SoleSourceJustification_Rvsd_AAFV_v3_redacted.pdf

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JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

(Actions NTE $650K for other than Simplified Acquisition Procedures)

1. Agency/Contracting Activity: Family Advocacy Program (FAP), Army Community Service (ACS)/MICC Fort Leavenworth, KS

2. Description of Action:

Nature: New Requirement Follow-on Requirement – W91QF4-14-P-0034 Mod to Existing Purchase Order/Contract Number

Pricing: Firm-Fixed Price Time & Materials Cost

Funds: OMA Other Funds: FAP OSD

Name of Proposed Contractor(s):

Street Address:

City, State, Zip:

Phone:

ALLIANCE AGAINST FAMILY VIOLENCE

205 S 5th St #1, Leavenworth, KS 66048

(913) 682-8979

3. Description of Services or Supplies:

The total estimated value of the proposed action is $60,060.00.

Base year- $20,020. 1st Option year, 2nd Option year at $20,020 each.

a. The Alliance Against Family Violence (AAFV) is the non-profit agency that provides services in Leavenworth County to victims and their families with domestic violence and child forensic exams for Leavenworth County. The AAFV is the only organization in Leavenworth County that provides safe haven shelter services and a crisis line 24 hours a day, 7 days a week.

Services include, crisis counseling, information and referral, emergency housing, food, legal and law enforcement support and advocacy (including Protection From Abuse Orders), support groups, child advocacy, relocation and employment assistance, education regarding domestic/partner violence, parenting and life skills training.

b. The AAFV Child Assistance Center (CAC) Program is utilized by the county court system and is the only agency with trained clinicians who perform forensic and investigative interviews for child abuse victims in Leavenworth County. Kansas Social Rehabilitation Services (Child Protective Services) utilizes the CAC forensic examiners.

c. Impact if disapproved: Shelter or Safe Haven Support Services will cease to be provided, as the existing agency cannot support the additional burden placed on their local shelter/safe home without support. This will result in our Military Families of Domestic/Partner Violence search outside of our local area for shelter, which puts them at higher risk of a more violent outcome with abuser. Failure to support will negatively impact the ACS/Family Advocacy Accreditation standard level 42004.3as documented on DA 74 19, Oct 2004 and Common Level of Support, Section 10 and non-compliance with DoDD 6400.1 supporting safe haven access to our military Families.

d. This contract would provide the following services from (POP 01 MAY 2016 - 30 APR 2017) with 1st option year (POP 01 MAY 2017 – 30 APR 2018), 2nd option year (POP 01 MAY

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2018 - 30 APR 2019) and 3rd option year (POP 01 MAY 2019 - 30 APR 2020) to military personnel and their families experiencing violence from abuse, need a safe haven shelter, forensic child abuse assessments, court advocacy, batters group or crisis line services. ACS/Family Advocacy Program (FAP) must provide shelter services for Domestic/partner Violence victims and their families per IAW AR 608-18. AAFV is the agency in the Leavenworth area that provides these services.

Support for a local community shelter, safe haven is authorized to be funded with ACS/Family Advocacy OSD funds. The AAFV staff support Military Families in several areas; shelter/safe haven (priority placement for military), crisis line for Leavenworth and Fort Leavenworth, Police Response Advocacy Program, building self-esteem, job search, child parent communication, support groups, court advocacy, counseling, legal aid and Child Assistance Center (CAC) Program providing forensic exams, investigative interviews for child abuse victims in Leavenworth County as designated by the state of Kansas

e. Funding for Option Years is based on approved OSD funding.

4. Authority:

Actions other than simplified acquisition procedures (select one):

FAR 6.302-1: Only one responsible source and no other supplies or services will satisfy agency requirements, 10 USC 2304(c) (1)

FAR 6.302-2: Unusual and compelling urgency, 10 USC 2304(c) (2)

FAR 6.302-5: Authorized or Required by Statute, 10 USC 2304(c) (5)

Other: FAR 13.106-1(b)(1)-Soliciting from a single source.

