Limiting-Competition_Furniture_v1_071-18_Redacted.pdf

Control No: 071-18__

Memorandum for Record – Limiting Competition at or below the Simplified Acquisition Threshold

1. Contracting Activity: 410th Contracting Support Brigade/Regional Contracting Office - Miami

2. Description of Action:

Nature: New Requirement

Contract Vehicle: Purchase Order

Pricing/Contract Type: Fixed Price

Funds: Operations & Maintenance, Army (OMA) FY: 18

Name of Proposed Contractor and Address:

Brand Name Buy: Yes

3. Description of Supplies:

The United States Army Garrison – Miami (USAG-Miami) has a requirement to restructure the 410th CSB/RCO relocation area.

Period of Performance: 30 Days ARO Total Value:

4. Authority: FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

5. Reasons for Authority Cited:

Empire Office, Inc. (authorized distributor of Steelcase furniture) performed the installation of the existing furniture. The new furniture items are being integrated with the exiting furniture.

The existing furniture is under warranty with Steelcase Inc., and any modification by a vendor other than an authorized distributor of Steelcase Inc. would void the warranty on the modified furniture. Thus, the cost to procure and install from another distributor would be cost prohibitive.

Version – February 2017

Version – February 2017

Control No: 071-18

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 apply and will be followed.

Requirement to post justification in accordance with FAR 13.105(c): Action is a brand name restriction, over $25K. It will be redacted and posted with the solicitation.

7. Market Research: A search of GSA Advantage, previous purchases of similar/identical acquisitions and an internet search were utilized for the market research. USSOUTHCOM has utilized GSA contract (Empire Office, Inc.) for previous furniture buys. In accordance with the FAR, this procurement, which falls under the simplified acquisition threshold, will be set-aside for small businesses.

8. Other Facts: Not Applicable.

9. Contracting Officer Certification/Approval:

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon historical pricing and Independent Cost Estimate.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.

Catherine P. Richardson Contracting Officer 410th CSB/RCO Miami