ILS_SSJ_FY17_REDACTED1_Redacted.pdf

Control No. _17-023C__

-1- Revision 1, dated 13 Apr 09

SOLE SOURCE JUSTIFICATION

1. Agency/Contracting Activity: MICC-Carlisle Barracks

2. Description of Action:

Nature: New Requirement

Pricing: X Firm-Fixed Price

Funds: X OMA

Name of Proposed Contractor(s): Innovative Interfaces, Inc.

Street Address: 103 Commerce Blvd. Suite A City, State, Zip: Liverpool, NY 13088 Phone:

Email:

800.272.3414 and 315.634.4528 Vince.Messina@iii.com

3. Description of Services or Supplies:

The total estimated value of the proposed action is $

The Polaris Integrated Library System (ILS) allows comprehensive searching of its archival, library, and digital collections, as well as appropriate management of the information resources. These systems allow official and unofficial researchers to access the unclassified holdings of the USAHEC and to meet the regulatory requirements for the management of and accountability of its collections.

Innovative Interfaces, Inc. will host the service.

Period of Performance will be:

Base Year: 14 May 2017 – 15 May 2018 Option Year One: 14 May 2018 – 15 May 2019 Option Year Two: 14 May 2019 – 15 May 2020

4. Authority:

X FAR 13.501(a)(1)(ii): For actions for commercial supplies or services greater than the SAT but not exceeding $6.5M, the correct citation is: Test Program for Commercial Items, Section 4202 of the Clinger-Cohen Act of 1996 as codified at 10 USC Sec. 2304(g)(1)(B), and amended by Section 807 of the Ronald Reagan National Defense Authorization Act of 2005. )

5. Reasons for Authority Cited:

Polaris is the current ILS being utilized and is proprietary to Innovative Interfaces Inc. The required ILS must be compatible with the existing architecture and integrations of the ContentDM® and Summon® products. The USAWC Library is still performing data migration cleanup from the previous system migration that occurred in 2014. To migrate the ILS again in such a short time span would incur considerable time and manpower expense that would not be recouped through

-2- Revision 1, dated 13 Apr 09 competition. In an age of diminishing capital and human resources, it is an imprudent course of action and not in the Government’s best interest to duplicat costs, effort that has already been spent, and to risk the loss of valuable research products during the interim rebuilding period.

The total personnel cost of the past two migrations, 2009-2012 and 2013, is $ and costs are still accruing due to ongoing cleanup projects.

6. Actions to Increase Competition:

The government will continue to do online research of Integrated Library Systems in order to compete to the maximum extent possible. Given the current requirements necessary to meet curricular and library research goals, searches have indicated that this is the only product that meets current needs.

7. Market Research:

In accordance with FAR Part 10, market research was performed by

The team members reviewed available product websites to analyze features compared to USAWC requirements.

The findings of the team were as follows

Switching to any other ILS will result in a large duplication in costs and time that cannot be recouped through competition. Polaris offers features that none of its competitors offer. Polaris has an integrated Acquisition Feature, market research did not indicate this feature in EOS.Web or SirsiDynix Symphony.

At least monthly, the Polaris ILS is able to automatically download MARC authority record updates from Library of Congress or OCLC authority databases and automatically update headings in affected bibliographic records. Market research did not indicate this feature in

8. Procurement History:

Previous Purchase Order(s) or Contract(s): X Yes No

If "Yes", for each purchase order or contract provide:

Purchase order or contract number: W91QF0-12-C-0004 Was action competed? Yes No If action was not competed, state the cited authority, summarize rationale: FAR Part

13.106-1(b)(1) Sole Source Justification in contract file.

9. Additional Information to support the justification.

This requirement is aligned to the USAWC Strategic Plan – “SLED3: USAWC operates a library and archive that support the curriculum, provide superior services, and make available the nation's foremost collection of reference and archival materials related to the USAWC curriculum and the history and culture of the Army.”

-3- Revision 1, dated 13 Apr 09

10. Technical / Requirements Certification: I certify that the supporting data under my cognizance which is included in this abbreviated J&A is accurate and complete to the best of my knowledge and belief.

Submitted By:

Position Title (Division Chief or higher):

Email address:

Signature:

Date:

11. Fair and Reasonable Price Determination: As contracting officer, I hereby determine that the anticipated cost to the Government for this contract action will be fair and reasonable. Basis for the determination: using one or a combination of the techniques listed in FAR Part 13.106- 3(a)(2). Price Analysis

12. Review (if value exceeds $500K): I have reviewed this justification and find it legally sufficient.

Legal Counsel Typed Name: _________________ Date: ______________________ Signature: ____________________

13. Contracting Officer’s Approval: I hereby certify that this justification is accurate and complete to the best of my knowledge and belief. Based on the foregoing, I approve this sole source justification subject to availability of funds, and provided that the services and supplies herein described have otherwise been authorized for acquisition.

SIGNATURE

NAME:

TITLE: