W91QEX-19-Q-0034.pdf

SEE ADDENDUM

(No Collect Calls)

W91QEX19Q0034 23-May-2019

b. TELEPHONE NUMBER

305-437-7112

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 31 May 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W91QEX9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

CORY D. SIMS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

410TH CSB-MIAMI DIVISION

9301 NW 33RD ST

DORAL FL 33172-1202

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W91LMH 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

USSOUTHCOM RA-TCA

YVETTE LOPEZ

9301 NW 33RD STREET

DORAL FL 33172

TEL: 305-437-0178 FAX:

305-437-2752FAX:

TEL: 305-437-XXXX SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$32,500,000

NAICS:

721110

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF31

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W91QEX19Q0034

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 180 Each Lodging

FFP

The Contractor shall provide lodging in accordance with the Performance Work Statement (PWS).

FOB: Destination

PSC CD: V231

NET AMT

0002 164 Each Lodging (Self-Pay)

FFP

The Contractor shall provide self-pay lodging in accordance with the Performace Work Statement (PWS). Please note payment for this contract line item number will be paid by the individual occupying the room. This contract line item number will be reserved for individuals occupying the room.

0003 7 Days Conference Room (Admin)

FFP

The Contractor shall provide this conference room in accordance with the Performance Work Statement (PWS). The Contractor shall provide the audio visual equipment for this conference room in accordance with the Performance Work Statement (PWS).

0004 5 Days Conference Room (Main)

FFP

The Contractor shall provide this conference room in accordance with the Performance Work Statement (PWS) The Contractor shall provide the audio visual equipment for this conference room in accordance with the Performance Work Statement (PWS).

0005 4 Days Conference Room (Two Bi-Lateral Rooms)

FFP

The Contractor shall provide this conference room in accordance with the Performance Work Statement (PWS). The Contractor shall provide the audio visual equipment for this conference room in accordance with the Performance Work Statement (PWS).

0006 3 Days Conference Room (Working Group Room)

FFP

The Contractor shall provide this conference room in accordance with the Performance Work Statement (PWS). The Contractor shall provide the audio visual equipment for this conference room in accordance with the Performance Work Statement (PWS).

0007 5 Days Conference Room (Medical Room)

FFP

The Contractor shall provide this conference room in accordance with the Performance Work Statement (PWS). The Contractor shall provide the audio visual equipment for this conference room in accordance with the Performance Work Statement (PWS).

0008 1 Days Conference Room (Dinner Room)

FFP

The Contractor shall provide this conference room in accordance with the Performance Work Statement (PWS). The Contractor shall provide the audio visual equipment for this conference room in accordance with the Performance Work Statement (PWS).

0009 225 Each Coffee Break (AM)

FFP

The Contractor shall provide these coffee breaks in accordance with the Performance Work Statement (PWS).

0010 225 Each Coffee Break (PM)

FFP

The Contractor shall provide these coffee breaks in accordance with the Performance Work Statement (PWS).

0011 60 Each Beverage Station

FFP

The Contractor shall provide this beverage station in accordance with the Performance Work Statement (PWS).

0012 195 Each Breakfast

FFP

The Contractor shall provide breakfast in accordance with the Performance Work Statement (PWS).

0013 195 Each Lunch

FFP

The Contractor shall provide lunch in accordance with the Performance Work Statement (PWS).

0014 117 Each Dinner

FFP

The Contractor shall provide Dinner in accordance with the Performance Work Statement (PWS).

0015 39 Each Dinner (Formal)

FFP

The Contractor shall provide Dinner in accordance with the Performance Work Statement (PWS).

0016 15 Each Parking

FFP

The Contractor shall provide the parking in accordance with the Performance Work Statement (PWS).

