Combined_Synopsis_DDE_PM_Joint_Matters.docx

Combined Synopsis/Solicitation for U.S. Army War College, School Of Strategic Landpower Department Of Distance Education, Program manager of Joint Matters This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The solicitation number is W91QF0-17-T-7576. This solicitation is issued in accordance with FAR 13.5 – Simplified Procedures for Certain Commercial Items.

This is being issued for full and open competition. The associated NAICS code for this procurement is 5416111 and the small business size standard is $15,000,000 Product Service Code is U009.

Quotes are due No Later Than (NLT) 21 November 2016 at 3:00 p.m. EST. Quotes shall be emailed to, Contract Specialist edward.a.ruud.civ@mail.mil and Contracting Officer kevin.l.kauffman.civ@mail.mil. Address all questions or concerns the Offeror may have to Edward Ruud; edward.a.ruud.civ@mail.mil with a copy to Kevin L. Kauffman, kevin.l.kauffman.civ@mail.mil. All questions regarding this solicitation shall be submitted in writing by 12:00 PM EST November 10, 2016. Questions received after that date and time shall not receive a response. Telephone calls will not be accepted. Contractor questions will be answered by attachment to Amendments to the RFQ.

All contractors must be actively registered in System for Award Management (SAM) in order to receive a Department of Defense contract (See DFARS 252.204-7004 ALT A). Registration information can be obtained at the following website: www.sam.gov/portal /public/SAM/. Contractors are advised to register upon receipt of this solicitation since there is a time lag between registration and registration availability.

The Description of all requirements are in the Performance Work Statement (PWS) to follow.

The following FAR clauses and provisions apply to this acquisition.

The provision at 52.212-1, Instructions to Offerors - Commercial, applies to this acquisition (See RFQ to follow for Addendum)

The provision at 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. Evaluation criteria: Mission Capability, Past Performance, and Price. Award will be made to: The Lowest Price Technically Acceptable Quote. In order to be considered for award, the quoter must be responsible, must conform to the combined synopsis/solicitation, and the quote must be determined both Mission Capability Acceptable and Past Performance Acceptable. The lowest price that meets the aforementioned criteria will be awarded the purchase order. (See RFQ to follow for Addendum) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition.

Any award resulting from this solicitation will be issued on a Standard Form (SF) 1449.

Schedule of Contract Line Item Numbers (CLIN’s) * All Prices are to be in whole dollar increments.

Name & Address of Contractor

Contractor Cage Code

CLINS-BASE YEAR

DDE Program Management Joint Matters, Base Year

FFP

DDE Program Management of Joint Matters in accordance with the attached PWS, FOB: Destination

NET AMT

DDE Program Management Travel, Base Year

COST

Travel IAW FAR 31.205-46 and as indicated in individual Task Order Performance Work Statements. Travel cost will be inclusive of G&A or other handling fees. This line item is NOT TO EXCEED (NTE) $10,000.00.

_____$10,000____NTE_________

CMRA, Base Year Contractor Manpower Reporting Application According To Local Clause: Reporting Of Contractor Services And Manpower (INDLUDED). UIC: W2H6AA; FSC: U008.

CLINS- OPTION PERIOD 1

DDE Program Management Joint Matters, Option Period 1

FFP

DDE Program Management of Joint Matters in accordance with the attached PWS,

DDE Program Management Travel- Option Period 1

COST

Travel IAW FAR 31.205-46 and as indicated in individual Task Order Performance Work Statements. Travel cost will be inclusive of G&A or other handling fees. This line item is NOT TO EXCEED (NTE) $10,000.00.

______$10,000_____NTE______

CMRA, Option Period 1 Contractor Manpower Reporting Application According To Local Clause: Reporting Of Contractor Services And Manpower (INDLUDED). UIC: W2H6AA; FSC: U008.

