19Q0019_Solicitation.pdf

SEE ADDENDUM

(No Collect Calls)

W91QEX19Q0019 28-Feb-2019

b. TELEPHONE NUMBER

305-437-2098

8. OFFER DUE DATE/LOCAL TIME

11:00 AM 07 Mar 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W91QEX9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

DEGORI, FRANCES A.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

410TH CSB-MIAMI DIVISION

9301 NW 33RD ST

DORAL FL 33172-1202

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

305-437-2752FAX:

TEL: 305-437-XXXX SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$32,500,000

NAICS:

721110

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF29

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W91QEX19Q0019

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 150 Each Lodging - Contracted

FFP

The contractor shall provide Lodging for 11th Caribben Regional Intelligence Conference in accordance with Performance Work Statement.

FOB: Destination

NET AMT

0002 178 Each Lodging - Self Pay

FFP

It is recommended that the contractor provide Self Pay Lodging for 11th Caribbean Regional Intelligence Conference in accordance with Performance Work Statement. Please note self pay lodging will be paid by the indvididual occupying the room.

0003 7 Each Admin. Room

FFP

The contractor shall provide one (1) Admin. Room for 11th Caribben Regional Intelligence Conference in accordance with Performance Work Statement.

0004 6 Each Main Conference Room

FFP

The contractor shall provide one (1) Main Conference Room for 11th Caribben Regional Intelligence Conference in accordance with Performance Work Statement.

0005 5 Each Two (2) Bi-lateral Meeting Rooms.

FFP

The contractor shall provide two (2) Bi-lateral Meeting Rooms for 11th Caribben Regional Intelligence Conference in accordance with Performance Work

0006 2 Each Working Group Room

FFP

The contractor shall provide Working Group Room for 11th Caribben Regional

0007 4 Each Medical Room

FFP

The contractor shall provide Medical Room for 11th Caribben Regional

0008 177 Each Coffee Break AM

FFP

The contractor shall provide Lodging for Coffee Break AM 11th Caribben Regional Intelligence Conference in accordance with Performance Work

0009 177 Each Coffee Break PM

FFP

The contractor shall provide Lodging for 11th Caribben Regional Intelligence Conference in accordance with Performance Work Statement.

0010 60 Each Continuous Beverage Station

FFP

The contractor shall provide Continuous Beverage Station for 11th Caribben Regional Intelligence Conference in accordance with Performance Work

0011 150 Each Breakfast

FFP

The contractor shall provide Breakfast for 11th Caribben Regional Intelligence Conference in accordance with Performance Work Statement. Please note self pay meals (breakfast, lunch, and dinners) will be paid by the indvididual occupying the room.

0012 110 Each Lunch

FFP

The contractor shall provide Lunch for 11th Caribben Regional Intelligence Conference in accordance with Performance Work Statement. Please note self pay meals (breakfast, lunch, and dinners) will be paid by the indvididual occupying the

0013 150 Each Dinner

FFP

The contractor shall provide Dinner for 11th Caribben Regional Intelligence Conference in accordance with Performance Work Statement. Please note self pay meals (breakfast, lunch, and dinners) will be paid by the indvididual occupying the

0014 1 Audio Visual Requirements

FFP

The contractor shall provide Audio Visual Requirements for 11th Caribben Regional Intelligence Conference in accordance with Performance Work

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A Government 0002 N/A N/A N/A Government 0003 N/A N/A N/A Government 0004 N/A N/A N/A Government 0005 N/A N/A N/A Government 0006 N/A N/A N/A Government 0007 N/A N/A N/A Government 0008 N/A N/A N/A Government 0009 N/A N/A N/A Government 0010 N/A N/A N/A Government 0011 N/A N/A N/A Government 0012 N/A N/A N/A Government 0013 N/A N/A N/A Government 0014 N/A N/A N/A Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 12-APR-2019 TO

19-APR-2019

N/A N/A

0002 POP 15-APR-2019 TO

18-APR-2019

0003 POP 13-APR-2019 TO

19-APR-2019

0004 POP 14-APR-2019 TO

0005 POP 14-APR-2019 TO

0006 POP 17-APR-2019 TO

0007 POP 14-APR-2019 TO

0008 POP 16-APR-2019 TO

0009 POP 16-APR-2019 TO

0010 POP 13-APR-2019 TO

0011 POP 12-APR-2019 TO

0012 POP 12-APR-2019 TO

0013 POP 12-APR-2019 TO

0014 POP 16-APR-2019 TO

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

XI CARIBBEAN REGIONAL INTELLIGENCE CONFERENCE (CARIC XI)

