W91QF0-21-Q-5001 conformed copy (Amends 0001_0005).pdf

W91QF021Q5001

SEE ADDENDUM

(No Collect Calls)

W91QF021Q5001 18-Dec-2020

b. TELEPHONE NUMBER

717-245-4627

8. OFFER DUE DATE/LOCAL TIME

03:00 PM 14 May 2021

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W91QF09. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

LESLEY A. HUBER

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0011500203

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MICC ICO CARLISLE BARRACKS

314 LOVELL AVE STE 1

CARLISLE PA 17013-5072

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W25BD3 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

W6CM USAG CARLISLE BARRACKS

W6CM USAG CARLISLE BARRACKS

ENGINEER AVENUE BLDG 323

CARLISLE BARRACKS PA 17013-5019

TEL: 757-788-5146 FAX:

717-245-3053FAX:

TEL: 717-245-4620 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,000,000

NAICS:

811310

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF49

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

ELEVATOR MAINTENANCE SERVICES, CARLISLE BARRACKS, PA

P a r t G e n e r a l I n f o r m a t i o n

1. G ENERAL: This is a non-personal services contract to provide Elevator Maintenance Services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide preventive maintenance and repair on elevators at Carlisle Barracks, Carlisle PA as defined in this Performance Work Statement (PWS), Part 5 except for those items specified as government furnished property and services. The Contractor shall perform to the standards of this

PWS.

1.2 Background: In accordance with standard elevator industry practice, this is a full maintenance contract which includes all labor, material, equipment and travel time.

The Contractor shall inspect, maintain, repair, test, and clean all of the elevators and the elevator equipment listed.

1.3 Objectives: The objective of this contract is to provide complete and full preventive maintenance and repair on elevator equipment at Carlisle Barracks.

Preventive maintenance includes regular cleaning, all inspections, testing, routine service, and maintenance in accordance with ASME A17.1, A17.2, and A17.3. All work not specifically mentioned, which is required to ensure that maintenance is complete and is within the intent of this contract, shall be performed without additional cost. Contractor shall perform, coordinate and complete the requirements of the contract in cooperation with any other contractors or trades performing work at Carlisle Barracks promptly and diligently as required by the standards of this contract.

1.4 Scope: Contractor shall provide quarterly servicing of equipment. Routine service shall consist of examination, minor adjustment, cleaning, and lubricating the equipment. All lubrication frequencies and types of lubricants will meet the manufacturer’s specifications. The contractor shall prepare and submit a report within 5 business days of the service performed and any findings. The report shall identify each elevator, the location, maintenance work performed, repairs needed, date of inspection/service, name of technician, and overall condition of the elevator. If repairs require work considered above routine maintenance work, the contractor shall notify the Contracting Officer’s Representative (COR) for appropriate decision and action.

1.5 Period of Performance: The period of performance shall be one (1) Base Year of 12 months and four (4), 12 month Option Years.

1.6 General Information

1.6.1 Federal Observed Holidays: Contractor is not required to perform services on holidays. New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.2 Hours of Operation: The Contractor is responsible for conducting business, between the hours of 0700 – 1630 Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.6.3 Place of Performance: The work to be performed under this contract will be performed at the locations listed in Technical Exhibit (TE) #2.

1.6.4 Quality Control Program (QCP): The Contractor shall develop and maintain an effective QCP to ensure services are performed in accordance with (IAW) this PWS.

The QCP must be forwarded to and accepted by the Contracting Officer (KO). The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of deficiencies. The Contractor’s QCP is the means by which the Contractor assures that the work complies with the requirement of the contract. The QCP is to be delivered within 30 days after contract award. After acceptance of the QCP the Contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to the QCP.

1.6.5 Quality Assurance: Not applicable.

1.6.6 Type of Contract: The Government will award a Firm Fixed Price contract.

1.6.7 Security Requirements: Contractor personnel performing work under this contract are not required to have a security clearance. Contractor personnel accessing Carlisle Barracks on a routine basis will be required to fill out CBks (DES) Form 228- R-E, Carlisle Barracks Installation Access Control Application, TE-3. Applicants will be screened and those meeting criteria will be issued access passes and permitted on Carlisle Barracks. Those applicants not meeting criteria will be banned from Carlisle Barracks.

