriated fund personnel, military personnel, foreign national employees overseas, and contractors.

Background checks will be initiated and paid for by the Government. The cost for the preemployment screening is the responsibility of the Contractor. The Commander Designated Entity (COE) at the Installation supports IMCOM by coordinating, submitting and tracking child related background checks. They also review and compile the results to identify whether they contain derogatory information to be passed on for a suitability determination. The COE will advise and assist CONTRACTOR and sub- CONTRACTOR employees completing all required documents required for the background check process. COE contact information will be provided upon contract award.

The following is a list of the required screenings per the Army Directive 2014-23.

(a) REGULAR/RECURRING contact with children:

Definition: Contact with children more than an average of one (1) day a week for three (3) or more months OR daily for a period of one month or longer.

Required screening:

i) Pre-employment screening: I) Application, 2) Interview, 3) Reference check, 4) Statement of Previous Arrest or Charge, 5) Assessment of individual's eligibility, qualifications, temperament and suitability for work with children, 6) Tentative offer of employment (Proponent: Contractor is responsible organization);

ii) Preliminary investigation: I) Installation Record Check (if applicable), 2) FBI Fingerprint check, and 3) Local Civilian Law Enforcement Check (Proponent: Government/Commander Designated Entity is responsible organization).

iii) CNACI - Child Care National Agency Check and Inquiries (Proponent:

Government/Commander Designated Entity is responsible organization).

The CNACI will be initiated after successful completion of the preliminary investigation.

If deemed appropriate by the local Garrison Commander, a contractor can start working under Line Of Sight Supervision (LOSS) after successfully completing the preliminary investigation.

If LOSS is not feasible, favorable CNACI results are required BEFORE the contractor can start working under this contract.

(b) SHORT TERM/OCCASIONAL contact with children:

Definition: Contact with children that does not fall under the definition of Regular/Recurring contact.

Required screening:

i) Pre-employment screening: I) Application, 2) Interview, 3) Reference check, 4) Statement of Previous Arrest or Charge, 5) Assessment of individual's eligibility, qualifications, temperament and suitability for work with children, 6) Tentative offer of employment (Proponent: Contractor is responsible organization).

ii) Preliminary investigation: 1) Installation Record Check (if applicable), 2) FBI Fingerprint check, and 3) Local Civilian Law Enforcement Check (Proponent: Government/Commander Designated Entity is responsible organization).

iii) An employee must successfully complete the required screening and preliminary investigation BEFORE working under this contract.

iv) No person, regardless of circumstances, will be approved to work with children if the individual has been convicted of a sexual offense, a drug felony, a violent crime or a criminal offense involving a child or children. If the background check investigation reveals any other derogatory information a suitability determination has to be made by the Army. The adjudication of derogatory information is processed through an Army Program Review Board (PRB). Further details about the adjudication process can be found in Enclosure 6 of the AD 2014-23. At any time a Contractor can decide not to proceed with the PRB process.

v) Additional information on the background check process can be found at:http://www.opm.gov/investigations/background-investigations.

vi) Re-verification (IRC and FBI fingerprint check) is required every 5 years.

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1. Contractor: A supplier or vendor awarded a contract to provide specific supplies or services to the Government. The term used in this contract refers to the prime.

2.1.2. Contracting Officer: A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3. Contracting Officer’s Representative: An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. Contractor Personnel: Employee or subcontractor who is hired by the contractor to perform a service outlined in the PWS.

2.1.5. Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.6. Deliverable: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7. Government Furnished Property (GFP) or Government Property (GP): Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.8. Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS.

2.1.9. Liturgical Worship. Public worship done by a specific religious group, according to its particular traditions.

2.1.10. Physical Security: Actions that prevent the loss or damage of Government property.

2.1.11. Postlude. Appropriate music provided up to 5 minutes after the conclusion of the worship service.

2.1.12. Prelude. Appropriate music provided up to 5 minutes prior to the start of the worship service.

2.1.13. Quality Assurance: The Government procedures to verify that services being performed by the Contractor are acceptable IAW established standards and requirements of this contract.

