SOW_-_12-21-2017.pdf

STATEMENT OF WORK

LENEL Electronic Security System (ESS) Services & Maintenance

21 December 2017

GENERAL: Support includes telephone and on-site support as well as software update/upgrade support.

Support Requirements Detail:

Item Description Dongles ID Quantity

Quarterly Inspection / Maintenance - LENEL SUSP. Dongle ID 102856. The contractor shall perform quarterly maintenance for Access Control System, CCTV System, and IDS System. Services included:

Equipment Replaced and/or Repaired On-Site Labor for Service Calls Quarterly Inspections to include testing/inspections, PM on servers & work stations, Review of all log files, Review of system reports for errors Telephone Technical Support from Manufacturer On-Site Labor for Service Calls

Please see attached list of covered equipment documents for further details.

102856

4 Occurrences / Year

The Contractor shall provide Lenel SUSP Software Support and Annual Upgrade to Lenel License Files 66692 and 67004. 102856 12 months - 24

Hours / Day

Emergency on-site calls to include troubleshooting, replacement, and/or repair of the items covered in the attached items list 102856

As Required / Not to Exceed

$4,000.00

Bridge Point Access Cards 102856 800 Each / Year

The Contractor shall provide LENEL Maintenance support for the following period of performances:

Base Period (12 months): 21 March 2018 through 20 March 2019 Option Period One (12 months): 21 March 2019 through 20 March 2020 Option Period Two (12 months): 21 March 2021 through 20 March 2021 Option Period Three (12 months): 21 March 2022 through 20 March 2022 Option Period Four (12 months): 21 March 2023 through 20 March 2023

Place of Performance:

SOCSOUTH LENEL Security Systems located at:

29401 SW 125th Ave. Bldg. 600 Homestead ARB, Florida 33039

Bldg. 741 Homestead ARB, FL 33039

Bldg. 736 Homestead ARB, FL 33039

Bldg. 315 Homestead ARB, FL 33039

Other Information: All contractor support personnel for emergency calls and quarterly maintenance must be certified to work on the LENEL system and certified to call LENEL for telephone support.

Physical Security: The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured IAW Army Regulation (AR) 190-13, “The Army Physical Security Program.”

Background Checks: The Contractor shall ensure contractor employees and subcontractor employees performing services under this contract have passed a local security check conducted by the State Police Department of their U.S. residence and the state of employment, (Florida) (if not the same). The Government reserves the right to independently process local background checks with DoD and local law enforcement using applicable DoD form (DD369) and protocols. Failure of the employee to concur with this document will result in a negative eligibility status to work on this installation.

The contractor shall ensure contractor employees and subcontractor employees performing services under this contract have been vetted under the current DoD and OPM requirements for Personnel Security investigations. The Contractor shall process either the SF-85/85P/86 background questionnaire to the OPM on employees, depending on the level of screening required for the current employment role and requirement for access stated in HSPD-12 (Homeland Security Directive-12) or Public Trust and Suitability of employment requirement. The employee shall meet “NACI” Public Trust and Suitability requirements as a vetted contractor. It is the Contractor’s responsibility to review and verify via DoD Portals if a prior investigation has been recorded. If not, the corporation must initiate and ensure all investigative requirements are met before employee actually begins work. Contractor is responsible for reporting to KO and COR any forms of misconduct or derogatory information discovered or disclosed, immediately, during this initial process. When issues are identified, it is the corporation’s responsibility to decide if an initial hiring waiver will be granted, allowing the investigation to proceed until final adjudication. Final and Favorable Determinations is always made by the final adjudication authority, Department of Defense Consolidated Adjudication authority (DoD-CAF) or Defense Industrial Security Clearance office (DISCO) as part of the Department of Defense (DoD) and Office of Personnel Management (OPM) Personnel Security Program. If employee has on file a previous DoD or OPM related background investigation, the corporate Facility Security Officer (FSO) and the government will review to certify the new position meets the historical investigation. The previous investigation may be unacceptable if a 24 month continuous break-in-service exists on the employee’s prior investigation, under reciprocal DoD guidance. The new position description must meet the historical/prior investigation on record. If the prior DoD or OPM investigation is acceptable, Contractor agency and subcontractor will still be responsible for processing all other screening checks, to recertify locally, including new fingerprints, DD369 and related law enforcement records (by disclosed state mentioned above). Documentation of these checks will be made available to the KO and COR. The Government retains the right to exclude any employee from access to the installation if any part of background security investigation or screening results reveals an employee is a security risk. The exclusion of an employee for security reasons shall not relieve the Contractor from performance of services required under this contract. If the Government determines additional background checks are required, the Contractor shall provide to the KO or COR, the following information on any contractor or subcontractor employee performing services under this contract:

• Full birth name

• Married name (if applicable)

• SSN or local equivalent (ID card number)

• Date of birth

• Place of birth (city, country)

• Proof of Citizenship o If client is a U.S. Naturalized Citizen (by definition), a full readable copy of the original Naturalization and

Birth certificate must be provided to USAG-Miami Command Security manager and the corporate Facility Security Officer (FSO). If client also has a U.S. tourist passport, this will be verified in the same manner.

o If client is U.S. Registered Alien, Documentation of foreign passport, Visa and registration card must be provided to USAG-Miami Command Security manager and the corporate Facility Security Officer (FSO) for review and verification.

o If client is still a current or former citizen of a designated country (by Army and DoD regulation) or is deemed a threat to this installation, access eligibility on this facility will be reviewed first by the USAG- Miami Command Security Manager for final determination.

o If client maintains dual-citizenship status with United States and their nation of birth, the USAG-Miami Command Security Manager and Corporate Facility Security officer will review on a case-by-case basis.

Background Check Notification Requirements: If a background check on any employee or subcontractor employee performing services under this contract, whether the check was conducted as a condition of employment or as part of the contract with the Government, reveals any information from any source (including host country law enforcement) of criminal activity by Contractor employees, subcontractors, or subcontractor employees, the Contractor shall immediately:

(1) Notify the KO or COR of that information; and

(3) Notify the KO or COR of any suspicious activity by Contractor employees, subcontractors, or subcontractor employees the Contractor believes may pose a risk to U.S. or host nation national security or imminent risk of deadly bodily harm to any person;

(4) Any actions taken against Contractor employees, subcontractors, or subcontractor employees pursuant to this requirement.

Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. If applicable, government issued access badges shall not be worn outside designated facilities where visible to the general public. The Contractor shall immediately report suspicious activities or loss of any DoD issued identification or access badge/card to the COR and security personnel.

Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: ensure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

Identification of Contractor Employees: Contractor employees shall identify themselves as contractor personnel and shall avoid representing themselves as Government employees. This identification includes meeting attendance, answering Government telephones, email communications, and working in other situations where contractor status is not obvious. Contractor personnel identification shall be easily identifiable through the display of badges, name tags, lanyards, etc.

Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. Neither the Contractor, nor Contractor personnel, shall divulge, nor release data or information developed, or obtained under performance of this work statement, except to authorize Government personnel or upon written approval of the KO. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall apply, and shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at (http://www.defenseimagery.mil/products/DODimagery/commercialuse.html). The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

Non-Disclosure Statements: The Contractor shall provide signed non-disclosure agreements to the Government prior to commencement of work under the contract. Disclosure of information by Contractor personnel may result in Contractor personnel removal from performance of duties under this contract. A copy of the non-disclosure agreements will be available for review by the government. Standard Form (SF) 312 may be used.

http://www.defenseimagery.mil/products/dodimagery/commercialuse.html

Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interest (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the

OCI.

General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this PWS.

Materials: The Contractor shall furnish materials, supplies, and equipment necessary to meet the requirements under this PWS.

Equipment: The Contractor shall provide all equipment necessary to meet the requirements of this PWS.

Vehicles. The Contractor shall provide any vehicles necessary for the performance of this contract.

Prior to Work: The contractor shall provide any proposed schedule changes to the COR no later than seven calendar days prior for approval.

After Completion of Work: The contractor shall submit a Work Order Form within two business days to the COR.

The report shall include: date and time of the service, location of the barrier, overall condition (including discrepancies cited and repairs needed), service performed, name of the employee performing the service.

Repair Service: The Contractor shall provide telephone support seven days a week, 24 hours a day, 52 weeks a year.

Upon notification, the Contractor shall respond and begin Emergency Repairs within 24 hours of notification during normal duty hours, and within 24 hours during non-duty hours. The Contractor shall immediately notify the COR of the estimated time of completion these requirements.

CONTRACTOR MANPOWER REPORTING (CMR): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Department of the Army via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on the “Department of the Army CMRA” or the icon of the DOD organization that is receiving or benefitting from the contract services.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2015. If contract period of performance ends prior to September 30, the contractor has 30 days from end date of the contract to complete the CMR requirement. Contractors may direct questions to the help desk by clicking on the “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website.

http://www.ecmra.mil/