Statement_of_Work.pdf

STATEMENT OF WORK (SOW)

Installation of CCTV Systems/Equipment

1. Background. This Statement of Work is for the USSOUTHCOM Protective Services Detachment, Security Control Room located at the residential address of 625 Enclave Circle West, Pembroke Pines, FL 33027. This residence will need new Closed Circuit Televisions (CCTV) equipment and an upgraded American District Telegraph (ADT) system for real time monitoring and the retention of video images for evidentiary purposes and live remote viewing. The ADT system is currently managed by the Home Owners Association (HOA). This ADT system will need to be upgraded in order to work with the new CCTV system being requested.

2. Objectives. The purpose of this project is the installation of a new CCTV system with cameras, digital video recorders, flat panel monitors, key board controllers and joysticks for Pan Tilt Zoom (PTZ) functions, and miscellaneous supporting equipment; to further enhance the security posture of the residence.

3. Scope of Work. The Contractor shall provide all necessary equipment, labor, and tools required to install a working Closed Circuit Television (CCTV) system per the requirements and specifications herein.

3.1 Place of Performance: Residence located at 625 Enclave Circle West, Pembroke Pines, FL 33027. The new Closed Circuit Television (CCTV) system shall be installed at this location.

3.2 Working Hours: Normal operating hours for the SSA office are from 8:00 am to 5:00 pm. The Contractor must arrange with the USSOUTHCOM PSD Commander to schedule work and facility access outside these hours.

4. CCTV Requirements: The primary function of a CCTV system is real time monitoring. The retention of images and video files for evidentiary purposes is primary. USSOUTHCOM PSD in the future may require live remote viewing, a function that may be added for emergency purposes. All of the requirements must at least meet industry standards or higher than what it states within the SOW.

4.1 Special Requirements:

4.1.1 The Contractor shall coordinate with the USSOUTHCOM Protective Service Agent at the residence or the USSOUTHCOM Protective Services Commander to establish the best location within the provided garage (hereafter referred to Security Control Room (SCR)) for the storage equipment (i.e. DVR, switches quads, monitors, racks, etc) within the SCR. The Contractor will need to determine proper locations and mounting equipment for the new monitor or monitors that are to be installed in the SCR to accommodate the programming and recording of the DVR’s. This equipment will be interfaced and connected to the DVR’s in the SCR room. Utilization of the existing CAT5E/CAT6 wiring within the residence will be utilized to ensure minimal alterations/additions to the outside of the residence. Any and all holes, screws or other fixtures to the exterior of the residence will incur an additional cost to the Government to return to original status when the lease of the residence is complete.

4.1.2 The Contractor shall furnish two (2) complete sets of O&M manuals with a table of contents in a hard case three ring binder. These manuals shall include programming guides, configuration manuals, and user guides.

Manuals will include a CD with electronic versions of all documents, as well as any viewing, management, or configuration software on compact disk (CD). O&M manuals shall be delivered to the USSOUTHCOM Protective Service Agent at the project site, or arrangements can be made for delivery to USSOUTHCOM PSD office located at 9301 Northwest 33RD Street, Doral FL 33172.

4.1.3 The Contractor shall provide a matrix spreadsheet that references camera number, camera type (PTZ/Fixed), location/floor, DVR number/input number, and matrix port number. Example

4.2 Closed Circuit Television (CCTV) Equipment:

4.2.1 The Contractor shall provide a DVR(s) and monitor(s) in the SCR: (1) DVR (16 channel, 8TB minimum with USB & DVD drive) along with (1) multiplexer and (1) video distribution amplifier in (1) enclosed vertical equipment rack with door /casters. Install (1) heavy-duty surge protector with 60 minutes minimum UPS (1) 16 channel camera power supply located in SCR. Coax or higher structured cable and associated 18/2 plenum rated wiring will utilized. Wiring must be tied or strapped or covered; not directly lying on top of tiles or loosely hanging. CAT6 wiring may also be utilized to link cameras to the SCR as every room in the residence has a CAT6 plug.

4.2.2 The Contractor shall provide and install (1) keyboard/controller at guard station to control camera views in the SCR.

4.2.3 The Contractor shall provide, install and weatherproof (9) exterior, fixed, vandal proof day/night mini-dome cameras attached flush to building and 2 PTZ, reference attached drawing. Camera #1 on the north side will view eastward. Camera #2 will view westward. Camera #3 will view 240 degrees of the back of the residence. Camera #4 will view 240 degrees of the back of the residence. Camera #5 will view westward.

Camera #6 will view eastward. Camera #7 will view northwestward. Camera #8 will view northeastward.

