W91QEX18Q0056_Solicitation_FBO.pdf

SEE ADDENDUM

(No Collect Calls)

W91QEX18Q0056 04-Oct-2018

b. TELEPHONE NUMBER

305-437-7112

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 11 Oct 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W91QEX9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

CORY D. SIMS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

410TH CSB-MIAMI DIVISION

9301 NW 33RD ST

DORAL FL 33172-1202

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W91LMH 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

USSOUTHCOM USCAP

SMSGT TOMMY AGUAYO

9301 NW 33RD ST

DORAL FL 33172

TEL: (305) 437-3802 FAX:

305-437-2752FAX:

TEL: 305-437-XXXX SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$32,500,000

NAICS:

721110

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF25

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W91QEX18Q0056

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 223 Each Lodging

FFP

The Contractor shall provide lodging in accordance with the Performance Work Statement (PWS). Please include Breakfast into the lodging room rate.

FOB: Destination

NET AMT

0002 3 Days Conference Facilities (Main Room)

FFP

The Contractor shall provide a Main Conference Room in accordance with the Performance Work Statement (PWS).

0003 5 Days Conference Facilities (Admin Room)

FFP

The Contractor shall provide an Administrative Room in accordance with the Performance Work Statement (PWS).

0004 3 Days Conference Facilities (Breakout Room)

FFP

The Contractor shall provide a Breakout Room in accordance with the Performance Work Statement (PWS).

0005 3 Days Audio / Visual Equipment / Internet

FFP

The Contractor shall provide Audio/Visual Equipment/Internet in accordance with the Performance Work Statement (PWS).

0006 157 Each Lunches

FFP

The Contractor shall provide lunches in accordance with the Performance Work Statement (PWS).

0007 130 Each Dinners

FFP

The Contractor shall provide dinner in accordance with the Performance Work Statement (PWS).

0008 189 Each Coffee Breaks (AM)

FFP

The Contractor shall provide Coffee Breaks in accordance with the Performance

0009 189 Each Coffee Breaks (PM)

FFP

The Contractor shall provide Coffee Breaks in accordance with the Performance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 0005 Destination Government Destination Government 0006 Destination Government Destination Government 0007 Destination Government Destination Government 0008 Destination Government Destination Government 0009 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 02-DEC-2018 TO

07-DEC-2018

N/A USSOUTHCOM USCAP

SMSGT TOMMY AGUAYO

9301 NW 33RD ST

DORAL FL 33172

(305) 437-3802

W91LMH

0002 POP 04-DEC-2018 TO

06-DEC-2018

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 02-DEC-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 04-DEC-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

0005 POP 04-DEC-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

0006 POP 02-DEC-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

0007 POP 02-DEC-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

0008 POP 04-DEC-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

0009 POP 04-DEC-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.203-6 Alt I Restrictions On Subcontractor Sales To The Government

(Sep 2006) -- Alternate I

OCT 1995

52.204-13 System for Award Management Maintenance OCT 2016 52.204-16 Commercial and Government Entity Code Reporting JUL 2016 52.204-17 Ownership or Control of Offeror JUL 2016 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-21 Basic Safeguarding of Covered Contractor Information Systems

JUN 2016

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations--Representation

NOV 2015

52.212-1 Instructions to Offerors--Commercial Items AUG 2018 52.212-4 Contract Terms and Conditions--Commercial Items JAN 2017 52.222-22 Previous Contracts And Compliance Reports FEB 1999 52.222-25 Affirmative Action Compliance APR 1984 52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-- Representation and Certifications.

