PWS_FtLeavenworth_CatholicCivilianClergy_18Feb16.pdf

Installation Management Command (IMCOM)

Performance Work Statement (PWS) for

(Catholic Clergy Support Services)

Roman Catholic Priest at

Fort Leavenworth, KS

18 February 2016

1.0 Description of Services/Introduction.

Due to the shortage of Roman Catholic Priest (RCP), Fort Leavenworth will utilize a RCP Contractor to assist the needs of the installation were the Senior Roman Catholic Priest Army Chaplain would not be able to support fully. The Contractor shall be an ordained RCP (with an active endorsement from the Archdiocese of the Military Services, USA) to provide mass and sacraments for the Installation. As such, this element falls under the responsibility of the Garrison Chaplain as defined in the Command Master Religious Plan (CMRP). The Contractor shall perform to the standards in this contract.

1.1 Background.

IMCOM Chaplain Services provide worldwide services to Army personnel and their Families.

This support enables IMCOM to meet their mission to synchronize, integrate, and deliver Religious Support and sustain facilities in support of Senior Commanders in order to enable a ready and resilient Army through contractor supported services. There are many functions that comprise the Chaplain Services program, some of which are provided through active duty military, civilian, volunteers, and contracted support services.

1.2 Objectives.

The mission of the Chaplains program is to provide for Elements of Religious Services [EERS] to include mass and sacramental rites for all assigned Soldiers, civilians, and Family members at the Installation. IMCOM will synchronize, integrate, and deliver Religious Support and sustain facilities in support of Senior Commanders in order to enable a ready and resilient Army

2.0 Requirements.

2.1 General.

Scope.

The Contractor shall perform chaplain services in accordance with this PWS and follow the directives of the AMS. During performance of the contract the Government reserves the right to add or delete facilities and/or the level of services required. A modification to the contract will be executed to incorporate these changes.

a) Regular Mass - Conduct sixty (60) Roman Catholic Mass in accordance to the Roman Missal following the guidelines of the General Instruction of the Roman Missal and the Divine Worship Commission of United States Conference of Catholic Bishops in support of the Fort Leavenworth Catholic Community, Fort Leavenworth, KS.

b) Special Mass - Conduct twenty-six (26) Roman Catholic Mass in accordance to the Roman Missal following the guidelines of the General Instruction of the Roman Missal and the Divine Worship Commission of United States Conference of Catholic Bishops in support of the Fort Leavenworth Catholic Community, Fort Leavenworth, KS.

c) Confessions for Penance Services - Conduct two (2) two (2) hour each Roman Catholic Sacrament of Reconciliation in accordance to the guidelines of the Divine Worship Commission of United States Conference of Catholic Bishops in support of the Fort Leavenworth Catholic Community, Fort Leavenworth, KS.

d) Confessions for Retreats - Conduct two (2) two (2) hour each Roman Catholic Sacrament of Reconciliation in accordance to the guidelines of the Divine Worship Commission of United States Conference of Catholic Bishops in support of the Fort Leavenworth Catholic Community, Fort Leavenworth, KS.

e) Pre -Mass Confessions - Conduct thirty (30) one (1) hour each, Roman Catholic Sacrament of Reconciliation in accordance to the guidelines of the Divine Worship Commission of United States Conference of Catholic Bishops in support of the Fort Leavenworth Catholic Community, Fort Leavenworth, KS.

f) On – Call Services – Conduct weekend Mass and Sacrament of Reconciliation (Confessions) when Needed (TBD). These are to be coordinated i n advance with the Garrison Command Chaplain or Active Duty Catholic Chaplain in support of the Fort Leavenworth Catholic Community, Fort Leavenworth, KS.

2.1.1 Period of Performance. The period of performance shall be for one 12 month base year and 2 (2) 12-month option periods.

