Combined_Synopsis_ICIDS_III_Sys_Maint_FY17.pdf

Combined Synopsis/Solicitation for ICIDS III System Maintenance, Carlisle Barracks, PA.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The solicitation number is W91QF0-17-T-0644. This solicitation is issued in accordance with

FAR 13.5 – Simplified Procedures for Certain Commercial Items.

This is a Total Small Business Set Aside. The associated NAICS code for this procurement is

561621 and the small business size standard is $20,500,000 Product Service Code is S202.

Quotes are due No Later Than (NLT) 6 March 2017 at 2:00 p.m. EST. Quotes shall be emailed to, Contract Specialist edward.a.ruud.civ@mail.mil and Contracting Officer kevin.l.kauffman.civ@mail.mil. All questions shall be submitted via e-mail for this requirement by 2 PM, EST on 1 March 2017. Questions received after this date may not be responded to.

Answers to questions will be addressed via an amendment to this solicitation.

A Site Visit is scheduled for Wednesday, 22 February 2017 at 10:00 a.m. EST. Please see FAR

Part 52.236-27 SITE VISIT for more details.

All contractors must be actively registered in System for Award Management (SAM) in order to receive a Department of Defense contract (See DFARS 252.204-7004 ALT A). Registration information can be obtained at the following website: www.sam.gov/portal /public/SAM/.

Contractors are advised to register upon receipt of this solicitation since there is a time lag between registration and registration availability.

The Description of all requirements are in the Performance Work Statement (PWS) to follow.

The following FAR clauses and provisions apply to this acquisition.

The provision at 52.212-1, Instructions to Offerors - Commercial, applies to this acquisition

(See RFQ to follow for Addendum)

The provision at 52.212-2, Evaluation -- Commercial Items, applies to this acquisition.

Evaluation criteria: Mission Capability, Past Performance, and Price. Award will be made to:

The Lowest Price Technically Acceptable Quote. In order to be considered for award, the quoter must be responsible, must conform to the combined synopsis/solicitation, and the quote must be determined both Mission Capability Acceptable and Past Performance Acceptable. The lowest price that meets the aforementioned criteria will be awarded the purchase order. (See RFQ to follow for Addendum)

The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/12.htm#P295_49271 mailto:edward.a.ruud.civ@mail.mil mailto:kevin.l.kauffman.civ@mail.mil http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1450_198341 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1511_210112 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1817_250855

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or

Executive Orders -- Commercial Items, applies to this acquisition.

Any award resulting from this solicitation will be issued on a Standard Form (SF) 1449.

SCHEDULE OF CONTRACT LINE ITEM NUMBERS (CLIN’s)

* All Prices are to be in whole dollar increments. Unit of Measure (U/M) are in Each (EA), Job (JO) and

Month (MO). This is Firm Fixed Price (FFP) requirement.

Name & Address of

Contractor

Contractor Cage Code

CLINS-BASE YEAR

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Preventative Maintenance 2 EA

FFP

Base Period- Semi-annual testing and preventative maintenance including system

Performance checks, examination, calibration, and cleaning of all systems and component parts of the system. All systems will be adjusted and maintained at the highest attainable sensitivity and/or tolerance that will provide optimum performance and reliability without false or nuisance alarms. Optimum performance will be determined from the manufacturer’s stated specifications and by testing the equipment. A record of the test will be submitted to the contracting officer of their representative and will reflect the date of the test, name(s) of persons completing the test, results of the test, and any action taken in the event of malfunctions.

Period of Performance (PoP): Base Year, 13 Mar 2017- 12 Mar 2018

FOB: Destination

NET AMOUNT $______________

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P2017_291663

0002 Corrective Maintenance 12 MO

Base Period- Corrective maintenance service; Contractor shall respond to corrective maintenance service calls as indicated in the performance work statement and only if contacted by one of the following: security manager- provost marshal office, installation ids system administrator, inspector or project engineer- director of emergency services. Corrective maintenance includes all parts and materials needed to repair equipment to individual equipment specifications. Contractor shall notify COR of any systems discovered that require corrective maintenance including the nature of the problem, corrective actions required, and hours to complete.

This CLIN is billed Monthly (MO) at the Unit Price, regardless of actual Corrective

Maintenance required. Corrective Maintenance work will vary month to month; however contractor is only entitled to the Monthly Unit Price.

0003 Emergency Maintenance 1 JO

Emergency maintenance where a serious breach of security could occur if the malfunctioning equipment is not repaired immediately. Contractor shall respond to emergency service calls as indicated in the performance work statement and only if contacted by one of the following: security manager- Provost Marshal Office, Installation IDS System Administrator, inspector or project engineer- Director of

Emergency Services. Contractor shall notify COR of any systems discovered that require corrective maintenance including the nature of the problem and corrective actions required.