1.6.7.1 Physical Security: The Contractor shall safeguard all government equipment, information and property provided for Contractor use. Contractor shall maintain a physical security checklist/log which will be forwarded to the COR on a quarterly basis.

At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.2.1. Lost keys shall be reported to the COR and the KO. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying.

When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the quarterly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the quarterly payment due the Contractor.

1.6.7.2.2. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer (KO).

1.6.7.3 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s QCP.

1.6.8 Special Qualifications: Contractor personnel shall be certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements in maintenance of elevators

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The KO and COR shall meet periodically with the contractor to review the contractor's performance. At these meetings the KO will apprise the Contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

1.6.10 Contracting Officer’s Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions:

assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.1.1 Key Personnel: Not applicable.

1.1.2 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed

1.1.3 Contractor Travel: Not applicable.

1.1.4 Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, “Joint Ethics Regulation”, Contractor employees must avoid improperly influenced in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no contractor employees conduct political related activities or events on the installation.

1.1.5 Other Direct Costs: Not applicable.

1.1.6 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.1.7 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO, and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.1.8 Phase In/Phase Out: Not applicable.

1.1.9 Antiterrorism and Operations Security

1.1.9.1 AT Level I Training: This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR within 15 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil

1.1.9.2 Access and General Protection/Security Policy and Procedures: This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.19.2b. For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190- 13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.6.19.4 iWATCH Training: This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 15 calendar days of contract award and within 15 calendar days of new employees commencing performance with the results reported to the COR NLT 15 calendar days after contract award.

1.6.19.7 For Contracts that Require OPSEC Training: Per AR 530-1, Operations Security, new contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All contractor employees must complete annual OPSEC awareness training.

1.6.19.13. Threat Awareness Reporting Program. For all contractors with security clearances. Per AR 381-12 Threat Awareness and Reporting Program (TARP),contractor employees must receive annual TARP training by a CI agent or other trainer as specified in 2-4b.

Additional Training Requirements. Contractor shall accomplish any additional training that the Department of Defense, Department of the Army, or the Commandant of the USAWC may determine necessary for personnel working on military installations or working with military personnel (not to exceed 10 hours of instruction).

1.1.10 Emergency Services

1.1.10.1 The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor of their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the KO or COR within 30 minutes of the incident.

1.1.10.2 Emergency medical treatment and services for Contractor personnel is the responsibility of the

Contractor.

1.6.21 General Safety

1.6.21.1 The Contractor is responsible for the safety and occupational health of their workforce. The Contractor will not expose Government employees, equipment, or facilities to hazards as a result of contractor operations. The Contractor is responsible for the protection of their employees in accordance with 29 CFR 1910, 29 CFR 1926, and all applicable Federal, State, local laws, regulations, and directives.

1.6.21.2 The Contractor shall establish a program and utilize procedures according to 29 CFR 1910.147 and 1910.147 (App A) for affixing appropriate lockout devices or tag-out devices to energy isolating devices, and to otherwise disable machines or equipment to prevent unexpected energizing, start up, or release of stored energy in order to prevent injury to employees. The Contractor shall ensure all electrical and electronic equipment use and maintenance is per the 29 CFR, the National Electrical Code, local building codes, and instructions.

1.6.21.3 The Contractor shall emphasize to all employees that intentional disregard for Contractor or Government safety requirements could be used as grounds for termination of employment. This shall include Contractor supervisors who condone such actions. If the Contractor fails or refuses to promptly comply with all safety requirements, the Contracting Officer may issue a stop order for all or part of the work until satisfactory corrective action has been taken. The Contractor shall not be granted an extension of time nor claim excess costs or damages due to any stop order.

PART 2

DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

2. DEFINITIONS AND ACRONYMS:

2.1 Definitions:

2.1.1 Cannibalize. Remove parts from Government property for use or for installation on other Government property.

2.1.2 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.3 Contractor Acquired Property. Property acquired, fabricated, or otherwise provided by the contractor for performing a contract and to which the Government has title.