Georgetown, Guyana Hotel Services

TCA #: SCJ2-014-CON-GUY

16-18 April 2019

1.0 GENERAL. The Director of Intelligence of the United States Southern Command (USSOUTHCOM) and the Guyanese Defense Forces, are co-hosting the 11th Caribbean Regional Intelligence Conference (CARIC). The event will have the participation of several Directors of Intelligence, several General Officers, Police Commissioners, and other senior dignatories from the USSOUTHCOM AOR; additionally, senior U.S. Government and Military Officials will also be attending. This Performance Work Statement (PWS) details the lodging, meals, conference rooms and audio visual requirements in support of the (CARIC XI) scheduled for 16-18 April 2019. The actual period of the performance is 12-20 April 2019.

1.1 TIME LINE. 12-20 April 2019.

1.1.1 12 April 2019: Advance Party Arrival Begins

1.1.2 15 April 2019: Delegations Arrive

1.1.3 16-18 April 2019: Conference Execution

1.1.4 19 April 2019: All participants and most staff depart

1.1.5 20 April 2019: Remaining staff departs *All times mentioned throughout this PWS are local time.

2.0 DESCRIPTION OF SERVICE.

2.1 HOTEL REQUIREMENTS.

2.1.1 HOTEL LOCATION. The Contractor shall be located in a safe secure location, which shall pass a US SOUTHCOM Force Protection assessment which will be completed before 15 March 2019. The Contractor shall be located in or near a metropolitan area and International airport.

2.1.2 HOTEL SECURITY/INSPECTION. The hotel shall provide the designated Government’s Security Specialist an orientation and meeting with the hotel security manager, and a direct contact on the hotel staff for resolving security issues. If external security augmentation is used, the hotel Security manager shall ensure complete and unlimited access and seamless coordination between the hotel’s organic security systems and the external augmentation units. Where possible, all conference activities shall be conducted in designated areas located above the ground floor level.

2.1.3 HOTEL REPRESENTATIVE. The contractor or provider (in this case the Hotel) shall provide a representative to act as a liaison with the Government Representative (GR). The contractor representative shall be of sufficient authority to resolve issues as they arise and shall be available during the period of contract performance. The contractor shall provide the GR with a list of on-call hotel points-of-contact who have the authority to resolve issues affecting their areas of support.

2.1.4 FOOD AND WATER RISK ASSESMENT (FWRA) INSPECTION. Before time of award, the Hotel shall be able to pass a US Government Food and Water Risk Assessment (FWRA) inspection, as required.

2.1.5 FORCE PROTECTION INSPECTION. The Conference and hotel facilities are subject to a Force Protection Inspection. Contract award is contingent upon certification of facilities by a favorable Force Protection Inspection report.

2.1.6 HOTEL SERVICE BREAKDOWNS. The contractor shall ensure that any maintenance or repairs of hotel equipment, to include: guest rooms, conference room, administrative room, breakout room, elevators, kitchen equipment, audio visual, etc., shall be corrected immediately at the contractor’s expense without further cost to the Government. In the event of power failure(s), the hotel shall provide back-up power sources. All equipment shall be repaired within one (1) hour or replaced within two (2) hours of reported malfunction.

2.2 HOTEL ITEMS/AMENITIES EXCLUDED FROM THE CONTRACT. The

Government will not pay for movies, mini-bars, laundry, room service, telephone calls from or charged to guest rooms, or any other hotel charges other than those specifically provided in this contract.

2.2.1 Lodging, movies, mini-bars, service charges, etc. shall be itemized separately on service bills. Hotel guests shall be responsible for all legitimate charges appearing on their lodging statements, with the exception of the contracted lodging and meals.

2.2.2 The Contractor’s staff shall inform guests during check-in which services shall not be covered by the Government. The Contractor’s staff shall request a credit card from all guests upon check-in. Charges not covered by the contract are to be resolved between the guests and the hotel.

2.3 HOTEL ITEMS/AMENITIES INCLUDED IN CONTRACT. The Contractor shall provide a fitness center with a variety of fitness equipment. All regular hotel guest facilities and amenities, to include the hotel business center and the spa facilities, shall be made available for all participants who are registered at the hotel. No cover or conference fees are to be charged to conference attendees who are not registered in the hotel, for attending the conference.

