FY16-1981_PWS_(rev3)_HRI.pdf

PERFORMANCE WORK STATEMENT (PWS)

HUMAN RIGHTS INITIATIVE (HRI)

SECRETARIAT SERVICES

04 December 2015

Part 1

General Information

1. GENERAL: This is a non-personal services contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform services as the Secretariat to the United States Southern Command (USSOUTHCOM)-sponsored Human Rights Initiative (HRI) The services shall consist of promoting HRI in the Area of Responsibility AOR; supporting and advising on HRI execution; providing HRI support to military and security forces in the AOR; maintaining an HRI Web Page; providing academic and other types of HRI support; and providing specified written reports to the Contracting Officer Representative (COR). The Contractor shall perform the requirements and provide the equipment as defined in this PWS except for those items specified as government furnished property (GFP) and government furnished services (GFS).

The contractor shall perform to the standards in this contract.

1.2 Background: This is a follow-on requirement for HRI Services in Latin America. The HRI is an outgrowth of the Human Rights (HR) Program established by USSOUTHCOM. USSOUTHCOM has sponsored the HRI since its inception in 1997. HRI is an innovative approach which supports the development of human rights programs within military and security forces. HRI improves civil-military relations, bridges the gap between the human rights community and military forces, produces action plans which lead to measurable results, and maximizes buy-in of Area of Responsibility (AOR) military leaders and soldiers and civil society alike.

1.3 Objectives: The primary objective of the HRI is to prevent a reoccurrence of the gross human rights violations which occurred during the past 20-40 years by building Partner Nation Military and Security Force capacity to operate in accordance with international human rights law. The Contractor must coordinate with the USSOUTHCOM Human Rights Office (SC-HRO) to execute events that support implementation of the HRI for Partner Nation Military and Security Forces in the USSOUTHCOM AOR.

The USSOUTHCOM AOR includes the countries located in Central and South America and the Caribbean.

1.4 Scope: Contractor shall provide non-personal services consisting of establishing and running the HRI Secretariat office. Services include: promoting HRI in the AOR; supporting and advising on HRI execution; providing HRI support to military and security forces in the AOR; maintaining an HRI Web Page; providing academic and other types of HRI support; and providing specified written reports to the Contracting Officer Representative (COR). See PART 5, SPECIFIC TASKS for details.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years as follows:

Base Year 01 July 2016 – 30 June 2017 Option Year 1 01 July 2017 – 30 June 2018 Option Year 2 01 July 2018 – 30 June 2019 Option Year 3 01 July 2019 – 30 June 2020 Option Year 4 01 July 2020 – 30 June 2021

1.6 General Information:

1.6.1 Quality Control Plan (QCP): The Contractor shall develop, implement, and maintain a QCP and program to ensure all work described in this contract is performed at or above the standard defined in the Performance Requirements Summary (PRS). The QCP is developed by the contractor for its internal use to ensure that it performs and delivers high-quality service. The contractor’s QCP is the means by which the contractor ensures all work complies with the requirements of the contract. The QCP identifies and corrects potential and actual problem areas throughout the entire scope of the contract.

1.6.1.2 The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The QCP shall be submitted within thirty (30) days of contract award.

After acceptance of the QCP, the contractor shall receive the contracting officer’s (KO) acceptance in writing or any proposed changes to the QC procedures. The contractor shall submit QCP changes within five (5) days to the KO and Contracting Officer’s Representative (COR) for review and approval prior to implementation.

1.6.2 Quality Assurance (QA): The government shall evaluate the contractor’s performance under this contract in accordance with (IAW) the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed IAW the performance standards and contract quality requirements are met. Contract quality requirements” means the technical requirements in the contract relating to the quality of the product or service and those contract clauses prescribing inspection, and other quality controls incumbent on the contractor, to ensure the product or service conforms to the contractual requirements. It defines how the performance standards will be applied, the frequency of surveillance, the minimum acceptable defect rate(s), and deductions, if applicable.