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 0005 Destination Government Destination Government 0006 Destination Government Destination Government 0007 Destination Government Destination Government 0008 Destination Government Destination Government

0009 Destination Government Destination Government 0010 Destination Government Destination Government 0011 Destination Government Destination Government 0012 Destination Government Destination Government 0013 Destination Government Destination Government 0014 Destination Government Destination Government 0015 Destination Government Destination Government 0016 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 12-JUL-2019 TO

20-JUL-2019

N/A USSOUTHCOM RA-TCA

YVETTE LOPEZ

9301 NW 33RD STREET

DORAL FL 33172

305-437-0178

W91LMH

0002 POP 12-JUL-2019 TO

20-JUL-2019

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 13-JUL-2019 TO

19-JUL-2019

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 14-JUL-2019 TO

18-JUL-2019

N/A (SAME AS PREVIOUS LOCATION)

0005 POP 15-JUL-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

0006 POP 14-JUL-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

0007 POP 14-JUL-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

0008 POP 14-JUL-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

0009 POP 16-JUL-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

0010 POP 16-JUL-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

0011 POP 13-JUL-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

0012 POP 16-JUL-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

0013 POP 15-JUL-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

0014 POP 15-JUL-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

0015 POP 15-JUL-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

0016 POP 14-JUL-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.203-6 Restrictions On Subcontractor Sales To The Government SEP 2006 52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting JUL 2016 52.204-17 Ownership or Control of Offeror JUL 2016 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-21 Basic Safeguarding of Covered Contractor Information Systems

JUN 2016

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations--Representation

NOV 2015

52.212-1 Instructions to Offerors--Commercial Items OCT 2018 52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018 52.222-22 Previous Contracts And Compliance Reports FEB 1999 52.222-25 Affirmative Action Compliance APR 1984 52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-- Representation and Certifications.

AUG 2018

52.232-1 Payments APR 1984 52.232-8 Discounts For Prompt Payment FEB 2002 52.232-11 Extras APR 1984 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.252-4 Alterations in Contract APR 1984 52.253-1 Computer Generated Forms JAN 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

OCT 2016

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.225-7041 Correspondence in English JUN 1997 252.225-7042 Authorization to Perform APR 2003 252.225-7048 Export-Controlled Items JUN 2013 252.229-7000 Invoices Exclusive of Taxes or Duties JUN 1997 252.229-7001 Tax Relief SEP 2014 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

252.232-7008 Assignment of Claims (Overseas) JUN 1997 252.232-7010 Levies on Contract Payments DEC 2006 252.233-7001 Choice of Law (Overseas) JUN 1997 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.244-7000 Subcontracts for Commercial Items JUN 2013 252.247-7023 Transportation of Supplies by Sea FEB 2019

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate offers:

Award will be made to the offeror whose offer is the lowest price, and technically acceptable (LPTA). In order for offers to be found technically acceptable, contractors must comply with the terms and conditions of all sections of the solicitation and Performance Work Statement (PWS), to include passing a Food and Water Assessment (Section 2.1.4), and passing a Force Protection Inspection (Section 2.1.5) by the US Government prior to contract award. Any offeror determined to be technically unacceptable will be ineligible for contract award.

Technical Acceptability is defined as meeting all specifications in the solicitation. You must address each specification and each deliverable. Offers shall be ranked in order of lowest price to highest price. The lowest priced offer shall be evaluated first. If the lowest priced offer is technically acceptable, no other offers will be evaluated.

(b) Options. Not Applicable.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS--COMMERCIAL ITEMS (JAN 2019)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L.

113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(4) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(5) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (Contracting Officer check as appropriate.)

___ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

____ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

____ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_X__ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) (Pub. L.

109-282) (31 U.S.C. 6101 note).

___ (5) [Reserved]

___ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div.

C).

___ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub.

L. 111-117, section 743 of Div. C).

_X__ (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note).

____ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

____ (10) [Reserved]

____ (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (NOV 2011) (15 U.S.C. 657a).

____ (ii) Alternate I (NOV 2011) of 52.219-3.

____ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

____ (ii) Alternate I (JAN 2011) of 52.219-4.

____ (13) [Reserved]

____ (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644).

____ (ii) Alternate I (NOV 2011).

____ (iii) Alternate II (NOV 2011).

____ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

____ (ii) Alternate I (Oct 1995) of 52.219-7.

____ (iii) Alternate II (Mar 2004) of 52.219-7.

____ (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)).

____ (17)(i) 52.219-9, Small Business Subcontracting Plan (Aug 2018) (15 U.S.C. 637(d)(4)).

____ (ii) Alternate I (Nov 2016) of 52.219-9.

____ (iii) Alternate II (Nov 2016) of 52.219-9.

____ (iv) Alternate III (Nov 2016) of 52.219-9.

____ (v) Alternate IV (Aug 2018) of 52.219-9.

____ (18) 52.219-13, Notice of Set-Aside of Orders (NOV 2011) (15 U.S.C. 644(r)).

____ (19) 52.219-14, Limitations on Subcontracting (JAN 2017) (15 U.S.C. 637(a)(14)).

____ (20) 52.219-16, Liquidated Damages—Subcon-tracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

____ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (NOV 2011) (15 U.S.C.

657f).

____ (22) 52.219-28, Post Award Small Business Program Rerepresentation (July 2013) (15 U.S.C. 632(a)(2)).

____ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women- Owned Small Business Concerns (Dec 2015) (15 U.S.C. 637(m)).

____(24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Dec 2015) (15 U.S.C. 637(m)).

____ (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

_X__ (26) 52.222-19, Child Labor--Cooperation with Authorities and Remedies (Jan 2018) (E.O. 13126).

____ (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

____ (28)(i) 52.222-26, Equal Opportunity (SEPT 2016) (E.O. 11246).

____ (ii) Alternate I (Feb 1999) of 52.222-26.

____ (29)(i) 52.222-35, Equal Opportunity for Veterans (OCT 2015)(38 U.S.C. 4212).

____ (ii) Alternate I (July 2014) of 52.222-35.

____ (30)(i) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793).

____ (ii) Alternate I (July 2014) of 52.222-36.

____ (31) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).

____ (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O.

13496).

_X__ (33)(i) 52.222-50, Combating Trafficking in Persons (JAN 2019) (22 U.S.C. chapter 78 and E.O. 13627).

____ (ii) Alternate I (March 2, 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

____ (34) 52.222-54, Employment Eligibility Verification (Oct 2015). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

____ (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

____ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

____ (36) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (June, 2016) (E.O. 13693).

____ (37) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (June, 2016) (E.O. 13693).

____ (38) (i) 52.223-13, Acquisition of EPEAT® Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and 13514).

____ (ii) Alternate I (OCT 2015) of 52.223-13.

____ (39)(i) 52.223-14, Acquisition of EPEAT® Registered Televisions (Jun 2014) (E.O.s 13423 and 13514).

____ (ii) Alternate I (Jun 2014) of 52.223-14.

____ (40) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C. 8259b).

____ (41)(i) 52.223-16, Acquisition of EPEAT[supreg]-Registered Personal Computer Products (OCT 2015) (E.O.s 13423 and 13514).

____ (ii) Alternate I (Jun 2014) of 52.223-16.

_X__ (42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O.

13513).

____ (43) 52.223-20, Aerosols (June, 2016) (E.O. 13693).

____ (44) 52.223-21, Foams (June, 2016) (E.O. 13693).

____ (45)(i) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

____ (ii) Alternate I (JAN 2017) of 52.224-3.

____ (46) 52.225-1, Buy American--Supplies (May 2014) (41 U.S.C. chapter 83).

____ (47) (i) 52.225-3, Buy American--Free Trade Agreements--Israeli Trade Act (May 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L.

103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

____ (ii) Alternate I (May 2014) of 52.225-3.

____ (iii) Alternate II (May 2014) of 52.225-3.

____ (iv) Alternate III (May 2014) of 52.225-3.

____ (48) 52.225-5, Trade Agreements (AUG 2018) 19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

_X__ (49) 52.225-13, Restrictions on Certain Foreign Purchases (JUNE 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

____ (50) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

____ (51) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150

____ (52) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C.

5150).

