20160831_Answers.pdf

1. There are two different DOL Wage Determinations posted. One as a separate attachment and the second as part of the PWS. Which do we use? They are two different numbered Determinations.

ANSWER: A Continuing Bargaining Agreement (CBA) has been uploaded to be used as the prevailing Wage Determination in accordance with FAR 22.1002-3 and the provisions of the Service Contract Act (SCA).

2. Is there going to be a site visit? Can we get a diagram of the Dining Facility?

ANSWER: There will not be a site visit. A diagram of Building 638 has been uploaded into the attached Package Attachment, Technical Exhibit and Attachments

3. You provided the meal counts by month but can you break them down as to weekdays and weekends/holidays?

ANSWER: Solicitation is for request for quotes on headcount, based on banding count per meal for a month.

4. There were no other instructions for proposal other than “Company name; address; phone numbers; itemized quote; pricing; technical specifications and to be considered, offers are to be valid for a minimum of 120 calendar days from date of receipt” on the FBO notice and the completion of the Representations and Certifications on sam.gov. Please confirm if these are the only submission requirements for this solicitation.

ANSWER: Amended Special Instructions were posted 26 August 2016.

5. Please confirm if we are required to submit the first page of the solicitation (standard form 1449) signed.

ANSWER: Amended Special Instructions were posted 26 August 2016.

3. Please confirm there is no technical or past performance portion to the bid submission.

ANSWER: Amended Special Instructions were posted 26 August 2016.

4. Please confirm there is no site visit.

ANSWER: Amended Special Instructions were posted 26 August 2016.

5. The FBO notice states: “Company name; address; phone numbers; itemized quote; pricing;

technical specifications and to be considered, offers are to be valid for a minimum of 120 calendar days from date of receipt.”

a. What do you mean by technical specifications? What do these consist of?

ANSWER: Technical Specifications relate to the specific requirements as outlined in the extended descriptions for each CLIN and referencing each tasking as outlined in the PWS.

b. Confirm the itemized quote and pricing mean the Section SF 1449 Continuation Sheet (pages 3-15) to be filled in with our pricing.

ANSWER: Amended Special Instructions were posted 26 August 2016.

6. In PWS, there are areas where it mentions certain items to be submitted with the proposal. The section 3.2 refers to a transition plan to be submitted as part of the proposal. The section 2.2.3 mentions that the name of the project manager shall be provided as part of the proposal. Please confirm these are part of the proposal submission even though there were no instructions for them in the solicitation.

ANSWER: These are expected at time of award.

7. PWS lists out the components of quality control plan on page 27. Are we required to submit a QC Plan in the proposal?

ANSWER: These are expected at time of award.

8. Can you please confirm the due date for questions? The Solicitation posting states Thursday, August 26th, however Friday is the 26th.

ANSWER: Amended Special Instructions were posted 26 August 2016.

9. What are the proposal submittal requirements?

ANSWER: Reference amended FBO posting Special Instructions dated 26 August 2016

10. Can you give estimates on expendable cost per month or year?

11. Do we clean hoods, windows, ceiling fans and blinds? If so, how often? Is it performance based?

ANSWER: Reference amended FBO posting Special Instructions dated 26 August 2016, Package Attached, Performance Work Statement, (PWS)

12. Is there carpet?

ANSWER: No, however, there are mats in which the contractor is liable for cleaning.

13. Can you provide a drawing of the dining facility layout?

ANSWER: A diagram of Building 638 has been uploaded into the attached Package Attachment, Technical Exhibit and Attachments

14. The synopsis posted to FBO.gov on August 19, 2016 makes multiple references to "quotes" including a paragraph regarding the "Legal Effect of Quotations". The Solicitation Standard Form 1449, Block 14. has the Method of Solicitation as an RFP, not an RFQ. Please clarify if the solicitation is an RFP or an RFQ.

ANSWER: The solicitation is a request for quotes; page 1 had been amended of the SF 1449.

1.

15. The synopsis posted on FBO paragraph IX. requires quotes to include "Company name; address; phone numbers; itemized quote;

pricing; technical specifications and to be considered, offers are to be valid for a minimum of 120 calendar days from date of receipt." As questioned previously, if this solicitation is indeed an RFP, there are no proposal preparation instructions beyond the items contained in this paragraph.

ANSWER: Amended Special Instructions were posted 26 August 2016.

16. If the proposal is an RFP, will the Government please provide the proposal preparation instructions which will identify the number, type and specifications of the proposal volumes to be submitted?

ANSWER: Amended Special Instructions were posted 26 August 2016.

17. If the proposal is an RFQ, will the Government please clarify what is to be submitted in response to "technical specifications"?