2.1.4 Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.5 Contracting Officer’s Representative (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.6 Debris: Includes, but is not limited to paper, cans, bottles, limbs and branches, pine straw and pine cones, leaves, rocks, and other similar items.

2.1.7 Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.8 Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.9 Equipment. A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.1.10 Government Furnished Property. Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification.

Government- furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

2.1.11 Government Property. All property owned or leased by the Government.

Government property includes both Government-furnished property and contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.12. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. The prime contractor is responsible for performance of all subcontractors.

2.1.13 Loss of Government Property. Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:—

(1) Items that cannot be found after a reasonable search;

(2) Theft:

(3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

2.1.14 Material. Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

2.1.15 Non-Personal Services. The personnel rendering the services are not subject;

either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. Non personal service contracts are authorized by the government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

2.1.16. Physical Security. Actions that prevent the loss or damage of Government property.

2.1.17 Property. All tangible property, both real and personal.

2.1.18 Property Administrator. An authorized representative of the KO appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a contractor.

2.1.19 Property Records. Records created and maintained by the contractor in support of its stewardship responsibilities for the management of Government property.

2.1.20 Provide. To furnish, as in Government-furnished property, or to acquire, as in contractor-acquired property.

2.1.21 Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.22 Quality Assurance Surveillance Plan. An organized document written by the government specifying the surveillance methodology used for surveillance of contractor performance.

2.1.23 Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.24 Real Property. See Federal Management Regulation 102-71.20 (41 CFR 102-71.20).

2.1.25 Sensitive Property means property potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability. Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.

2.1.26 Subcontractor. One that enters into a contract with a prime contractor.

The Government does not have privity of contract with the subcontractor.

2.1.27 Unit Acquisition Cost means—

(1) For Government-furnished property, the dollar value assigned by the Government and identified in the contract; and

(2) For contractor-acquired property, the cost derived from the contractor’s records that reflect consistently applied generally accepted accounting principles.

2.1.28 Wide Area Work Flow (WAWF): A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.

2.1.29 Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.30 Work Week. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CAP Contractor Acquired Property CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation GFP Government-Furnished Property HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer

OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PA Property Administrator PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit WAWF Wide Area Work Flow

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services; The Government will provide escorts within building 650 when the contractor is servicing elevators and equipment. When onsite the COR will issue keys to the contractor’s personnel to access elevator mechanical rooms and equipment to permit servicing and repairs.

3.2 Facilities: The Government will provide a storage area within the building for the contractor’s expendable supplies, replacement parts, tools and equipment when requested. The Contractor is responsible for maintaining and keeping track of government furnished facilities.

3.3 Utilities: The Government will provide electricity and HVAC systems to maintain operation of elevators and equipment. Water is also available in each building for cleaning purposes. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: Not applicable.

3.5 Materials: Not applicable.

3.6 Record Keeping. The Contractor shall establish and maintain the records of Government property in accordance with FAR 52.245-1 and the Property Administration Guidebook. They are:

(1) Name, part #, NSN

(2) Quantity received, issued, on hand

(3) Unit acquisition cost

(4) Unique Item Identifier

(5) Unit of Measure

(6) Accountable contract #

(7) Location

(8) Disposition

(9) Posting reference or date of transaction

(10) Date placed in service The Contractor shall tag, label, or mark Government Furnished Property as subject to serially managed items IAW DFARs 252.245-7000.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 5 of this PWS. The Contractor shall guarantee that a supervisory employee who is regularly engaged in inspection and supervision shall visit each elevator at least semi-annually to observe the quality of maintenance and to make certain that the quality of maintenance meets the specified and intended standards.

4.2 Secret Facility Clearance: Security clearance not required but the contractor shall be escorted within building 650, Collins Hall when servicing and maintaining elevators at that facility.