____ (53) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

____ (54) 52.232-30, Installment Payments for Commercial Items (Jan 2017) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

____ (55) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (Oct 2018) (31 U.S.C. 3332).

_X__ (56) 52.232-34, Payment by Electronic Funds Transfer—Other than System for Award Management (July 2013) (31 U.S.C. 3332).

_X__ (57) 52.232-36, Payment by Third Party (MAY 2014) (31 U.S.C. 3332).

____ (58) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

____ (59) 52.242-5, Payments to Small Business Subcontractors (JAN 2017)(15 U.S.C. 637(d)(12)).

____ (60)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C.

Appx. 1241(b) and 10 U.S.C. 2631).

____ (ii) Alternate I (Apr 2003) of 52.247-64.

____ (iii) Alternate II (Feb 2006) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (Contracting Officer check as appropriate.)

_____ (1) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495).

_____ (2) 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67).

_____ (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C.

chapter 67).

_____ (4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards--Price Adjustment (Multiple Year and Option Contracts) (AUG 2018) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

_____ (5) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards--Price Adjustment (MAY 2014) (29 U.S.C 206 and 41 U.S.C. chapter 67).

_____ (6) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (MAY 2014) (41 U.S.C. chapter 67).

_____ (7) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (MAY 2014) (41 U.S.C. chapter 67).

_____(8) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015) (E.O. 13658).

_____ (9) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

_____ (10) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (MAY 2014) (42 U.S.C. 1792).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph

(d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records--Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e) (1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1)in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

(ii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L.

113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(iii) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(iv) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $700,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(v) 52.222-17, Nondisplacement of Qualified Workers (MAY 2014) (E.O. 13495). Flow down required in accordance with paragraph (l) of FAR clause 52.222-17.

(vi) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(vii) 52.222-26, Equal Opportunity (Sept 2016) (E.O. 11246).

(viii) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

(ix) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(x) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

(xi) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xii) 52.222-41, Service Contract Labor Standards (Aug 2018), (41 U.S.C. chapter 67).

(xiii) _____ (A) 52.222-50, Combating Trafficking in Persons (JAN 2019) (22 U.S.C. chapter 78 and E.O. 13627).

_____ (B) Alternate I (March 2, 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

(xiv) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67.)

(xv) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67)

(xvi) 52.222-54, Employment Eligibility Verification (Oct 2015) (E. O. 12989).

(xvii)52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (E.O. 13658).

(xviii) (A) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

(B) Alternate I (JAN 2017) of 52.224-3.

(xix) 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

(xx) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xxi) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xxii) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the Contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of clause)

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil

(End of provision)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil

52.252-3 ALTERATIONS IN SOLICITATION (APR 1984)

Portions of this solicitation are altered as follows:

TBD

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

INSTRUCTION TO OFFERORS

All payments under this contract will be accomplished by the VISA Government Purchase Card. Payment will be made only after all services have been rendered and a complete invoice of allcosts associated with this contract has been submitted to the paying official. Minimum invoice requirements are listed below:

POINT OF CONTACT:

Contracting POC: Cory Sims Phone (305) 437-3684 Fax (305) 437-2752 Email: cory.d.sims2.civ@mail.mil

METHOD OF PAYMENT: VISA - GOVERNMENT PURCHASE CARD

Additional Information:

The contractor shall be registered with System for Award Management (SAM) and Nato Commercial and Government Entity (NCAGE) code. Please see attachment for step by step directions.