Camera #9 will view southwestward. The 2 PTZ’s will be placed as described on the referenced attached drawing.

4.2.4 The Contractor shall provide and install (2) 32” (minimum) commercial grade monitors mounted on stands which will be placed in the SCR. USSOUTHCOM PSD will be providing the 110V outlets.

4.2.5 The Contractor shall test the CCTV system for proper operation, provide training for agency personnel on proper system operation procedures. Pay special attention to the DVR operational procedures. Note: Record and provide each camera serial number to the POC & USSOUTHCOM PSD Commander. Ensure that POC is satisfied with camera views.

4.3 General Requirements

4.3.1 Structural members shall not be cut or altered, without authorization of the Contracting Officer.

4.3.2 The Contractor is responsible for moving any furniture or equipment located in the building (except for equipment and/or paperwork that cannot be moved, in which case the Contractor shall provide adequate protection for such equipment before any preparation and painting). All moved items should be put back to their original locations as work is completed.

4.3.3 The Contractor shall coordinate work of different trades so that interference between mechanical, electrical, architectural, and structural work, including existing services, will be avoided and, within limits indicated, the maximum practical space for operation, repair, removal, and testing of equipment is provided.

Keep pipes, ducts, conduit, and the like as close as possible to ceiling slab, walls, and columns to take up a minimum amount of space. Locate pipes, ducts, and equipment so they do not interfere with the intended use of eyebolts and other lifting devices.

4.4.4 When the work requires that the ground/slab/floor be disturbed, locate existing underground utilities in area of work. If utilities are to remain in place, provide adequate means of support and protection during earthwork operations. Any electrical, sprinkler, gas and other utility lines damaged during excavation due to carelessness or negligence of Contractor personnel shall be repaired or replaced at the Contractor’s expense.

4.4.5 When required, the Contractor shall provide necessary barrier and direction signs so that pedestrian and vehicle traffic is routed around the area while work is in progress.

4.4.6 All personnel engaged in the contract activities specified herein must be licensed by the state, local authority, and/or the city local authority in those trades, crafts or professions that require licensing by such jurisdictions. The license must be of a grade or other level consistent with the requirement of the work being performed and/or as established by the above jurisdictions.

4.4.7 All walls, ceilings, floors, furniture, etc., will be protected from damage due to water, staining, or falling debris created during the coring/sawing process. The Contractor, at the Contractor’s expense, to the original condition, will repair any damage. All areas will be cleaned after core drilling.

4.4.8 All outage requests must be submitted a minimum of 72 hours in advance. Work should be planned in advance to give as much time as possible to schedule an outage. No work is to be done until official approval of the request is given. There may be times when an outage request is denied because of insufficient lead-time or interference with ongoing activities and have to be rescheduled.

4.4.9 Any work performed by the Contractor at his/her own volition outside specified working hours will be at no additional expense to the Government.

4.4.10 No unauthorized work shall be initiated without the prior approval of the Contracting Officer or the Contracting Officer’s Technical Representative (COTR). The Contracting Officer shall approve any request, or proposal for changes in project scope and/or additional requirements, in writing prior to the Contractor proceeding with any related work. Any changes accomplished without prior written approval, will be done at the Contractor’s expense.

4.4.11 Contractors should visit the job site and visit the building in order to determine if its reasonable or necessary to ascertain the nature and location of the work to be performed in general, and the local conditions which can affect the work or the cost thereof. Failure to do so will not relieve the Contractor of his responsibility for estimating properly the difficulty or cost of successfully performing the work.

4.4.12 All measurements/locations are approximate and shall be verified by the Contractor. The Government will not be held responsible for any error or variation in any measurements or other data listed, nor will the

Contractor, because of an error or variation in any measurement listed, be relieved of his responsibility to carry out the contract in accordance with the true intent and meaning of the specifications without additional cost to the Government.

4.4.13 The Contractor shall be responsible for complying with any applicable laws, codes, and regulations (federal, state and local) in connection with the prosecution of the work. Additionally, the Contractor is responsible for obtaining all permits, licenses, etc. that are required by local law or ordinance.

4.4.14 The Contractor shall haul all removed debris from the project site and dispose of it in a proper, acceptable manner off the job site property. The debris created from this project will not be disposed of at the job site.

4.4.15 Disposal of all waste material shall be in accordance with all applicable Federal, State, and local environmental regulations. The Contractor shall ensure and provide appropriate documentation to Contracting Officer that all hazardous waste handlers, haulers, and disposal facilities are properly certified or licensed. The Contractor shall provide shipping manifest and documentation of disposal of any substance that is controlled by Federal, State and local regulation prior to final payment.