ANSWER: Amended Special Instructions were posted 26 August 2016.

18. The Section SF 1449 - Continuation Sheet, identifies CLINS with "H/C 0- 350" and "351-500" which appears to be a daily headcount, yet requires pricing per month.

ANSWER: Please reference CLIN structure requesting quote for monthly cost per band and Technical Exhibit F; Headcount Data of the PWS

a. Does the Government intend for offerors to submit a price for a month where the headcount is 0-350 every day and a price for a month where the headcount is 351-500 every day?

ANSWER: Reference Technical Exhibit F; Headcount Data of the PWS

b. If so, how will billing be calculated if some days feed between 0-350 and also 351-500 during the same month?

ANSWER: Reference Technical Exhibit F; Headcount Data of the PWS

19. There are days when the facility feeds over 500 per day, how will those days be accounted for?

ANSWER: Reference Technical Exhibit F; Headcount Data of the PWS

20. CLINS 000101 and 000102 require pricing for 12 months yet the base period of the contract is only for 6 months, should the base period description be changed to 6 months?

ANSWER: Solicitation has been amended to be in compliance with the PWS

21. CLINS X002 for Remote Feeding have a description which reads "Contractor will be responsible for serving breakfast, lunch and dinner . . ." PWS 3.1.2.6 discusses only the preparation of meals for remote site feeding. Is this CLIN only for serving meals remotely?

ANSWER: Solicitation has been amended to be in compliance with the PWS

a. Will the Government please clarify what service is intended to be captured by this CLIN? For example, is this for mermite services?

b. The description of this CLIN includes the verbiage "breakfast, lunch and dinner". Is this CLIN to be priced at the rate per occurrence? If so, can the CLIN description please be clarified?

c. If this CLIN is for the actual serving of meals at a remote site, who is responsible for transporting the meals to the site? Who is responsible for the paper products and cleaning supplies that will be necessary for remote serving? How far is the remote site from the dining facility?

ANSWER: (21 a-c above) Reference paragraph 3.1.2.6 of the Performance Work Statement (PWS). As for the transportation to any remote site, the Government will be responsible.

22. FAR 52.212-2 Evaluation - Commercial Items has what appears to be an internal note "(Contracting Office shall insert the significant evaluation factors, such as (i) technical capability of the item offered to meet the Government requirement; (ii) price; (iii) past performance (See FAR 15.304); and include them in the relative order of importance of the evaluation factors, such as in descending order of importance.)" Will the Government please provide the information as instructed by this FAR?

ANSWER: Edit has been made to the solicitation a This FAR Clause makes reference to Past Performance information, yet no Past Performance Questionnaire was provided with the Solicitation. What specific information should be submitted to the Government in regards to Past Performance?

ANSWER: Edit has been made to the solicitation

b. This FAR Clause makes reference to a written notice or acceptance of an offer resulting in a binding contract. This directly conflicts with the paragraph in the synopsis posted to FBO.gov that described the "Legal Effect of Quotations." Will the Government please clarify this area?

ANSWER: Please note, the difference, a quote received by the Government, from the Contractor does not establish a binding contract on the Government (as stated in the Legal Effect), not till award, or acceptance by the Successful offeror (Contractor) of the offer from the Government does a binding contract exist (before the offer’s (Government) specified expiration time).

23. We noted that the Wage Determination was provided both a part of the PWS and as Attachment 2 to the solicitation, yet the CBA was not provided anywhere. Will the Government please provide the CBA and Addendum so that offerors can ensure the correct wages and benefits are utilized in the proposal preparation?

ANSWER: The current contractor has a CBA which the cover letter has been attached, as requested. In accordance with the Department of Labor guide, Contract with Service Contract Act Wage Determinations based on Collective Bargaining Agreements (CBAs), the contracting officer must prepare a Collective Bargaining Agreement (CBA) WD that references the Collective Bargaining Agreement (CBA). In accordance with FAR 22.1002-3 “..This requirement is self-executing and is not contingent upon incorporating a wage determination or the wage and fringe benefit terms of the predecessor contractor’s collective bargaining agreement in the successor contract…”

24. PWS Paragraph 2.1.4. Is the "Grab in Go" referenced in subparagraph (D) carryout over the line or is this the operation of the separate Carry Out area of the dining facility?

a. In this same PWS Paragraph, there is mention of Extended Service Hours, yet there is no CLIN for this service. In the event these services are required, and the PWS notes in regards to this service (It is expected that a dining facility may periodically be required to extend its service ...), how will these additional service hours be accounted for? Will the Government please add a CLIN to capture this service?