AUG 2018

52.232-1 Payments APR 1984 52.232-8 Discounts For Prompt Payment FEB 2002 52.232-11 Extras APR 1984

CLAUSES INCORPORATED BY FULL TEXT

52.232-18 AVAILABILITY OF FUNDS (APR 1984)

Funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

(End of clause)

CLAUSES INCORPORATED BY REFERENCE

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.252-4 Alterations in Contract APR 1984 52.252-6 Authorized Deviations In Clauses APR 1984 52.253-1 Computer Generated Forms JAN 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

OCT 2016

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.225-7041 Correspondence in English JUN 1997 252.225-7042 Authorization to Perform APR 2003 252.225-7048 Export-Controlled Items JUN 2013 252.229-7000 Invoices Exclusive of Taxes or Duties JUN 1997 252.229-7001 Tax Relief SEP 2014 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7008 Assignment of Claims (Overseas) JUN 1997 252.232-7010 Levies on Contract Payments DEC 2006 252.233-7001 Choice of Law (Overseas) JUN 1997 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.244-7000 Subcontracts for Commercial Items JUN 2013 252.247-7023 Alt II Transportation of Supplies by Sea (APR 2014) Alternate II APR 2014

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Award will be made to the offeror whose offer is the lowest price, and technically acceptable

(LPTA).

The Contractor shall have an active SAM registration.

In addition to meeting the requirements in this solicitation, contractors must have received a passing food and water inspection by U.S. Government personnel in order to be technically acceptable. The inspection shall be prior to contract award.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS--COMMERCIAL ITEMS (AUG 2018)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L.

113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(4) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(5) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (Contracting Officer check as appropriate.)

___ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

____ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

____ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_X__ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2016) (Pub. L.

109-282) (31 U.S.C. 6101 note).

___ (5) [Reserved]

___ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div.

C).

___ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub.

L. 111-117, section 743 of Div. C).

_X__ (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note).

____ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (July 2013) (41 U.S.C. 2313).

____ (10) [Reserved]

____ (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (NOV 2011) (15 U.S.C. 657a).

____ (ii) Alternate I (NOV 2011) of 52.219-3.

____ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

____ (ii) Alternate I (JAN 2011) of 52.219-4.

____ (13) [Reserved]

____ (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644).

____ (ii) Alternate I (NOV 2011).

____ (iii) Alternate II (NOV 2011).

____ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

____ (ii) Alternate I (Oct 1995) of 52.219-7.

____ (iii) Alternate II (Mar 2004) of 52.219-7.

____ (16) 52.219-8, Utilization of Small Business Concerns (Nov 2016) (15 U.S.C. 637(d)(2) and (3)).

____ (17)(i) 52.219-9, Small Business Subcontracting Plan (Aug 2018) (15 U.S.C. 637(d)(4)).

____ (ii) Alternate I (Nov 2016) of 52.219-9.

____ (iii) Alternate II (Nov 2016) of 52.219-9.

____ (iv) Alternate III (Nov 2016) of 52.219-9.

____ (v) Alternate IV (Aug 2018) of 52.219-9.

____ (18) 52.219-13, Notice of Set-Aside of Orders (NOV 2011) (15 U.S.C. 644(r)).

____ (19) 52.219-14, Limitations on Subcontracting (JAN 2017) (15 U.S.C. 637(a)(14)).

____ (20) 52.219-16, Liquidated Damages—Subcon-tracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

____ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (NOV 2011) (15 U.S.C.

657f).

____ (22) 52.219-28, Post Award Small Business Program Rerepresentation (July 2013) (15 U.S.C. 632(a)(2)).

____ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women- Owned Small Business Concerns (Dec 2015) (15 U.S.C. 637(m)).

____(24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Dec 2015) (15 U.S.C. 637(m)).

____ (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

_X__ (26) 52.222-19, Child Labor--Cooperation with Authorities and Remedies (Jan 2018) (E.O. 13126).

____ (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

____ (28)(i) 52.222-26, Equal Opportunity (SEPT 2016) (E.O. 11246).

____ (ii) Alternate I (Feb 1999) of 52.222-26.

____ (29)(i) 52.222-35, Equal Opportunity for Veterans (OCT 2015)(38 U.S.C. 4212).

____ (ii) Alternate I (July 2014) of 52.222-35.

____ (30)(i) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793).

____ (ii) Alternate I (July 2014) of 52.222-36.

____ (31) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).

____ (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O.

13496).