Base Year 10 February 2016 - 30 September 2016

Option Year I 1 October 2016 - 30 September 2017 Option Year II 1 October 2017 - 30 September 2018

2.1.2 Place of Performance and Hours of Operation.

2.1.2.1 Place of Performance. The work to be performed under this contract shall be performed at the chapels.

2.1.3.2 Hours of Operation. U.S. Army Installation operates on a 7 days a week, except for Federal Holidays. Federal Holiday’s observance and Contractor working schedule shall be in accordance with published worship schedule for the local installation. The Contractor is responsible for conducting services when needed on Saturday (1600 Confessions and 1700 Mass); and on Sunday (0930 Mass). A week notice will be given to the contractor. The Contractor must at all times maintain and adequate workforce for the uninterrupted performance of all tasks defined within this PWS. The Contractor shall keep in mind that the stability and continuity of the workforce is essential.

2.1.3.3 Recognized / Government Holidays. Standard Continental United States (CONUS) holidays can be found at the following link: http://www.opm.gov/policy-data-oversight/snow-dismissal-procedures/federal-holidays/. For Outside Continental United States (OCONUS) performance, the Contractor shall comply with applicable local installation policy for applicable holiday observance.

2.1.3.3.1 Impact of Federal Holiday on Contractor Provided Services. Holy Mass and the Sacrament of Confession are essential Religious services Roman Catholics are required to participate in a weekly basis. The garrison chaplain will assure that Contractor is informed when he will be scheduled seven days prior to providing the mass and confessions and in this way uninterrupted Roman Catholic coverage is provided to the faithful Catholics.

2.1.4. Travel / Temporary Duty (TDY). Contractor will not be required to travel during the performance of this contract to attend meetings, conferences, and training as approved by the Contracting Officer’s Representative (COR). The Contractor will not be required to travel to off-site training locations to conduct Emergency Ministrations to include pastoral care and counseling to include hospital visitation, Sacraments for the sick, and funerals.

2.1.4.1 Contractor will not be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR).

2.1.5 Emergency Medical Services. In the event of illness or injury which may require emergency medical procedures, treatment or services; the Contractor is responsible for all costs.

The Contractor shall notify the Contracting Officer (KO) or COR of any medical emergencies affecting services under this contract.

2.1.6 Contract Administration and Management. The Contractor shall be responsible for all management and administration matters relating to compliance with state and local laws, policies and procedures. Any differences that arise at the installation shall be the responsibility of the Contractor for resolution.

2.1.6.1 Contract Administration

2.1.6.1.1 The Contractor shall establish processes and assign appropriate resources to effectively administer the requirement.

2.1.6.1.2 The Contractor shall respond to Government requests for contractual actions in a timely fashion.

2.1.6.1.3 The Contractor shall have a single point of contact between the Government and Contractor personnel assigned to support the contract.

2.1.6.1.4 The Contractor shall assign work effort and maintain proper and accurate time keeping records of personnel assigned to work on the requirement.

2.1.6.2 Post Award Conference/Periodic Progress Meetings: NA

2.1.6.2.1 Periodic Progress Meetings: NA

2.1.6.3 Contract Management.

2.1.6.3.1 The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement.

2.1.6.3.2 The Contractor must maintain continuity between the support operations at U.S.

Army Installation and the Contractor's corporate offices.

2.1.7 Quality Control. The Contractor shall address how they will ensure they have an internal Quality Control processes to ensure services are performed in accordance with this PWS. The Contractor shall submit a one-page plan on how they will ensure the objectives of PWS Section

3.1 will be met. The Quality Control Plan (QCP) must highlight their proposed plan to meet the requirements to be submitted within 30 days after contract award.

2.1.8 Government POC.

2.1.8.1 Contracting Officer’s Representative (COR): NA

2.1.9 Subcontract Management. The Contractor is responsible to ensure that services are conducted in accordance with the requirements of this PWS. To ensure there is no lapse in services, the Contractor shall provide a qualified substitute that can serve as a replacement in the event that the primary ordained Catholic Priest is unable to perform the duties of their position.

