W91QEX-16-Q-0015_HRI_Secretariat_Svs.pdf

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Attached to: HUMAN RIGHTS INITIATIVE (HRI) SECRETARIAT SERVICES
Solicitation number: W91QEX-16-Q-0015
Issued by: Department of the Army Materiel Command Expeditionary Contracting Command Regional Contracting Office Miami 410th CSB

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W91QEX-16-Q-0015-0001_HRI_(Extend_Submission_Date).pdf	PDF	Jul 11, 2016

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SEE ADDENDUM

(No Collect Calls)

W91QEX-16-Q-0015 21-Jun-2016

b. TELEPHONE NUMBER

305-437-2662

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 11 Jul 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W91QEX9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

LIAN PINO

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0010798119

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

410TH CSB-MIAMI DIVISION

9301 NW 33RD ST

DORAL FL 33172-1202

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W91LMH 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

SOUTHCOM HUMAN RIGHTS OFFICE

MAJ JOSE COLON

9301 NW 33RD ST

DORAL FL 33172

TEL: 305-437-3467 FAX:

305-437-2752FAX:

TEL: 305-437-2661 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$27,500,000

NAICS:

813311

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF71

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W91QEX-16-Q-0015

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months Human Rights Initiative Secretariat Svs

FFP

The contractor shall perform all requirements for Human Rights Initiative Secretariat Non-Personal Services IAW the Performance Work Statement (PWS).

FOB: Destination

PURCHASE REQUEST NUMBER: 0010798119

NET AMT

0002 Dollars, U.S.

Reimbursable Contractor Travel

COST

The contractor shall provide documentation to support actual costs for all reimbursable travel in accordance with FAR 31.205-46 and PWS 1.6.13.

ESTIMATED COST

0003 Dollars, Other Direct Costs

The contractor shall provide a copy of all receipts for Government approved ODC expenditures to the COR with the monthly invoice, to be forwarded to the Contracting Officer for review and approval in accordance with PWS 1.6.14.

0004 1 Each Contractor Manpower Reporting (CMR)

FFP

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for USSOUTHCOM via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/, and then click on the “Department of the Army CMRA” or the icon of the DOD organization that is receiving or benefitting from the contract services.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2016. If contract period of performance ends prior to September 30, the contractor has 30 days from end date of the contract to complete the CMR requirement. Contractors may direct questions to the help desk by clicking on the “Send an email” which is nder the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website.

1001 12 Months OPTION Human Rights Initiative Secretariat Svs

FFP

The contractor shall perform all requirements for Human Rights Initiative Secretariat Non-Personal Services IAW the Performance Work Statement (PWS).

1002 Dollars, OPTION Reimbursable Contractor Travel

The contractor shall provide documentation to support actual costs for all reimbursable travel in accordance with FAR 31.205-46 and PWS 1.6.13.

1003 Dollars, OPTION Other Direct Costs

1004 1 Each OPTION Contractor Manpower Reporting (CMR)

FFP

http://www.ecmra.mil/, and then click on the “Department of the Army CMRA” or the icon of the DOD organization that is receiving or benefitting from the contract services.

2001 12 Months OPTION Human Rights Initiative Secretariat Svs

FFP

The contractor shall perform all requirements for Human Rights Initiative

2002 Dollars, The contractor shall provide documentation to support actual costs for all

2003 Dollars, The contractor shall provide a copy of all receipts for Government approved ODC expenditures to the COR with the monthly invoice, to be forwarded to the

2004 1 Each OPTION Contractor Manpower Reporting (CMR)

FFP

http://www.ecmra.mil/, and then click on the “Department of the Army CMRA” or the icon of the DOD organization that is receiving or benefitting from the contract services.

3001 12 Months OPTION Human Rights Initiative Secretariat Svs

FFP

The contractor shall perform all requirements for Human Rights Initiative

3002 Dollars, The contractor shall provide documentation to support actual costs for all

3003 Dollars, The contractor shall provide a copy of all receipts for Government approved ODC expenditures to the COR with the monthly invoice, to be forwarded to the

3004 1 Each OPTION Contractor Manpower Reporting (CMR)

FFP

http://www.ecmra.mil/, and then click on the “Department of the Army CMRA” or the icon of the DOD organization that is receiving or benefitting from the contract services.

4001 12 Months OPTION Human Rights Initiative Secretariat Svs

FFP

The contractor shall perform all requirements for Human Rights Initiative

4002 Dollars, The contractor shall provide documentation to support actual costs for all

4003 Dollars, The contractor shall provide a copy of all receipts for Government approved ODC expenditures to the COR with the monthly invoice, to be forwarded to the

4004 1 Each OPTION Contractor Manpower Reporting (CMR)

FFP

http://www.ecmra.mil/, and then click on the “Department of the Army CMRA” or the icon of the DOD organization that is receiving or benefitting from the contract services.

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

HUMAN RIGHTS INITIATIVE (HRI)

SECRETARIAT SERVICES

04 December 2015

Part 1

General Information

1. GENERAL: This is a non-personal services contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform services as the Secretariat to the United States Southern Command (USSOUTHCOM)-sponsored Human Rights Initiative (HRI) The services shall consist of promoting HRI in the Area of Responsibility AOR; supporting and advising on HRI execution; providing HRI support to military and security forces in the AOR; maintaining an HRI Web Page;

providing academic and other types of HRI support; and providing specified written reports to the Contracting Officer Representative (COR). The contractor shall perform the requirements and provide the equipment as defined in this PWS except for those items specified as government furnished property (GFP) and government furnished services (GFS). The contractor shall perform to the standards in this contract.

1.2 Background: This is a follow-on requirement for HRI Services in Latin America. The HRI is an outgrowth of the Human Rights (HR) Program established by USSOUTHCOM. USSOUTHCOM has sponsored the HRI since its inception in 1997. HRI is an innovative approach which supports the development of human rights programs within military and security forces. HRI improves civil-military relations, bridges the gap between the human rights community and military forces, produces action plans which lead to measurable results, and maximizes buy-in of Area of Responsibility (AOR) military leaders and soldiers and civil society alike.

1.3 Objectives: The primary objective of the HRI is to prevent a reoccurrence of the gross human rights violations which occurred during the past 20-40 years by building Partner Nation Military and Security Force capacity to operate in accordance with international human rights law. The contractor must coordinate with the USSOUTHCOM Human Rights Office (SC-HRO) to execute events that support implementation of the HRI for Partner Nation Military and Security Forces in the USSOUTHCOM AOR. The USSOUTHCOM AOR includes the countries located in Central and South America and the Caribbean.

1.4 Scope: The contractor shall provide non-personal services consisting of establishing and running the HRI Secretariat office. Services include: promoting HRI in the AOR; supporting and advising on HRI execution;

providing HRI support to military and security forces in the AOR; maintaining an HRI Web Page; providing academic and other types of HRI support; and providing specified written reports to the COR.

1.5 Period of Performance: The period of performance shall be for one (1) 12-month base period and four (4) 12-month option periods as follows:

Base 20 July 2016 – 19 July 2017 Option Period 1 20 July 2017 – 19 July 2018 Option Period 2 20 July 2018 – 19 July 2019 Option Period 3 20 July 2019 – 19 July 2020 Option Period 4 20 July 2020 – 19 July 2021

1.6 General Information:

1.6.1 Quality Control Plan (QCP): The contractor shall develop, implement, and maintain a QCP and program to ensure all work described in this contract is performed at or above the standard defined in the Performance Requirements Summary (PRS). The QCP is developed by the contractor for its internal use to ensure that it performs and delivers high-quality service. The contractor’s QCP is the means by which the contractor ensures all work complies with the requirements of the contract. The QCP identifies and corrects potential and actual problem areas throughout the entire scope of the contract.

1.6.1.2 The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The QCP shall be submitted within thirty (30) days of contract award. After acceptance of the QCP, the contractor shall receive the contracting officer’s (KO) acceptance in writing or any proposed changes to the QC procedures. The contractor shall submit QCP changes within five (5) days to the KO and COR for review and approval prior to implementation.

1.6.2 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with (IAW) the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed IAW the performance standards and contract quality requirements are met. Contract quality requirements” means the technical requirements in the contract relating to the quality of the product or service and those contract clauses prescribing inspection, and other quality controls incumbent on the contractor, to ensure the product or service conforms to the contractual requirements. It defines how the performance standards will be applied, the frequency of surveillance, the minimum acceptable defect rate(s), and deductions, if applicable.

1.6.3 Recognized Holidays: The HRI Secretariat is authorized to observe either the national holidays in the country where its office is located or the following United States federal holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business between the hours of 9:00 a.m. to 5:00 p.m. Monday through Friday, or hours associated with USSOUTHCOM-sponsored HRI seminars and conferences in CONUS or OCONUS locations to be determined, except for recognized national holidays for the country in which the office is located or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons.

The contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at the contractor facility, and other locations provided by the SC-HRO or partner nation militaries to conduct HRI events in U.S.

(CONUS) or foreign (OCONUS) locations as directed and approved by the SC-HRO Contracting Officer Representative (COR).

1.6.6 Type of Contract: The Government will award a Firm Fixed price contract with cost reimbursable CLINs for Other Direct Costs (ODC) and Contractor Travel.

1.6.7 Security Requirements:

1.6.7.1 Physical Security: This is not a classified project. Contractor personnel requiring access to the USSOUTHCOM complex for the purposes of performing temporary duty will be properly cleared through the

USSOUTHCOM Security Office. The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured IAW Army Regulation (AR) 190-13, “The Army Physical Security Program.” Even though the project is unclassified, contractor personnel will be required to observe the SC-HRO guidance as to the sensitivity of any documents produced in support of this contract. The contractor shall be required to clear any documents originated by USSOUTHCOM to be released to partner nation representatives through the USSOUTHCOM Foreign Disclosure Office.

1.6.7.2 Personnel Security Clearance Requirements: Not Applicable..

1.6.7.3 Background Checks: The contractor shall ensure contractor employees and subcontractor employees performing services under this contract have passed a security check conducted by the Host Nation Police Department of their residence or the State Police Department of their U.S. residence. Security checks that have been completed as part of a personnel security clearance background investigation, or a previous background check that was a condition of employment, meet this requirement. Documentation of these checks will be made available to the KO or COR upon request. The Government retains the right to exclude any employee from performance of duties under this contract if a background security check reveals an employee is a security risk. The exclusion of an employee for security reasons will not relieve the contractor from performance of services required under this contract. If the Government determines additional background checks are required, at a minimum, and upon request from the Government, the contractor shall provide to the KO or COR, the following information on any contractor or subcontractor employee performing services under this contract:

Full birth name Married name (if applicable) SSN or local equivalent (ID card number) Date of birth Place of birth (city, country)

1.6.7.3.1 Background Check Notification Requirements: If a background check on any employee or subcontractor employee performing services under this contract, whether the check was conducted as a condition of employment or as part of the contract with the Government, reveals any information from any source (including host country law enforcement) of criminal activity by contractor employees, subcontractors, or subcontractor employees, the contractor shall immediately:

(1) Notify the KO or COR of that information; and

(2) Notify the KO or COR of any suspicious activity by contractor employees, subcontractors, or subcontractor employees the contractor believes may pose a risk to U.S. or host nation national security or imminent risk of deadly bodily harm to any person;

(3) Any actions taken against contractor employees, subcontractors, or subcontractor employees pursuant to this requirement.

The contractor shall include the substance of this paragraph and the preceding paragraph in all subcontracts.

1.6.7.4 Uncleared Contractor Common Access Card (CAC) Credentialing and Access Procedures: Not Applicable..

1.6.7.4.1 Contractor Common Access Card (CAC) Eligible Requirements: Not Applicable.

1.6.7.4.2 Contractor Non CAC Eligible Requirements for DOD Facility and Installation Access: Not Applicable.

1.6.7.5 Employment Eligibility: Not Applicable.

1.6.7.6 Operations Security (OPSEC) Requirements: Not Applicable.

1.6.7.7 Key Control: Not Applicable.

1.6.7.8 Lock Combinations: Not Applicable.

1.6.8 Post Award Conference/Contract Periodic Progress Meetings: The contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation (FAR) Subpart 42.5. The KO, COR, with other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the KO will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.6.9 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: ensure the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor contractor's performance and notifies both the KO and contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Key Personnel: The following personnel are considered key personnel by the Government: Program Manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the KO. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate who meets the same qualifications as the contract manager shall be available during normal working hours as described in paragraph 1.6.4. Qualifications for all key personnel are listed below:

1.6.10.1. Program Manager/Contract Manager - The Program Manager shall serve as the Contract Manager. The Program Manager shall be knowledgeable in internationally recognized human rights, having completed specialized instruction in international human rights, and must have experience in working human rights issues with military and security forces in Central and South American and the Caribbean. At a minimum, the Program Manager must have a minimum of three (3) years of experience working with military and security forces in Latin America and the Caribbean on Human Rights Programs, such as curriculum development for human rights training, development of human rights doctrine and internal control systems, and conducting activities to encourage positive civil-military relations on human rights . The Program Manager shall also have completed a course of no less than four (4) weeks of full time study in International Human Rights. The Program Manager shall be proficient in Spanish to proficiency level 4 as specified in paragraph 1.6.11, and be conversant in English; to include being able to conduct a professional meeting/briefing in English without interpretation services.

1.6.11 Special Qualifications: The contractor must have extensive (a minimum of three years, but more is preferred) experience working with the military and security forces in Central and South America and the Caribbean, and must have established ties to the international human rights community. The contractor must also have experience supporting execution of human rights programs with Latin American military forces. All full-time contractor staff shall be fluent in Spanish to the Interagency Language Roundtable (ILR) scale full proficiency (S-4), and conversant in English, to include being able to conduct a professional meeting or briefing in English without interpretation services. The contractor shall be responsible for maintaining awareness of current human rights issues in the SOUTHCOM AOR ensuring all employees possess and maintain knowledge of current human rights issues to be able to convey accurate information to partner nation military and security forces during HRI events.

1.6.12 Identification of Contractor Employees: Contractor employees shall identify themselves as contractor personnel and shall avoid representing themselves as Government employees. This identification includes meeting attendance, answering Government telephones, email communications, and working in other situations where contractor status is not obvious. Contractor personnel identification shall be easily identifiable through the display of badges, name tags, lanyards, etc. On those occasions when visiting USSOUTHCOM or other United States Government (USG) locations, the contractor shall wear USG provided visitor badges. During HRI events when executing the event as part of a SC-HRO/Secretariat team, all contractor personnel will be identified by badges that includes the name of the Contractor organization. All documents or reports produced by contractors will be suitably marked as contractor products or will clearly disclose contractor participation in their creation.

1.6.13 Contractor Travel: Contractor employees shall be required to travel CONUS and within the USSOUTHCOM AOR during the performance of this contract to attend meetings, conferences, and training. HRI countries currently include: Bolivia, Colombia, Costa Rica, Dominican Republic, El Salvador, Guatemala, Honduras, Panama, Paraguay, Peru and Uruguay. The contractor may be required to travel to off-site training locations and to ship training aids to these locations in support of this PWS. The contractor will be authorized travel expenses consistent with the substantive provisions of the FAR 31.205-46 Travel Costs and the limitation of funds specified in this contract. Costs for transportation may be based upon mileage rates, actual costs incurred, or a combination thereof, provided the method used results in a reasonable charge. Travel costs will be considered reasonable and allowable only to the extent they do not exceed, on a daily basis, the maximum per diem rates in effect at the time of travel. All travel requires Government approval/authorization and notification to the COR at least two weeks prior to travel.

The contractor shall provide a copy of all travel receipts to the COR for each government approved trip with the monthly invoice. Travel costs may be billed to the Government only after completion of the travel.

1.6.14 Other Direct Costs (ODC): Other direct costs include reproduction of materials and purchase of conference supplies for HRI events, in cases where it is more cost advantageous for the contractor to purchase instead of the Government, with the prior approval of the COR. The contractor shall provide a copy of all receipts for Government-approved ODC expenditures to the COR with the monthly invoice, to be forwarded to the Contracting Officer for review and approval.

1.6.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract.

All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16. Non-Disclosure Requirements: Performance under this contract may require the contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. Neither the contractor, nor contractor personnel, shall divulge, nor release data or information developed, or obtained under performance of this work statement, except to authorize Government personnel or upon written approval of the KO. The contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall apply, and shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at (http://www.defenseimagery.mil/products/DODimagery/commercialuse.html). The contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.6.16.1 Non-Disclosure Statements: The contractor shall provide signed non-disclosure agreements to the Government prior to commencement of work under the contract. Disclosure of information by contractor personnel may result in contractor personnel removal from performance of duties under this contract.

1.6.17 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5.

The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI.

The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.18 Phase-in/Phase-Out (PIPO) Period: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the contractor shall have personnel on board, during the thirty (30) day phase in/ phase out periods. During the phase in period, the contractor shall become familiar with performance requirements in order to commence full performance of services at the end of the phase-in period.

1.6.19 Training Requirements: Contractor personnel are not required to conduct specific training; however, if the opportunity presents itself, and contractor personnel can attend Human Rights training on their own, the Government may reimburse travel and per diem if the training is in the best interest of the Government.

Reimbursable costs for training travel and per diem must be approved prior to travel by the KO or the COR.

1.6.19.1 Anti-Terrorism (AT) Level I Training: AT Level I Training is not required as contractors will not perform duties in DoD facilities.

1.6.19.2 OPSEC Training: OPSEC Training is not required as contractors will not perform duties in DoD facilities.

1.6.19.3 Information Assurance (IA) Training: Not Applicable.

1.6.20 Foreign (OCONUS) Requirements:

1.6.20.1 Theater and Country Clearance Requirements for the USSOUTHCOM AOR: Theater and Country Clearance Requirements: The contractor shall ensure all U.S. citizen or U.S. resident contractor employees and sub-contractor employees performing services under this contract comply with the training and Theater/Country Clearance requirements listed in the Government Foreign Clearance Guide for the country in the SOUTHCOM AOR in which they will be employed. The requirements can be found at https://www.fcg.pentagon.mil/fcg.cfm.

Verification of the training will be made available to the KO or COR upon request.

1.6.20.1.1 All U.S. citizen or U.S. resident contractor employees and subcontractor employees must complete the computer based SERE 100.1 Code of Conduct training course prior to theater entry. Training is available at http://jko.jten.mil. Completed training meets the requirement for 3 years. Verification of the training will be made available to the KO or COR upon request.

1.6.20.2 Deoxyribonucleic Acid (DNA) Samples: Not Applicable.

1.6.20.3 Medical Travel Requirements: Not Applicable.

1.6.20.4 Synchronized Pre-deployment and Operational Tracker (SPOT): Not Applicable.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1 Definitions:

2.1.1 Contractor. The total contractor organization or a separate entity of it; such as an affiliate, division, or plant that performs its own purchasing.

2.1.2 Contracting officer (KO). A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.1.3 Contracting officer’s representative (COR). An individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

2.1.4 Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6 HRI Countries. Those countries whose designated national authorities have signed an HRI Memorandum of Cooperation committing the nation to implement HRI within their military and/or security forces.

2.1.7 Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.8 Partner Nation. Nations which have partnered with the United States to support the development of human rights programs within their military and security forces.

2.1.9 Performance Work Statement (PWS). A statement of work for performance-based acquisitions that describes the required results in clear, specific, and objective terms with measurable outcomes.

2.1.10 Physical Security. Protection of the perimeter area, government property, and assets that prevent the loss or damage of Government property.

2.1.11 Quality Assurance. The various functions, including inspection, performed by the government to determine whether a contractor has fulfilled the contract obligations pertaining to quality and quantity.

2.1.12 Quality Assurance Surveillance Plan (QASP). A plan describing how the agency will survey, observe, test, sample, evaluate and document the contractor’s performance in meeting critical performance standards identified in the contract.

2.1.13 Quality Control (QC). Tasks performed by the contractor to improve the quality of the organization’s output.

2.1.14 Secretariat. The office or the officials entrusted with administrative duties, maintaining records, and overseeing or performing secretarial duties, especially for an international organization.

2.1.15 Shall. Imperative.

2.1.16 Subcontractor. Any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor or another subcontractor.

2.2 Acronyms:

AOR Area of Responsibility AR Army Regulation AT Anti-Terrorism CAC Common Access Card CLIN Contract Line Item Number CMR Contract Manpower Reporting CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense DODD Department of Defense Directive DODI Department of Defense Instruction FAR Federal Acquisition Regulation FY Fiscal Year HR Human Rights HRI Human Rights Initiative GFE Government Furnished Equipment GFP Government Furnished Property GFS Government Furnished Services IA Information Assurance IAW In Accordance With IT Information Technology JTR Joint Travel Regulation KO Contracting Officer LOA Letter of Authorization OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OPSEC Operation Security PIPO Phase In/Phase Out POC Point of Contact PN Partner Nation PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SOP Standard Operating Procedures SPOT Synchronized Pre-deployment and Operational Tracker TBD To Be Determined TE Technical Exhibit U.S.C. United States Code USSOUTHCOM United States Southern Command SC-HRO United States Southern Command Human Rights Office

PART 3

Government Furnished Equipment (GFE), Government Furnished Property (GFP), and Government Furnished Services (GFS)

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide overall guidance for HRI Implementation Strategy in the AOR, as well as annual goals and objectives and a general calendar of planned events, subject to change as events dictate. The Government will also provide specific guidance on HRI implementation efforts in each HRI partner nation. The Government will provide interpretation and translation services when required.

3.2 Facilities: The Government will provide appropriate venues, such as commercial hotels and facilities, or secure the use of Partner Nation Government or US Government facilities, in which to conduct HRI events in Partner Nations.

3.3 Utilities: Not Applicable

3.4 Equipment: The Government will provide the equipment necessary to conduct HRI events, on an event-by-event basis, including, but not limited to, computers, printers, copiers, scanners, projectors, screens, lighting and sound equipment, and general supplies. The equipment shall remain under the accountability of the COR of the contract used to secure the equipment and shall not be under the control of the contractor.

3.5 Materials: The Government will provide materials and supplies necessary to promote HRI implementation and to conduct HRI events. These materials and supplies include, but are not limited to, printer paper, printer ink, note pads, dividers, binders, folders, pens, markers, staples, certificate holders, compact discs (CDs), CD labels, CD envelopes, posters, and photo paper. The contractor may purchase conference supplies for HRI implementation and HRI events, in cases where it is more cost advantageous to the Government for the contractor to purchase the supplies, with the prior approval of the COR. These supplies shall be billed as Other Direct Costs.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this PWS.

4.2 Facility Security Clearance: Not Applicable.

4.3 Materials: The contractor shall provide all materials and office supplies necessary to meet the requirements under this PWS when the contractor is operating out of its home office.

4.4 Facility and Equipment: The contractor shall provide workspace, and office and computing equipment in its home office in order to meet the requirements of this PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks: The contractor shall provide non-personal services consisting of establishing and running the HRI Secretariat office. Services include: promoting HRI in the AOR; supporting and advising on HRI execution;

providing HRI support to military and security forces in the AOR; maintaining an HRI Web Page; providing academic and other types of HRI support; and providing specified written reports to the COR.

5.1. Basic Services. The contractor shall provide HRI Secretariat services in support of the USSOUTHCOM Human Rights Program as specified below.

5.2 Support and Advise USSOUTHCOM Human Rights Office on HRI Implementation Strategy: The contractor shall conduct research, produce reports, and participate in meetings, as requested by the SC-HRO COR, to advise SC-HRO on implementation strategy for the HRI.

5.3 Promote HRI Participation in Partner Nations Not Currently Participating in HRI: The contractor shall travel to countries in the USSOUTHCOM AOR to support meetings organized by the U.S. Military Group, U.S. Embassy, or the SC-HRO with high level Partner Nation military leaders and government officials, such as the Minister of Defense, Commander of the Armed Forces, service commanders, and other officials. The purpose of the meetings shall be to introduce Partner Nation officials to HRI, communicate the importance and advantages of implementing HRI, and invite them to formally commit to implementation of HRI within their military and security forces. The contractor shall prepare background papers and briefings as specified by the SC-HRO, provide copies to the SC- HRO for review and approval, and present papers and briefing during all meetings it has coordinated with SC-HRO to support. The products shall be prepared in the language of the Partner Nation or in English as coordinated with

SC-HRO.

5.4 Support Execution of HRI Events: The contractor shall facilitate execution of HRI National Implementation Conferences, as approved by the SC-HRO, in new HRI countries during which partner nation military and/or security force representatives advised by invited representatives of civilian government agencies, civil society, and the human rights community develop a prioritized list of action plans to strengthen military respect for human rights by implementing HRI, according to the outline of the regional Consensus Document. The contractor shall facilitate execution of HRI Strategic Progress Assessment Seminars, as approved by the SC-HRO, during which Partner Nation officials assess progress in implementing previously developed HRI action plans and develop follow-on actions plans. The contractor shall facilitate execution of specialized HRI events, as approved by the SC-HRO.

“Facilitate execution” means: coordinate with SC-HRO on agenda development, determine objectives; coordinate planning with Partner Nation officials, to include conducting planning meetings in the Partner Nation, as approved by the SC-HRO; provide administrative support to HRI events; serve as primary facilitator for event; advise Partner Nation participants on development of action plans during working group sessions. The contractor shall submit all event-related documents in digital format to SC-HRO upon completion of the event. Event-related documents shall include as a minimum: event agenda, list of participants with contact information, presentations, photos, and products produced during the event, such as assessments and action plans. Documents shall be provided in the language in which the event is conducted, which in the SOUTHCOM AOR is most often Spanish, or in English, as coordinated with SC-HRO.

5.5 Provide Support to Partner Nation Military and Security Forces on HRI: The contractor shall research, analyze, and coordinate needs and activities of the military and security forces of HRI countries in order to assist in the development of education and training programs and other initiatives which support the implementation of the action plans contained in the national Consensus Document. The contractor shall maintain, at a minimum, monthly communication with the Partner Nation military officers and Ministry of Defense officials tasked to lead the HRI implementation effort within their military establishments. SC-HRO will indicate which Partner Nation military officers and Ministry of Defense officers whom the contractor should communicate. During the lead-up to the execution of HRI events in a given Partner Nation, SC-HRO may direct more targeted and frequent communications with the Partner Nation military officers and Ministry of Defense officials. The contractor shall coordinate with Partner Nation officials following each HRI event to determine support required in its implementation efforts. The contractor shall advise and guide the Partner Nation military and security forces through the feed-back loop of assessing progress and designing follow-on action plans to ensure that progress on HRI continues beyond the first phase of implementation.

5.6 Disseminate HRI Information: The contractor shall prepare and distribute bulletins in Spanish and in English on the plans and progress made toward implementation of HRI within HRI countries, as well as on developments related to HR and security with a focus on the USSOUTHCOM AOR. The contractor shall distribute bulletins via e-mail to database a minimum of once monthly, however, multiple bulletins per month are welcome. At least one bulletin shall be disseminated NLT the last day of each month. The contractor shall maintain a database of all individuals who participate in HRI events and provide a copy of the database to SC-HRO at the end of each year of the contract.

5.7 Maintain HRI Web Page: The contractor shall coordinate with SC-HRO to develop and update an HRI Web page, in both Spanish and English that contains information on HRI events, including didactic, audiovisual, and photographic material that supports the implementation of HRI. The contractor shall post information, including approved documentation and photos, of each HRI event executed.

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File details come from the government source that posted it. Updated Nov 14, 2017.