4.3. Materials: The Contractor shall all materials necessary to meet the requirements under this PWS.

4.4. Equipment: The Contractor shall service and maintain all elevators listed in PWS, 7.3.

4.5. SCHEDULES: Contractor shall provide a work schedule for each machine room. Work schedules shall be designed for each type of equipment to be serviced, such as geared elevators, hydraulic elevators, etc., and shall conform to the manufacturer’s recommended practice for the particular equipment concerned.

All inspections, lubrication, adjustments, tests, cleaning, routine repairing, and other preventative maintenance activities shall be performed in accordance with schedules submitted by the contractor.

A R T S P E C I F I C T A S K S

5. SPECIFIC TASKS:

5.1. Basic Services: The contractor shall provide full service elevator maintenance for

Carlisle Barracks. The Contractor shall provide all labor, material, repair parts, emergency repair and preventive maintenance required to maintain the elevators described in the PWS and their respective equipment components in accordance with the original manufacturer’s design specifications, operational efficiencies, and capacities. The Contractor shall maintain all equipment in good operating condition in accordance with manufacturer’s specifications, including without limitation, the following:

5.2 Hydraulic Elevators:

The Contractor shall provide a quarterly preventive maintenance program to deliver service tailored to the buildings specific needs. Equipment type, component life, equipment usage, and building environment will be taken into account when planning routine short and long term maintenance schedules and records for each elevator.

All equipment, materials and installation shall conform to: ANSI, A17.1 The American National Standard Safety Code for Elevators, Dumbwaiters, Escalators, and Moving Walks, ANSI, A17.2 American Standard Practice for the Inspection of Elevators, Inspectors Manual, and National Fire Protection Association (NFPA) code.

The Contractor shall use trained, licensed personnel directly employed and supervised by them. They shall be qualified to keep the equipment properly adjusted, and they will use all reasonable care to maintain the hydraulic elevator equipment in proper and safe operating condition.

5.2.1. The Contractor shall regularly and systematically examine, adjust, lubricate as required, and if conditions warrant, repair or replace:

a. Pumps, pump motors, operating valves, valve motors, motor windings, leveling valves, plunger, plunger packing, exposed piping and hydraulic fluid tanks.

b. Controller, leveling devices and cams, all relays, magnet frames, solid state components, resistors, condensers, transformers, contacts, leads, timing devices, resistance for operating and motor circuits, operating circuit rectifiers.

c. Hoist way door interlocks, hoist way door hangers, bottom door guides, auxiliary door closing devices and hoist way switches.

d. Automatic power operated door operator, car door hanger, car door contract, door protective device, car frame, car ventilation system platform, and wood platform flooring, in the elevator car, car guide rails, car guide shoes, gibs or rollers.

e. Filters, mufflers and muffler components.

f. Examine quarterly, all safety devices and conduct pressure tests and other tests required by ANSI A17.1 or other applicable codes.

g. Repair or replace conductor cables, elevator hoist way wiring and machine room elevator wiring.

h. Furnish lubricants and hydraulic fluid compounded to the manufacturer’s rigid specifications. Contractor shall furnish the COR copies of the M.S.D.S. for all materials stored on-site.

i. In Accordance with the manufacturer’s specifications, conduct an analysis hydraulic fluid to detect contaminants and assure proper viscosity and make necessary corrections and replace fluid as required. A copy of the findings shall be furnished to the COR within thirty (30) calendar days of the analysis.

j. Clean excessive fluid leakage from pump pans, cylinder heads, machine room and pit floors.

k. Emergency lighting, pit lighting, car top lighting, bulbs, batteries, trickle charger and all related wiring and components.

l. Elevator Management Systems, Consoles, CRTs keyboards, wiring and components and all other devices associated with these systems. (Only those systems and devices directly related to Elevator Communication.)

m. Fire Emergency Operation and elevator operating devices (Only those systems and devices directly related to the Elevator System).

5.2.2. The Contractor shall make all repairs necessary due to normal wear and tear. The

Government shall pay for repairs due to abuse or misuse and shall retain the right to obtain competitive prices for repairs of this nature. The Contractor shall notify the Owner in advance of such needed repairs and shall provide a written estimate of cost.

