W91QEX-16-Q-0021_Tour_Bus.pdf

PDF 376 KB Posted Apr 8, 2016

Attached to: Miami Tour Bus and Tour Guide Services
Solicitation number: W91QEX-16-Q-0021
Issued by: Department of the Army Materiel Command Expeditionary Contracting Command Regional Contracting Office Miami 410th CSB

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W91QEX-16-Q-0021-0001 __Amendment_Tour_Bus_and_Guide_Services.pdf	PDF	Apr 22, 2016

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SEE ADDENDUM

(No Collect Calls)

W91QEX-16-Q-0021 08-Apr-2016

b. TELEPHONE NUMBER

305-437-2661

8. OFFER DUE DATE/LOCAL TIME

05:00 PM 21 Apr 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W91QEX9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

PAUL F NEGRIDO

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

410TH CSB-MIAMI DIVISION

9301 NW 33RD ST

DORAL FL 33172-1202

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W90H0E 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

ARMY COMMUNITY SERVICE CENTER

VICTORIA DUBOIS

9301 NW 33RD STREET

DORAL FL 33172

TEL: 305-437-2665 FAX:

305-437-2752FAX:

TEL: 305-437-2661 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$15,000,000

NAICS:

485113

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF71

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W91QEX-16-Q-0021

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 4 Each 30 Passenger Tour Bus

FFP

Miami Tour - 30 Passenger Tour Bus with tour guide services. The tour shall include a the 30 passenger bus, a bus driver, and a certified tour guide services.

The contractor shall perform all requirements as specified in the Performance Work Statement.

FOB: Destination

NET AMT

0002 2 Each 50 Passenger Tour Bus

FFP

Miami Tour - 50 Passenger Tour Bus with tour guide services. The tour shall include the 50 passenger bus, a bus driver, and a certified tour guide services. The contractor shall perform all requirements as specified in the Performance Work Statement.

0003 1 Job Contract Manpower Reporting

FFP

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Army Community Service, U.S. Army Garrison-Miami via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on the “Department of the Army CMRA” or the icon of the DOD organization that is receiving or benefitting from the contract services.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2016. If contract period of performance ends prior to September 30, the contractor has 30 days from end date of the contract to complete the CMR requirement. Contractors may direct questions to the help desk by clicking on the “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website.

1001 4 Each OPTION 30 Passenger Tour Bus

FFP

Miami Tour - 30 Passenger Tour Bus with tour guide services. The tour shall include a the 30 passenger bus, a bus driver, and a certified tour guide services.

The contractor shall perform all requirements as specified in the Performance

1002 2 Each OPTION 50 Passenger Tour Bus

FFP

1003 1 Job OPTION Contract Manpower Reporting

FFP

2001 4 Each OPTION 30 Passenger Tour Bus

FFP

Miami Tour - 30 Passenger Tour Bus with tour guide services. The tour shall include a the 30 passenger bus, a bus driver, and a certified tour guide services.

The contractor shall perform all requirements as specified in the Performance

2002 2 Each OPTION 50 Passenger Tour Bus

FFP

2003 1 Job OPTION Contract Manpower Reporting

FFP

3001 4 Each OPTION 30 Passenger Tour Bus

FFP

Miami Tour - 30 Passenger Tour Bus with tour guide services. The tour shall include a the 30 passenger bus, a bus driver, and a certified tour guide services.

The contractor shall perform all requirements as specified in the Performance

3002 2 Each OPTION 50 Passenger Tour Bus

FFP

3003 1 Job OPTION Contract Manpower Reporting

FFP

4001 4 Each OPTION 30 Passenger Tour Bus

FFP

Miami Tour - 30 Passenger Tour Bus with tour guide services. The tour shall include a the 30 passenger bus, a bus driver, and a certified tour guide services.