Past Historical Data: For informational purposes only, actual Emergency Maintenance will likely fluctuate; however, contractor is only entitled to the Emergency Maintenance CLIN NET

AMOUNT regardless of actual usage. On average over the past three years the Emergency

Maintenance was required at the rate of two (2) calls per year, normally requiring between three to four hours to resolve.

0004 Contractor Manpower Reporting (CMR) 1 EA

Base Year, Contractor Manpower Reporting (CMR) in support of CLINs 0001 thru 0003. See

PWS for detailed CMR information.

0005 Consumables/Parts 1 JO

Base Period- : The contractor shall have on-shelf supply of parts that are stored with the COR and available for immediate use such as are required for a corrective/remedial maintenance service call in accordance with PWS. Miscellaneous parts and equipment requiring replacement during contract period are Not to Exceed $10,000. This is an estimate only. Payment will be made for the actual quantity used, not to exceed this amount. Contractor will be paid for actual invoice or catalog price of parts including shipping. If the quantities described as estimated are not required by the Government, such an event shall not constitute the basis for an equitable price adjustment under the contract.

NET AMOUNT $_10, 000 (NTE)

CLINS- OPTION YEAR 1

1001 Preventative Maintenance 2 EA

Semi-annual testing and preventative maintenance including system

Performance checks, examination, calibration, and cleaning of all systems and component parts of the system. All systems will be adjusted and maintained at the highest attainable sensitivity and/or tolerance that will provide optimum performance and reliability without false or nuisance alarms. Optimum performance will be determined from the manufacturer’s stated specifications and by testing the equipment. A record of the test will be submitted to the contracting officer of their representative and will

Period of Performance (PoP): Option Year 1, 13 Mar 2018- 12 Mar 2019

1002 Corrective Maintenance 12 MO

Corrective maintenance service; Contractor shall respond to corrective maintenance service calls as indicated in the performance work statement and only if contacted by one of the following: security manager- provost marshal office, installation ids system administrator, inspector or project engineer- director of emergency services. Corrective maintenance includes all parts and materials needed to repair equipment to individual equipment specifications. Contractor shall notify COR of any systems discovered that require corrective maintenance

1003 Emergency Maintenance 1 JO malfunctioning equipment is not repaired immediately. Contractor shall respond to emergency service calls as indicated in the performance work statement and only if contacted by one of the following: security manager- Provost Marshal Office, Installation IDS System Administrator, inspector or project engineer- Director of

1004 Contractor Manpower Reporting (CMR) 1 EA

Contractor Manpower Reporting (CMR) in support of CLINs 1001 thru 1003. See PWS for detailed CMR information.

CLINS- OPTION YEAR 2

2001 Preventative Maintenance 2 EA

Performance checks, examination, calibration, and cleaning of all systems and component parts of the system. All systems will be adjusted and maintained at the highest attainable sensitivity and/or tolerance that will provide optimum performance and reliability without false or nuisance alarms. Optimum performance will be determined from the manufacturer’s stated specifications and by testing the equipment. A record of the test will be submitted to the contracting officer of their representative and will

Period of Performance (PoP): Option Year 2, 13 Mar 2019- 12 Mar 2020

2002 Corrective Maintenance 12 MO maintenance service calls as indicated in the performance work statement and only if contacted by one of the following: security manager- provost marshal office, installation ids system administrator, inspector or project engineer- director of emergency services. Corrective maintenance includes all parts and materials needed to repair equipment to individual equipment specifications. Contractor shall notify COR of any systems discovered that require corrective maintenance

2003 Emergency Maintenance 1 JO malfunctioning equipment is not repaired immediately. Contractor shall respond to emergency service calls as indicated in the performance work statement and only if contacted by one of the following: security manager- Provost Marshal Office, Installation IDS System Administrator, inspector or project engineer- Director of

2004 Contractor Manpower Reporting (CMR) 1 EA

Contractor Manpower Reporting (CMR) in support of CLINs 2001 thru 2003. See PWS for

CLINS- OPTION YEAR 3

3001 Preventative Maintenance 2 EA

Performance checks, examination, calibration, and cleaning of all systems and component parts of the system. All systems will be adjusted and maintained at the highest attainable sensitivity and/or tolerance that will provide optimum performance and reliability without false or nuisance alarms. Optimum performance will be determined from the manufacturer’s stated specifications and by testing the equipment. A record of the test will be submitted to the contracting officer of their representative and will