TOTAL COST OF CONTRACT

$ .00

Authorized Contractors Signature

Printed Name of Authorized Contractor Signature

Date of Signature

PERFORMANCE WORK STATEMENT (PWS)

U.S. ARMY WAR COLLEGE, SCHOOL OF STRATEGIC LANDPOWER DEPARTMENT OF DISTANCE EDUCATION, PROGRAM MANAGER OF JOINT MATTERS

Part 1 General Information

1. GENERAL:

1.1 Description of Services/Introduction: This Performance Work Statement identifies the minimum requirements to serve as a Program Manager of Joint Matters for the Department of Distance Education (DDE), School of Strategic Landpower, U.S. Army War College. The Program Manager of Joint Matters will ensure the Distance Education Program (DEP) earns Joint Professional Military Education Level (JPME) II accreditation from the Joint Staff. The Program Manager will assist the Department of Distance Education through the Proof of Concept program, the Staff Assistance Visit, and JPME II accreditation. This work encompasses assisting in the program development process that determines the appropriate faculty and student body size and mix, assist in the recruitment of the Joint Faculty and Student Body, coordinate with Defense Department staff on behalf of the Army War College to ensure logistical needs are met, prepare for and conduct a Staff Assistance Visit, prepare for and conduct a Process for Accreditation of Joint Education (PAJE) accreditation, and other items necessary to achieve JPME II accreditation. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to the director functions and services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Background:

1.2.1 The U.S Army War College Distance Education Program is a blended online and resident Senior Service College spanning two academic years, running from May through June during the first year and June through July the second year. During the first year of studies, the curriculum consists of a two-day resident orientation seminar; a nonresident (online) orientation course; four nonresident (online) Core Courses; and the two-week First Resident Course in June. During the second year of studies, the curriculum consists of four nonresident (online) Core Courses; a nonresident (online) Elective or writing project; and the two-week Second Resident Course, followed by graduation in July.

1.2.2 DEP courses employ techniques such as instructional commentary, directed readings, learning objects, video and audio recordings. DEP assessment methodologies include but are not limited to: written papers of various formats, ranging in length from 500 to 2000 words; research projects in the range of 5000-6000 words; asynchronous, online discussion forums where students produce individual or team submissions; online written examinations; exercises; and face-to-face, synchronous discussion, using both Blackboard Collaborate and conducted in the seminar room during the two Resident Courses.

1.2.3 Army War College’s Learning Management System (LMS) currently consists of two distinct systems. Blackboard performs the functions of Content Management System (CMS) and the Online Academic Student Information System (OASIS) serves as a Student Information System (SIS.) As a CMS, Blackboard delivers course content to students and hosts asynchronous discussion forums to access student learning. Blackboard Collaborate™ allows synchronous discussions and real-time interactions between faculty and students. As an SIS, OASIS maintains student biographical, contact and academic information, and provides a venue to receive, evaluate and store student products submitted to meet assessment requirements.

1.2.4 In January 2016, the Joint Staff approved a Proof of Concept program authorizing the DEP to initiate a program that meets JPME II level accreditation standards. An initial Staff Assistance Visit (SAV) from the Joint Staff occurred in June, 2016. The SAV team offered suggestions to improve USAWC efforts. DEP will continue to pursue full JPME II accreditation based on the results of the June 2016. The USAWC will prepare a self-study in the fall of 2017. If the results of the self-assessment are favorable, the USAWC will request a full PAJE accreditation visit for the 2018 FRC/SRC.

1.3 Objectives: The Program Manager shall provide the vision, planning, coordination, instruction and communication necessary for the DEP to earn JPME II accreditation.

1.4 Scope: The Program Manager shall support the Distance Education Program (DEP), Department of Distance Education (DDE), and School of Strategic Landpower, U.S. Army War College. This work encompasses assisting in the program development process that determines the appropriate faculty and student body size and mix, assist in the recruitment of the Joint Faculty and Student Body, coordinate with Defense Department staff on behalf of the Army War College to ensure logistical needs are met, prepare for and conduct a Staff Assistance Visit, prepare for and conduct a Process for Accreditation of Joint Education (PAJE) accreditation, and other items necessary to achieve JPME II accreditation.