The contractor shall perform all requirements as specified in the Performance

4002 2 Each OPTION 50 Passenger Tour Bus

FFP

4003 1 Job OPTION Contract Manpower Reporting

FFP

PREAMBLE

THIS IS A COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested. Solicitation # W91QEX-16-Q-0021 is issued as an request for quotation (RFQ). The soliciation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-87 (7 March 2016) and DFARS Public Notice (DPN) 20160325 (25 March 2016). This soliciation is a 100% Small Business Set-Aside. The associated North American Industrial Classification System (NAICS) codes for this requirement are 485113. The size standard for this NAICS is $15M.The U.S. Army Garrison – Miami has a requirement for Tour Bus and Guide Services with a base period of performance of 28 June 2016 through 27 June 2017 with four 12-month option periods. It is the Government's intent to issue a Firm-Fixed Price type contract resulting from this requirement pursuant to FAR Subpart 16.2. The requirement consists of the following: 30 Passenger Tour Bus and Guide services, Qty 4; 50 Passenger Tour Bus and Guide Services, Qty 2. All tours will be scheduled bi-monthly throughout the year as well as for the option years.

The contract requirements for the guided Miami bus tour services is outlined in Performance Work Statement as set forth in the solicitation. The applicable Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) provisions and clauses that apply to this acquisition can be found at the end of the

SF 1449.

Proposals will be accepted directly from DoD approved Bus, Van and Limo carriers list. All responsible and responsive offers received prior to the closing date and time will be considered. Interested sources are responsible for downloading the solicitation and any future amendments from the website. Inquiries to this announcement should be directed to the Contract Specialist, Paul Negrido, 410th CSB, Regional Contracting Office Miami at paul.f.negrido.civ@mail.mil, or via telephone 305-437-2661.

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Army Community Service (ACS) Miami Bus Tour with Professional Tour Guide

1. GENERAL: This is a non-personnel services contract to provide Army Community Service with a professional guided bus tour of the Greater Miami area. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide a professionally guided tour by bus of the Greater Miami area. The contractor shall perform to the standards in this contract.

1.2 Background: The Relocation Readiness Program at Army Community Service provides support and service to service members and their Family members who are moving to the Greater Miami area. Part of this support includes information on the community and cultural adaptation and area tours.

1.3 Objectives: The objectives of this performance work statement are to provide:

A comprehensive guided tour by bus of the Greater Miami area which will include the history, attractions and information on events.

Timely services both at pickup and drop off times.

1.4 Scope: The contractor shall provide a profession bus tour service utilizing a certified tour guide within the Miami-Dade County limits from 9:00 am to 3:30 pm with a list of suggested stops provided by the requesting activity. These tours will occur on the Friday following the established dates for the monthly Newcomer Orientation on a bi-monthly. The tour bus service will include a guided tour of the Greater Miami area using a 30 or 50 passenger commercial tour bus, dependent upon the number requesting this service, and shall stop at several locations which will be strategically routed throughout Miami-Dade County.

1.5 Period of Performance: The Period of Performance shall be for a 12-month base period and four 12-month option periods. The Period of Performance will be as follows:

Base Period: 28 June 2016 - 27 June 2017 Option Period One: 28 June 2017 - 27 June 2018 Option Period Two: 28 June 2018 – 27 June 2019 Option Period Three: 28 June 2019 – 27 June 2020 Option Period Four: 28 June 2020 – 27 June 2021

1.6 General Information:

1.6.1 Quality Control Plan (QCP): The contractor shall develop, implement and maintain a QPC and program to ensure all work described in this contract is performed at or above the standard defined in the Performance Requirements Summary (PRS). The QPC is developed by the contractor for its internal use to ensure that it performs and delivers high quality service. The contractor’s QPC is the means by which the contractor ensures all work complies with the requirements of the contract. The QPC identifies and corrects potential and actual problem areas throughout the entire scope of the contract.

1.6.1.2 The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The QCP shall be submitted upon request by the KO after award.

1.6.1.3 The Quality Control Plan shall address as a minimum:

1.6.1.3.1 Inspection Program. Included shall be a quality control inspection program covering all general and specific tasks included in the contract scope of work. It shall specify tasks or areas to be inspected on a scheduled or unscheduled basis, the manner in which inspections are to be conducted, the titles of the individuals who will perform the inspections, and the percentage of the work that will be inspected on a recurring basis. In developing this inspection program, the contractor shall identify the key activities and associated characteristics in each process that have a significant influence on specific services and provide for methods for evaluation of the selected characteristics.