Period of Performance (PoP): Option Year 3, 13 Mar 2020- 12 Mar 2021

3002 Corrective Maintenance 12 MO maintenance service calls as indicated in the performance work statement and only if contacted by one of the following: security manager- provost marshal office, installation ids system administrator, inspector or project engineer- director of emergency services. Corrective maintenance includes all parts and materials needed to repair equipment to individual equipment specifications. Contractor shall notify COR of any systems discovered that require corrective maintenance

3003 Emergency Maintenance 1 JO malfunctioning equipment is not repaired immediately. Contractor shall respond to emergency service calls as indicated in the performance work statement and only if contacted by one of the following: security manager- Provost Marshal Office, Installation IDS System Administrator, inspector or project engineer- Director of

3004 Contractor Manpower Reporting (CMR) 1 EA

Contractor Manpower Reporting (CMR) in support of CLINs 3001 thru 3003. See PWS for

CLINS- OPTION YEAR 4

4001 Preventative Maintenance 2 EA

Performance checks, examination, calibration, and cleaning of all systems and component parts of the system. All systems will be adjusted and maintained at the highest attainable sensitivity and/or tolerance that will provide optimum performance and reliability without false or nuisance alarms. Optimum performance will be determined from the manufacturer’s stated specifications and by testing the equipment. A record of the test will be submitted to the contracting officer of their representative and will

Period of Performance (PoP): Option Year 4, 13 Mar 2021- 12 Mar 2022

4002 Corrective Maintenance 12 MO maintenance service calls as indicated in the performance work statement and only if contacted by one of the following: security manager- provost marshal office, installation ids system administrator, inspector or project engineer- director of emergency services. Corrective maintenance includes all parts and materials needed to repair equipment to individual equipment specifications. Contractor shall notify COR of any systems discovered that require corrective maintenance

4003 Emergency Maintenance 1 JO malfunctioning equipment is not repaired immediately. Contractor shall respond to emergency service calls as indicated in the performance work statement and only if contacted by one of the following: security manager- Provost Marshal Office, Installation IDS System Administrator, inspector or project engineer- Director of

4004 Contractor Manpower Reporting (CMR) 1 EA

Contractor Manpower Reporting (CMR) in support of CLINs 4001 thru 4003. See PWS for

TOTAL COST OF CONTRACT

$ .00

Authorized Contractors Signature

Printed Name of Authorized

Contractor Signature

Date of Signature

PERFORMANCE WORK STATEMENT (PWS)

Directorate of Security and Emergency Services

Carlisle Barracks, Pennsylvania

Carlisle Barracks, Pennsylvania 17013-5029

1. General: This is non-personal services contract to perform semi-annual preventive maintenance, corrective maintenance and emergency repairs on designated intrusion detection and associated electronic security systems. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the

Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform semi-annual, preventive maintenance, corrective maintenance and emergency repairs to electronic security systems as defined in this Performance Work Statement.

The contractor shall perform to the standards in this contract.

1.2 Background: Carlisle Barracks Emergency Services Department is responsible for maintaining designated Electronic Security Systems (ESS) on the Carlisle Barracks. Each building uses data transmission to the central station (Carlisle Barracks Police Department), and to eighteen other monitoring stations throughout the post. The system presently being used at the central station is the ICIDS-III.

1.3 Objectives: Perform remedial maintenance and repair service for each system listed. Work will be performed when necessary and when requested by the Government, in accordance with manufacturer’s recommendations for each different piece of equipment, performs corrective and emergency maintenance/ repairs to correct any identified issues within the specified timeline.

Perform preventative maintenance to ensure Electronic Security System is performing at normal operating levels per system specs, perform corrective and emergency maintenance/ repairs to correct any identified issues within the specified timelines.

1.4.0 Scope: Contractor shall perform semi-annual preventative maintenance, corrective maintenance and repairs, and emergency repairs on the systems identified in Attachment 1within the designated time frames and as outlined within this PWS.

1.4.1 Preventative Maintenance: Contractor shall perform a semi-annual preventive maintenance inspection on systems listed in Attachment 1 with exclusions of products/equipment still covered under warranty as scheduled.

1.4.2 Corrective Maintenance/Repairs: Contractor shall perform corrective maintenance and repair service for each system listed in Attachment1. Work shall be performed when necessary and when requested by the Government, in accordance with manufacturer’s recommendations for each different piece of equipment.

1.4.3. Emergency Repairs: Contractor shall perform emergency service upon notification of equipment failure or improper functions of any system component listed in Attachment 1.