2.1.10 Proposed Subcontractor Back-up Plan. The Contractor shall submit their proposed back-up plan to provide an ordained Catholic Priest compliant with the terms and conditions of the contract. The proposed substitution shall be provided to the KO 30 days after contract award and shall be updated annually or when the proposed substitute is no longer available. The KO has the right to request credentials and verification of qualification from all Subcontractors prior to services being rendered.

2.1.10.1 If the Contractor is not available to perform required services or elects to provide a Subcontractor, such Subcontractor must meet all qualifications established for the Contractor.

Any planned use of a Subcontractor will be coordinated with the KO seven (7) days prior to commencement of required service, ensuring the KO have current contact information for the Subcontractor. If the Contractor is unable to provide the contracted service for any reason, he/she will notify the appropriate chaplain(s) for the affected Service(s), as soon as possible, but no later than 24- hours in advance. The Contractor will be responsible for payment of the Subcontractor. In any case, payments will be made only for services rendered.

2.1.10.2 In the event the Contractor fails to provide a satisfactory substitute to perform at any time which the Contractor does not perform, the Contractor hereby authorizes the KO to procure the services of a satisfactory substitute for the account of the Contractor and the amount paid or owed to the substitute by the Government for such services shall be deducted from any amount owed to the Contractor under this contract. This provision imposes no obligation on the KO to exercise the foregoing authority and shall not be construed to diminish the rights of the Government under the clause entitled "termination".

2.1.11 Contractor Employees. The Contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The Contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources. The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

2.1.11.1 Key Personnel. The Clergy position is designated as “Key Personnel.” Qualifications for all key personnel are listed in Section 2.2.3. The services required under this contract are in direct support of religious support services and have specific education and experience requirements.

2.1.11.2 Certification. Contractor performing must be an ordained Catholic Priest and have an active endorsement from the Archdiocese of Military Services.

2.1.11.3 Identification Badges. –N/A

2.1.11.4 Non-Personal Services. The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non personal service contracts are authorized by the Government in accordance with FAR 37.104, under general contracting authority, and do not require specific statutory authorization. The Government shall neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor's responsibility to notify the KO immediately. As a non-personal services contractor, the Priest is not a member of the Chapel or Garrison Chaplain's Office Staff.

2.1.11.5 Government-Contractor/Employee Relationships

2.1.11.5.1 Government-Contractor Relationships. Contractor personnel under this contract shall not:

(a) be placed in a position where they are appointed or employed by a Federal Officer, or are under the supervision, direction, or evaluation of a Federal Officer, Military or Civilian.

(b) be placed in a staff or policy making position.

(c) be placed in a position of command, supervision, administration of control over DA

Military or Civilian Personnel, or personnel of other Contractors, or become a part of the Government organization.

(d) be used for the purpose of avoiding manpower ceilings or other personnel rules and regulations of DA or the Civil Service Commission.

(e) be used in administration or supervision of military procurement activities.

2.1.11.5.2 Employee Relationship. The services to be performed under this contract do not require the Contractor or his employees to exercise personal judgment and discretion on behalf of the Government, but rather the Contractors employees will act and exercise personal judgment and discretion on behalf of the Contractor.

2.1.11.5.3 Rules, Regulations, Directions, and Requirements. Rules, regulations, directions, and requirements which are issued by command authorities under their responsibility for good order, administration, and security are applicable to all personnel who enter the installation, or who travel on Government transportation. This stipulation is not to be construed or interpreted to establish any degree of Government control which is inconsistent with a non-personal services contract.

2.1.11.6 Standards of Conduct. Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance.

The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, sexual harassment assault response and prevention (SHARP), and Equal Employment Opportunity, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove, from the job site, any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, “Joint Ethics Regulation”, Particular attention should be paid to acceptance of gifts/ gratuities (Test of Public Scrutiny AR 165-1 Chapter 15), and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S. C 423, Procurement Integrity relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no Contractor employees conduct political related activities or events on the installation.