1.5 Period of Performance: The period of performance shall run:

1 Dec 16-30 Nov 17 (Base Year) 1 Dec 17- 30 Nov 18 (Option Period 1)

1.6 General Information

1.6.1 Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The QCP shall be delivered to the COR within 30 days after contract award. Three copies of a comprehensive written QCP shall be submitted to the KO and COR within 5 working days when changes are made, thereafter. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: The government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The following Federal legal holidays are observed by this installation:

1.6.4 Hours of Operation: During the period in which the Contractor is actively involved in the management of the program, the Contractor shall be accessible DDE Government employees by e-mail and by phone during normal business hours (8:00 a.m. through 4:30 p.m. Eastern Time) except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor shall not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be pefrformed under this contract will be performed at:

a. U.S. Army War College, Carlisle Barracks, Pennsylvania.

b. Another location from which the Contractor can perform all aspects of this Contract.

1.6.6 Type of Contract: The government will award a Firm Fixed Priced Contract.

1.6.7 Security Requirements: Contractor personnel performing work under this contract are not required to have a security clearance.

1.6.7.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re- keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.8 Special Qualifications: The Contractor is responsible for ensuring all employees possess and maintain currency on items listed in this PWS.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: Identified by the potential Contractor at time of quote submission.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel are required to obtain and wear badges in the performance of this service.

1.6.13 Contractor Travel: The Contractor shall be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires Government approval/authorization and notification to the COR. Contractor shall provide all supporting documentation of actual travel expenses incurred.

1.6.14 Other Direct Costs: Travel as outlined in 1.6.13.

Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.15 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2 DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the offer.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

The Contractor shall be directly responsible and accountable for all Government property in his/her possession. The Contractor shall return all Government property in its original condition at the end of the contract period of performance. The Contractor shall sign for receipt of Government property.

The Government will provide the following Government-Furnished Information (GFI), Government-Furnished Materials (GFM) and Government-Furnished Equipment (GFE). Any additional GFI, GFM and/or GFE shall be requested through the COR.

3.1. Services:

3.1.1 Access to, maintain and operate the DEP LCMS/LMS.

3.1.2 A user account on the U.S. Army War College Local Area Network (LAN) in accordance with paragraph 4.3.5. This account will include an e-mail address and access to the DEP LCMS/LMS.

3.1.3 Government property mail services, for official Government business only, and only in direct support of this contract.

3.2 Facilities.

3.2.1 The Government will issue a computer as GFE to the Contractor; and provide access to computer terminals on the U.S. Army War College LAN in common-user study carrels in the U.S. Army War College Library, or in DDE spaces, as available.

3.2.2 Telephone services at the U.S. Army War College, only for direct support of this contract.

3.3 Utilities. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: Access to, i.e., scanners, fax machines, printers, copiers.

3.5 Materials:

35.1 Provide program and course references in electronic or paper form.

3.5.2 Issue a Common Access Card (CAC), as needed in accordance with paragraph 4.3.4. CONTRACTOR FURNISHED ITEMS AND SERVICES

4.0 CONTRACTOR QUALIFICATIONS

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this PWS.

4.1 The Contractor shall possess:

4.2.1 JPME II qualification.

4.2.2 An understanding of the joint education accreditation process as evidenced by experience participating in the Process for the Accreditation for Joint Education (PAJE) within the last five years.

4.2.3 College diploma.

4.2.4 An understanding of the personnel manning process as evidenced by experience within the last five years.

4.2.5 An understanding of joint education as evidenced by experience within the last five years and military professional education.