_X__ (33)(i) 52.222-50, Combating Trafficking in Persons (March 2, 2015) (22 U.S.C. chapter 78 and E.O. 13627).

____ (ii) Alternate I (March 2, 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

____ (34) 52.222-54, Employment Eligibility Verification (Oct 2015). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

____ (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

____ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

____ (36) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (June, 2016) (E.O. 13693).

____ (37) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (June, 2016) (E.O. 13693).

____ (38) (i) 52.223-13, Acquisition of EPEAT® Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and 13514).

____ (ii) Alternate I (OCT 2015) of 52.223-13.

____ (39)(i) 52.223-14, Acquisition of EPEAT® Registered Televisions (Jun 2014) (E.O.s 13423 and 13514).

____ (ii) Alternate I (Jun 2014) of 52.223-14.

____ (40) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C. 8259b).

____ (41)(i) 52.223-16, Acquisition of EPEAT[supreg]-Registered Personal Computer Products (OCT 2015) (E.O.s 13423 and 13514).

____ (ii) Alternate I (Jun 2014) of 52.223-16.

_X__ (42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O.

13513).

____ (43) 52.223-20, Aerosols (June, 2016) (E.O. 13693).

____ (44) 52.223-21, Foams (June, 2016) (E.O. 13693).

____ (45)(i) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

____ (ii) Alternate I (JAN 2017) of 52.224-3.

____ (46) 52.225-1, Buy American--Supplies (May 2014) (41 U.S.C. chapter 83).

____ (47) (i) 52.225-3, Buy American--Free Trade Agreements--Israeli Trade Act (May 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L.

103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

____ (ii) Alternate I (May 2014) of 52.225-3.

____ (iii) Alternate II (May 2014) of 52.225-3.

____ (iv) Alternate III (May 2014) of 52.225-3.

____ (48) 52.225-5, Trade Agreements (AUG 2018) 19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

_X__ (49) 52.225-13, Restrictions on Certain Foreign Purchases (JUNE 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

____ (50) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

____ (51) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150

____ (52) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C.

5150).

____ (53) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

____ (54) 52.232-30, Installment Payments for Commercial Items (Jan 2017) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

____ (55) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (July 2013) (31 U.S.C. 3332).

_X__ (56) 52.232-34, Payment by Electronic Funds Transfer—Other than System for Award Management (July 2013) (31 U.S.C. 3332).

_X__ (57) 52.232-36, Payment by Third Party (MAY 2014) (31 U.S.C. 3332).

____ (58) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

____ (59) 52.242-5, Payments to Small Business Subcontractors (JAN 2017)(15 U.S.C. 637(d)(12)).

____ (60)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C.

Appx. 1241(b) and 10 U.S.C. 2631).

____ (ii) Alternate I (Apr 2003) of 52.247-64.

____ (iii) Alternate II (Feb 2006) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (Contracting Officer check as appropriate.)

_____ (1) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495).

_____ (2) 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67).

_____ (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C.

chapter 67).

_____ (4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards--Price Adjustment (Multiple Year and Option Contracts) (AUG 2018) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

_____ (5) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards--Price Adjustment (MAY 2014) (29 U.S.C 206 and 41 U.S.C. chapter 67).

_____ (6) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (MAY 2014) (41 U.S.C. chapter 67).

_____ (7) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (MAY 2014) (41 U.S.C. chapter 67).

_____(8) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015) (E.O. 13658).

_____ (9) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

_____ (10) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (MAY 2014) (42 U.S.C. 1792).

_____ (11) 52.237-11, Accepting and Dispensing of $1 Coin (Sept 2008) (31 U.S.C. 5112(p)(1)).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph

(d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records--Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e) (1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1)in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

(ii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L.