5. Reasons for Authority Cited: 5. Reasons for Authority Cited:

a. Justification.

(1) The FAP mission is to promote the prevention, awareness, early identification, reporting and treatment of child abuse/neglect and domestic violence; strengthening Family functioning in a manner that increases competency and self-sufficiency of Military Families;

preserve Families in which abuse has occurred without compromising the health, welfare and safety of the victims; collaborate with state and local Civilian social service agencies; and provide effective treatment for all Family members when appropriate.

(2) DOD 6400. In 1984, Department of Defense (DOD) Directive 6400.1 established FAP to address Family violence in Military Families. The FAP consists of coordinated efforts designed to prevent, identify, report and treat all aspects of child abuse and neglect and domestic violence.

The DOD FAP recommends policy and program guidance to assist the Military Service FAPs, which are available locally at installations with command-sponsored Families. The Service FAPs have a major role in addressing Family violence at the local level through outreach, prevention and intervention efforts. Because abuse can take many forms and some forms of abuse can be much more severe than other forms, FAP provides a wide range of services geared towards the specific needs of Families. The FAP staff works closely and collaboratively with military command, military law enforcement personnel, medical staff, Family center personnel and chaplains, as well

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(3) Army Regulation (AR) 608-18, The Army Family Advocacy Program, RAR 13 September 2011. In accordance with AR 608-18, 3–1a, “Army installations will provide services designed to prevent spouse and child abuse by improving Family functioning, easing the kinds of stress that can aggravate or trigger patterns of abusive behavior, and creating a community that is supportive of Families. The prevention program is designed to create community and command awareness of abuse, provide information of existing services, and provide specific educational programs.” Per AR 608-18, 3-1c(1), “A blend of prevention activities and programs (primary, secondary, and tertiary) offered in a variety of formats is the most effective way to address the prevention and reduction of Family violence. Primary prevention is community-based, promotes wellness for everyone, and commits resources to enhance healthy individual, couple, and Family functioning. Everyone can contribute to, and benefit from, primary prevention activities. Primary prevention creates a climate of awareness that encourages voluntary participation.” 3–2a “Community education program. The purpose is to promote community support and encourage early referral. Minimum requirements for community education are monthly media contacts;

participation in all appropriate special military community and unit events (for example, health fairs and organization days); and participation in special theme events (for example, Child Abuse Prevention Month, Month of the Military Child and Domestic Violence Month.”

(4) The FAP mission DOD 6400. In 1984, Department of Defense (DOD) Directive 6400.1 established FAP to address Family violence in Military Families, The ACS Family Advocacy Accreditation standard level 42004.3 as documented on DA 7419, October 2004 and Common Level of Support, Section 10 and non-compliance with DOD 6400 number 1 on the Common Level of Support as a "must fund" mission essential function. Functions provided are mandated by PL101-647, PL 97-292, PL 98-457, PL 100-294, PL 103-337, DoDD 1342.17, DoDI 1030.2, DoDI 1342.22, DoDD 6400.11.21.3, and DoDD 1402.5.; Army Regulation (AR) 608-18, The Army Family Advocacy Program, RAR 13 September 2011. The ACS Family Advocacy Accreditation standard level 42004.3 as documented on DA 7419, October 2004 and Common Level of Support, Section 10 and non-compliance with DOD 6400 number 1 on the Common Level of Support as a "must fund" mission essential function. Functions provided are mandated by PL101-647, PL 97- 292, PL 98-457, PL 100-294, PL 103-337, DoDD 1342.17, DoDI 1030.2, DoDI 1342.22, DoDD 6400.11.21.3, and DoDD 1402.5.

(5) The Installation Management Command FY 16 Narrative Funding Guidance, 21 September 2015, p 94, e. Family Advocacy Program (FAP), 1,3,4,5; supports utilizing FAP OSD funding for this contract. FAP monitors activity and services provided by reviewing monthly data from the AAFV in the quarterly Family Advocacy Committee.

a. “The objectives of the FAP are to prevent domestic violence and child abuse/neglect, to encourage reporting of all instances of maltreatment to ensure the prompt assessment and investigation of all such cases, to protect victims and to treat all Family members and Soldiers affected by or involved in cases of abuse or neglect. The FAP receives direct OSD funding to augment the OMA funds provided by the Army, to ensure critical prevention and appropriate intervention services are adequately funded. OSD funding allows garrisons to tailor services to meet installation unique requirements, consistent with Congressional intent and empowers commanders at all levels to meet program needs.”