4.3 The Contractor shall be:

4.3.1 Experienced in the use of Microsoft Office® (i.e. Word, Outlook, Power Point, and SharePoint Portal).

4.3.2 Experienced within the past 3 years, in the use of a Learning Management System (LMS) recognized in the academic community; see paragraph 4.2.3. Examples include, but are not limited to, Blackboard and OASIS (the current versions of the U.S. Army War College), Desire2Learn®, or Moodle™.

4.3.3 Experienced in the use of the Blackboard Collaboration tool.

4.3.4 Able to meet all requirements to be issued a Common Access Card (CAC) as set forth on the Defense Human Resource Activity website titled, “Getting Your Common Access Card (CAC),” http://www.cac.mil/common- access-card/getting-your-cac/ (accessed 13 May 2013).

4.3.5 Able to meet all personnel security requirements to be granted access to a U.S. Government Information System (the U.S. Army War College local area network) as set forth in Chapter 4 of Army Regulation 25-2, Information Assurance.

PART 5 SPECIFIC TASKS

5. Specific Tasks:

Basic Services. The Contractor shall provide services for:

5.1. Joint Matters.

5.1.1 Contractor shall advise Army War College academic leadership on, develop, and coordinate methods and activities designed to assist in recruiting Joint Studies faculty and students in order to meet JPME II acculturation requirements. The contractor will develop a written plan to achieve JPME II accreditation and brief Army War College academic leadership. The contractor will assist the Army War College in recruiting Joint Studies faculty and students.

5.1.2 Contractor shall recommend in a report Distance Education Program class structure by size, service, and component to meet JPME II acculturation requirements.

5.1.3 Contractor shall recommend in a report Joint Studies faculty configuration to meet JPME II acculturation requirements.

5.1.4 Contractor shall recommend in a report Joint Studies seminar configuration to meet JPME II acculturation requirements.

5.1.5 Contractor shall coordinate between the Army War College, Joint Staff, Army Staff, Services, and other Defense Department agencies via email and telephone to ensure resources and other necessary requirements are met in order to meet standards necessary for JPME II accreditation. Contractor shall provide a report of contacts made and results.

5.1.6 Contractor shall recommend in a report, and if necessary, develop program delivery alternatives with the National Defense University or other sister senior service colleges.

5.1.7 Contractor shall conduct planning necessary for any Staff Assistance Visits at the Army War College. This will require establishing milestones, conducting in-process reviews and additional coordination meetings as required.

5.1.8 Contractor shall facilitate completion of a Self Study in preparation for Staff Assistance Visits. This requires completing the electronic and printed Self Study.

5.1.9 Contractor shall participate in the J7 Staff Assistance Visits at the Army War College. This requires participating in briefings and supporting the accreditation team.

5.1.10 Contractor shall conduct planning necessary for the JPME II accreditation visit at the Army War College. This will require establishing milestones, conducting in-process reviews and additional coordination meetings as required.

5.1.11 Contractor shall facilitate completion of a Self Study report in preparation for PAJE JPME II visit. This requires completing the electronic and printed Self Study.

5.1.12 Contractor shall participate in the PAJE JPME II accreditation visit at the Army War College. This requires participating in briefings and supporting the accreditation team.

5.2 Meetings. Contractor shall attend meetings in order to facilitate JPME II accreditation, including but not limited to, Military Education Coordination Committee (MECC), Military Education Coordinating Committee Working Group (MECC WG), Distance Learning Curriculum Committee (DLCC), and meetings at the US Army War College. Contractor shall provide a trip report NLT 10 days after the completion of the trip.

5.3 Travel. Contractor will be required to travel to Carlisle, PA, Washington, DC, and other locations to perform this contract. The Contractor may be required to travel to off-site training locations in support of this PWS. Contractor will be authorized travel in accordance with paragraph 1.6.13.

5.4 ANTITERRORISM/OPERATIONS SECURITY REQUIREMENTS (AT/OPSEC)

5.4.1. Anti-Terrorism (AT) Level I Training. All Contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable, and annual AT Level I awareness training if they remain over 365 days. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR (or to the Contracting Officer if a COR is not assigned) within 35 calendar days after completion of training by all such employees. AT Level I awareness training is available at the following website: https://jkodirect.jten.mil.