ANSWER: Reference paragraph 2.1.4(D); as stated, if needed this will be addressed

b. Paragraph 2.1.4 subparagraph (D) Grab in Go (Weekdays. Thanksgiving and Christmas Day Breakfast Only TBD). Could we get clarification in the title where it states "Weekdays, Thanksgiving and Christmas Day Breakfast Only TBD"? In order to properly price this, we will need to know if the grab in go section will be open on only those two stated holidays or if it will be open on all holidays.

ANSWER: As referenced, a period (.) is used after weekdays; holidays will be determined, as needed.

25. PWS Paragraph 2.1.6. What "Travel/Temporary Duty (TDY)" does the Government anticipate will be required of the Contractor during the performance of this contract?

ANSWER: As referenced, the Contractor will be required to attend quarterly meeting and any travel necessary to facilitate the contract

26. PWS Paragraph 2.1.11 makes reference to a subcontracting plan IAW FAR part 19.9. FAR Part 52.219-9 was not marked as applicable to this contract and historically the contract has been too small to support this requirement. Will the Government please clarify this?

ANSWER: This requirement has new criteria and is being solicited 100% small business set-aside; PWS has been amended.

27. PWS Paragraph 2.1.12 makes reference to labor categories as defined in the Labor categories document, which apparently references the Wage Determination. Because the CBA further defines the labor categories and supersedes the Wage Determination in regards to labor rates, will the Government please provide the CBA and current Addendum?

ANSWER: Current Collective Bargaining Agreement (CBA) and supplemental agreement, with cover sheet have been uploaded as an attachment package in accordance with FAR rule subpart 52.1002-3, Wage determinations based on collective bargaining agreements

a. This Paragraph states "The contractor shall ensure the labor categories as defined in the Labor Categories documents (see related documents), labor laws, and man-hours utilized in the performance of each TO (PWS line item) issues hereunder will be the minimum necessary to accomplish the task." Will the Government please clarify what is intended by the reference to man-hours utilized will be the minimum necessary? This seems to be in direct conflict with PWS Paragraph

1.1 which stated this contract is a Performance Based Service Acquisition.

ANSWERS: This supports the contractor has the hired man power to cover the mission as expected by the Government without extending beyond the labor categories, labor laws, and reportable man-hours utilization.

28. There are numerous references throughout the PWS to the standards in TB MED 530. TB MED 530 has been replaced with the Tri-Service Food Code; will the Government correct the outdated references?

ANSWER: The Army reference is TB MED 530, the title is Tri-Service Food Code; reference Page 35, PWS.

29. PWS 2.2.3 b) requires the Project Manager to have a Bachelor of Science (BS) degree. Will the Government consider revising this section to allow experience in lieu of the degree?

a. Section d) requires the Project Manager to meet the installation access criteria as addressed in Section H. We are unable to find a "Section H" in the PWS. Will the Government please clarify this area?

ANSWER: Reference paragraph 2.2.1. of the PWS

b. Section e) allows military food service experience in the pay grade of E-8 or above to be credited as management experience. This is an increase on the previous contract which allowed for experience in the pay grade of E-7 or above; this will require an increase in the salary rate, and therefore the contract price. Will the Government please reconsider this requirement?

ANSWER: Reference paragraph 2.2.3 of the PWS

c. Under this same PWS paragraph, there is reference to a Dining Facility Manager.

Historically the Project Manager and Dining Facility Manager has been a dual-hat role assigned to one person. Is the Government now requiring both a Project Manager and a Dining Facility Manager?

ANSWER: Reference paragraph 2.2.3 of the PWS referencing role dual hats of the Project Manager/Dining Facility Manager/Assistant Dining Facility Manager

d. Under this same PWS paragraph, there is reference to a DFA Supervisor and alternate.

Currently, these are hourly positions covered by the CBA. Is the Government now requiring exempt personnel fulfill these roles? It also states in this paragraph that the DFA Supervisor will "supervise employees and coordinate schedules with the Military Dining Manager to meet the specified performance standards". We believe this area may have been miscopied out of a contract with military managed facilities and contractor provided dining facility attendants. Will the Government please clarify this paragraph?

ANSWER: Reference amended Special Instructions paragraph V(B)

30. PWS Paragraph 3.1.1.1.c. makes reference to TE S, but we are unable to find TE 8. Will the government please provide the referenced TE?

ANSWER: Reference correction paragraph 3.1.1.1.c to Technical Exhibit E

31. PWS paragraph 3.1.1.1.5 states "Food preparation equipment used by military food service personnel in kitchen areas and serving lines (e.g. oven, stoves, griddles, and meat slicers) to prepare meals are excluded from the DFA cleaning and sanitizing task." Again this is an area we believe may have been miscopied from another PWS. Will the Government please clarify this?