2.4 PARKING. The Contractor shall provide fifteen (15) parking spots at no additional cost to the Government from 15 - 19 April 2019. Parking spots shall be available 24 hours a day during the period of this contract.

2.5 REGISTRATION TABLES AND AREA: The Contractor shall provide an adequate area/room adjacent to the front/check-in desk for hotel staff and conference admin personnel to in-process conference attendees as they arrive on 15 April 2019. The area/room shall be large enough to accommodate two (2) tables and chairs, and private enough to conduct administrative business with the guest. The Contractor shall provide 4 easels for signs, as required.

3.0 LODGING.

3.1 The contractor shall allow guests an early check-in time (if available) on arrival day and late check-out on departure date at no extra cost. Conference participants, paid under the contract, wishing to extend their stay in the hotel must check out within the designated checkout time on the specified end date. These guests are fully responsible for any incurred expenses during their extended stay.

3.2 ROOMS REQUIRED. Lodging requirements are shown in the next table.

Table 3.1

April 2019 Fri

Sat

Sun

Mon

Tue

Wed

Thur

Fri

Sat 20 Total

Single Occupancy Rooms Nights Contracted

10 10 10 27 27 28 28 10 0 150

Single Occupancy Rooms Nights Self –Pay

0 0 0 42 45 47 44 0 0 178

Total rooms/suites nights required (contracted and self-pay) = 328

3.2.1 CONTRACTED PARTICIPANTS: The GR will furnish the Contractor a rooming list with all of the participant’s names by 5 April 2019, but may change the names of the guests up to the day of occupation. The Contractor’s staff shall request a credit card from all guests upon check-in.

3.2.2 SELF-PAY PARTICIPANTS: Contractor shall provide a website, phone number or code that Self-Pay participants may utilize to make their reservations. The Governement will not be responsible for Self-Pay participants, the quantities provided are based on projections and are subject to change at any time. Final Self-Pay participants will be determined by 14 April 2019.

3.3 QUALITY STANDARDS FOR ROOMS. All rooms shall include: high standard of hygiene, private bath with full toilet and shower facilities, hot and cold running water, and clean linens on a daily basis, electricity, and color television with cable, internet service, and appropriate furniture. All regular hotel guest facilities and amenities, to include the hotel business center and the exercise facilities, shall be made available for conference attendees free of charge as long as they are registered in the hotel. The Contractor shall provide two (2) bottles of water per day (8 to 10 ounces) and internet/Wi-Fi service in each contracted room at no extra cost to the Government.

3.4 ROOM INFORMATION. The GR will only pay for rooms used (under contract). The Government intends to utilize all rooms requested. However, the possibility exists that due to unforeseen circumstances a few may have to cancel their attendance; therefore the Government reserves the right to fill the rooms with alternate personnel for any room, without penalty up to 24 hours in advance. If there is a no-show, the Government will only pay for the one (1) night.

Additionally, Self-Pay participants will pay for their own lodging, shall not be included in the Lodging contract. They are noted in table 3.1 as Self- pay and section 3.2.2.

4.0 CONFERENCE/MEETING FACILITIES. The Contractor shall provide lodging, meals, and conference requirements within their main facilities with all conference rooms/spaces in close proximity of each other and, on the same floor level.

4.1 ADMINISTRATION ROOM:

The Contractor shall provide a room to be used as an Administration or operations room. This room will be used by the conference staff personnel as an event command/administrative center and shall be furnished with tables and chairs (exact amount of tables and chairs will be determined by GR). The room shall be large enough to accommodate office space for staff of fifteen (15) personnel (see set-up image 4.1). Rooms shall also include space and electrical hook-ups. Adequate lighting must be available. The Contractor shall provide a “house phone” for inside hotel and local calls only. The Contractor shall provide the Government access to this room 24 hours a day. The administrative room shall be physically secured by the GOVERNMENT POC daily to prevent unauthorized access by non-Government personnel during the contract period of performance. Set up for the admin room shall be accomplished no later than 7:00am on 13 April 2019. There are no audiovisual requirements for this room. For Administration Room Set-up, please see Image 4.1 is available in Attachment 1.