1.6.3 Recognized Holidays: The HRI Secretariat is authorized to observe either the national holidays in the country where its office is located or the following United States federal holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business between the hours of 9:00 a.m. to 5:00 p.m. Monday through Friday, or hours associated with USSOUTHCOM-sponsored HRI seminars and conferences in CONUS or OCONUS locations to be determined, except for recognized national holidays for the country in which the office is located or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at the contractor facility, and other locations provided by the SC-HRO or partner nation militaries to conduct HRI events in U.S. (CONUS) or foreign (OCONUS) locations as directed and approved by the SC-HRO Contracting Officer Representative (COR).

1.6.6 Type of Contract: The government will award a Firm Fixed price contract with cost reimbursable CLIN for Other Direct Costs (ODC).

1.6.7 Security Requirements:

1.6.7.1 Physical Security: This is not a classified project. Contractor personnel requiring access to the USSOUTHCOM complex for the purposes of performing temporary duty will be properly cleared through the USSOUTHCOM Security Office. The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured IAW Army Regulation (AR) 190-13, “The Army Physical Security Program.” Even though the project is unclassified, contractor personnel will be required to observe the SC-HRO guidance as to the sensitivity of any documents produced in support of this contract. Contractor will be required to clear any documents originated by USSOUTHCOM to be released to partner nation representatives through the USSOUTHCOM Foreign Disclosure Office.

1.6.7.2 Personnel Security Clearance Requirements: Not required.

1.6.7.3 Background Checks: The Contractor shall ensure contractor employees and subcontractor employees performing services under this contract have passed a security check conducted by the Host Nation Police Department of their residence or the State Police Department of their U.S. residence.

Security checks that have been completed as part of a personnel security clearance background investigation, or a previous background check that was a condition of employment, meet this requirement.

Documentation of these checks will be made available to the KO or COR upon request. The Government retains the right to exclude any employee from performance of duties under this contract if a background security check reveals an employee is a security risk. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. If the Government determines additional background checks are required, at a minimum, and upon request from the Government, the Contractor shall provide to the KO or COR, the following information on any contractor or subcontractor employee performing services under this contract:

• Full birth name

• Married name (if applicable)

• SSN or local equivalent (ID card number)

• Date of birth

• Place of birth (city, country)

1.6.7.3.1 Background Check Notification Requirements: If a background check on any employee or subcontractor employee performing services under this contract, whether the check was conducted as a condition of employment or as part of the contract with the Government, reveals any information from any source (including host country law enforcement) of criminal activity by Contractor employees, subcontractors, or subcontractor employees, the Contractor shall immediately:

(1) Notify the KO or COR of that information; and

(2) Notify the KO or COR of any suspicious activity by Contractor employees, subcontractors, or subcontractor employees the Contractor believes may pose a risk to U.S. or host nation national security or imminent risk of deadly bodily harm to any person;

(3) Any actions taken against Contractor employees, subcontractors, or subcontractor employees pursuant to this requirement.

The Contractor shall include the substance of this paragraph and the preceding paragraph in all subcontracts.

1.6.7.4 Uncleared Contractor Common Access Card (CAC) Credentialing and Access Procedures: Not required.

1.6.7.4.1 Contractor Common Access Card (CAC) Eligible Requirements: Not required.

1.6.7.4.2 Contractor Non CAC Eligible Requirements for DOD Facility and Installation Access: Not required.

1.6.7.5 Employment Eligibility: Not required.

1.6.7.6 Operations Security (OPSEC) Requirements: Not required.

1.6.7.7 Key Control: Not required.

1.6.7.8 Lock Combinations: Not required.

1.6.8 Post Award Conference/Contract Periodic Progress Meetings: The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation (FAR) Subpart 42.5. The KO, COR, with other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the KO will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.9 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: ensure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Key Personnel: The follow personnel are considered key personnel by the government: Program Manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer (KO). The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate who meets the same qualifications as the contract manager shall be available during normal working hours as described in paragraph 1.6.4. Qualifications for all key personnel are listed below:

Program Manager/Contract Manager - The Program Manager shall serve as the Contract Manager. The Program Manager shall be knowledgeable in internationally recognized human rights, having completed specialized instruction in international human rights, and must have experience in working human rights issues with military and security forces in Central and South American and the Caribbean. At a minimum, the Program Manager must have a minimum of three (3) years of experience working with military and security forces in Latin America and the Caribbean on Human Rights Programs, such as curriculum development for human rights training, development of human rights doctrine and internal control systems, and conducting activities to encourage positive civil-military relations on human rights . The Program Manager shall also have completed a course of no less than four (4) weeks of full time study in International Human Rights. The Program Manager shall be proficient in Spanish to proficiency level 4 as specified in paragraph 1.6.11, and be conversant in English; to include being able to conduct a professional meeting/briefing in English without interpretation services.