1.5 Period of Performance: The period of performance shall be March 13, 2017 through March

12, 2018 for Base Year and four (4) 12-month option years. The Period of Performance reads as follows:

Base Year

Option Year I

Option Year II

Option Year III

Option Year IV

1.6. Quality Control:

Notwithstanding the requirements for any government inspection and test applicable to this contract, except where specialized inspections or tests are specified for performance solely by the contractor, the contractor shall perform or have performed the inspections and tests required to substantiate that the supplies and services provided under the contract conform to the specifications and contract requirements listed herein, including, if applicable, the technical requirements for the manufacturers part number specified herein and within Attachment 1.

1.7 Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contract has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rates(s) if applicable.

1.8 Recognized Holidays: Contractor is required to provide only emergency related services during the following recognized holidays.

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

1.9 Hours of Operation: Scheduled services shall be performed during normal duty hours 0700 to 1700. Routine repair service requested prior to twelve noon on any day shall receive same day response. Service requests made after twelve noon shall have a response as soon as possible and in no case later than the next working day. Request for services (other than scheduled) shall be made to the contractor by only the COR.

1.10 Hours for Emergency Service Operations: The contractor agrees to provide 24 hours emergency service upon notification of equipment failure or improper functions of any system component. Response to an emergency request shall be within 2 hours between 0800 and 1700 hours and within 4 hours between 1700 and 0800 hours. The notification shall be made by only authorized persons. The Contractor will furnish the Contracting Officer and the COR a telephone number at which the 24 hour service can be reached after normal working hours.

1.11 Place of Performance: Place of performance is Carlisle Barracks, Pennsylvania. Carlisle

Barracks is located adjacent to the Borough of Carlisle, 18.9 miles southwest of Harrisburg on

U.S. Route 11.

1.12 Type of Contract: The government will award a Fixed Price contract in which task orders will be issued against. Task orders will be established for the semiannual preventative maintenance and on an as needed basis for corrective and emergency maintenance/repairs.

1.13 Security Requirements: The Contractor shall coordinate all visits to the Government

Installation with the COR. All contractor personnel or representatives working in the performance of this contract shall conform to all security regulations in effect during the contract period, and shall have a SECRET clearance granted by Defense Industrial Security Clearance

Office (DISCO). These personnel shall comply with established security procedures necessary for the prevention of security violations. It is the responsibility of the Contractor to report credible adverse personnel information in accordance with the provisions of the National

Industrial Security Program Operating Manual (DoD 5220.22-M), Chapter 1, section 3 and to ensure that the installation Security Manager is informed. When the presence of an individual is considered detrimental to the national security, that individual will not be permitted on the installation. The Contracting Officer may require the contractor to remove an employee for security or misconduct reasons.

Work Sites are located in secured areas and occupied administrative areas; consequently, work must be accomplished with minimal disruption to unit operations. In order to have access to areas, Contractor must recognize security precautions and shall coordinate all work with the

Government. To facilitate equipment maintenance and repair, existing desks, cabinets, etc., will be moved by Government Personnel. The contractor shall obtain and be responsible for verifying all field conditions. Those conditions that differ significantly from the contract data supplied shall be brought to the attention of the contracting officer’s representative.

1.14 Regulations: The contractor shall observe all pertinent regulations applicable to Carlisle barracks, Pennsylvania, appertaining to safety, security, fires, traffic, grounds maintenance, storage and other special requirements as specified by the cor. the contractor shall comply with fire and safety requirements in the engineer manual 385-1-1 and Carlisle barracks fire, safety and security requirements.

1.15 Demolition and Removals: During contractor performance of duties under this PWS , any debris, scrap and all other unwanted material shall be removed from existing construction, so designated by the COR shall become the property of the contractor and shall be removed from the post daily by the contractor at his expense.

1.16 Schedule: The Contractor shall schedule and coordinate his work operations with the COR.

The COR is responsible for coordinating all contractor actions with the Security Division of the

Provost Marshal’s Office. No work shall be undertaken without prior approval.

1.17 Outages: Any power, water or other utility outage shall be scheduled with the COR at least

72 hours before the outage.

1.18 Accident Reports: The contractor shall promptly report all accidents resulting in property damage and/or personnel injury or death directly to the COR.

1.19 Occupancy: It shall be understood by the Contractor that the surrounding areas/building will be occupied during the performance of work under this contract. The Contractor will not receive any additional compensation due to the conditions brought about by this occupancy and usage. It shall be the Contractor's responsibility to coordinate with the COR and to schedule and perform his work in such a manner as to create the least possible interference with the conduct of normal activities within the area.