4.1.1 ADMINISTRATION ROOM, INTERNET REQUIREMENTS:

Hotel shall provide internet ETHERNET drops, with a 50MB bandwidth or better. Dedicated internet line via Ethernet connection with astatic IP assigned and bypassing or disabling any “splash page” the Hotel may have. Also, if applicable, isolate the Administration room from other hotel guests. Request 110v power outlets, if not 110v is not available, Hotel shall provide transformers to safely operate equipment. Surge protection will be needed to accommodate 15 laptops, two (2) printers and two (2) telephones (equipment will be US Government issued). The requested configuration could also be provided by allowing the SOUTHCOMC IT Tech staff to directly connect to the Hotel’s source of internet. Hotel IT specialist must be available on site during the set up and installation of the Administrative Room. Table 4.1 shows US Government requirements for meeting spaces.

4.2 BILATERAL MEETINGS ROOMS. The Contractor shall provide two (2) meeting rooms or “breakout rooms “adjacent to, or next to each other, (preferably). Such rooms are for smaller private meetings of 6 to 8 conference participants on the 14-18 April 2019. Each room shall be furnished with small tables and chairs or small sofas or love seats (exact amount, type and configuration of furnishings will be determined by GR on site). There are no audiovisual requirements for these rooms.

4.3 MEDICAL ROOM. The Contractor shall provide one (1) meeting room for medical care.

Such a room is smaller, to fit about 6 to 8 people from 15-18 April 2019. Each room shall be furnished with small tables and chairs. There are no audiovisual requirements for these rooms.The room will be used by a physician and a nurse from the Guyana Defense Force (GDF), no coordination needed between the contractor and GDF.

4.4 MAIN CONFERENCE ROOM. The Contractor shall provide a main conference room for 75 participants consisting of a U-Shape configuration (at the front, near the main stage) and a classroom set-up style (towards the back of the room), where sessions can be conducted in comfort and with minimum distractions (see set-up image 4.2). Set up for the main conference room shall be accomplished no later than 12:00 PM on Sunday, 14 April 2019 and shall be made available for use all day, during 15-19 April 2019. The room break down shall occur on 19 April 2019. The conference room shall have dimmer switches and black out curtains (or similar) to allow for slide/audio visual presentations. All seats shall be cushioned and tables shall be covered with white tablecloths. The conference room configurations and usage times can be changed at any time prior to the conference to accommodate last minute directives and fluctuating requirements. The contractor shall provide flags of equal size and quality of the following countries and organizations (to include flag stands): United States, Guyana, Antigua & Barbuda, Aruba, Bahamas, Barbados, Belize, Caribbean Community (CARICOM) Implementation Agency for Crime and Security (IMPACS), Cayman Islands, Curacao, Dominica, Dominican Republic, Grenada, Jamiaca, Haiti, Regional Security System (RSS), St.

Kitts & Nevis, St. Vincent & the Grenadines, Suriname, and Trinidad and Tobago. If additional chairs or tables are required, the GR will coordinate with the hotel representative. The main conference room must be completely cleaned. Contractor personnel shall be available for changes in room configuration as needed, at the request and direction of (and only of) the GR on site. For Main Conference Room Set-up, please see Image 4.2 is available in Attachment 1.

4.5 WORKING GROUP ROOM. The Contractor shall provide a medium sized conference room, consisting of a U-Shape configuration, for thirty (30) participants where a Working Group can be conducted in comfort and with minimum distractions. Set up for this room shall be accomplished no later than 7:00 AM on 17 April 2019, and shall be made available for use all day, 18 April 2019. The conference room shall have dimmer switches and black out curtains (or similar) to allow for slide/audio visual presentations. All seats shall be cushioned and tables shall be covered with white tablecloths. This conference room’s configurations and usage times will be decided prior to the event and can be changed at any time prior to the conference to accommodate last minute directives and fluctuating requirements. If additional chairs or tables are required, the GR will coordinate with the hotel representative. Contractor personnel shall be available for changes in room configuration as needed, at the request and direction of (and only

of) the GR on site.