113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(iii) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(iv) 52.219-8, Utilization of Small Business Concerns (Nov 2016) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $700,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(v) 52.222-17, Nondisplacement of Qualified Workers (MAY 2014) (E.O. 13495). Flow down required in accordance with paragraph (l) of FAR clause 52.222-17.

(vi) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(vii) 52.222-26, Equal Opportunity (Sept 2016) (E.O. 11246).

(viii) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

(ix) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(x) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

(xi) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xii) 52.222-41, Service Contract Labor Standards (Aug 2018), (41 U.S.C. chapter 67).

(xiii) _____ (A) 52.222-50, Combating Trafficking in Persons (March 2, 2015) (22 U.S.C. chapter 78 and E.O.

13627).

_____ (B) Alternate I (March 2, 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

(xiv) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67.)

(xv) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67)

(xvi) 52.222-54, Employment Eligibility Verification (Oct 2015) (E. O. 12989).

(xvii)52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (E.O. 13658).

(xviii) (A) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

(B) Alternate I (JAN 2017) of 52.224-3.

(xix) 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

(xx) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xxi) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xxii) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the Contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil

(End of provision)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil

52.252-3 ALTERATIONS IN SOLICITATION (APR 1984)

Portions of this solicitation are altered as follows:

NOTICE TO OFFERORS

NOTICE TO OFFERORS

*****Notice to Offeror(s)/Supplier(s): The Government reserves the right to cancel this solicitation, either before or after the closing date for receipt of proposals. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.*****

By submitting a quote for this solicitation, Offerors are certifying that their products and/or services meet/exceed the minimum requirements of the Performance Work Statement and are able to meet the delivery schedule listed in the solicitation.

(a) Offerors are cautioned to comply with all instructions within this solicitation to ensure submission of a complete proposal in accordance with FAR 52.212-1, Instructions to Offerors. Failure to furnish a complete proposal may result in the proposal being unacceptable to the Government and elimination from consideration for award (See FAR

15.208 for further information regarding late proposals).

(b) OFFERS WILL NOT BE ACCEPTED FROM THIRD PARTY AGENCIES OR BROKERS. QUOTES WILL BE ACCEPTED DIRECTLY FROM HOTELS ONLY. In accordance with the performance work statement requirements, the successful Offeror shall provide a point of contact of sufficient authority to authorize changes at the performance location. In order for this and other Performance Work Statement requirements to be met, the Government must maintain privity of contract directly with the service provider. PROPOSALS FROM

THIRD PARTIES OR BROKERS WILL BE CONSIDERED NONRESPONSIVE AND WILL BE

EXCLUDED FROM CONSIDERATION FOR AWARD.

(c) The place of performance for this requirement is Santo Domingo, Dominican Republic.

(d) Standard Form (SF) 1449’s block 17(a) must include the following information: Company Name, Address, Telephone Number, Email Address, Fax Number, Contractor DUNS Number and Commercial and Government Entity (CAGE) Code or NATO Cage Code (NCAGE). In addition, blocks 30(a) - 30(c) must be completed, and signed acknowledgement of any and all amendments (if applicable).

(e) Offerors shall submit quotes in English. Prices furnished shall be all inclusive and in U.S. Dollars. When preparing the quotations, offerors will include the price per unit (Unit Price) for each of the Contract Line Item Numbers (CLINs) or SubCLINs, and then provide the total price (Amount) for the CLIN or SubCLIN by multiplying the quantity required by the price per unit. The offeror shall then total all priced CLINs and SubCLINs and enter the total in Block 26 (Total Award Amount).

(f) The Government will accept submissions through email only. All quotations must be received by the Government no later than the date and time listed in Block 8 on page 1 of this solicitation. Responses shall be submitted by email only to Contract Specialist, Frances De Gori, frances.a.degori.civ@mail.mil and Contracting Officer, Sherwin Riley, at sherwin.d.rilery.civ@mail.mil.