5.4.2 Access and General Force Protection Policy and Procedures. Contractor and all associated sub-contractor employees shall comply with applicable policies and procedures regarding access to installations and facilities as promulgated by commanders of those entities. A Government representative will provide these policies to the Contractor. The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by Department of Defense, the Department of the Army, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

5.4.3. iWatch (Anti-Terrorism Awareness) Training. The Contractor and all associated subcontractors working within any Carlisle Barracks facility or area will ensure all employees read the statement below on the local iWatch program. This locally developed statement will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training will be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance, with the results reported to the COR no later than 35 days after contract award. iWatch Training: “Guard information about yourself and your job. Limit discussion and accessibility of any information (written or verbal) that may provide terrorists insights for targeting. Always use secure means when passing sensitive information and destroy identifiable information. Be aware of your surroundings. Write down license numbers of suspicious vehicles; note description of occupants. Recognize and report unusual or suspicious behavior to your COR or the Carlisle Barracks police at 717-245-4115. YOU are the first line of defense against terrorism.”

5.4.4. Contractor Employees Who Require Access to Government Information Systems. All Contractor employees with access to a Government information system must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of the contract and must successfully complete the DoD Cyber Awareness Challenge Training (formerly known as Army information Awareness Training) prior to access to the information system and then annually thereafter. Additionally, Contractor personnel must annually sign an acceptable use policy (AUP). The training is available online at https://ia.signal.army.mil/DoDIAA/. Contractor personnel must also meet all personnel security requirements in Chapter 4 of Army Regulation 25-2, Information Assurance.

5.4.5. OPSEC Training. Per Army Regulation 530-1, Operations Security, new Contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All Contractor employees must complete annual OPSEC awareness training available from DDE or training found under the Organizations tab, “My Organization, U.S. Army War College, Content Area,” at the website https://usawc.ellc.learn.army.mil/webapps/portal/frameset.jsp.

5.5. CONTRACTOR MANPOWER REPORTING LANGUAGE FOR CONTRACT PERFORMANCE WORK STATEMENTS

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the US Army War College via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on Department of the Army CMRA" or the icon of the DoD organization that is receiving or benefitting from the contracted services. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk by clicking on "Send an email" which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component's CMR website.

PART 6 APPLICABLE PUBLICATIONS

(In this section list any publications, manuals, and/or regulations that the contractor must abide by. See example provided below.)

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS) (If applicable): (In this section list any publications, manuals, and/or regulations that the contractor must abide by. See example provided below.)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. (For example, insert AR 25-2, AR 530-1.)

6.1.2 Not all inclusive:

a. Academic Curriculum Guidance

b. USAWC Communicative Arts Directive

c. Faculty Instructor Handbook for Online Education

d. First Year Studies Schedule

e. USAWC DDE Program Calendar

f. USAWC Academic Programs

g. Carlisle Barracks Pam 10-1 (Administrative Policies and Procedures for Students, Faculty, and Staff)

DELIVERABLES SCHEDULE

SOLICITATION PROVISIONS AND CONTRACT CLAUSES

The following FAR and DFARS clauses and provisions apply to this acquisition.