2.1.14. Quality Assurance Surveillance Plan: An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.15. Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.16. Rehearsal. A period of up to 60 minutes that the Contractor provides musical support or choir direction to singers (Choirs, Chorales, Praise Team, etc.) and/or other congregational members to rehearse songs or musical programs for performance at future worship services or special events.

2.1.17. Staff Chaplain. A person who oversees a worship service or supervises all the activities of a service group.

2.1.18. Worship Service. Communal worship often occurring on Saturday or Sunday. Styles of service vary.

2.2. Acronyms:

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: N/A

3.2. Facilities: See 1.5 (Place of Performance)

3.3. Utilities: N/A

3.4. Equipment: The Contractor will have access to a keyboard, piano, organ, and a copier to meet the requirements of this contract. The Contractor shall notify the COR concerning any maintenance problems or requests concerning the above instrument(s).

3.5. Materials: The Staff Chaplain/Religious Support Office will provide hymnals, sheet music, robes, and all other liturgical items necessary for music performance.

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: N/A

4.2. Materials. N/A

4.3. Equipment. N/A

5. SPECIFIC TASKS:

5.1. Task #1, Direct Music for Catholic Mass: The Contractor shall provide worship support to include 1) leading choir & congregational singing during worship services; 2) training choir during weekly rehearsals; for the following Catholic services:

Catholic Mass Saturday 1700-1800, Pioneer Chapel (52 services) Sunday, 0930-1030, Frontier Chapel (52 services) Special Holy Day Mass, To be coordinated with Staff Chaplain. Not to exceed 1 hour each. Maximum 15 services.

Choir Rehearsals Adult, Weekly. To be coordinated with the Staff Chaplain. Not to exceed 1 hour per rehearsal. Maximum 104 rehearsals.

Child/Youth, Periodic. To be coordinated with the Staff Chaplain. Not to exceed 1 hour for each rehearsal. Maximum 30 rehearsals.

Special Holy Day Mass rehearsals, To be coordinated with Staff Chaplain. Not to exceed 1 hour each. Maximum 15 rehearsals.

The Contractor shall arrive 30 minutes prior to the scheduled service or rehearsal and remain 5 minutes following the benediction.

The Contractor shall select music for worship services in coordination with the Staff Chaplain.

5.1.1. Standard: The Contractor shall perform at all scheduled services and miss no more than 2 per year. The Contractor shall submit a list of the proposed music to the Staff Chaplain at least 2 weeks prior to the scheduled music support service. The Staff Chaplain will provide verbal approval within 3 days of receiving the list. The contractor will be appropriately groomed and professionally attired while providing services. .

5. 2. Task #2, Direct Music for Protestant Worship Service: Contractor shall provide worship support to include 1) leading choir & congregational singing during worship services; 2) training the choir during weekly rehearsals for the following Protestant worship services:

Protestant Worship Services Sunday 0830-0930, Pioneer Chapel (52 services) Special Services, to be coordinated with Staff Chaplain. Not to exceed 1 hour each. Maximum 4 services.

Choir Rehearsals Weekly rehearsals. To be determined between the staff chaplain and the contractor. Not to exceed 1 hour each. Maximum 52 services.

Special service rehearsals: Not to exceed 1 hour each. Maximum 4 services.

The Contractor shall arrive 30 minutes prior to the scheduled service or rehearsal and remain 5 minutes following the benediction.

The Contractor shall select music for worship services in coordination with the Staff Chaplain.

5.2.1. Standard: The Contractor shall perform at all scheduled services and miss no more than 2 per year. The Contractor shall submit a list of the proposed music to the Staff Chaplain at least 2 weeks prior to the scheduled music support service. The Staff Chaplain will provide verbal approval within 3 days of receiving the list. The contractor will be appropriately groomed and professionally attired while providing services.

5.3. Task #3, Keyboard Musical Support for Gospel Worship: Contractor shall provide Keyboard Music Support Service to include preludes, postludes, offertory, accompanying singing of hymns/choruses/spiritual songs and the choir, background music for meditation, prayers, and communion.