1.20 Submittals: Contractor shall submit to the contracting officer for approval, samples, catalog cut, and specifications of all materials and items as required by the government prior to use or installation.

1.21 Hazardous Wastes Handling: Hazardous wastes are as defined in EPA regulations 40 CFR

261. The Contractor shall be the official waste generator for any hazardous waste generated through performance of this contract unless specified otherwise in this contract. The Contractor shall not store any hazardous waste on this post without obtaining prior permission and related instructions from the Contracting Officer. Hazardous wastes shall be removed off-post and disposed as they are generated or whenever requested by the Contracting Officer. In no case, shall the wastes remain on the post after completion of this work. It shall be the contractor's responsibility to comply with EPA 40 CFR 260-265 concerning hazardous waste generation, storage, treatment and disposal.

1.22 Personnel: All personnel assigned by the Contractor to work on this contract shall be employees of the Contractor or his/her subcontractor. Supervision and control of these employees will not be the responsibility of the Government. The Contractor shall personally supervise or shall designate in writing to the Contracting Officer a competent superintendent.

This individual shall have full authority to act on behalf of the Contractor at all times during normal working hours. He/she shall coordinate this work with the Contracting Officer or his/her authorized representative. He/she shall also be available to supervise Contractor's employees and to inspect work as required by the Contracting Officer or his/her authorized representative.

1.23 Contracting Officer Representative (COR): The (COR) will be identified by separate letter.

The COR monitors all technical aspects of the contract and assists in contract administration The

COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.24 Field Verifications: The Contractor shall obtain and be responsible for verifying all field conditions, dimensions and work layout for any system modifications or upgrades requested.

2.0 Definitions and Acronyms

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer: A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 Contracting officer's representative (COR): An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does

NOT have authority to change the terms and conditions of the contract.

2.1.4 Electronic Security Systems : ESS includes but is not limited to the following; electronic wiring, electrical principals, intrusion detection devices, power supplies, resistors, relays, use of twisted pair wiring(phone), RJ45 cable, coaxial wiring, conduit, installing system components within a supervised system, and fiber optics. ESS also includes closed circuit television

(CCTV), cameras digital/analog (fixed and adjustable/pan tilt zoom), Digital Video Recorder, medial converters, viewing monitors, and all associated hardware or mounting devices.

2.1 Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.6 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.7 Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.2 Acronyms:

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DPW Department of Public Works

GFP Government-Furnished Property

KO Contracting Officer

OCI Organizational Conflict of Interest

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QASP Quality Assurance Surveillance Pl

3.0 Government Furnished Equipment- There is no Government Furnished Equipment being provided.

4.0 Contractor Furnished Items and Responsibilities: It shall be the responsibility of the contractor to furnish storage for and protection of all materials and equipment used in conjunction with this contract. The government will furnish an open unprotected area (such as in a parking lot) where the contractor can park a storage facility. Government personnel will not accept any materials delivered to the site by other than the contractor.

4.1 The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

5.0 Tasks

5.1.0 Preventative Maintenance: Contractor shall perform semi-annual preventive maintenance on systems listed in Attachment 1 with exclusions (*) (Para 5.8) as scheduled. Repairs to and resynchronization of equipment discovered necessary during preventive maintenance visits shall be made at that time at no additional cost to the Government.

5.1.1 Preventive maintenance test reports: After completion of tests, written detailed reports shall be submitted and certified statements concerning the condition of the equipment shall be contained therein. Test reports shall be submitted to the Government Representative and the

Security Officer, Security Division, Provost Marshal's Office within two weeks of completion.

5.1.2 Program Updating: After completion of preventive maintenance tests, data from the completed service report shall be stored in a data file to assure closed loop performance control and to assure continuous program updating. New systems or equipment added to existing serviced areas shall be added to the listings of paragraph 5.8 by the Contractor during the scheduled P.M. visits.

5.1.3 Frequency of Testing: Semi-annual preventive maintenance tests are required of all

Electronic Security Systems components. All planned maintenance will be coordinated with

COR. For scheduling and will be performed during normal working hours.

5.1.4 Test Procedures:

Motion Detection: Overt body motion (walking through the protected area for four seconds) in areas protected by ultrasonic, microwave, and other motion detection devices.

Door Switches: Actual opening of doors or windows which are protected by balanced magnetic door switches.

Capacitance Alarm: Attempts to push hands, arms, or legs through the protected areas (air ducts or vents); to touch an item being protected (door, window, wall, etc.); or to move protected objects (security containers).