ANSWER: Reference amended Solicitation Special Instruction s V(b)

32. PWS Paragraph 3.1.1.2.g states "Clean walls, doors, windows and ceilings." To stay within safety guidelines, what is the height limit for the contractor requirement to clean walls, windows and ceilings?

ANSWER: Reference Attach Package 5

33. PWS Paragraph 3.1.1.2.h. states "Maintain and clean all dining facility floors before, during and after each meal service. Wax and buff floors IAW the approved cleaning schedule and TB MEB 530 Paragraph 6-501.13." It is our understanding that the facility floors are "no-wax" floors. Will the Government please clarify this area?

ANSWER: Reference Attach Package 5; Reference amended Solicitation Special Instructions V(b)

34. PWS Paragraph 3.1.1.2. k. states "Contractor furnished decorations are displayed on the day of the Army's Birthday and I -week prior to Thanksgiving and Christmas." Is the contractor required to furnish decorations for all holidays?

ANSWER: Reference paragraph 3.1.1.2(K) of PWS

a. Reference is made in several PWS paragraphs regarding the use of tablecloths.

b. Are the tablecloths government furnished?

c. How often are tablecloths used?

d. Where are tablecloths stored

ANSWER: Tablecloths are Government Furnished Property; discussions will be made at times of use; storing and cleaning are determined by the Contracting Officer’s Representative (COR) after award

35. PWS Paragraph 3.1.1.2.6 makes reference to TE E, Expendable and Durable Supplies, but we have been unable to find this TE. Will the Government please provide it?

ANSWER: Technical Exhibits, Attachments, etc. have been uploaded as attached Package to Solicitation

36. PWS Paragraph 3.1.2 states "This service describes food preparation task that support Full Food Service and Cook Augmentation Services. The contractor is responsible for the preparation of meals that include: Breakfast, Lunch, Dinner, Brunch, Supper and Midnight/Snack meals when service is requested."

a. We are not aware of any cook augmentation services in this contract; will the Government please clarify this reference?

ANSWER: Reference amended Solicitation Special Instructions V(b)

b. TE F only describes Breakfast, lunch and dinner yet this paragraph describes Breakfast, Lunch, Dinner, Brunch, Supper, and Midnight/Snack meals. Could we get clarification on this reference?

ANSWER: Reference amended Solicitation Special Instructions V(b)

c. The deliverables described under this area are AO l Food Handler Training Records, A04 DA Form 3032/3033 A05 DD Form 1544 and A07 Cash Collection Vouchers and Deposit Tickets. We believe the only deliverable that should remain under this area is AO 1. Will the Government please clarify this area?

ANSWER: All deliverable are annotated in template; Reference paragraph 5 PWS; Reference amended Solicitation Special Instructions V(b)

37. PWS Paragraph 3.1.2.1 Deliverables. We believe that only deliverable AO l applies to this PWS paragraph. Will the Government please clarify this area?

ANSWER: ANSWER: All deliverable are annotated in template; Reference paragraph 5 PWS;

Reference amended Solicitation Special Instructions V(b)

38. PWS Paragraph 3.1.2.4 states "Food Preparation includes preparing of meals for breakfast, lunch, dinner, brunch, supper, midnight meal as applicable." TE F only describes Breakfast, lunch and dinner.

Will the Government please clarify this?

ANSWER: Reference amended Solicitation Special Instructions V(b)

39. PWS Paragraph 3.1.2.5.d, states "Serve at a minimum rate of 8 to 10 diners per minute, per serving line." We believe there should be difference flow rates for mainline, short order line, drive through and grab in go. Will the Government please reconsider this requirement?

ANSWER: Paragraph 3.1.2.5d "8 to 10 diners per minute per serving line" - not required for drive thru or grill

40. PWS Paragraph 3.1.2.6, in the deliverable section, makes reference to a remote site feeding food preparation record. We are not familiar with this record; will the Government please clarify this?

ANSWER: Reference paragraph 3.1.2.6 of the PWS and the referenced Regulations

a. How will the contractor be reimbursed for the paper products provided for the remote site feeding?

41. PWS Paragraph 3.2 makes reference to a transition plan submitted as part of the proposal. We have been unable to find any proposal preparation instructions and any other instructions that reference a transition plan. Will the Government please provide additional information regarding this item?

ANSWER: Phase-in and phase-out plan is not part of the solicitation and will be discussed at award.