1.6.1.3.2 Deficiency Identification. The QCP shall include a method of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable as defined in the PRS. This shall contain processes for corrective action without dependence upon Government direction.

1.6.1.3.3 Deficiency Correction. The program shall contain process control and process performance measurement procedures that shall include how the contractor shall implement preventive corrective actions. The contractor shall demonstrate that it has designed quality into the delivery of services thereby mitigating the risk(s) associated with delivery of deficient or nonconforming services.

1.6.1.3.4 Documentation and Enforcement. The QCP shall include a method of documenting and enforcing quality control operations of both prime contractor and subcontractor work; including inspection and testing.

1.6.1.3.5 Trend Analysis. The QCP shall include a method of performing trend analysis and assessments through the use of metrics.

1.6.1.3.6 Surveillance Methods. The QCP shall contain specific surveillance techniques for all contract services.

The surveillance methods shall be comprehensive and adaptable to the reporting system of the plan.

1.6.2 Quality Assurance (QA): The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed IAW the performance standards and contract quality requirements are met. Contract quality requirements” means the technical requirements in the contract relating to the quality of the product or service and those contract clauses prescribing inspection, and other quality controls incumbent on the contractor, to ensure the product or service conforms to the contractual requirements. It defines how the performance standards will be applied, the frequency of surveillance, the minimum acceptable defect rate(s), and deductions, if applicable.

1.6.3 Recognized Holidays: The contractor is not required to perform services on holidays. Holidays established for this contract are as follows:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business between the hours of 9:00 am to 4:00 pm on Fridays following the scheduled Newcomer Orientation (scheduled attached) except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at in the Greater Miami area with the contractor scheduling pick-up at the entrance to the U.S. Army Garrison-Miami, 9301 NW 33rd Street, Doral, FL 33172-1202.

1.6.6 Type of Contract: The Government will award a firm fixed price contract.

1.6.7 Access and General Protection Policy and Procedures:

1.6.7.1 FPCON: In addition to the changes otherwise authorized by the changes of clause of contract, should the US Government Force Protection Condition (FPCON) at any individual installation change, the Government may require changes in contractor security matters or process. During FPCONs Charlie and Delta, only contract services that have been deemed “mission essential” by the Government will continue. Contract services will resume when the FPCON is reduced to Bravo or lower.

1.6.7.2 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use.

1.6.7.3 Escorts: The Contractor and all associated sub-contractor employees performing services under this contract shall get the background checks to be vetted for installation access once every six months. The Contractor is responsible for ensuring that individuals performing under this contract are properly vetted for installation access.

1.6.7.4 Personnel Security Clearance Requirements: Personnel performing under this contract will not be required to have a security clearance.

1.6.7.4.1 AT/OPSEC Review: The contractor shall follow DOD Federal Acquisition Regulation Supplement (DFARS) clause 252.223-7004, Drug-free Work Force; and local USSOUTHCOM policies regarding drug testing.

The contractor shall conduct drug tests, ensuring all top secret cleared contractor employees are tested at least once per year, each year of the contract, as well as when there is a reasonable suspicion that an employee uses illegal drugs. The drug testing shall be at the contractor’s expense. Positive drug test results shall be made available to both the KO and Government Representative (GR) within 24 hours of known test results. Records of drug testing shall be made available to the GR.

1.6.7.5 Background Checks: The contractor shall ensure contractor employees and subcontractor employees performing services under this contract have passed a security check conducted by the Host Nation Police Department of their residence or the State Police Department of their U.S. residence. Security checks that have been completed as part of a personnel security clearance background investigation, or a previous background check that was a condition of employment, meet this requirement. Documentation of these checks will be made available to the KO or GR upon request. The Government retains the right to exclude any employee from performance of duties under this contract if a background security check reveals an employee is a security risk. The exclusion of an employee for security reasons will not relieve the contractor from performance of services required under this contract. If the Government determines additional background checks are required, at a minimum, and upon request from the Government, the contractor shall provide to the KO or GR, the following information on any contractor or subcontractor employee performing services under this contract:

Full birth name Married name (if applicable) SSN or local equivalent (ID card number) Date of birth Place of birth (city, country)

1.6.7.5.1 Background Check Notification Requirements: If a background check on any employee or subcontractor employee performing services under this contract, whether the check was conducted as a condition of employment or as part of the contract with the Government, reveals any information from any source (including host country law enforcement) of criminal activity by contractor employees, subcontractors, or subcontractor employees, the contractor shall immediately:

(1) Notify the KO or GR of that information; and

(2) Traffic violations, other than parking, will be reported to the KO or GR only if the contract is for drivers for the Government;

(3) Notify the KO or GR of any suspicious activity by contractor employees, subcontractors, or subcontractor employees the Contractor believes may pose a risk to U.S. or host nation national security or imminent risk of deadly bodily harm to any person;

(4) Any actions taken against contractor employees, subcontractors, or subcontractor employees pursuant to this requirement.

1.6.7.5.2 Remedies. In addition to other remedies available to the Government, the contractor’s failure to comply with the requirements of this paragraph my result in requiring the contractor to remove a Contractor employee or employees from the performance of the contract.

1.6.7.5.3 Subcontracts. The contractor shall include the substance of this paragraph and the preceding paragraph in all subcontracts.

1.6.7.6 Uncleared Contractor Common Access Card (CAC) Credentialing and Access Procedures. Not applicable.

1.6.7.6.1 Contractor Common Access Card (CAC) Eligible Requirements: Not applicable.

1.6.7.6.1.1 Federal Installation/Facility Access: Contractor and all associated sub-contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures provided by the Government Representative (GR). The employee performing services under this contract shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, Security Office or the host nation equivalent.

1.6.7.6.2. Contractor Non CAC Eligible Requirements for DOD Facility and Installation Access: Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations. The employee performing services under this contract shall provide all information required for background checks to meet installation access requirements to the installation Provost Marshal Office, Director of Emergency Services or Security Office.

1.6.7.7 Employment Eligibility: The contractor shall ensure that all contractor employees and sub-contractor employees performing services under this contract in the U.S. or its territories have been pre-screened for employment eligibility using the E-verify Program on the Department of Homeland Security website http://www.uscis.gov/e-verify. Personnel that have not met the employment eligibility requirement on this website are not authorized to perform services under this contract. Verification of the eligibility check will be made available to the KO or GR upon request. This requirement is not in lieu of and does not relieve the contractor from the I-9 Employment Eligibility Verification Forms for employment of personnel.

1.6.7.8 Access to Government Information Systems: All contractor employees and sub-contractor employees performing services under this contract who have access to a government information system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services and must successfully completed the DoD Information Assurance Awareness training prior to access to the information system and then annually thereafter.

1.6.7.9 Key Control. Not applicable.

1.6.7.10 Lock Combinations. Not applicable.

1.6.8 Post Award Conference/Contract Periodic Progress Meetings: If applicable, the contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation (FAR) Subpart 42.5. The KO, GR, with other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the KO will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.6.9 Government Representative (GR): The GR will be identified by the Contracting Officer or Contract Specialist.

The GR monitors all technical aspects of the contract and assists in contract administration. The GR is authorized to perform the following functions: ensure the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor contractor's performance and notifies both the KO and contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of contractor personnel. The GR is NOT authorized to change any of the terms and conditions of the resulting order especially with regard to changes in cost or price estimates.

1.6.10 Key Personnel: The follow personnel are considered key personnel by the government: Contract manager/alternate contract manager, bus driver and professional tour guide. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 am – 4:00 pm Monday through Friday excluding holidays. Qualifications for all key personnel are listed below:

(1) Contract Manager and Alternate must be able dispatch a bus for each scheduled tour, coordinate the tour schedule with the tour guide and submit invoices for payments through the Wide Area Work Flow.

(2) Bus Driver must have a valid commercial driver license (CDL), be a United States citizen and complete the required background checks without any derogatory information.

(3) The Tour Guide must be qualified to provide a comprehensive bus tour around Miami Dade County and have the ability to speak and answer questions regarding the tour destinations and local area. The tour guide must have a tour guide certification.

1.6.11 Special Qualifications or Certifications: Not applicable.

1.6.11.1 IA/IT Training Certification : All contractor employees and subcontractor employees supporting IA/IT functions must be certified upon contract award as directed in DoD 8570.01-M, DFARS 252.239.7001, and AR 25-

2. Baseline certification as stipulated in DoD 8570.01-M must be completed upon contract award.

1.6.12 Identification of Contractor Employees: Contractor employees shall identify themselves as contractor personnel and shall avoid representing themselves as Government employees. This identification includes meeting attendance, answering Government telephones, email communications, and working in other situations where contractor status is not obvious. Contractor personnel identification shall be easily identifiable through the display of badges, name tags, lanyards.

1.6.12.1 Badging of Contractor Employees: Not applicable.

1.6.12.2 Uniform: The contractor shall provide a standard uniform for all contractor and subcontractor employees performing services under this contract, and ensure they wear the uniform during appointed duty hours. The uniform may consist of the same type and color shirt and slacks for all workers. Company logo is optional.

1.6.13 Contractor Travel: Not applicable.

1.6.13.1 The contractor shall be responsible for all travel expenses to include gas, insurance, tolls and vehicle repairs and the professional tour guide.

1.6.14 Other Direct Costs (ODC): Other direct costs will include gas and insurance for the bus, tolls when conducting the tour, vehicle repair, the cost of the professional tour guide and other costs associated with vehicle use and repair.

1.6.15 Data Rights: Not applicable.

1.6.16. Non-Disclosure Requirements: Performance under this contract may require the contractor to access data and information proprietary to a Government agency, another Government contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. Neither the contractor, nor contractor personnel, shall divulge, nor release data or information developed, or obtained under performance of this work statement, except to authorize Government personnel or upon written approval of the KO. The contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall apply, and shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

1.6.16.1 Non-Disclosure Statements: Not applicable.

1.6.16.2 Advertisement and Social Media: The contractor shall NOT post information to public website or social media locations, personal or professional, that in any way disclose names, locations, hotel data, participants, discussions, pictures, etc. before, during or after the contract period of performance without the express consent of the Government. The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at (http://www.defenseimagery.mil/products/DODimagery/commercialuse.html). The contractor shall not cite any information (e.g., contract information, pictures, and locations) obtained through this contract on any marketing tools to include its company website.

1.6.17 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.18 Phase-In/Phase-Out (PIPO) Period: Not applicable.

1.6.19 General Training Requirements: Not applicable.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1 Area of Responsibility. The U.S. Army Garrison-Miami area of responsibility which includes Miami-Dade County.

2.1.2. Contractor. The total contractor organization or a separate entity of it; such as an affiliate, division, or plant that performs its own purchasing.

2.1.3. Contracting officer (KO). A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.1.4. Government Representative (GR). An individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

2.1.5. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6. Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.8. Local National. For the purpose of this clause or provision, a local national (LN) is defined as any person who is performing services under a contract and is a resident of any country within the USSOUTHCOM AOR.

2.1.9. Performance Work Statement (PWS). A statement of work for performance-based acquisitions that describes the required results in clear, specific, and objective terms with measurable outcomes.

2.1.10. Physical Security. Protection of the perimeter area, government property, and assets that prevent the loss or damage of Government property.

2.1.11. Quality Assurance. The various functions, including inspection, performed by the government to determine whether a contractor has fulfilled the contract obligations pertaining to quality and quantity.

2.1.12. Quality Assurance Surveillance Plan (QASP). A plan describing how the agency will survey, observe, test, sample, evaluate and document the contractor’s performance in meeting critical performance standards identified in the contract.