Vibration Detection: Hammering with a one pound hammer or weight on walls, floors, or ceilings protected by detection equipment. Preferably this should be done midway between detectors. Damage to surfaces finished with wallboard, plaster, wood paneling, etc., (which are considered fragile surfaces) may be avoided by placing a piece of heavy scrap wood, about 2 feet long, against the point where the blows are struck. Three to six blows should cause an alarm.

Alarm Systems consisting of either lacing or foil pad shall be tested only by qualified alarm technicians with appropriate electronic equipment.

5.1.5 Time of Visits: Semi-annual Preventive Maintenance Tests will be during the last week of the sixth and twelfth months from the award date of the contract. Visits to each activity will be coordinated with the COR at least seven days prior to the visit.

5.2 Corrective Maintenance/Repairs: Contractor shall perform corrective maintenance and repair service for each system listed in Attachment1. Work shall be performed when necessary and when requested by the Government, in accordance with manufacturer’s recommendations for each different piece of equipment.

5.3 Emergency Repairs: Contractor shall perform emergency service upon notification of equipment failure or improper functions of any system component listed in Attachment 1.

5.4 Malfunction Reports: The contractor shall furnish a signed malfunction incident report to the

Government Representative and Security Division, Installation IDS Systems Administrator

Office of the Provost Marshal upon completion of each corrective maintenance service call. The report shall include as a minimum the following:

a. Date and time notified

b. Date and time of arrival

c. Type of equipment

d. Description of malfunction and corrective actions taken.

5.5 Component Replacement: The contractor shall replace worn, failed and failing components and parts. Replacements shall be of like or current design to minimize system depreciation and obsolescence. Where statistical data on similar equipment indicates that the failure point is approaching on any component, such component shall be repaired or replaced in advance to prevent a system failure. The COR will have an available CLIN in which to order consumable parts that are required in the electronic security system to which this contract is maintaining.

5.6 Stocking of Parts: The contractor shall have an on-shelf supply of parts that are available for immediate use such as are generally required for a remedial maintenance service call.

5.7 System Drawings and Documentation: The contractor shall indicate any changes of wiring, components or component locations on any existing drawings and shall provide the Government with this information to be retained by the Security Division, Installation IDS Systems

Administrator Office of the Provost Marshal.

5.8 Equipment: A Site Visit is highly recommended in order to view equipment and specifications; this is due to the sensitivity of the information and location of the ESS components. The site visit is not intended to exclude from this contract any component parts of the ESS that are presently installed, but not viewed by the bidder. Equipment installed after initiation of this contract will be covered by individual warranties.

5.9 Stockage of Consumable Parts: The contractor shall have on-shelf supply of parts that are stored with the COR and available for immediate use such as are required for a remedial maintenance service call. Miscellaneous parts and equipment requiring replacement during contract period are Not to Exceed $10,000. This is an estimate only. Contractor will be paid for actual invoice or catalog price of parts including shipping. Contractor shall exercise diligence in ordering parts. Contractor shall provide monthly progress reports on equipment and parts orders to the COR. Do not insert unit price for this CLIN. Payment will be made for the actual quantity used, markup not to exceed 5%. If the quantities described as estimated are not required by the Government, such an event shall not constitute the basis for an equitable price adjustment under the contract.

All Intrusion Detection System equipment shall be ordered at direction of COR and must be purchased through DAQ, proprietor of the system, in order to maintain the integrity of the system. All camera purchases will be through Bosch, also to maintain system integrity and ensure continuity.

Example Stock:

Remote Area Data Collectors

Local Controllers

Pan Tilt Zoom Bosch Cameras

8 Camera Fiber Driver

6.0 Qualifications:

6.1 Demonstrate five (5) years of experience maintaining and testing Electronic Security

Systems *(see 2.1.4.)

6.2 Must be able to meet and maintain security requirements established in this PWS.

6.3 Must be able to procure DAQ consumables/supplies.

7.0 Antiterrorism and OPSEC requirements

7.1. AT Level I training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 05 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website:

http://jko.jten.mil

7.2. Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

7.2b. For contractors that do not require CAC, but require access to a DoD facility or installation.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification

Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-

13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

7.3. iWATCH Training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 05 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

7.4. Army Training Certification Tracking System (ATCTS) registration for contractor employees who require access to government information systems. All contractor employees with access to a government information systems must be registered in the ATCTS (Army

Training Certification Tracking System) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the IS and then annually thereafter.

7.5. For contracts that require OPSEC Training. Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

7.6. For contracts that require handling or access to classified information. Contractor shall comply with FAR 52.204-2, Security Requirements. This clause involves access to information classified “Confidential,” “Secret,” or “Top Secret” and requires contractors to comply with—

(1) The Security Agreement (DD Form 441), including the National Industrial Security Program

Operating Manual (DoD 5220.22-M); (2) any revisions to DOD 5220.22-M, notice of which has been furnished to the contractor.

