212-1_Exec_Coaching_v1.docx

ADDENDUM TO 52.212-1

INSTRUCTIONS TO QUOTERS – COMMERCIAL ITEMS (OCT 2015)

A. Instructions to Quoters.

1. Quotes shall be submitted via email to Contract Specialist Bethany Flynn at bethany.l.flynn.civ@mail.mil and Contracting Officer Larry Brown, larry.l.brown9.civ@mail.mil prior to 19 Feb 2019 at 7:30 a.m. EST. Contractors shall confirm receipt of all quote submittals. Upon receipt of electronic submissions, the Contract Specialist will acknowledge the quotes were received with a confirmation email; however, time is based on actual quote receipt not on confirmation email. It is the responsibility of the quoter to ensure electronic submissions were properly sent and a confirmation email is received.

1. Electronic submissions via email is the only acceptable form of quote submission.

Faxed submissions will not be accepted.

2. The sole point of contact responsible for supplying additional information and answering all inquiries is the Contract Specialist. Address all questions or concerns the quoter may have to the Contract Specialist Bethany Flynn at bethany.l.flynn.civ@mail.mil and Contracting Officer Larry Brown, larry.l.brown9.civ@mail.mil. All questions regarding this solicitation shall be submitted in writing via email no later than 7 Feb 2019, 12 p.m. EST. Questions received after this time may not receive responses.

B. General Instructions

1. The selection of a source for award purposes will be conducted utilizing source selection procedures as delineated in FAR Part 12 (Acquisition of Commercial Items) and FAR Part 13 (Simplified Acquisition Procedures). Quotes will be evaluated using the criteria under FAR Clause 52.212-2 (Evaluation-Commercial Items) with Addendum.

2. The Quote. The submission of the documentation specified below will constitute the quoter’s acceptance of the terms and conditions of the RFQ, concurrence with the Performance Work Statement (PWS), and contract type. Non-concurrence with any portion of the terms and conditions, PWS, or contract type must be clearly stated in the submission package.

3. Instructions outlined in the Quote Preparation Instructions below prescribe the format for the quote and describe the approach for the development and presentation of quote data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of quotes. It is the Government’s intention to award without discussions. Quoters are encouraged to present their best Technical, Past Performance, and prices in their initial quote submission.

4. If a quoter believes the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the quoter shall immediately notify the Contract Specialist and Contracting Officer in writing with supporting rationale.

5. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful quotes. Unless the quoter requests otherwise, the Government will destroy extra copies of such unsuccessful quotes.

C. Quote Preparation Instructions

Quoters are required to submit a completed solicitation (including acknowledgment of Amendments). All final monetary extensions shall be in whole dollars only. Failure to follow the Quote Preparation Instructions may cause your quote to be deemed unacceptable by the Government.

1. Quotes shall consist of three (3) separately tabbed volumes:

Volume 1: General (see description of Volume 1 contents below).

Volume 2 Tab 1: Technical and Volume 2 Tab 2: Past Performance.

Volume 3: Price.

Quoters shall submit their quote IAW the below.

D. Quote Submission Format and Content

Volume 1:

General

The General section shall include all other information to include acknowledgement(s) and signed Amendment(s), Representation & Certifications, Exceptions, and any other information not applicable to Volume 2 or 3.

Volume 2, Tab 1 Factor 1: Technical

(1) The Technical Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the Quote. Legibility, clarity and coherence are very important. Quoters shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the quotation.

(2) The Technical submission will be evaluated against the Technical Factors of this solicitation. The Government will base its evaluation on the information presented in the Technical submission. Contractors shall detail all of their experience and capabilities.

(3) The Technical submission should be prepared in a format consistent with the PWS and the evaluation criteria set forth in this solicitation. The Technical submission should be sufficiently specific, detailed, and complete to clearly and fully demonstrate understanding of the proposed work and the goals stated in the PWS.

Technical volume shall address all of the following factors and shall follow the general outline as given in 52.212-2.