5.2.3. The Contractor shall notify Government in advance of any suggested and/or required upgrades, and shall provide a written estimate of cost. The Government shall retain the right to obtain competitive prices for items of this nature.

5.2.4. The Contractor shall have no responsibility for the following items of elevator equipment, which are not included in this contract:

Car enclosure (including removable panels, door panels, car gates, plenum chambers, hung ceilings, light diffuses, light tubes and bulbs, handrails, mirrors, carpets, tile flooring); hoist way gates, doors, frames and sills; casings and buried piping. Cylinders and plungers shall not be included.

5.3. Inspections and Testing: The Government will be responsible for the hiring of a third party inspector and the costs associated with the semi-annual and annual inspections. The maintenance contractor shall assist the government’s third party inspector with semi-annual and annual inspections at no additional cost to the government. The contractor shall also provide all the necessary equipment and weights to conduct a rated load, speed and safety test once every five years. All inspections and testing shall be performed in accordance with the current edition of ASME A17.1, ASME A17.2, and A17.3 and all subsequent updates. The contractor shall prepare and submit a written report within 3 business days after the inspection/test is completed. The report shall include the date and time of the inspection/test, the location of the elevator, the inspection/test performed, and the name of the technician performing the inspection/test.

a. Elevators provided with fire service, derailment devices, seismic switches, pre-torque motor control, or other special circuitries shall be checked one time every year to ensure that these devices are operating correctly and as designed.

b. Fire related elevator controls, including monthly firefighters’ recall operation of all Elevators shall be tested and adjusted monthly for proper operation and properly annotated on the Elevator Firefighter’s service test record. Requirements of the latest edition of ASME A17.1 standard shall be followed as appropriate.

5.4. Regular Cleaning: The contractor shall thoroughly clean all elevator hoist ways, pits, car tops, controller interiors including filters and machine rooms.

5.5. Routine Calls: Service Calls shall be classified as routine when the work does not qualify as an emergency call. The contractor shall respond to and begin work on routine service calls within one hour after receipt of the call. Routine service call work shall normally be performed during the government’s regular working hours 0700 to 1630. The contracting officer or his designated representative will notify the contractor of repairs to be made from the service call. The contractor shall report to the work location, survey the repair, and provide to contracting an estimated time to repair and cost of repairs not covered in the basic service contract. The contractor shall commence repair work after notification from the contracting office. All repair work shall be in accordance with normal commercial practices using parts specified by the elevator manufacturer or items of equal or better quality. Downtime of the elevator shall be kept to an absolute minimum. The contractor shall notify the customer of all projected downtime and estimated time for repair. The contractor shall prepare and submit a written report within 3 business days after the routine repairs are completed.

The report shall include the date and time of the service call, the location of the elevator, the repairs performed, and the name of the technician performing the repairs.

5.6. Emergency Calls: Service calls shall be classified as an emergency when system failures constitute a danger to personnel, threaten to damage property, or threaten to disrupt activity operations or mission. Examples include personnel “trapped” inside an elevator, a fire or electrical defect which could cause fire or shock, and two elevators out of service in the same building. In the event an elevator is shut down with trapped passengers, Contractor shall guarantee one hour response time from 0700 to 1630, Monday-Friday (regular weekday hours), and a one and one half hour response time from 1630 to 0700, Monday-Friday, Saturdays, Sundays, and holidays.

5.7. Personnel Qualifications

5.7.1. Only trained and Licensed service technicians shall be used to perform repairs and maintenance services stipulated in this contract. Service Technicians assigned by the contractor shall be fully qualified in all aspects of maintenance to be performed, including repairs that may become necessary during the term(s) of this contract.

5.7.2. The Contractor shall have and maintain backup technicians who are qualified in all respects of equipment repair and services requirements to assume the responsibilities for the maintenance of the included elevator systems.

5.7.3. During the performance of maintenance services, all employees of the

Contractor shall display a Company issued picture ID badge and the assigned technicians shall wear approved uniforms to be provided by the Contractor.