2.1.11.6.1 Barred from Garrison. The Government reserves the right to deny (bar from the post) an individual’s access to Installation for reasons of impropriety that relate to laws, professional ethics, or conflict with Army requirements. In these situations, the Contractor must provide an acceptable replacement after receipt of notification that an individual has been banned or removed from post within the timeframes stated in 2.1.10 to ensure there is no interruption in services.

2.1.11.6.2 Appearance. The Contractor shall present a neat, well-groomed appearance at all times during the performance of services under the contract. The Contractor shall wear clothing commonly associated and appropriate with the position.

2.1.11.7 Organizational Conflict of Interest (OCI). –N/A

2.1.12 Business Relations.

The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall provide corrective action plans, proposal submittals, and timely identification of issues. The Contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

2.2 Special Requirements.

2.2.1 Security. The Contractor shall not have access to any documents or information with a higher security classification.

2.2.1.1 General Security Requirements. Contractor and all associated sub-contractors’ employees shall comply with applicable garrison, facility, and area commander garrison/facility access and local security policies and procedures (provided by Government representative).

The Contractor shall also provide all information required for background checks to meet garrison access requirements to be accomplished by garrison Provost Marshall Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or garrison change, the Government may require changes in Contractor security matters or processes.

2.2.1.1.1 Contractor Access to Installation. Access to U.S. Army Installation requires that Contractor employees voluntarily submit personal data (e.g., name, social security number, etc.)

when applying for an Installation Identification Card or temporary access pass. This information is routinely used by Installation Law Enforcement and Security personnel to conduct drivers license and criminal history / background checks. Adverse information revealed by such checks (e.g., outstanding criminal warrants, criminal history) indicating a potential risk to Installation security, or similar negative information indicating a potential security and/or Law Enforcement risk to Installation, may result in a denial of access and/or reentry to U.S. Army Installation.

2.2.1.1.2 Acceptable Background Status. Delays caused by adverse employee information do not constitute a basis for claim by the Contractor. For further information refer to AR 27-20 Ch.

2, Section 3, 2-15 paragraph (g). It is the Contractor's responsibility to assure all personnel scheduled to work on the installation have acceptable backgrounds.

2.2.1.1.3 Foreign Visitors/Employees. –N/A

2.2.1.1.4 Vehicle Licensing and Registration. The Contractor’s vehicles shall be operated and maintained within safety limits prescribed by Kansas of the installation. All vehicles operated on installation streets, roads, and thoroughfares shall be properly licensed and registered in accordance with Federal and State laws.

2.2.1.1.5 Personnel Identification. Contractor personnel shall have in their possession a Government issued photo identification card (e.g., a valid driver’s license, or passport).

2.2.1.1.6 Physical Security. The Contractor shall be responsible for safeguarding all Government property in the work area. Facilities and equipment shall be secured at the close of each performance period.

2.2.1.1.6.1 The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured. The Contractor shall establish and implement methods to ensure that physical security of all U.S. Government property and facilities is taken care of. Locking of external doors and windows is necessary when leaving the facility. Internal doors shall be locked to protect Government property. Access to office areas should be monitored and limited.

2.2.1.1.7 Key Control. The Contractor will be responsible for the safekeeping of all keys issued to the Contractor by the Government. Contractor will assure unauthorized persons do not use the keys. Any loss of keys shall be reported to the COR immediately. All keys issued the Contractor during the performance of the contract will be returned to the Garrison Chaplain’s Office at the end of the contract period. Keys will not be duplicated. The Contractor is responsible for any cost of replacement of door locks for lost keys.

2.2.1.2 AT/OPSEC. The Contractor shall not disclose information concerning this agreement or his activities on the Installation unless approved by the Contracting Officer.