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

13th CENTAM REGIONAL INTELLIGENCE CONFERENCE (CRIC)

Tegucigalpa, Honduras Hotel Services

TCA# SCJ2-002-CON-HND

16-18 July 2019

1.0 GENERAL. The Director of Intelligence of the United States Southern Command (USSOUTHCOM) and the Armed Forces of Honduras (AFH), are co-hosting the 13th CENTAM Regional Intelligence Conference (CRIC XIII). The event will have the participation of several Directors of Intelligence, several General Officers, Police Commissioners, and other senior dignitaries from the USSOUTHCOM Area Of Responsibility; additionally, senior United States (U.S.) Government and Military Officials will also be attending. This Performance Work Statement (PWS) details the lodging, meals, conference rooms and audio visual requirements in support of the CRIC XIII scheduled for 16-18 July 2019. The actual period of the performance is 12-20 July 2019.

1.1 SCOPE. The Hotel shall provide lodging, meals, conference facilities, equipment and incidental services to USSOUTHCOM, also referred to herein as “the Government”, in support of the CENTAM Regional Intelligence Conference (CRIC) as defined in this Performance Work Statement (PWS), except for those items specified as government furnished property and services. Attendees will begin to arrive on 12 July 2019, attend the days of the conference on 16-18 July 2019 and depart on 20 July 2019. The meeting consists of approximately 100 participants.

1.2 TIME LINE. 12-20 July 2019.

1.2.1 12 July 2019: Advance Party Arrival Begins

1.2.2 15 July 2019: Delegations Arrive

1.2.3 16-18 July 2019: Conference Execution

1.2.4 19 July 2019: All participants and most staff depart

1.2.5 20 July 2019: Remaining staff departs

*All times mentioned throughout this PWS are local time.

1.3 PLACE OF PERFORMANCE: Tegucigalpa, Honduras (Hotel TBD)

2.0 DESCRIPTION OF SERVICE.

2.1 HOTEL REQUIREMENTS.

2.1.1 HOTEL LOCATION. The Hotel shall be located in a safe secure location, and shall pass a US SOUTHCOM Force Protection assessment which will be completed before 15 June 2019. The Hotel shall be located in or near a metropolitan area and International airport in Tegucigalpa, Honduras.

2.1.2 HOTEL SECURITY/INSPECTION. The Hotel shall provide the designated Government’s Security Specialist an orientation and meeting with the hotel security manager, and a direct contact on the hotel staff for resolving security issues. The Hotel must have a modern professional system of internal and external security to include cameras strategically located to monitor the interior and exterior of the Hotel. The Hotel shall heighten security posture starting the morning before the event and continuing until the evening of the day after the event. The Hotel shall not have any ongoing construction onsite or around the vicinity of the Hotel, to include, major renovation which includes closing entire floors, changing out multiple elevators, replacing flooring at multiple locations throughout the Hotel and renovation that is disruptive due to extreme noise levels. If external security augmentation is used, the hotel Security manager shall ensure complete and unlimited access and seamless coordination between the hotel’s organic security systems and the external augmentation units. Wherever possible, all conference activities shall be conducted in designated areas located above the ground floor level.

2.1.3 HOTEL REPRESENTATIVE. The Hotel (hereinafter “Contractor”) shall provide a representative to act as a liaison with the Government Representative (hereinafter “GR”). The Contractor’s representative shall be of sufficient authority to resolve issues as they arise and shall be available during the period of contract performance.

The Contractor shall provide the GR with a list of on-call hotel points-of-contact who have the authority to resolve issues affecting their areas of support.

2.1.4 FOOD AND WATER RISK ASSESMENT (FWRA) INSPECTION. Before time of award, the Contractor shall be able to pass a U.S. Government (hereinafter “Government”) Food and Water Risk Assessment (FWRA) inspection, as required.

2.1.5 FORCE PROTECTION INSPECTION. The Conference and hotel facilities are subject to a Force Protection Inspection. Contract award is contingent upon certification of facilities by a favorable Force Protection Inspection report.

2.1.6 HOTEL SERVICE BREAKDOWNS. The Contractor shall ensure that any maintenance or repairs of hotel equipment, to include: guest rooms, conference room, administrative room, breakout room, elevators, kitchen equipment, audio visual, etc., shall be corrected immediately at the contractor’s expense without further cost to the Government. In the event of power failure(s), the Contractor shall provide back-up power sources. All equipment shall be repaired within one (1) hour or replaced within two (2) hours of reported malfunction.