(g) The method of payment will be a credit card.

(h) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

PERFORMANCE WORK STATEMENT

HOTEL SERVICES AGREEMENT

USCAP Calendar Build Workshop

Hotel Services

Date: 2-7 December 2018 Guatemala City, Guatemala

1.0 INTRODUCTION. The U.S. Southern Command J54 USCAP Division will sponsor a three-day workshop at Guatemala City, Guatemala. This Performance Work Statement (PWS) details the lodging, conference facilities, meals, coffee breaks and equipment requirements needed in order to support the conference. The period of performance will be from 2-7 December 2018. The key dates are as follows:

2 December 2018: ADVON Team arrives 3 December 2018: Participants Arrive 4-6 December 2018: Conference 7 December 2018: All parties depart

2.0 DESCRIPTION OF SERVICE. The hotel shall provide accommodations, conference facilities and equipment as well as meals to support personnel attending. The hotel shall provide all personnel, equipment, tools, materials, supervision, and other items necessary to ensure lodging and meals comply with all federal regulations. Hotel facilities must be clean, welcoming to guests and properly staffed to assist participants.

2.1 HOTEL LOCATION. The hotel shall be in a safe secure location, which shall pass a DOD security assessment. The hotel shall provide lodging, and meals, within their main facilities.

2.2 HOTEL SECURITY/INSPECTION. The hotel shall have a modern professional system of internal and external security to include cameras strategically located to monitor the interior and exterior of the hotel. The Hotel’s representative shall provide a copy of its security plan no later than seven (7) days prior to the conference. The hotel shall provide the Government Technical Lead (GTR) an orientation and meeting with the hotel security manager, and a direct contact on the hotel staff for resolving security issues. The government, at its discretion, may augment the hotel security systems by arranging for the presence of independent professional security personnel such as local police officers and/or special security detachments at the hotel during the period of the conference. If external security augmentation is exercised, the hotel security manager shall ensure complete and unlimited access and seamless coordination between the hotel’s organic security systems and the external augmentation units. Where possible, all conference activities shall be conducted in designated areas located above the ground floor level.

HOTEL REPRESENTATIVE. The hotel shall provide a representative to act as a liaison between the GTR and the hotel management. The hotel representative shall be of sufficient authority to resolve issues as they arise and shall be available during the period 2-7 December 2018 for contract performance. The hotel shall provide a list of on-call hotel personnel who have the authority to resolve issues affecting their areas of support.

The hotel shall provide a bilingual staff (Spanish/English) to assist guests with reservations and requests.

2.3 SANITARY INSPECTIONS. Successfully passing a US Government Sanitary inspection may be required.

2.4 FORCE PROTECTION INSPECTION. The Conference and hotel facilities are subject to a Force Protection Inspection. Contract award is contingent upon certification of facilities by a favorable Force Protection Inspection report.

2.5 HOTEL SERVICE BREAKDOWN. The hotel shall ensure that any maintenance or repairs for hotel equipment including but not limited to guest rooms, conference rooms, elevators, kitchen equipment, audio visual, etc., shall be corrected immediately at the hotel’s expense without any cost to the government. In the event of power failure(s), the hotel shall provide back-up power sources. All equipment shall be repaired within one (1) hour or replaced within two (2) hours of reported malfunction.

2.6 HOTEL PARKING/TRANSPORTATION. The hotel shall provide thirty (10) reserved parking spaces for the event at no charge for the dates of 4-6 December 2018. Reserved parking places shall be clearly designated for conference participants. Parking shall be in a secure area with adequate lighting and security. Parking will be available 24 hours a day during the period of this contract. The hotel’s staff shall be aware of reserved conference parking spaces.

2.7 The Hotel shall have a readily responsive, 24-hour, taxi or limo service access at the hotel, to be used and paid by the conference participants and staff.