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b. FY16 Narrative Funding Guidance, page 95-96.E. 3): “FAP OSD funds may only be used to support the following: (3) FAP OSD funds may only be used to support the following:

.Domestic Abuse Victim Advocates (DAVAs). Funding can be used for resources such as supplies, equipment, education, training, emergency shelters and prevention activities associated with domestic violence. However, OSD FAP dollars cannot be used for Sexual Harassment/Assault Response and Prevention (SHARP) Program personnel or activities related to SHARP.

c. The Installation Management Command FY 16 Narrative Funding Guidance, 21 September 2015, p 94, e. Family Advocacy Program (FAP), 1,3,4,5; supports utilizing FAP OSD funding for this contract. FAP monitors activity and services provided by reviewing monthly data from the AAFV in the quarterly Family Advocacy Committee.

6. Market Research:

a. Cost Analysis and Sole Source review continues to support Fort Leavenworth utilizing AAFV as opposed to other shelters in the Kansas City metropolitan area. Distance to other shelters, transportation for victims; availability of beds, priority placement of military victims, proximity to Fort Leavenworth military resources, court proximity for civilian legal issues to include jurisdiction of court involvement if civilian court procedures require victim in court; access to military medical care; FAP collaboration and services; range of services provided by AAFV not available in other shelters such at court ordered batters program. The AAFV Child Assistance Center has been designated as the Leavenworth county program for forensic investigation and child protective services required by staff by the state of Kansas; and crisis line coverage for Fort Leavenworth not available at other shelters. The crisis line is in addition and does not replace the FAP VA hotline.

b. FAPM contacted shelters in the Kansas City Area to include: Synergy Services; Hope House, Rose Brooks Center, New House, Safe Home and Willow of Lawrence, KS. All would provide safe haven on a first come first serve bases. Victims would have to have a means of getting to the shelter, they are all running full so there would be no propriety placement. The closest shelter outside of Leavenworth is Safe house and it is over 20 miles away. They do not provide the additional services provided by the AAFV such as: transportation, court advocacy, protection of stalking and/or protection from abuse. Clients would not be able to access Military resources from these facilities due to lack of transportation and/or funding.

c. FAPM has looked into a voucher system to pay for victims to be housed in a motel. Motels in Leavenworth are expensive, there would need to be funding for meals, plus there are no additional services, many victims have no clothing or other items when they leave a violent relationship, funding and transportation is an issue. The most concerning issue about this is the safety of the victims. Rarely are the offenders placed in jail and they can find the victims at motels and hotels in the area.

d. This shelter, safe haven for victims of Domestic/Partner Violence meets FAP Accreditation Standards and all FAP/OSD funding guidelines.

7. Procurement History:

Previous Purchase Order(s) or Contract(s): Yes No W91QF4-14-P-0034

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If "Yes", for each purchase order or contract provide:

Purchase order or contract number: Was action competed? Yes No

8. Technical / Requirements Certification: I certify that the supporting data under my cognizance which is included in this abbreviated J&A is accurate and complete to the best of my knowledge and belief.

Submitted By:

Position Title (Division Chief or higher):

Email address:

X

8. Fair and Reasonable Price Determination: As contracting officer, I hereby determine that the anticipated cost to the Government for this contract action will be fair and reasonable.

9. Contracting Officer’s Approval: I hereby certify that this justification is accurate and complete to the best of my knowledge and belief. Based on the foregoing, I approve this sole source justification subject to availability of funds, and provided that the services and supplies herein described have otherwise been authorized for acquisition.

CHRISTY M. HERBIG

Procuring Contracting Officer MICC Fort Leavenworth, KS