2.2 HOTEL ITEMS/AMENITIES EXCLUDED FROM THE CONTRACT. The Government will not pay for movies, mini-bars, laundry, room service, telephone calls from or charged to guest rooms, or any other hotel charges other than those specifically provided in this contract.

2.2.1 Lodging, movies, mini-bars, service charges, etc. shall be itemized separately on service bills. Hotel guests shall be responsible for all legitimate charges appearing on their lodging statements, with the exception of the contracted lodging and meals.

2.2.2 The Contractor’s staff shall inform guests during check-in which services shall not be covered by the Government. The Contractor’s staff shall request a credit card from all guests upon check-in. Charges not covered by the contract are to be resolved between the guests and the hotel.

2.3 HOTEL ITEMS/AMENITIES INCLUDED IN CONTRACT. The Contractor shall provide a fitness center with a variety of fitness equipment. All regular hotel guest facilities and amenities, to include the hotel business center and the spa facilities, shall be made available for all participants who are registered at the hotel. No cover or conference fees are to be charged to conference attendees who are not registered in the hotel, for attending the conference.

2.4 PARKING. The Contractor shall provide fifteen (15) parking spots to the Government from 15 - 19 July 2019. Parking spots shall be available 24 hours a day during the period of this contract. Hotel shall have taxi service readily available in front of hotel during the hours of 0700 (7:00AM) – 1800 (6:00PM) during the days of the Period of Performance.

2.5 CONFERENCE REGISTRATION. TABLES AND AREA. The Contractor shall provide an adequate area/room adjacent to the front/check-in desk for hotel staff and conference administrative personnel to in-process conference attendees as they arrive on 15 July 2019. The area/room shall be large enough to accommodate two (2) tables and chairs, and private enough to conduct administrative business with the guest. The Contractor shall provide 4 easels for signs, as required.

2.5.1 SIGNAGE. The Contractor shall provide appropriate announcement boards at each entrance to the hotel, at elevators and the main conference room, welcoming and directing conference participants. The exact wording of the announcement will be provided to the hotel by the GR.

2.6 INTERNET. The Hotel shall provide continuous and dedicated wireless internet services throughout the hotel, guest rooms, and conference spaces. If the internet service is protected wireless, the login credentials shall be given to conference staff. Internet shall have the minimum bandwidth capacity to support wireless laptop connectivity without interruptions on a private wireless network for up to 100 participants. Average bandwidth speeds to support required work should be at least 20 Mbps for downloads and 10 Mbps for uploads. Usage time will begin at 0700 hours (7:00AM) on 12 July 2019 and will conclude at 1200 (12:00PM) on 20 July 2019.

3.0 LODGING.

3.1 The contractor shall allow guests an early check-in time (if available) on arrival day and late check-out on departure date at no extra cost. Conference participants, paid under the contract, wishing to extend their stay in the hotel must check out within the designated checkout time on the specified end date. These guests are fully responsible for any incurred expenses during their extended stay.

3.2 ROOMS REQUIRED. Lodging requirements are shown in Table 3.2.

TABLE 3.2

Room-Nights / Contracted and Self-Pay

July 2019

Fri

Sat

Sun

Mon

Tue

Wed

Thu

Fri

Sat

Total

Single Occupancy Room-Nights Contracted*

4 6 6 39 39 39 39 6 2 180

Fri

Sat

Sun

Mon

Tue

Wed

Thu

Fri

Sat

Total

Single Occupancy Room- Nights Self-Pay**

0 0 0 41 41 41 41 0 0 164

Total Room-Nights required (contracted and self-pay): 344 *The Government will only pay for Contracted room nights.