2.8 HOTEL ITEMS/AMENITIES EXCLUDED FROM THE CONTRACT. The

Government will not pay for movies, mini-bars, laundry, room service, alcohol, telephone calls from or charged to guest rooms, or any other hotel charges other than those specifically provided for in this contract.

2.9 Lodging, movies, mini-bars, service charges, etc. must be itemized separately on service bills. Conference participants shall be responsible for all legitimate charges appearing on their lodging statements, with the exception of the contracted lodging and meals.

2.9.1 Hotel’s staff shall inform guests, during check-in, which services will not be covered under this contract. The hotel’s staff may request a credit card from guests upon check-in for incidentals not covered under the contract. Charges not covered by this contract are to be resolved between the guests and the hotel.

2.10 HOTEL ITEMS/AMENITIES INCLUDED IN THE CONTRACT. All regular hotel guest facilities and amenities shall be made available for guests free of charge as long as they are registered in the hotel. Amenities include the fitness center, business center and internet at no additional charge. It is recommended that breakfast to be included with the lodging rate.

2.10.1 The Hotel Business Center shall be available to the event sponsors as well as participants, and offer internet connectivity, photocopy, and fax documents upon request.

2.10.2 The hotel shall provide appropriate announcement boards at each entrance to the hotel, at the elevator, and main conference room welcoming and directing conference participants. The GTR will provide the exact wording of the announcement to hotel personnel.

3.1 CONFERENCE & ADMINISTRATIVE ROOM REQUIREMENTS.

CONFERENCE ROOMS. The hotel shall provide one (1) Large Conference Room with a seating capacity for ninety (70) persons; one (1) Break-Out Room with seating capacity for 20 people, and one (1) Administrative Conference Room with seating capacity for ten (10) persons. All conference rooms will be located within the vicinity or adjacent to each other, services and amenities per the tables below:

MAIN CONFERENCE ROOM. The hotel shall provide one (1) main conference room able to accommodate up to seventy (70) persons in comfort with minimal noise distractions. The main conference room setting shall be the same for all days of the workshop. It shall be completely set up and available for use by 1700 hours on 3 December 2018 and shall remain available until 1800 hours on 6 December 2018. The hotel shall provide additional chairs, tablecloths, and tables on request from the GTR. The set up for this room will be “U” shaped for 45 persons, and classroom setting on the back of the room with no obstacles, columns, or any structures obstructing the view of the participants.

Main Conference Room (70 persons) Tue 4 Dec Wed 5 Dec Thu 6 Dec Dates: 4-6 December 2018 0700-1800 0700-1800 0700-1800 Wi-Fi Internet Connectivity All day All day All day Main Conference Room (“U” shape table for approximately 45 persons) Classroom setting for the remaining participants

1 1 1

Flags (Salvador, Honduras, Costa Rica, Dominican Republic, Guatemala, Colombia, Panamá, USA) 8 8 8

Large Screens for Projection 2 2 2

Podium with microphone 1 1 1 Table for Projector 2 2 2 Wireless Microphones 12 12 12

3.1.1 BREAK-OUT ROOM: The hotel shall provide one (1) break-out room and shall accommodate up to ten (20) persons, with minimal noise distractions and adjacent or in close proximity to the main conference room. The break-out room shall be available for use (set up) by 1700 hours on 3 December 2018 and shall remain available until 1800 hours on 6 December 2018.

1-Break-Out Room (20 persons) Tue 4 Dec Wed 5 Dec Thu 6 Dec

Dates: 4-6 December 2018 0700-1800 0700-1800 0700-1800

Break-Out Room (U-shaped seating) tables, chairs, and tablecloths 1 1 1

Large Screen for Projection 1 1 1

Table for Projector 1 1 1

Surge Protectors for Projector/Laptops 1 1 1

Wi-Fi Internet provided by hotel Service Service Service

Extension Cords for Equipment 3 3 3

3.1.2 ADMINISTRATIVE ROOM: The hotel shall provide one (1) Administrative Room and shall accommodate up to ten (10) persons in comfort with minimal noise distractions and plenty of ambient lighting. It shall be adjacent to or in close proximity to the main conference room. The administrative room shall be set up and available for use by 1700 hours on 2 December 2018 and shall be available 24 hours a day until 1800 on 6 December 2018.