Table 4.1

12-19 April 2019 Fri

Sat

Sun

Mon

Tues

Wed

Thurs

Fri

Admin Room X X X X X X X

Main Conference Room

X X X X X X

(2) Bi Lateral Meetings Rooms

(6-8 people) X X X X X

Working Group Room X X

Medical Room (6-8 people)

X X X X

5.0 AUDIOVISUAL. The contractor shall provide audiovisual equipment as shown in the following table:

Table 5.1

Audio Visual Requirements, and Quantities (16-18 Apri 2019)

Main Conference

Room

Working Group Room

Admin Room

Bilateral Meeting Rooms

Screen Size 6’x 6’ to 8’x 8’ (or comparable standard)

2 1

Projector 2 1

Internet X X X

6.0 FOOD AND BEVERAGE. Table 6.1 shows all of our requirements for Food and Beverage.

6.1 MEALS. The Contractor shall provide meals to specific participants as directed by the GR.

The Government will indicate which participants or guests are covered by this contract, by 1 April 2019. Meals under this contract shall be accounted for via a voucher system. The Contractor shall provide a voucher for lunch and a voucher for dinner to each participant covered under this contract. The contractor representative shall consolidate and review meal vouchers with the GR for accountability, daily no later than 1700.

6.1.2 BREAKFASTS. The Contractor shall serve breakfasts meals at the hotel restaurant with a selection of standard buffet style breakfast food. Before the start of the conference, the Government will provide a list to the Hotel naming which participants will received paid breakfasts during the length of the conference. The Government will only pay for breakfast consumed by the invited participants via the use of meal vouchers. This process will be controlled with GR supervision.

Table 6.1 April 2019 Breakfast Meals

Fri

Sat

Sun

Mon

Tue

Wed

Thur

Fri

Sat 20 Total

Contracted* 10 10 10 27 27 28 28 10 0 150

Self –Pay 0 0 0 42 45 47 44 0 0 178

*The Government will only pay for meals consumed by the invited participants and will identify themselves and their room number prior to the meal.

6.1.3 LUNCHES. Lunches will be served buffet style via use of meal vouchers. The Contractor shall serve lunch with a selection of items, which shall offer a variety of salads, hot dishes (various options like; chicken, beef, pork, fish, pasta) and desserts and shall include a variety of juices, sodas, lemonade, ice tea, ice water, coffee or hot tea throughout the meal. See table 6.1.

Table 6.2 April 2019 Lunch Meals

Fri

Sat

Sun

Mon

Tue

Wed

Thur

Fri

Sat 20 Total

Contracted* 10 10 10 17 17 18 18 10 0 110

Self –Pay 0 0 0 42 45 47 44 0 0 178

Speaker/sound System with two wireless Microphones and Podium

1 1

4 table microphones for center panel table. Sound system with wireless microphone.

30 table microphones.

Speaker/sound System with wireless Microphones

*The Government will only pay for meals consumed by the invited participants and will identify themselves and their room number prior to the meal.

6.1.4 DINNERS. The Contractor shall provide Dinners to selected conference participants, at the hotel restaurant with a selection of standard menu items from the Hotel Restaurant. The menu shall offer a variety of salads, hot dishes like; chicken, beef, pork, fish, pasta and desserts. It can also include a variety of juices, sodas, lemonade, ice tea, ice water, coffee or hot tea throughout the meal. The Government will only pay for dinners consumed by the invited participants via the use of meal vouchers. Before the start of the conference, the Government will provide a list to the Hotel naming which participants will received paid dinners during the entire length of the conference. This process will be controlled with GR supervision. See table 6.2.

Table 6.3 April 2019 Dinner Meals

Fri

Sat

Sun

Mon

Tue

Wed

Thur

Fri

Sat 20 Total

Contracted* 10 10 10 27 27 28 28 10 0 150

Self –Pay 0 0 0 42 45 47 44 0 0 178

*The Government will only pay for meals consumed by the invited participants and will identify themselves and their room number prior to the meal.

6.2 COFFEE BREAKS.

6.2.1 MORNING BREAKS. The Contractor shall provide “coffee breaks” for 59 on 16-18 April 2019. Morning break stations shall be setup outside the Main Conference Room and will serve participants using the Main Conference Room. The break menu shall be varied daily and the service should include utensils and all necessary equipment. The menu for the Morning Breaks shall include, but is not limited to the following: assorted fruit, local pastries, muffins, danish, croissants, regular and decaffeinated coffee, assorted teas, juices, and water. Please see Table 6.3 for correct amounts.