4.4.16 The Contractor shall notify the COTR for a final inspection no later than sixty (30) calendar days after the receipt of Notice to Proceed.

4.4.17 The Contractor shall make every reasonable effort to protect all Government and personal property located in and adjacent to the construction area.

4.4.18 All work required for the Government will accomplish this project in strict accordance with the best practices of the building trades involved and as intended. The contractor shall be solely responsible for compliance with all OSHA, state, and local regulations.

In the event that there is and/or there appears to be conflict between access procedures, the specifications therein, and/or with other governing laws and regulations, the most stringent shall always apply. Questions or issues regarding access shall be brought to the attention of the COTR.

4.4.19 The Contractor shall provide a weekly written progress report to the COTR, summarizing the prior week’s activities, to include all hours worked devices and equipment installed, and the overall status of the project. The notification shall occur on Mondays with the location and time to be determined by the COTR and Contractor.

5. Period of Performance. 30 calendar days after receipt of Notice to Proceed.

6. Equipment Specifications

6.1 Digital Video Recording/Storage (DVR) shall be 16 channel input as stated in ‘Section 4’ of this document.

DVRs shall have auto termination and looping video outputs for connection to other CCTV equipment, which may be a part of the system. The DVR(s) shall include video motion detection, triplex multiplexer (to view live video, record, and playback). The DVR shall be a product specifically designed for closed circuit television recording and multiplexing; modified personal computers with add-in video recording and capture boards are not acceptable. The DVR(s) shall have the ability to record 30 frames per second, per individual channel. The DVRs shall include 100/1000-gigabyte network interface, providing remote record review, live camera view, and PTZ camera control; on a personal computer equipped with Internet Browser Software and an Ethernet compatible connection. Network accessibility shall be password protected. The DVR video output shall be displayed on a traditional CCTV monitor. The DVR shall also have the added capability to interface with USB devices and the capability to transfer files via FTP, via the Network for event long-term storage archive purposes, or via standard USB storage device. A workstation, PC, and/or special software shall not be required to operate the DVR. The DVR(s) shall include rack mount kits.

6.2 Monitors shall be 32” minimum (42” preferred) commercial quality with video connectors & A/B inputs.

6.3 Keyboard controllers shall have the capability to change camera and monitor views, control camera functions, and configure camera menu functions.

6.4 Cameras will have auto day/night mode. Other features shall include; “Sense UP providing full video images even in low light conditions, 64 times dynamic range with automatic back light compensation preventing washed out views and silhouetted images, 64 programmable presets, preset tour, “Image Hold” preventing viewing and recording of smeared video between preset positions and auto focus function. Exterior cameras shall be provided with environmental enclosures (including heater and blower) and mounted in required locations with smoke tint dome.

6.5 Fixed Cameras will have auto day/night mode and automatic backlight compensation. Fixed cameras style and mounting shall be one of the following as indicated on the equipment schedule.

6.5.1 Vandal Proof, weatherproof one-piece integral design.

6.5.2 Exterior cameras shall include environmental enclosure with heater and blower, if applicable, and smoke tint.

6.5.3 All low voltage and/or video cable/wire shall be plenum rated, type, conductor number, and size in accordance with the equipment manufacturer’s specifications.

6.6 There shall be no splices or connections in conduit runs. Unless otherwise specified in this solicitation or through written approval by the CO (Contracting Officer) and/or the COTR (Contracting Officer’s Technical Representative), all splices are to be in accessible junction boxes, protected and labeled.

6.7 No crimped fittings (such as spade lugs) may be added to the ends of any control or power supply wiring unless required by the equipment manufacturers.

6.8 Coax shall be shielded RG59/U with crimp-on BNC connectors.

6.9 Outer sheathing of all wires and cables shall be permanently marked with printed labels at both ends near each connector.

6.10 Power will be labeled with the corresponding camera name, number, and camera location.

6.11 No “security head” screws will be introduced into the equipment, wire raceways, cable ducts, box mounting, etc., except as provided by the manufacturer of the equipment with the proper driver/bit.

7. Expertise Requirements: The Contractor shall have experience installing and configuring CCTV systems.

The Contractor must be licensed to complete all work, where required, by local/state regulations within the

State of New Mexico. The Contractor shall provide proof of license where required by local/state regulations;

and liability insurance.

8. Training: The Contractor shall provide user and administrator training to USSOUTHCOM PSD Agents with 1 to 2 hours of on-site training. Coordination and scheduling for the training shall be determined after contract award. Training shall cover the following topics:

Reviewing, saving, and archiving video files.