2.1.13. Quality Control (QC). Tasks performed by the contractor to improve the quality of the organization’s output.

2.1.14. Shall. Imperative.

2.1.15. Subcontractor. Any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor or another subcontractor.

2.1.16. Third Country National. For the purpose of this clause or provision, a third country national (TCN) is defined as any person, regardless of citizenship, who travels into the USSOUTHCOM AOR from outside of the

USSOUTHCOM AOR. This includes personnel who are citizens of the country where performance of the contract is being conducted, but reside outside of the USSOUTHCOM AOR. For this purpose, non-DOD contractor personnel are considered traveling under DOD sponsorship.

2.1.17. Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.18. Work Week. Not applicable.

2.2 Acronyms:

ACS Army Community Service AFFSSIR Armed Forces Repository of Specimen Samples ALMS Army Learning Management System ANSI American National Standards Institute AOR Area of Responsibility AR Army Regulation ATCTS Army Training Certification Tracking System AT Anti-Terrorism CAC Common Access Card CFR Code of Federal Regulations CLIN Contract Line Item Number CMR Contract Manpower Reporting CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative DD Form 254 Department of Defense Contract Security Requirement List DNA Deoxyribonucleic Acid (DNA) DOD Department of Defense DODD Department of Defense Directive DODI Department of Defense Instruction FAR Federal Acquisition Regulation FHP Force Health Protection FCG Foreign Clearance Guide FY Fiscal Year GFE Government Furnished Equipment GFP Government Furnished Property GFS Government Furnished Services GR Government Representative IA Information Assurance IAW In Accordance With IT Information Technology JPAS Joint Personnel Adjudication System JTR Joint Travel Regulation KO Contracting Officer LN Local National LOA Letter of Authorization NCIC-III National Crime Information Center Interstate Identification Index NIST National Institute of Standards and Technology ODC Other Direct Costs OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OPSEC Operation Security PIPO Phase In/Phase Out PRS Performance Requirements Summary PWS Performance Work Statement

QA Quality Assurance QASP Quality Assurance Surveillance Plan QCP Quality Control Program RA Requiring Activity SOP Standard Operating Procedures SPOT Synchronized Pre-deployment and Operational Tracker TCN Third Country National TE Technical Exhibit TSDB Terrorist Screening Data Base USAG-Miami U.S. Army Garrison-Miami USC United States Code USSOUTHCOM United States Southern Command

PART 3

Government Furnished Equipment (GFE), Government Furnished Property (GFP), and Government Furnished

Services (GFS)

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide a point of contact within ACS who will confirm the tour date at least 48 hours prior to the tour, provide the number of attendees for each tour and provide a list of those individuals on the morning of the tour.

3.1 Services: Not applicable.

3.2 Facilities: Not applicable

3.2 Facilities: Not applicable.

3.3 Utilities: Not applicable.

3.4 Equipment: Not applicable.

3.4.1 Government Furnished Property: Not applicable.

3.5 Materials: Not applicable.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The contractor shall furnish all supplies, equipment, and services required to perform work under this contract that are not listed under Part 3 of this PWS.

4.2 Facility Security Clearance: Not applicable.

4.3. Materials: Not applicable.

4.4. Equipment. The contractor shall provide an insured 30 or 50 passenger bus in good working condition with a certified tour guide.

4.4.1 Insurance. The contractor shall maintain the general and automobile insurance for no less than $1,000,000 for all vehicles and services rendered by the Government. The insurance shall be current and active at all times of the resulting contract period of performance.

PART 5

SPECIFIC TASKS

5. Specific Tasks: The contractor shall provide a profession bus tour service utilizing a certified tour guide within the Miami-Dade County limits from 9:00 am to 3:30 pm with a list of suggested stops provided by the requesting activity. These tours will occur on the Friday following the established dates for the monthly Newcomer Orientation on a bi-monthly. The tour bus service will include a guided tour of the Greater Miami area using a 30 or 50 passenger commercial tour bus, dependent upon the number requesting this service, and shall stop at several locations which will be strategically routed throughout Miami-Dade County

5.1. Basic Services. The contractor shall provide bus tour services in support of the Relocation Readiness Program, Army Community Service by providing a commercial bus with a professional guided bus tour around the Greater Miami area. Services shall include a specific itinerary which follows a tour of specific destinations and attractions in and around the Greater Miami area. The service shall provide passengers with sufficient historical and cultural knowledge based on information provided during the course of the tour. The tour will follow the route recommended by the requiring activity.