2.2.1.3 Cybersecurity. –N/A

2.2.1.4 Theater Business Clearance. –N/A

2.2.2 Safety. The Contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal notification to the KO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the KO within five calendar days of each occurrence.

2.2.3 Special Training / Qualifications.: Individuals providing Catholic clergy services will be ordained members of the Catholic Church and hold faculties by the Archdiocese for Military Services (AMS). The Contractor shall be experienced and fully qualified to perform the required services without any direction by Government personnel. The Contractor shall provide the written proof of faculties for all personnel performing services, as well as a completed background check consistent with procedures per DoDI 1402.5. The Contractor will comply with the policies defined in the Minimum Requirements for the Pastoral Care of Catholic Personnel as published by Archdiocese of Military Services, USA dated 25 September 2008.

2.2.4 Environmental Requirements. –N/A

3.0 Performance Requirements and Standards

3.1 High Level Objective (HLO). Contract Priests, although having no military authority, will nonetheless serve as the authoritative subject matter experts (SMEs) delegated by the AMS in all Catholic matters when they are the only Priest on an installation or post. The Contractor shall ensure that the following services are performed by experienced personnel who are fully qualified to perform the required services without any supervision or direction by Government personnel:

Worship Services (including masses; weekly, daily, and special Holy Days of Obligation) Sacraments (Baptism, Marriage, Eucharist)

Providing qualified personnel (including back-up personnel)

3.1.1 Performance Task Requirements. All services under this contract are to be performed by an ordained Priest of the Catholic Church who is endorsed by the AMS, with faculties accepted or granted by the AMS Archbishop and in cooperation with the Government Catholic Priest or Government POC. In the absence of a Government Catholic Priest, the Contractor shall coordinate with the Catholic Parish Council and advise the Government POC as the Catholic subject matter expert.

3.1.2 Religious Education: NA

3.1.3 Timely Arrival for Services. The Contractor shall be on location prior to scheduled services to ensure proper preparation for successful performance, at least 30 minutes prior to the services being performed.

3.1.4 Mass and Sacramental Rites. The Contractor shall provide mass and sacramental rites.

3.1.4.1 The Contractor shall celebrate Weekly mass(es) in accordance with the General Instruction of the Roman Missal (GIRM) normally lasting one hour and including a homily, as scheduled by the Government Catholic Priest or Government POC.

3.1.4.2 The Contractor shall celebrate (12) additional mass(es) for special events and/or religious holidays (to include but not be limited to Lent and Advent) in accordance with the General Instruction of the Roman Missal (GIRM), as scheduled by the Government Catholic Priest or Government POC.

3.1.5 Sacraments. The Contractor shall provide the sacraments as stated below.

3.1.5.1 The Contractor shall be available for Sacrament of Reconciliation (confession) at least once each week, scheduled by the Government Catholic Priest or Government POC, with scheduled times separated from mass(es) by at least 15 minutes.

3.1.6 The Contractor shall have the ability to communicate effectively in English for coordination with the congregation/parish and for satisfactory completion of administrative tasks.

3.2 Transition/Phase-in/Phase-out. –NA

3.3 Contractor Manpower Reporting Application (CMRA).

3.3.1 The Contractor shall report ALL direct Contractor labor hours (including Subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The Contractor shall submit its reports via the website at https://cmra.army.mil, or the most current CRMA website at the time of reporting.

3.3.2 Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each Government fiscal year and must be reported by 31 October of each calendar year. A CMRA Overview and specific detail on how to report is available at https://cmra.army.mil under the Contractor Manpower Reporting Help Guide.

4.0 Performance Requirements Summary (PRS) MATRIX.

Task Standards Incentive/Remedy

3.1.3 The Contractor shall be

on location prior to scheduled services to ensure proper preparation for successful performance, at least 30 minutes prior to the services being performed

STD: Timely

AQL: 90%

100% withholding of payment if the AQL is not satisfied. Payment will be authorized at 90% percent if the AQL is satisfied.