**Self-Pay room nights will be paid by each individual with their Government Travel Credit Card.

3.2.1 ROOM LIST.

3.2.2 CONTRACTED PARTICIPANTS. The GR will furnish the Contractor a rooming list with all of the participants’ names by 5 July 2019, but may change the names of the guests up to the day of occupation. The Contractor’s staff shall request a credit card from all guests, including Contracted participants, upon check-in.

3.2.3 SELF-PAY PARTICIPANTS. Contractor shall provide a website, phone number or code that Self-Pay participants may utilize to make their reservations. The Government will not be responsible for Self-Pay participants, the quantities provided are based on projections and are subject to change at any time. Final Self-Pay participants will be determined by 14 July 2019.

3.2.4 During the period of performance, Contractor shall provide GR an updated Guestroom Allocation Report, no later than 1700 (5:00PM) daily.

3.3 QUALITY STANDARDS FOR ROOMS. All rooms shall include: high standard of hygiene, private bath with full toilet and shower facilities, hot and cold running water, and clean linens on a daily basis, electricity, and color television with cable, internet service, and appropriate furniture. All regular hotel guest facilities and amenities, to include the hotel business center and the exercise facilities, shall be made available for conference attendees free of charge as long as they are registered in the hotel. The Contractor shall provide two (2) bottles of water per day (8 to 10 ounces) and internet/Wi-Fi service in each contracted room at no extra cost to the Government.

3.4 CANCELLATIONS. The GR will only pay for rooms used (under contract). The Government intends to utilize all rooms requested. However, the possibility exists that due to unforeseen circumstances a few may have to cancel their attendance; therefore the Government reserves the right to fill the rooms with alternate personnel for any room, without penalty up to 24 hours in advance. If there is a no-show, the Government will only pay for one (1) night. Additionally, Self-Pay participants will pay for their own lodging, and shall not be included in the Lodging contract. They are noted in Table 3.2 as Self-pay, and are described in section 3.2.3.

4.0 CONFERENCE / MEETING FACILITIES. The Contractor shall provide lodging, meals, and conference requirements within their main facilities, with all conference rooms/spaces in close proximity of each other and, on the same floor level. The conference room and meeting spaces shall be completely cleaned and free of any undesirable smells. Adequate lighting shall be available. The rooms and meeting spaces shall be inspected by the SOUTHCOM team before guests have arrived. The meeting spaces and conference room configurations and usage times may be changed by the Government at any time prior to the conference to accommodate last minute directives and fluctuating requirements. If additional chairs or tables are required, the GR will coordinate with the hotel representative. The Contractor shall have technical personnel available to operate/repair the conference room equipment during normal work hours and on weekends. Table 4.5 shows Government requirements for meeting spaces.

TABLE 4.5

12-20 July 2019 Conference Room Utilization

Fri

Sat

Sun

Mon

Tues

Wed

Thurs

Fri

Sat

Administrative Room X X X X X X X

Main Conference Room X X X X X Two (2) Bilateral Meeting Rooms (8-10 Capacity)

X X X X

Working Group Room X X X

Medical Room (6-8 capacity) X X X X X Conference Dinner Room X

4.1 ADMINISTRATION ROOM. The Contractor shall provide a room to be used as an Administration or operations room, preferably isolated from other hotel guests. This room will be used by the conference staff personnel as an event command/administrative center and shall be furnished with tables and chairs (exact amount of tables and chairs will be determined by GR). The room shall be large enough to accommodate office space for staff of twenty

(20) personnel. Rooms shall also include electrical hook-ups and internet drops. The Contractor shall provide “Wi- Fi” internet speed levels that shall ensure all equipment and software can function. Adequate lighting must be available. The Contractor shall provide a “house phone” for inside hotel and local calls only. The Contractor shall provide the Government access to this room 24 hours a day. The administrative room shall be physically secured by the Government Point of Contact daily to prevent unauthorized access by non-Government personnel during the contract period of performance. Set-up for the administrative room shall be accomplished no later than 0700 (7:00AM) on 13 July 2019. For Administration Room set-up, see Diagrams 1 and 1.5, Attachment 1.