6.2.2 AFTERNOON BREAKS. The Contractor shall provide “coffee breaks” for 59 on 16-18 April 2019. Afternoon break stations shall be setup outside the main conference room. The break menu shall be varied daily and the service should include utensils and all necessary equipment. The menu for the Afternoon Breaks shall include, but is not limited to the following: assorted fruit, local pastries, muffins, danish, croissants, regular and decaffeinated coffee, assorted teas, juices, and water

6.2.3 BREAKS, ADDITIONAL INFORMATION. The menu selected, time and schedule of such breaks shall be discussed and determined with the GR prior the conference start.

6.2.4 BEVERAGE STATIONS. The Contractor shall set up a permanent coffee, juice, and water beverage station in the Administrative Room by 7:00 AM daily. This beverage station is to stay in place and be replenished at least twice during the conference working hours of 7:00 AM to approximately 5:00 PM daily or later as coordinated by the GR. A similar beverage station shall be place in the vicinity of the Main Conference Room for its participants to use during working hours of the conference.

Table 6.4

April 2019 Food and Beverage

Fri

Sat

Sun

Mon

Tue

Wed

Thu

Fri

Total

Administration Room - Continuous Beverage station

10 10 10 10 10 10 60

Coffee breaks AM 59 59 59 177

Coffee breaks PM 59 59 59 177

6.3 ALCOHOL POLICY. The Government will not pay for alcoholic beverages during any meal or any other time during this event. If alcoholic drinks are ordered by individuals consuming government paid meals, the restaurant invoice must separate the charge for alcoholic beverage and food and charge the individual. If an alcoholic beverage is served, the hotel will give the conference participant a separate bill with that alcoholic purchase and annotated with the participant’s room number. The hotel will only issue “food” receipts to the Government with that alcoholic purchase and annotated with the participant’s room number. The hotel will only issue “food” receipts to the Government.

7.0 ADDITIONAL REQUIREMENTS.

7.1 TESTING OF ANY EQUIPMENT. The Contractor shall install and be ready to conduct a full communications test of all equipment/systems in the main conference room by 12:00pm on 15 April 2019. Contractor shall coordinate with GR before testing to assure GR is present during the testing.

7.2 APPLICABILITY. Tax exemption, if any, applies to self-fund as well as contract funded attendees; therefore, taxes shall be removed from bill once forms have been submitted to hotel by the Government Representative.

8.0 ADDITIONAL INFORMATION.

8.1 GOVERNMENT REPRESENTATIVE. A Government Representative (GR) will coordinate administrative, logistical and miscellaneous issues with the Contractor. This representative shall not make any changes to the terms, conditions, standards, or cost of the contract. This individual has authority to provide technical direction to the Contractor as long as the direction is within the scope of the contract, does not constitute a change, and has no funding implications.

8.1.2 The Contractor shall provide appropriate announcement boards at each entrance to the hotel and at elevator and main conference room welcoming and directing conference participants. The exact wording of the announcement will be provided to the hotel by the GR.

8.1.3 Ashtrays shall not be placed in the main conference room or any other rooms as smoking will not be permitted at indoor conference functions.

8.1.4 PRICE QUOTES. Prices shall be all inclusive. Local taxes and Federal taxes shall be outlined separately, as the US Government is a tax exempt organization.

NOTE: Offerors are required to be registered with the SAM database to receive a

Government contract award. Offerors may register with SAM at http://www.sam.gov/.

NOTE: Offers will not be accepted from third party agencies. Offers will be accepted directly from Lodging Facility providers only. In accordance with the PWS requirements, the successful offeror shall provide a point of contact of sufficient authority to authorize changes. In order for this and other PWS requirements to be met, the Government must maintain privacy of contract directly with lodging facility providers. Offers from third parties shall be considered non-responsive and will be excluded from consideration for award.

8.1.5 PAYMENT. The United States Government will pay for all contracted items under the terms of this purchase agreement as allowed under US law. All invoices shall be submitted in English and in US Dollars. Prices shall include all applicable taxes. Any miscellaneous charges incurred by guest(s) are the responsibility between the hotel and the individual guest. Payment to Contractor will be in the form of a credit card.

8.1.6 The Contractor shall not cite conference names, conference locations, pictures or any other Government information on any website, to include their company website.