Administrative Room (10 persons) Sun 2 Dec Mon 3 Dec

Tue 4 Dec Wed 5 Dec

Thu 6 Dec

Dates: 9-12 July 2018 24 hrs. 24 hrs. 24 hrs. 24 hrs. 24 hrs.

Boardroom seating (tables & chairs) 1 1 1 1 1

Easel with paper and markers or dry-erase board with markers 1 1 1 1 1

Surge Protectors for IT Equipment 4 4 4 4 4

Extension Cords for Equipment 4 4 4 4 4 WIFI Internet Connectivity (Hotel Broadband, one dedicated wall drop for router) Min 10 MB

Service Service Service Service Service

3.3 ADDITIONAL REQUIREMENTS.

3.3.1 GENERAL: If available, conference rooms shall have dimmer switches and black out curtains (or similar) to allow for slide/audiovisual presentations. Wireless internet and power outlets shall be provided. All seats shall be cushioned and tables shall be covered with white tablecloths.

Conference room configurations and usage times may be changed at any time prior to 24 hours before the event to accommodate last minute directives and fluctuating requirements. If additional chairs or tables are required, the GTR will coordinate with the hotel representative. The conference rooms shall be physically secured by USSOUTHCOM Conference Support team-members daily to prevent access by unauthorized personnel during the contract period of performance (POP). Any changes or modifications to the contract shall be provided to and approved by the USSOUTHCOM Contracting Officer prior to any changes taking place.

3.3.2 The hotel shall have technical personnel available to operate/repair the hotel owned conference room equipment during the conference hours. Hotel personnel shall be available for changes in room configuration when needed during conference hours, or as coordinated in advance.

3.3.3 Conference rooms shall offer maximum visibility to all attendees and shall be free of pillars or columns that may obstruct views to the front center of the room.

3.3.4 Ashtrays shall not be placed in the main conference room or any other rooms as smoking will not be permitted at indoor conference functions.

3.3.5 WATER. Hotel shall provide cold filtered water or bottle water in the conference rooms (all tables), and each day of the conference while room i s in use. Water will be replenished continuously during conference hours.

3.3.5.1 COFFEE. The hotel shall provide continuous coffee on the break stations throughout the conference.

3.3.6 AUDIO/VISUAL EQUIPMENT REQUIREMENT: Sm a l l tables for projectors/laptops shall be required for each of the conference days in the conference room.

3.3.7 INTERNET CONNECTIVITY: The hotel shall provide continuous and dedicated wireless internet services in the conference rooms from 0700 to 2300 hrs. on the days of use. The connections shall be accessible by all participants to include any computer connected to the projector. Internet must have a bandwidth capacity to support wireless laptop connectivity without interruptions for the participants. High speed internet is required for upload and download of information. The hotel shall provide enough grounded electrical connections with extensions for the participants.

3.3.8 REGISTRATION TABLE: Hotel shall provide a registration table from the 4 through 6 December 2018 outside the Primary Conference Room from 0700hrs to 1800hrs each day.

4.0 LODGING.

4.1 The hotel shall allow guests an early check-in time on arrival day and late checkout on departure date, as availability permits. The GTR will coordinate with hotel representative all early arrivals as well as late departures for the participants staying at the hotel.

4.2 Provide single-occupancy rooms as indicated on the room table below. Any other rooms or services are the responsibility of the individual and the government will not be held liable. The government will only pay u t i l i z e d r o o m s . The government may request additional rooms or suites at any time, and the hotel shall give the government priority on all unoccupied lodging of similar quality.