3.1.4.1 The Contractor shall

celebrate Weekly mass(es) in accordance with the General Instruction of the Roman Missal (GIRM) normally lasting one hour and including a homily, as scheduled by the Government Catholic Priest or Government POC.

STD: The Contractor executes Weekly mass(es) with a homily in English normally lasting an hour and in compliance with the schedule established by the Government Catholic Priest or Government POC.

AQL: 100%

1% deduction in the Contractor's last submitted invoice if the AQL is not satisfied. Payment will be authorized at 100% percent if the AQL is satisfied.

Task Standards Incentive/Remedy

3.1.4.2 The Contractor shall

celebrate (12) additional mass(es) for special events and/or religious holidays (to include but not be limited to Lent and Advent) in accordance with the General Instruction of the Roman Missal (GIRM), as scheduled by the Government Catholic Priest or Government POC

STD: The Contractor executes Weekly mass(es) with a homily in English normally lasting an hour and in compliance with the schedule established by the Government Catholic Priest or Government POC.

AQL: 100%

1% deduction in the Contractor's last submitted invoice if the AQL is not satisfied. Payment will be authorized at 100% percent if the AQL is satisfied.

3.1.5.1 The Contractor shall be

available for Sacrament of Reconciliation (confession) at least once each week, scheduled by the Government Catholic Priest or Government POC, with scheduled times separated from mass(es) by at least 15 minutes.

STD: The Contractor executes scheduled Sacrament of Reconciliation at least once each week separated by at least 15 minutes from scheduled mass (prior or following).

AQL: 95%

100% withholding of payment if the AQL is not satisfied. Payment will be authorized at 100% percent if the AQL is satisfied.

4.1 Quality Assurance. The Government will monitor the Contractor’s performance under this contract. The Government will evaluate the Contractor’s performance under this contract in accordance with the Government PWS. This plan is a Government only document primarily focused on what the Government must do to assure that the Contractor has performed in accordance with the requirements of the contract. The Government has the right to perform inspections and evaluate performance at any time. If any aspect of the performance is not in conformance with the requirements of the contract, the Government will have the right to issue to the Contractor a Contract Discrepancy Report (CDR). The Contractor shall explain in writing why performance was not in conformance with the requirements of the contract, how performance will be returned to conformance, and how recurrence of the problem will be prevented in the future. The Contractor shall complete and return the CDR to the KO within five workdays after receipt off the CDR. The Contractor shall maintain copies of all inspection and evaluation reports.

4.2 Quality Control Plan. N/A

5.0 Deliverables.

5.1 Contractor Manpower Reporting (CMR):

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Army via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website.

Standard: Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year.

6.0 Related Documents.

6.1 Definitions and Acronyms.

6.1.1 Definitions

6.1.1.1 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

6.1.1.2 Contractor Acquired Property. Property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

6.1.1.3 Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government.

Note: The only individual who can legally bind the Government.

6.1.1.4 Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

6.1.1.5 Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

6.1.1.6 Equipment. A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

6.1.1.7 Government-Furnished Property (GFP). Property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes Contractor-acquired property if the Contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

6.1.1.8 Government Property. All property owned or leased by the Government. Government property includes both Government-furnished property and Contractor-acquired property.

Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

6.1.1.9 Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons who are listed in the proposal. The prime Contractor is responsible for performance of all Subcontractors.

6.1.1.10 Loss of Government Property. Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:—

(1) Items that cannot be found after a reasonable search;

(2) Theft:

(3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

6.1.1.11 Non-Personal Services. The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non personal service contracts are authorized by the Government in accordance with FAR 37.101, under general contracting authority, and do not require specific statutory authorization.

6.1.1.12 Physical Security. Actions that prevent the loss or damage of Government property.

6.1.1.13 Property. All tangible property, both real and personal.

6.1.1.14 Property Administrator. An authorized representative of the KO, appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

6.1.1.15 Property Records. Records created and maintained by the Contractor in support of its stewardship responsibilities for the management of Government property.