42. In section 6.3 Technical Exhibits there are references to the following:

6.3A Technical Exhibit A: Dining Facility Location Map (See Attachment 1)

6.3B Technical Exhibit B: Design Capacity

Dining Facility Building# 638 Design Capacity 500

6.3C Technical Exhibit C: Dining Facility Drawings (See Attachment 2)

6.3D Technical Exhibit D: Dining Facility Equipment Listing (See Attachment 3)

6.3E Technical Exhibit E: Typical Expendable-Durable Supplies List The Contractor shall furnish supplies necessary to meet the requirements and standards of this contract. Refer to Attachment 4.

We have been unable to find TE A Dining Facility Location Map, TE C Dining Facility Drawings, TE D Dining Facility Equipment Listing and TE E Typical Expendable-Durable Supplies list. These Exhibits are necessary for the contractor to properly price this requirement. Will the Government please provide all the necessary Technical Exhibits and Attachments?

ANSWER: Technical Exhibit, Attachment, etc are uploaded as attachment package to the solicitation.

43. Technical Exhibit F states "Consolidating serving areas 50% to prevent food waste is authorized only in the last 30 min of the meal period when all but the last company of soldiers have been fed; or when consolidation is approved by the CO or COR. Dining areas shall remain open at the band level that the meal period opened at. Band level 1 is 0-350 headcount and band level 2 is 351-500 headcount."

a. This facility is very different from normal garrison dining facilities in regards to how patrons are fed. How will the contractor know when or who is the last company of soldiers, thus allowing them to consolidate serving areas? Is approval by the CO or COR required even on weekends or other off-duty hours?

ANSWER: As areas close consolidation will be important to prevent food waste. Particulars will be discussed with the Contracting Officer’s Representative, as needed after award.

b. This paragraph also states "Dining areas shall remain open at the band level that the meal period opened at. Band level 1 is 0-350 headcount and band level 2 is 351-500 headcount." What is the difference in regards to what lines are open or what is available in the serving area and dining rooms in regards to Band Level 1 versus Band Level 2? Is the facility permitted to open fewer serving lines and only use part of the dining room in Band 1?

ANSWER: All areas of the dining room will remain open during operating hours.

44. Technical Exhibit F.1 states "One dining facility is listed in this work load exhibit 3." We have been unable to find Exhibit 3; will the Government please provide Exhibit 3?

ANSWER: Technical Exhibit, Attachment, etc are uploaded as attachment package to the solicitation.

45. Technical Exhibit F.4 states "The service band level will increase to the next higher band of service when projections exceed the current band by over 20% and the higher service level is approved by the KO or COR. If COR decides to stay in the current band level of service and the total headcount exceeds 20% of the band level in operation; an adjusted meal rate will apply to each meal over 20% of the band in operation. In the event population exceeds 20% of service band approved for operation by the COR;

and expanded service hours IAW C.4.8 are implemented contractor will be compensated at the greater rate of the two. Adjusted meal rates will not be paid in addition to expanded serving hours."

a. Currently the bid schedule requires a monthly meal price and this paragraph describes a daily meal price. Will the Government please clarify this conflict?

ANSWER: Monthly price is requested, at banding levels.

b. Why does this paragraph reference a headcount percentage and not the specific ranges provided in the bid schedule? For example, if service is provided to 360 patrons, why is the contractor not paid for this service as defined in the bid schedule?

ANSWER: Reference paragraph 6.3 of the PWS; Headcount Data

c. If services are projected to be provided in Band 2 as defined in the bid schedule, how would the contractor be paid if the actual headcounts exceed 500?

ANSWER: Reference paragraph 6.3 of the PWS; Headcount Data, monthly average is not likely to exceed 500 based on historical data as provided in Technical Exhibit F

d. How is the "adjusted meal rate" calculated when the bid schedule only provides for a monthly price, and who is responsible for calculating this rate?

ANSWER: Reference paragraph 6.3 of the PWS Band 1 and Band 2; meal rate for scenarios will be determined as needed with awardee and Government

e. How is projected headcount information provided to the contractor to allow for proper staffing at the projected band level? Is the information provided a specific number of days in advance so the contractor can staff for and prepare for services to be provided in the higher band?

ANSWER: If needed, scenarios will be determined as needed with awardee and Government

f. This paragraph makes reference to PWS C.4.8, but we are unable to find this paragraph in the PWS. Will the Government please clarify this?

ANSWER: Correction has been made Reference 2.1.4 (c&d) PWS

g. This entire paragraph is very confusing and conflicts with the bid schedule; will the Government please provide clarification of this paragraph?

46. Technical Exhibit F, after Number 11 on page 38 of 78, there appears to be duplication of what is already stated on pages 36 and 37. Will the Government please clarify this?

ANSWER: Edit has been made