5.1.1. The contractor, at a minimum shall provide the following: One (1) driver required for the 30 or 50 passenger bus and a professional tour guide. Both the bus driver and tour guide shall be familiar with Miami- Dade area as well as all streets and major highways. Drivers must have a safe driving record. Drivers and tour guides must maintain a professional appearance. Drivers must have knowledge of local road networks. The Contractor is responsible for payment of all road tolls, fuel, insurance and parking tolls associated with the transportation related to this requirement.

5.2. Contractor Liaison: The contractor shall provide a dedicated representative to act as a liaison and dispatcher with the designated Government representative at all times throughout the periods of performance for this contract.

This person shall be able to make decisions on behalf of the Contractor and ultimately satisfy the required tasks.

5.3. Vehicles: The contractor shall provide buses with a capacity of 30 to 50 passengers. Passenger buses shall be equipped with a bathroom and entertainment system. The Contractor shall have back-up vehicles to transport personnel in the event of maintenance breakdown. All toll and ancillary fees are the responsibility of the Contractor.

5.3.1. DoD Approved Carrier: The bus carriers shall be on the Approved Department of Defense Bus, Van, & Limo Carriers list effective 18 February 2016.

5.3.2 Vehicle Condition: All vehicles and all systems shall be in excellent mechanical condition and fully operational and shall be no more six years old from the date services are rendered.

5.3.3. Vehicle Safety: The contractor shall provide vehicles equipped with power steering, power brakes, air conditioning system, and with standard safety equipment as required by Department of Transportation laws.

Requirements shall include, but are not limited to, serviceable spare tire(s), jack and tire tools, and warning devices (such as a warning triangle). The front windshield shall have no cracks or breaks.

5.3.4 Insurance. The contractor shall maintain the general and automobile insurance for no less than $1,000,000 for all vehicles and services rendered by the Government. The insurance shall be current and active at all times of the resulting contract period of performance.

5.4. Vehicle Operator: The contractor shall ensure that drivers are able and capable of safely operating vehicles and are not under the effects of alcohol or drugs at least eight (8) hours prior to and during the performance of their duties. Any driver suspected of reporting for duty under the effects of alcohol or drugs will be reported to the KO and will not be allowed to perform their duties. Drivers shall meet and maintain a professional decorum at all times.

The contractor shall provide drivers with a standard daily uniform to include company logo. At a minimum, drivers will wear full length slacks, a short sleeve shirt or polo shirt without tie, and covered toe shoes. Drivers shall not consume alcohol or drugs for a reasonable period prior to as well as during performance of their duties.

5.5. Tour Guide: The contractor shall ensure that tour guide is able and capable of providing tour guide services in a logical and comprehendible manner. Any tour guide suspected of reporting for duty under the effects of alcohol or drugs, or otherwise cannot perform the duties herein, will be reported to the KO and will not be allowed to perform their duties. Tour guides shall meet and maintain a professional decorum at all times. The contractor shall provide tour guides with a standard daily uniform to include company logo. At a minimum, tour guides shall wear full length slacks, a short sleeve shirt or polo shirt without tie, and covered toe shoes. Tour guides shall not consume alcohol or drugs for a reasonable period prior to as well as during performance of their duties.

5.5.1 Tour Guide Services: The tour guide shall provide passengers with sufficient historical and knowledge based information during the course of the tour and in accordance with the requiring activities schedule of services and itinerary. The tour guide must be English speaking. The requiring activity will recommend a route and destinations for the tour and will provide the route and itinerary to the Contractor.

NOTE: Drivers and tour…

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File details come from the government source that posted it. Updated Nov 14, 2017.