Changing and selecting camera and multi-screen views.

General user and administrator functions on the CCTV system.

Remote full screen switching & viewing & pan tilt zoom operations using the keyboard controller.

9. Warranty and Service:

9.1 The Contractor shall guarantee that all installed parts; components, systems, and workmanship meet the specifications set forth in this document. Additionally, the Contractor must warranty all Contractor supplied components, workmanship and/or systems for a (minimum) period of 24 months from the date of Government acceptance.

9.2 Should any Contractor supplied part, component, workmanship, or system fail within that period of time, the Contractor shall immediately replace or repair that part, component, or system within 48 hours at no further cost to the Government.

9.3 The Contractor shall not be responsible for the repair or replacement of any part, component, or system that fails due to fire, flood, riots, and vandalism or because of the misuse of equipment by Government employees.

9.4 The Contractor shall provide a list of personnel and their numbers that the government can reach 24 hours, 7 days a week for emergency service. These individuals must be able to complete and pass a background clearance and receive approval, prior to being listed as an emergency contact.

10. Security Clearance Requirements:

The Contractor shall submit to the USSOUTHCOM PSD Commander the following documentation for all initial non-cleared employees/sub-contract employees involved on this contract (including owners, management, supervisors, reserve workforce personnel, etc. visiting the site), as soon as possible, but not later than ten (10) calendar days after contract award. Documentation on all replacement employees shall be submitted to the USSOUTHCOM PSD Commander no later than ten (10) calendar days prior to their start work date. All personnel, who will be performing work at the residence will have to provide a photocopy of the person’s driver’s license or state issued picture ID card. USSOUTHCOM PSD Commander will inform the contractor when all security requirements are met.

1. Photocopy of the person’s driver’s license or state issued picture ID card.

11. Changes to the Contract:

The only person authorized to make substantive changes to the contract is the Contracting Officer. Failure to obtain approval for any changes IN ADVANCE of the requested change to the contract from the Contracting Officer will result in the Government not being responsible for the charges, and non-payment to the Contractor.

Accordingly, the Contracting Officer shall be notified prior to any additional services/performances necessitating contract modification (that is, those resulting in changes to the terms and conditions of the contract).

12. Payment: The United States Government will pay for all contracted items under the terms of this purchase agreement as allowed under US law. Payment will be done after receiving the service – VISA – credit card;

Government does not pay for any transaction fee. Credit card information will be given along with this agreement.

Attachment A

Procedures for Contractor Access and Activities For the Buildings

1. Building Access Regular Business Hours – Standard working hours are from 8:00 AM to 5:00 PM M-F. All weekend work shall be scheduled and approved by the USSOUTHCOM PSD Commander or the COTR. Sign in with the front gate security will be required for all contractors.

2. Contractor Business Hours – 8:00 AM to 5:00 PM.

3. After Hours or Weekend Access – COTR or USSOUTHCOM PSD Commander must be notified and approve 3 days in advance.

4. Unloading/Parking – Follow guidance and direction from the PSD Agent at the residence.

5. Radios/Cell Phones – (Nextel etc.) Use only at low volume or outside. Do not carry on conversations new windows or door ways.

6. Dust proofing/Cleaning – Facility and furnishings must be covered with plastic or clean drop cloth if there is any potential for dust. Contractors must bring their own vacuum cleaner and cleaning tools, none will be provided by USSOUTHCOM or COTR. You will not be permitted to work and will be asked to leave if you do not have the proper equipment.

7. Safety – Contractors must bring, and have in place: cones, barricades etc. to protect the safety of the tenants, the USSOUTHCOM or COTR will not provide this. You will not be permitted to work and will be asked to leave if you do not have the proper equipment. Contractor is responsible for providing all signage.

8. Supervision – It is the contractor’s responsibility to instruct (in the scope of work) and supervise their personnel.

This is a requirement for all work at the building.

9. Noise – Coordinate and schedule any noise making activities with the USSOUTHCOM or COTR.

10. Material Storage – Any storage of materials must be approved by USSOUTHCOM PSD Commander or COTR.

11. Trash – Worksite must be kept clean at all times and trash must be removed on a daily basis.

12. Tools/Staging – Contractors must bring all proper tools, ladders and equipment to complete their work. None will be provided.

13. Painting – All painting shall match current colors on the residence. Paint Fumes –Contractor shall be responsible for all ventilation necessary to evacuate paint fumes, Method of Procedure Required.

CONTRACTOR SHALL PROVIDE THIS NOTICE TO ALL EMPLOYEES AND SUBCONTRACTORS.