7.7. For contracts that require delivery of food and water. This standard language is for contractor employees with an area of performance delivering food and water within an Army-controlled installation, facility or area. The supplies delivered under this contract shall be transported in delivery conveyances maintained to prevent tampering with and / or adulteration or contamination of the supplies, and if applicable, equipped to maintain a prescribed temperature. All delivery vehicles will also be subject to inspection at all times and all places by the Contracting Officers Representative, Post Veterinarian, and / or Law enforcement Officials.

When the sanitary conditions of the delivery conveyance have led, or may lead to product contamination, adulteration, constitute a health hazard, the delivery conveyance is not equipped to maintain prescribed temperatures or the transport results in product "unfit for intended purpose", supplies tendered for acceptance may be rejected without further inspection. As the holder of a contact with the Department of Defense, it is incumbent upon the awardee to insure that all products and/or packaging have not been tampered or contaminated. Delivery conveyances will be locked or sealed at all times, except when actively loading or unloading.

Unsecured vehicles will not be left unattended. All incoming truck drivers will provide adequate identification upon request. In the event of an identified threat to an installation, or a heightened force protection

8.0 Attachment/Technical Exhibit List: Attachment 1 Equipment List

Attachment 1: Equipment List

320 Balanced Magnetic Switches

SENTROL 2707A, 2727A & 1076CH-N

GFE (RECESSED)

160 Magnetic Door Locks

GFE

SECURTONIC M62

LOCKNETICS

162 Door Strikes

VON DUPRIN 6211DS

6 Uninterrupted Power Supplies

POWER WARE FE060A0A0A0A0A

133 RADC (Remote area data collector) and Sub-RADC

DAQ (RADC)

DAQ ACB-07637 (SUB RADC)

DAQ ACB-07637 (RADC EXPANSION MODULE)

630 Passive Infrared Motion Sensors

SENTROL AP699

SENTROL 6155-N

SENTROL AP663

SENTROL RTE-1000 (REQUEST TO EXIT)

SENTROL 6187CTX-N6

262 Local Controller

DAQ ACU-07645-1

DAQ ACU-07645-0

125 Glass Break Sensors

SENTROL SHATTER PRO III 5812T

SENTROL SHATTER PRO III 5815NT (WITH TAMPER)

14 (RF) & 120 (Hard wire) Duress Switches(hard wired and radio frequency)

a. (RF) INOVONICS-FA416DR & INOVONICS FA 203S

b. (HARD WIRE), ADEMCO 269R

2041 Tamper Switches

DAQ (INTEGRAL COMPONET OF RADC, SUB-RADC ETC.)

Closed Circuit Television (CCTV) and Components (exception will be communication runs) 80 Cameras

a. (Exterior) ENVIRO DOME, BOSCH, EVN-D-120P

b. COLOR CAMERA, BOSCH, LTC 0455/20

1. LENS 3.5 TO 8MM, BOSCH, LTC 3364

2. HOUSING (INDOOR), BOSCH LTC 9480/00

3. SUPPORT EQUIPMENT, BOSCH LTC 9215/00S

4. VIDEO TRANSMITTER, FIBER OPTIC, BOSCH LTC 4641/60

275 Access control card readers

RF LOGICS IDC80A

190 Prox keypads

RF LOGICS RFK 101A-SP

DAQ ACU-08314 (REMOTE KEY PAD)

All wiring and conduit to facilitate the devices

25 Fire Relays

4 Money Clips

3 Dell 2850 server units

1 Dell 2950 server unit

13 Dell OptiPlex 780 desktop computer units

SOLICITATION PROVISIONS AND CONTRACT CLAUSES

The following FAR and DFARS clauses and provisions apply to this acquisition.

CLAUSES INCORPORATED BY REFERENCE

CLAUSES & PROVISIONS INCORPORATED BY FULL TEXT

ADDENDUM TO 52.212-1

INSTRUCTIONS TO QUOTERS – COMMERCIAL ITEMS

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011

52.204-19 Incorporation by Reference of Representation and

Certifications

DEC 2014

52.212-1 Instructions to Offerors--Commercial Items APR 2014

52.212-4 Contract Terms and Conditions--Commercial Items MAY 2014

52.217-5

52.219-6

Evaluation Of Options

Notice of Total Small Business Set-Aside

JUL 1990

NOV 2011

52.225-25 Prohibition on Contracting with Entities Engaging in

Certain Activities or Transactions Relating to Iran--

Representation and Certifications.