6.1.1.16 Provide. To furnish, as in Government-furnished property, or to acquire, as in Contractor-acquired property.

6.1.1.17 Quality Assurance. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

6.1.1.18 Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

6.1.1.19 Sacrament. A formal Catholic rite. The Catholic Church celebrates seven Sacraments.

They are Eucharist, Baptism, Reconciliation, Marriage, Confirmation, Anointing (Sacrament of the Sick), and Ordination.

6.1.1.20 Subcontractor. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the Subcontractor.

6.1.1.21 Sunday/Sabbath/Holy Day Mass. A celebration of the Eucharist (mass) utilizing the liturgy of the Missal following the church calendar for a congregation on Thursdays in the evenings. The mass or Thursday Celebration in the Absence of a Priest is held on Thursdays, and designated Holy Days. The Service also provides a place/time to encourage and support one another in faith formation and expression. It also includes a sermon/homily developed by the Pastor or his/her representative to assist the people of the congregation in their understanding of God, faith formation, Biblical knowledge, Christian doctrines, and life-application of principles found in Bible texts.

6.1.1.22 Wide Area Work Flow (WAWF). A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows Government vendors to submit and track invoices and receipt/acceptance documents over the web and allows Government personnel to process those invoices in a real-time, paperless environment.

6.1.1.23 Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

6.1.1.24 Work Week. Monday through Sunday.

6.1.2 Acronyms

AMS The Archdiocese of Military Services, USA AQL Acceptable Quality Level AT Anti Terrorism CAC Common Access Card CDC Child Development Center CDRL Contract Data Requirements List CFM Contractor Furnished Material CFP Contractor Furnished Property CMRA Contractor Manpower Reporting Application CMRP Command Master Religious Plan CONUS Continental Unites States CSR Army Central Services Registry DA Department of the Army DCII Defense Central Index of Investigations DFARS Defense Federal Acquisition Regulation Supplement EERS Elements of Religious Services FAR Federal Acquisition Regulation FBI Federal Bureau of Investigation FY Fiscal Year GFE Government-Furnished Equipment GFP Government-Furnished Property GIRM General Instruction of the Roman Missal HLO High Level Objective IMCOM U.S. Army Installation Management Command IRC Installation Records Check

JTR Joint Travel Regulation KO Contracting Officer MICC Mission Installation Contracting Command NAC National Agency Check NACI National Agency Check with Inquiries OCI Organizational Conflict of Interest OCONUS Outside the Continental United States OPSEC Operations Security POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan SCHR State Criminal History Repository SME Subject Matter Expert STD Standard TDY Temporary Duty TE’s Technical Exhibits USCCB United States Conference of Catholic Bishops

6.2 Applicable Directives and Publications. N/A

6.2.1 Applicable Directives

6.2.1.1 10 USC § 1789 – Chaplain-Led Programs: Authorized Support

6.2.1.2 10 USC § 3073 – Chaplains

6.2.1.3 10 USC § 3547 – Duties: Chaplains; Assistance Required of Commanding Officers

6.2.1.4 AR 165-1 – Army Chaplain Corps Activities

6.2.1.5 Army Directive 2014-23 (Conduct of Screening and Background Checks For Individuals Who Have Regular Contact With Children in Army Programs)

6.2.1.6 FMR (Federal Management Regulation) 7000.14R: – 2013 edition

6.2.1.7 Department of Defense Directive 5400.11-R, DoD Privacy Program

6.2.1.8 DOD 5500.7-R - Joint Ethics Regulation

6.2.1.9 DoD Instruction 1402.5, Criminal History Background Checks on Individuals in Child Care Services

6.2.1.10 FAR (Federal Acquisition Regulation) Parts 37 and 52

6.2.1.11 Joint Travel Regulations (Vol I and II now combined)

6.2.2 Applicable Publications. The Contractor must comply with all applicable regulations, publications, manuals, and local policies and procedures.