CLAUSES INCORPORATED BY REFERENCE

52.217-5

Evaluation Of Options

JUL 1990

52.232-40

52.236-3 52.239-1 Providing Accelerated Payments to Small Business Subcontractors Site Investigation and Conditions Affecting the Work Privacy or Security Safeguards

DEC 2013

APR 1984

AUG 1996

252.204-7012

252.209-7004 Safeguarding of Unclassified Controlled Technical Information Subcontracting With Firms That Are Owned or Controlled By The Government of a Country that is a State Sponsor of Terrorism

NOV 2013

DEC 2014

252.232-7010 252.237-7010 Levies on Contract Payments Prohibition on Interrogation of Detainees by Contractor Personnel

DEC 2006

JUN 2013

252.243-7001 252.243-7002 Pricing Of Contract Modifications Requests for Equitable Adjustments

DEC 1991

DEC 2012

PROVISIONS INCORPORATED BY FULL TEXT

ADDENDUM TO 52.212-1

INSTRUCTIONS TO QUOTERS – COMMERCIAL ITEMS

This combined solicitation/synopsis Request for Quote (RFQ) is issued to establish a firm fixed price contract for a contractor to accomplish tasks according to the attached PWS.

The Government reserves the right to modify the PWS as required. This may be in the form of general reductions or cancellation of services. Reductions or changes of effort shall be negotiated with the contractor.

All vendors and prospective department of defense contractors must be registered in the System For Award Management (SAM) at https://www.sam.gov prior to submitting an offer for this RFQ.

The RFQ includes the following attachments:

CLIN Structure Performance Work Statement FAR 52.212-1 Instructions to Offerors Addendum FAR 52.212-2 Evaluation-Commercial Items Addendum

INSTRUCTIONS TO OFFERORS

Submittal and Inquiries.

1. Offers shall be submitted electronically prior to the closing date and time identified on the RFQ, by email to the following address: Edward Ruud; edward.a.ruud.civ@mail.mil, and Kevin Kauffman; kevin.l.kauffman.civ@mail.mil.

(3) Electronic submissions by facsimile will not be accepted. Please note, the government contracting office building is closed on Holidays and Weekends.

(4) Offers shall be restricted to fifteen (15) pages including Volume 1; Volume 2, Technical Offerl, Past Performance submittal, and resume/curriculum vitae; but not including submittal of writing samples or samples of published works or Volume 3.

(5) The point of contact responsible for supplying additional information and answering all inquiries is the Contracting Officer by way of the Contracting Specialist. Address all questions or concerns the Offeror may have to Edward Ruud; edward.a.ruud.civ@mail.milwith a copy to Kevin L. Kauffman, kevin.l.kauffman.civ@mail.mil . All questions regarding this solicitation shall be submitted in writing by 12:00 PM EST November 10, 2016. Questions received after that date and time shall not receive a response. Telephone calls will not be accepted. Contractor questions will be answered by attachment to amendments to the RFQ.

QUOTE SUBMISSION

Volume 1:

This section shall include all other information to include acknowledgment of RFQ Amendments, Representations & Certifications, Exceptions, and any other information not applicable to Volume 2 or 3.

Volume 2:

Technical/Past Performance:

Technical: Technical shall discuss how the contractor proposes to satisfy the task requirements of the PWS in sufficient detail to evaluate the contractor’s understanding of the requirement. The Technical volume shall also contain the resume of the candidate and any other required evidence for meeting the contractor qualifications. The Technical volume shall NOT contain any pricing information.

Past Performance: Quoters shall submit three (3) current and relevant examples of Past Performance, e.g. contracts and/or subcontract work performed within the past three years for similar services. Quoters shall include the source of the information, e.g. points of contact, email addresses, and telephone numbers, the context of the data, e.g. type of contract, contract amount, period of performance, and comments on any performance problems encountered and the offeror’s corrective actions. Quoters with no prior government contracts or subcontracts may submit similar information for contract and/or other work performance with State and local governments, private industries, educational institutions and/or past Government service.

Volume 3:F Price Quote - The goal of this solicitation is to obtain services on a firm-fixed price contract, with bottom line prices annotated on the bid schedule. Quoter will submit total price for completing required work inclusive of all costs associated with this requirement. Price shall be evaluated using price analysis techniques in accordance with FAR 15.404.