*** Contractors must pass Food and Water Risk Assessment by the US Government prior to contract award, if applicable.***

CLAUSES INCORPORATED BY REFERENCE

52.203-6 Alt I Restrictions On Subcontractor Sales To The Government

(Sep 2006) -- Alternate I

OCT 1995

52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting JUL 2016 52.204-17 Ownership or Control of Offeror JUL 2016 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-21 Basic Safeguarding of Covered Contractor Information Systems

JUN 2016

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations--Representation

NOV 2015

52.212-1 Instructions to Offerors--Commercial Items OCT 2018 52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018 52.222-22 Previous Contracts And Compliance Reports FEB 1999 52.222-25 Affirmative Action Compliance APR 1984 52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-- Representation and Certifications.

AUG 2018

52.232-1 Payments APR 1984 52.232-8 Discounts For Prompt Payment FEB 2002 52.232-11 Extras APR 1984 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.252-4 Alterations in Contract APR 1984 52.252-6 Authorized Deviations In Clauses APR 1984 52.253-1 Computer Generated Forms JAN 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

OCT 2016

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.225-7041 Correspondence in English JUN 1997 252.225-7042 Authorization to Perform APR 2003 252.225-7048 Export-Controlled Items JUN 2013 252.229-7000 Invoices Exclusive of Taxes or Duties JUN 1997 252.229-7001 Tax Relief SEP 2014 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

252.232-7008 Assignment of Claims (Overseas) JUN 1997 252.232-7010 Levies on Contract Payments DEC 2006 252.233-7001 Choice of Law (Overseas) JUN 1997 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.244-7000 Subcontracts for Commercial Items JUN 2013 252.247-7023 Alt II Transportation of Supplies by Sea (APR 2014) Alternate II APR 2014

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a)The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Award will be made to the offeror is the lowest price, and technically acceptable (LPTA).

The Contractor shall an active SAM registration.

In addition to meeting the requirements in this solicitation, contractor(s) must have received a passing food and water inspection by U.S. Government personnel in order to be technically acceptable. The inspection shall be prior to contract award.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(End of provision)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS--COMMERCIAL ITEMS (JAN 2019)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L.

113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(4) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(5) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (Contracting Officer check as appropriate.)

___ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

____ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

____ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

X (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) (Pub. L. 109-

282) (31 U.S.C. 6101 note).

___ (5) [Reserved]

___ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div.

C).

___ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub.

L. 111-117, section 743 of Div. C).

X (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note).

____ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

____ (10) [Reserved]

____ (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (NOV 2011) (15 U.S.C. 657a).

____ (ii) Alternate I (NOV 2011) of 52.219-3.

____ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

____ (ii) Alternate I (JAN 2011) of 52.219-4.

____ (13) [Reserved]

____ (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644).

____ (ii) Alternate I (NOV 2011).

____ (iii) Alternate II (NOV 2011).

____ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

____ (ii) Alternate I (Oct 1995) of 52.219-7.

____ (iii) Alternate II (Mar 2004) of 52.219-7.

____ (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)).

____ (17)(i) 52.219-9, Small Business Subcontracting Plan (Aug 2018) (15 U.S.C. 637(d)(4)).

____ (ii) Alternate I (Nov 2016) of 52.219-9.

____ (iii) Alternate II (Nov 2016) of 52.219-9.

____ (iv) Alternate III (Nov 2016) of 52.219-9.

____ (v) Alternate IV (Aug 2018) of 52.219-9.

____ (18) 52.219-13, Notice of Set-Aside of Orders (NOV 2011) (15 U.S.C. 644(r)).

____ (19) 52.219-14, Limitations on Subcontracting (JAN 2017) (15 U.S.C. 637(a)(14)).

____ (20) 52.219-16, Liquidated Damages—Subcon-tracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

____ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (NOV 2011) (15 U.S.C.

657f).

____ (22) 52.219-28, Post Award Small Business Program Rerepresentation (July 2013) (15 U.S.C. 632(a)(2)).

____ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women- Owned Small Business Concerns (Dec 2015) (15 U.S.C. 637(m)).

____(24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Dec 2015) (15 U.S.C. 637(m)).

____ (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

X (26) 52.222-19, Child Labor--Cooperation with Authorities and Remedies (Jan 2018) (E.O. 13126).

____ (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

____ (28)(i) 52.222-26, Equal Opportunity (SEPT 2016) (E.O. 11246).

____ (ii) Alternate I (Feb 1999) of 52.222-26.

____ (29)(i) 52.222-35, Equal Opportunity for Veterans (OCT 2015)(38 U.S.C. 4212).

____ (ii) Alternate I (July 2014) of 52.222-35.

____ (30)(i) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793).

____ (ii) Alternate I (July 2014) of 52.222-36.

____ (31) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).

____ (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O.

13496).