DEC 2012

52.232-39 Unenforceability of Unauthorized Obligations JUL 2013

52.232-40

52.236-2

52.236-3

52.239-1

Providing Accelerated Payments to Small Business

Subcontractors

Differing Site Conditions

Site Investigation and Conditions Affecting the Work

Privacy or Security Safeguards

JUN 2013

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

DEC 2013

252.203-7002 Requirement to Inform Employees of Whistleblower

Rights

SEP 2011

252.203-7005 Representation Relating to Compensation of Former

DoD Officials

SEP 2013

252.204-7003 Control Of Government Personnel Work Product NOV 2011

252.204-7012

Safeguarding of Unclassified Controlled Technical

Information252.209-7004 Subcontracting With Firms

That Are Owned or Controlled By The Government of a

Country that is a State Sponsor of Terrorism

APR 1992

252.225-7001 Buy American And Balance Of Payments Program--

Basic (Nov 2014)

NOV 2013

252.232-7003 Electronic Submission of Payment Requests and

Receiving Reports

NOV 2014

252.232-7010

252.237-7010

Levies on Contract Payments

Prohibition on Interrogation of Detainees by Contractor

Personnel

JUN 2012

252.243-7001

252.243-7002

Pricing Of Contract Modifications

Requests for Equitable Adjustments

JUN 2013

DEC 2012

A. Submittal and Inquiries.

Quotes shall be submitted via e-mail prior to the closing date and time identified on this combined/solicitation, to the following e-mail address:

Edward Ruud – Contracting Specialist: edward.a.ruud.civ@mail.mil and

Kevin Kauffman – Contracting Officer: kevin.l.kauffman.civ@mail.mil

Upon receipt of electronic submissions, the Contract Specialist or Contracting Officer will acknowledge the quotes were received with a confirmation email; however, time is based on actual quote receipt, not on confirmation email. It is the responsibility of the Quoter to ensure electronic submissions were properly sent and a confirmation email is received. Fax submissions of quotes will not be accepted.

The point of contact responsible for supplying additional information and answering all inquiries is the

Contracting Officer via the Contract Specialist. Address all questions or concerns the Quoter may have, to the Contract Specialist, Edward Ruud, edward.a.ruud.civ@mail.mil and Contracting Officer, Kevin

Kauffman, kevin.l.kauffman.civ@mail.mil. All questions regarding this solicitation shall be submitted in writing via email by 2 PM, EST on 1 March 2017. Questions received after this time may not receive responses. Phone calls will not be accepted. Questions will be answered via a solicitation amendment.

B. General Instructions

1. The selection of a source for award purposes will be conducted utilizing source selection procedures as delineated in FAR Part 12 (Acquisition of Commercial Items) and FAR Part 13 (Simplified

Acquisition Procedures.) Quotes will be evaluated using the criteria under FAR Clause 52.212-2

(Evaluation Commercial Items) and its Addendum.

2. The Quote. The submission of the documentation specified below will constitute the Quoters acceptance of the terms and conditions of the Solicitation, concurrence with the Specifications, and contract type.

3. Instructions outlined in paragraph C below, prescribe the format for the quote and describe the approach for the development and presentation of quote data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of quotes. It is the Government’s intention to award without discussions. Quoters are encouraged to present their best Mission Capability, Past Performance, and price in their initial quote submission.

4. If a Quoter believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the Quoter shall immediately notify the Contracting Officer

(KO) and Contract Specialist via e-mail with supporting rationale. The Quoter is reminded that the

Government reserves the right to award this effort based on the initial quote, as received, without discussion.

5. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful quotes.

C. Quote Preparation Instructions

Quoters are required to submit a completed quote via e-mail (including acknowledgment of all

Amendments) not later than the date and time provided in this synopsis/solicitation. All final monetary mailto:edward.a.ruud.civ@mail.mil mailto:kevin.l.kauffman.civ@mail.mil mailto:edward.a.ruud.civ@mail.mil mailto:kevin.l.kauffman.civ@mail.mil extensions shall be in whole dollars only. Failure to follow the below Contract Quote preparation instructions may cause your quote to be deemed unacceptable by the Government.

1. The quote shall consist of two (2) files:

File 1: General / Price

File 2: Mission Capability / Past Performance.

2. Quote Format: Quoters shall submit their quote IAW the below.

QUOTE SUBMISSION

File 1: General and Pricing - This section shall include the following:

_____ A statement acknowledging all amendments.

_____ Exceptions (if any) and any other information not applicable to File 2 (Mission Capability and Past

Performance.)

_____ Pricing: Completed copy of the enclosed…