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

*SEE ADDENDUM TO 52.212-2 EVALUATION – COMMERCIAL ITEMS (JAN 1999)

The Government shall evaluate the quote in accordance to Low Price Technically Acceptable (LPTA) evaluation procedures in accordance with FAR 15.101-2.

EVALUATION CRITERIA

1. The quotes will be evaluated under three (3) evaluation factors: Technical, Past Performance and Price.

Factor 1: Technical Factor 2: Past Performance Factor 3: Price

1. Factor 1 - Technical. The Technical evaluation will evaluate the contractor’s level of understanding of tasks to be accomplished in accordance with the PWS and the following qualifications:

The Contractor shall possess:

1. JPME II qualification.

An understanding of the joint education accreditation process as evidenced by experience participating in the Process for the Accreditation for Joint Education (PAJE) within the last five years.

2. College diploma.

3. An understanding of the personnel manning process as evidenced by experience within the last five years.

4. An understanding of joint education as evidenced by experience within the last five years and military professional education.

5. The Contractor shall be:

Experienced in the use of Microsoft Office® (i.e. Word, Outlook, Power Point, and SharePoint Portal).

Experienced within the past 3 years, in the use of a Learning Management System (LMS) recognized in the academic community; see paragraph 4.2.3. Examples include, but are not limited to, Blackboard and OASIS (the current versions of the U.S. Army War College), Desire2Learn®, or Moodle™.

Experienced in the use of the Blackboard Collaboration tool.

6. Able to meet all requirements to be issued a Common Access Card (CAC) as set forth on the Defense Human Resource Activity website titled, “Getting Your Common Access Card (CAC),” http://www.cac.mil/common- access-card/getting-your-cac/ (accessed 13 May 2013).

7. Able to meet all personnel security requirements to be granted access to a U.S. Government Information System (the U.S. Army War College local area network) as set forth in Chapter 4 of Army Regulation 25-2, Information Assurance.

Documentation of evidence of meeting qualifications may be, but not necessarily limited to, Resume, Curriculum Vitae, Writing Samples, Samples of published documents.

2. Factor 2 - Past Performance. The Past Performance evaluation will assess the quoter’s probability of meeting the solicitation’s requirements as indicated by that quoter’s record of past performance. Past Performance is assessed at the factor level after evaluating aspects of the quoter’s recent past performance and focusing on performance that is relevant to the supplies/services being procured under this solicitation. Quoters are cautioned that in conducting the performance risk assessment, the Government may use data provided in the quote and data obtained from other sources, such as the Past Performance Information Retrieval System (PPIRS) or similar systems and State Department Watch Lists. Three past performance references for similar services performed within the last three (3) years are required to be submitted. Past performance areas of evaluation include:

-Business Relations -Quality of Service -Schedule -Customer Satisfaction

1. Recency Assessment. An assessment of the past performance information will be made to determine if it is recent. To be recent, the effort must be ongoing or must have been performed during the past three (3) years from the date of issuance of this solicitation. Past performance information that fails this condition will not be evaluated.

2. Relevancy Assessment. To be relevant, the effort must be similar in nature of work, size, and complexity. The Government will conduct an in-depth evaluation of all recent performance information obtained to determine if it is the same or similar in nature of work, size, and complexity to the services/products being procured under this solicitation. Recent past performance is defined as not more than three (3) years from the solicitation release date; relevant in terms of similar nature of work, size and complexity.

Note. In the case of a quoter without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the quoter may not be evaluated favorably, or unfavorably on past performance. Therefore, the quoter shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

3. Factor 2 - Price. Price will not be scored or rated. Evaluation of price will be performed using one or more of the price analysis techniques in FAR 15.404-1(b). Through these techniques the Government will determine whether prices are reasonable, complete and balanced.

Unbalanced Pricing may be evaluated in accordance with FAR 15.404-1(g), as applicable, to assess potential performance risk which could result in unreasonably high prices.

Reasonableness. A price is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business.

Completeness/Accuracy. The offeror’s quote is in compliance with the Price Volume…