4.1.1 ADMINISTRATION ROOM, INTERNET REQUIREMENTS. Contractor shall provide internet ETHERNET drops, with a 50MB bandwidth or better. Dedicated internet line via Ethernet connection with a static IP assigned and bypassing or disabling any “splash page” the Hotel may have. Requesting 110v power outlets, but if 110v is not available, Contractor shall provide transformers to safely operate equipment. Surge protection will be needed to accommodate fifteen (15) laptops, three (3) printers and four (4) telephones (equipment will be Government issued). The requested configuration could also be provided by allowing the SOUTHCOM IT Tech staff to directly connect to the Contractor’s source of internet. Hotel IT specialist must be available on site during the set up and installation of the Administrative Room. The Contratcor shall provide one (1) color laser jet printer with B/W capabilities compatible with Microsoft Windows-based computers and capable to print at a minimum speed of 20 pages per minute. All printers shall be networked and come with a replacement laser toner cartridge See Table 4.1 for Administration Room requirements.

TABLE 4.1

Administrative Room Requirements July 2019

Fri

Sat

Sun

Mon

Tue 16 Wed 17 Thu

Fri

Admin Room Capacity SET UP 20 20 20 20 20 20 20

Work Tables 7 EA 7 EA 7 EA 7 EA 7 EA 7 EA 7 EA 7 EA

Surge Protectors 3 EA 3 EA 3 EA 3 EA 3 EA 3 EA 3 EA 3 EA

Dry Easel Board with paper and markers

1 EA 1 EA 1 EA 1 EA 1 EA 1 EA 1 EA 1 EA

Secure Internet Connectivity/Technical support

25 Mbps

Mbps

Mbps

Mbps

Mbps

Mbps

Mbps Mbps

Color/B&W Laser Jet Printer

1 1 1 1 1 1 1 1

4.2 BILATERAL MEETINGS ROOMS. The Contractor shall provide two (2) meeting rooms or “breakout rooms” preferably in the same vicinity, but not adjacent to one another. Such rooms are for smaller private meetings of 8 to 10 conference participants on 15-18 July 2019. Each room shall be furnished with small tables and chairs or small sofas or love seats (exact amount, type and configuration of furnishings will be determined by GR on site). Set-up shall be accomplished no later than 1200 (12:00PM) on 15 July 2019. There are no audiovisual requirements for these rooms. For Bi-lateral Room set-up options, see Diagrams 2 and 2.5, Attachment 2.

TABLE 4.2

Bilateral Meeting Room Requirements July 2019

Mon

Tue

Wed

Thu

Bilateral Meeting Room (2) Capacity SET UP 8-10 8-10 8-10

Secure Internet Connectivity 10 Mbps 10 Mbps 10 Mbps 10 Mbps

4.3 MEDICAL ROOM. The Contractor shall provide one (1) meeting room for medical care. Such a room is smaller, to fit about 6 to 8 people from 15-18 July 2019. Each room shall be furnished with small tables and chairs.

There are no audiovisual requirements for these rooms. Set-up shall be accomplished no later than 1200 (12:00PM) on 15 July 2019. The room will be used by a physician and a nurse from the Armed Forces of Honduras (AFH). No coordination needed between the contractor and AFH. For Medical Room requirements see Table 4.3. For Medical Room set-up, see Diagram 3.0, Attachment 3.

TABLE 4.3

Medical Room Requirements July 2019

Mon

Tue

Wed

Thu

Bilateral Meeting Room (2) Capacity SET UP 6-8 EA 6-8 EA 6-8 EA

Secure Internet Connectivity None None None None

4.4 MAIN CONFERENCE ROOM. The Contractor shall provide a main conference room for 100 participants consisting of a U-Shape configuration (at the front, near the main stage) for 30 participants and a classroom set-up style (towards the back of the room) for 70 participants, where sessions can be conducted in comfort and with minimum distractions. Set up shall include 2 podiums equipped with microphones and lights; and stage platform to accommodate a panel table of 8 seats.