X(33)(i) 52.222-50, Combating Trafficking in Persons (JAN 2019) (22 U.S.C. chapter 78 and E.O. 13627).

____ (ii) Alternate I (March 2, 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

____ (34) 52.222-54, Employment Eligibility Verification (Oct 2015). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

____ (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

____ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

____ (36) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (June, 2016) (E.O. 13693).

____ (37) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (June, 2016) (E.O. 13693).

____ (38) (i) 52.223-13, Acquisition of EPEAT® Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and 13514).

____ (ii) Alternate I (OCT 2015) of 52.223-13.

____ (39)(i) 52.223-14, Acquisition of EPEAT® Registered Televisions (Jun 2014) (E.O.s 13423 and 13514).

____ (ii) Alternate I (Jun 2014) of 52.223-14.

____ (40) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C. 8259b).

____ (41)(i) 52.223-16, Acquisition of EPEAT[supreg]-Registered Personal Computer Products (OCT 2015) (E.O.s 13423 and 13514).

____ (ii) Alternate I (Jun 2014) of 52.223-16.

X(42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513).

____ (43) 52.223-20, Aerosols (June, 2016) (E.O. 13693).

____ (44) 52.223-21, Foams (June, 2016) (E.O. 13693).

____ (45)(i) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

____ (ii) Alternate I (JAN 2017) of 52.224-3.

____ (46) 52.225-1, Buy American--Supplies (May 2014) (41 U.S.C. chapter 83).

____ (47) (i) 52.225-3, Buy American--Free Trade Agreements--Israeli Trade Act (May 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L.

103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

____ (ii) Alternate I (May 2014) of 52.225-3.

____ (iii) Alternate II (May 2014) of 52.225-3.

____ (iv) Alternate III (May 2014) of 52.225-3.

____ (48) 52.225-5, Trade Agreements (AUG 2018) 19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

X(49) 52.225-13, Restrictions on Certain Foreign Purchases (JUNE 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

____ (50) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

____ (51) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150

____ (52) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C.

5150).

____ (53) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

____ (54) 52.232-30, Installment Payments for Commercial Items (Jan 2017) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

____ (55) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (Oct 2018) (31 U.S.C. 3332).

X(56) 52.232-34, Payment by Electronic Funds Transfer—Other than System for Award Management (July 2013) (31 U.S.C. 3332).

X(57) 52.232-36, Payment by Third Party (MAY 2014) (31 U.S.C. 3332).

____ (58) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

____ (59) 52.242-5, Payments to Small Business Subcontractors (JAN 2017)(15 U.S.C. 637(d)(12)).

____ (60)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C.

Appx. 1241(b) and 10 U.S.C. 2631).

____ (ii) Alternate I (Apr 2003) of 52.247-64.

____ (iii) Alternate II (Feb 2006) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (Contracting Officer check as appropriate.)

_____ (1) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495).

_____ (2) 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67).

_____ (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C.

chapter 67).

_____ (4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards--Price Adjustment (Multiple Year and Option Contracts) (AUG 2018) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

_____ (5) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards--Price Adjustment (MAY 2014) (29 U.S.C 206 and 41 U.S.C. chapter 67).

_____ (6) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (MAY 2014) (41 U.S.C. chapter 67).

_____ (7) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (MAY 2014) (41 U.S.C. chapter 67).

_____(8) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015) (E.O. 13658).

_____ (9) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

_____ (10) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (MAY 2014) (42 U.S.C. 1792).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph

(d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records--Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e) (1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1)in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

(ii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L.

113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(iii) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(iv) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $700,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(v) 52.222-17, Nondisplacement of Qualified Workers (MAY 2014) (E.O. 13495). Flow down required in accordance with paragraph (l) of FAR clause 52.222-17.

(vi) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(vii) 52.222-26, Equal Opportunity (Sept 2016) (E.O. 11246).

(viii) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

(ix) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(x) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

(xi) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xii) 52.222-41, Service Contract Labor Standards (Aug 2018), (41 U.S.C. chapter 67).

(xiii) _____ (A) 52.222-50, Combating Trafficking in Persons (JAN 2019) (22 U.S.C.