6.2.2.1 Army Regulation 27-20, Claims

6.2.2.2 Army Regulation 608-10, Child Development Services

6.2.2.3 AMS Minimum Requirements for the Pastoral Care of Catholic Personnel

6.2.2.4 The General Instruction of the Roman Missal

6.2.2.5 Archdiocese of Military Service Priests’ Manual (as of 20 August 2008)

6.3 Technical Exhibits.

Attachment 1/Technical Exhibit 1 – Estimated Workload Data. Penance Service twice a year (Advent and Lent). Retreat Confessions twice a year (Advent and Lent). Roman Catholic Mass as needed when no priest is available.

DAY/OCCASION ACTIVITY LOCATION TIME DURATION

Saturday Confessions Pioneer Chapel 1600 30min Saturday Mass Pioneer Chapel 1700 1 hour Sunday Mass Frontier Chapel 0930 1 hour Advent Penance Confessions Pioneer Chapel 1830 2 hours Advent Penance Confessions Frontier Chapel 0930 2 hours Lent Penance Confessions Pioneer Chapel 1830 2 hours Lent Penance Confessions Frontier Chapel 0930 2 hours

Attachment 2/Technical Exhibit 2 –Facilities Maps/Diagrams

Clark Dental Clinic

6.4 Government Provided Supplies and Equipment. Pioneer and Frontier Chapel are fully supplied with all liturgical and sacramental supplies. As the supplies will deplete or additional supplies are needed for services are identified, the RCP will notify the SRCPAC or the garrison NCOIC chaplain assistant of the needs and they will evaluate the needs and then make a purchase order. The RCP must notify the government within 30 days prior to need.

6.4.1 Government-Furnished Material/Property/Equipment. The Government shall provide, the office space, use of the Blessed Sacrament Chapel, use of the sacristy and liturgical supplies, classrooms, copier and office materials.

6.4.1.1 Services. –N/A

6.4.1.2 Facilities. The Government will provide the chapel facilities, confessional rooms, meeting rooms, including space to prepare for worship (Sacristy). The Government will ensure that the Contractor has adequate access to commercial telephone lines to perform his duties. The Government will bear the costs of telephone use for the performance of direct services associated and outlined in this agreement. Government telephones shall only be used in the performance of services and shall not be used to make or accept personal calls. The Government will provide (on as-required basis) workspace to include desk space, telephone, and IT support. The Government shall not provide an office dedicated solely for the Contractor’s use (FAR 45.509- 2).

6.4.1.3 Utilities. The Government will provide required utilities for all facilities (Chapels and Chapel Activity Centers) to perform the services under this contract. The Government will not make any modifications to utility outlets to accommodate Contractor equipment.

6.4.1.3.1 Conservation of Utilities. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

6.4.1.4 Equipment. The Government will provide service-related equipment as requested.

6.4.1.5 Accountability of Government Property. The Contractor shall exercise responsibility and accountability for Government property dedicated to its employees’ use in performance of contract requirements. This responsibility includes the obligation to properly use, care for, and safeguard all Government property in their personal possession. Any property or resources so provided shall be used only for contract performance-related purposes. In the event of loss or damage to chapel property, a report of survey will be conducted and replacement costs, if any, will be withheld from contract payments or paid by the Contractor.

6.5 Contractor Furnished Material/Property/Equipment. The Government will furnish all equipment necessary to conduct services. However, the Contractor may use ecclesiastical and liturgical items of equipment (e.g. vestments and ecclesiastical equipment) to conduct Catholic Worship Services, Sacraments, and Ministrations provided by the Military Chapel. The

Government will not be held liable for loss, damage, theft, or maintenance of personal ecclesiastical equipment. The Contractor shall ensure that personal property is clearly marked and identified to preclude misidentification as Government property.