Lodging Dates:

2-6 December 2018

Sun 2 Dec Mon 3

Dec Tue 4 Dec Wed 5 Dec

Thu 6 Dec

Fri 7 Dec

Contracted Rooms 23 50 50 50 50 Check Out

Room charges will be awarded at the US Embassy rate or lower, all incurred sales and govt.

taxes shall be included within the rate, and if/or tax exemptions will be applied. Only rooms utilized will be charged to the contract, the GTR will provide the hotel a minimum of 24 hours to release the rooms at no charge to the Govt.

4.3 QUALITY STANDARDS FOR ROOMS. All rooms shall include high standard of hygiene, private bath with full toilet and shower facilities, hot and cold running water, clean linen on a daily basis, electricity, colored television with cable, internet service, and appropriate furniture. All regular hotel guest facilities and amenities, to include the hotel business center and the exercise facilities, shall be made available for conference attendees free of charge as long as they are registered in the hotel. The hotel shall provide WIFI internet and two (2) bottles (minimum

16.9 oz. each) of water daily in each room at no extra cost to the government. Housekeeping shall be conducted on a daily basis in all spaces rented by the government.

4.4 ROOM LIST. The GTR will furnish the hotel with a room roster with guest names no later than five (5) business days, before the first day of the event.

5.0 MEALS.

GENERAL. The hotel must be able to provide lodging and meals within their main facilities. The

Government will identify any individuals with special dietary restrictions. The hotel shall strive to accommodate special diets where feasible and within contract meal rates. Contracted meals are only authorized for Partner Nation Personnel; US-Personnel will procure meals at their own expense.

5.1 LUNCHES/DINNERS. Lunches will be contracted as indicated in the above table and served from approximately 1130 to1300 hours, and dinners from 1800 to 2000 from 2 December through 6 December 2018. GTR will provide the hotel exact times for lunches to be served each day;

changes will be coordinated directly between the GTR and the hotel representative. The hotel shall provide meals to all participants in a private room and separate from the conference room per the following schedule and prepared according to the existing hotel menu:

Working Lunches/Dinners: Sun 2 Dec Mon 3 Dec Tue 4 Dec Wed 5 Dec Thu 6 Dec

Dates: 2-6 December 2018

Lunches PNs Only(contracted) 14 29 38 38 38

Dinners PNs Only (contracted) 14 29 29 29 29

The government will not pay for any alcoholic beverages. If the government is paying for meals, the hotel is required to separate bills or payment any time a guest requests an alcoholic beverage. The restaurant invoice must separate the charge for alcoholic beverage and food. The invoice must be signed by the conference participant and annotated with the participant’s room number. The GTR and the hotel representatives will conduct a daily revision to verify charges. The hotel shall only charge for meals consumed. The GTR will provide a list with approved names to receive meals (lunch and dinner

Only meals consumed will be charged to the contract (Lunch and Dinner), the GTR will advise if there is a shortage of personnel, so the lunches and dinner quantities will be identified prior to serving. The GTR and the hotel will identify the method of distribution for lunches and dinners for the Partner Nation Personnel, buffet style is preferred. The GTR will advise if specific personnel need a special diet request, or advise of any allergies.

5.2 COFFEE BREAKS. Buffet-style refreshment breaks shall be provided in close proximity to the main conference room. Coffee breaks shall be served at approximately1000 hours and 1500 hours daily, from 4 to 6 December 2018 for 63 participants as per the table below.

Breaks will include: coffee, tea, sodas, bottle water, assorted fruits, and a selection of pastries to be approved by the GTR prior to set up. Hours of service are subject to change with a notification/ confirmation by the GTR NLT 1500 hours the day prior. The government representative will coordinate directly with the hotel representative as to the exact times of the coffee breaks each day of the conference.

COFFEE BREAKS Tue 4 Dec Wed 5 Dec Thu 6 Dec

Morning (1000 hours)…