Gospel Worship Services Sunday 1000-1200, Pioneer Chapel (52 services) Special services: To be determined between the Staff Chaplain and the contractor. Not to exceed 1 hour each. Maximum 4 services.

Music Rehearsals Weekly rehearsals. To be determined between the Staff Chaplain and the contractor. Not to exceed 1 hour each. Maximum 52 services.

Special service rehearsals: Not to exceed 1 hour each. Maximum 2 services.

The Contractor shall select music for worship services in coordination with the Staff Chaplain.

The Contractor shall arrive 30 minutes prior to the scheduled service or rehearsal and remain 5 minutes following the benediction.

5.3.1. Standard: The Contractor shall perform at all scheduled services and miss no more than 2 per year. The Contractor shall submit a list of the proposed music to the Staff Chaplain at least 2 weeks prior to the scheduled music support service.

5.4. Task #4, Organ Musical Support for Liturgical Worship. Contractor shall provide Organ Musical Support to include preludes, postludes, offertory, accompanying singing of hymns/choruses/spiritual songs, background music for meditation, prayers and communion.

Liturgical Worship Services Sunday 0845-0945, Memorial Chapel (52 services) Special services: To be determined between the Staff Chaplain and the contractor. Not to exceed 1 hour each. Maximum 4 services.

The Contractor shall select music for worship services in coordination with the Staff Chaplain.

The Contractor shall arrive minutes prior to the scheduled service or rehearsal and remain 5 minutes following the benediction.

5.4.1. Standard: The Contractor shall perform at all scheduled services and miss no more than 2 per year. The Contractor shall submit a list of the proposed music to the Staff Chaplain at least 2 weeks prior to the scheduled music support service. The Staff Chaplain will provide verbal approval within 2-3 days of receiving the list.

5.5. Task #5, Organ Music Support for Episcopal Worship. Contractor shall provide Organ Musical Support to include preludes, postludes, offertory, accompanying singing of hymns/choruses/spiritual songs, background music for meditation, prayers and communion.

Episcopal Worship Services Sunday 1030-1130, Memorial Chapel (52 services) Special services: To be determined between the Staff Chaplain and the contractor. Not to exceed 1 hour each. Maximum 4 services.

The Contractor shall select music for worship services in coordination with the Staff Chaplain.

The Contractor shall arrive 30 minutes prior to the scheduled service or rehearsal and remain 5 minutes following the benediction.

5.5.2. Standard: The Contractor shall perform at all scheduled services and miss no more than 2 per year. The Contractor shall submit a list of the proposed music to the Staff Chaplain at least 2 weeks prior to the scheduled music support service. The Staff Chaplain will provide verbal approval within 2-3 days of receiving the list.

5.5.2 Deliverables: The contractor will perform in a manner that displays competence and pride in their craft.

5.6 Task #6 Music Support for Memorials. Memorial ceremonies and services are determined by, and coordinated with, the Chapel Pastor. The Contractor shall provide worship support to include the prelude and postlude music for the ceremony as well as accompaniment of any musical pieces required as part of the program.

5.6.1 Standard: The contractor will be prepared to support a memorial ceremony on short notice if necessary as commanders determine the timing based upon operational tempo and unit needs. The contractor will need to rehearse on the day prior and the ceremony not to exceed 30 minutes.

5.7. Task 7, Monthly Report. Provide a monthly status report to the COR which includes:

1. Contract/Task Order Number and Title

1. Period covered by the report

1. Date and Name of preparer

1. Task Title(s) and Number(s)

1. Problem Areas

1. General Comments

5.7.1 Standard: Monthly Status Report completed by the 5th working day of the following month. This report shall be submitted electronically to the COR, in an MS Office format. No more than 2 reports submitted late. 98% accuracy of the content presented.

5.8. Task 8, Contractor Manpower Reporting (CMR).

5.8.1. Standard: Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. The Contractor shall report ALL Contractor labor hours required for performance of services provided under this contract for the Army via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website.

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS):

AR 165-1, June 2015

DA-PAM 165-18, Chaplaincy Resources Management, January 2000

AD 2014-23, September, 2014

USAG Ft. LVN Chapel Funds SOP January, 2015