Uniforms are to bear the Contractor’s emblem and the technician’s name.

Uniforms shall be maintained in clean and serviceable condition. The wearing of a uniform is to identify the technician with the Contractor’s organization.

5.8. Administration

5..8.1.The Contractor agrees to maintain complete accurate records of ALL maintenance services performed, repairs made, and replacement parts used during the period of this contract. Maximum use shall be made of the preventive maintenance program to identify and forecast routine elevator and elevator equipment maintenance requirements. All equipment defects and deviations from normal operating characteristic and specifications shall be recorded on the preventive maintenance services.

5.8.2. The Contractor agrees to furnish the COR a copy of each quarterly routine service visit and a copy for each service call placed work order and that work order shall be annotated with the name of the persons authorizing the work, the scope of the work, and the nature of the original complaint and/or problem with the recommended corrective actions to be taken by the contractor.

5.9. Acceptance of Existing Equipment

5.9.1. In accordance with standard elevator industry practice, this is a full service maintenance contract which includes all labor, material, equipment and travel time. The Contractor shall inspect, maintain, repair, test, and clean all of the elevators and the elevator equipment listed in PWS, 7.3.

5.9.2. The Contractor will accept these elevators "as is".

5.10. Quality Control Program

5.10.1. The Contractor shall establish and utilize a comprehensive quality control program to assure that the contract requirements are provided as specified. The Contractor will provide the quality control program to the Contracting Officer and the COR.

5.10.2. At least quarterly, the Contractor shall review the elevator performance, including service calls, with the COR.

5.10.3. Annually, the Contractor shall survey the elevator units to verify that they conform to the specifications in the PWS. At the conclusion of the survey, the Contractor shall provide the COR and KO with an equipment report and performance evaluation for each individual unit covered by this contract.

5.10.4. Periodically, the Contractor shall conduct field audits to maintain quality standards, and the government may request copies of these reports.

5.10.5. In keeping with environmental protection, the contractor shall immediately notify the COR and KO in writing of any indication of underground oil seepage which may be attributed to a leaky underground hydraulic cylinder or spill.

5.11. Equipment Changes

5.11.1. The Contractor shall not change or alter the existing elevator equipment or any electrical circuits, wiring, controls, or sequencing without written authorization from the Contracting Officer. If the Contracting Officer authorizes changes, the Contractor shall make appropriate revisions to the elevator drawings and/or specifications. All improvements made by the Contractor during the term of this contract shall become and remain the property of the Government.

5.11.2. The Government reserves the right to add and remove elevators from this contract at any time. The Government will inform the Contractor as far in advance as possible of any changes to the inventory. If the Government removes an elevator from service to perform work outside the scope of the contract, the Government will deduct the monthly amount currently being paid to maintain that elevator. When the Government returns the elevator to service, it will resume paying the Contractor. When equipment is added to the contract or upgraded by the government the contract will be modified to allow the contractor to adjust his price(s) to maintain the additional or upgraded elevators.

5.12. Contract Close Out Inspection

5.12.1. Prior to the expiration of the contract, the Contractor and the COR together will inspect all elevators. The COR will prepare an Existing Deficiency Report that lists the deficiencies found. The Contractor shall correct all the enumerated deficiencies that fall within the scope of this contract. The Contractor is also responsible for deficiencies that are discovered after the close-out inspection but before the expiration of the contract.

5.12.2. The Contractor may dispute the Contracting Officer's decision concerning responsibility for deficiencies and file a claim under the "Disputes Clause" of this contract. However, pending a resolution, the Contractor shall perform the work.

5.12.3. The Contracting Officer may take deductions from moneys due the Contractor for any deficiency that remains uncorrected when this contract expires.

Such deductions will be based upon the cost to the Government of having the deficiencies corrected by other means.

5.13. Repairs

5.13.1 "Repairs" are defined as unscheduled work required to prevent the breakdown or failure of an elevator, or to put an elevator back in service after a breakdown or failure.

5.13.2. The Contractor shall complete all repairs within 24 hours after discovering the problem or of receiving notification that corrective action is required.