1.6.11 Special Qualifications: The Contractor must have extensive (a minimum of three years, but more is preferred) experience working with the military and security forces in Central and South America and the Caribbean, and must have established ties to the international human rights community. The Contractor must also have experience supporting execution of human rights programs with Latin American military forces. All full-time contractor staff must be fluent in Spanish to the Interagency Language Roundtable (ILR) scale full proficiency (S-4), and conversant in English, to include being able to conduct a professional meeting or briefing in English without interpretation services. The contractor shall be responsible for maintaining awareness of current human rights issues in the SOUTHCOM AOR ensuring all employees possess and maintain knowledge of current human rights issues to be able to convey accurate information to partner nation military and security forces during HRI events.

1.6.12 Identification of Contractor Employees: Contractor employees shall identify themselves as contractor personnel and shall avoid representing themselves as Government employees. This identification includes meeting attendance, answering Government telephones, email communications, and working in other situations where contractor status is not obvious. Contractor personnel identification shall be easily identifiable through the display of badges, name tags, lanyards, etc. On those occasions when visiting USSOUTHCOM or other United States Government (USG) locations, Contractor shall wear USG provided visitor badges. During HRI events when executing the event as part of a SC-HRO/Secretariat team, all contractor personnel will be identified by badges that includes the name of the Contractor organization. All documents or reports produced by contractors will be suitably marked as contractor products or will clearly disclose contractor participation in their creation.

1.6.13 Contractor Travel: Contractor employees shall be required to travel CONUS and within the USSOUTHCOM AOR during the performance of this contract to attend meetings, conferences, and training. HRI countries currently include: Bolivia, Colombia, Costa Rica, Dominican Republic, El Salvador, Guatemala, Honduras, Panama, Paraguay, Peru and Uruguay. The contractor may be required to travel to off-site training locations and to ship training aids to these locations in support of this PWS.

Contractor will be authorized travel expenses consistent with the substantive provisions of the Federal Acquision Regulation (FAR) 31.205-46 Travel Costs and the limitation of funds specified in this contract.

Costs for transportation may be based upon mileage rates, actual costs incurred, or a combination thereof, provided the method used results in a reasonable charge. Travel costs will be considered reasonable and allowable only to the extent they do not exceed, on a daily basis, the maximum per diem rates in effect at the time of travel. All travel requires Government approval/authorization and notification to the COR at least two weeks prior to travel. The Contractor shall provide a copy of all travel receipts to the COR for each government approved trip with the monthly invoice. Travel costs may be billed to the Government only after completion of the travel.

1.6.14 Other Direct Costs (ODC): Other direct costs include reproduction of materials and purchase of conference supplies for HRI events, in cases where it is more cost advantageous for the Contractor to purchase instead of the Government, with the prior approval of the COR. The Contractor shall provide a copy of all receipts for government-approved ODC expenditures to the COR with the monthly invoice, to be forwarded to the Contracting Officer for review and approval.

1.6.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16. Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. Neither the Contractor, nor Contractor personnel, shall divulge, nor release data or information developed, or obtained under performance of this work statement, except to authorize Government personnel or upon written approval of the Contracting Officer. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall apply, and shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at (http://www.defenseimagery.mil/products/DODimagery/commercialuse.html). The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.6.16.1 Non-Disclosure Statements: The Contractor shall provide signed non-disclosure agreements to the Government prior to commencement of work under the contract. Disclosure of information by Contractor personnel may result in Contractor personnel removal from performance of duties under this contract.

1.6.17 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.18 Phase-in/Phase-Out (PIPO) Period: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the thirty (30) day phase in/ phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services at the end of the phase-in period.

1.6.19 Training Requirements: Contractor personnel are not required to conduct specific training; however, if the opportunity presents itself, and contractor personnel can attend Human Rights training on their own, the Government may reimburse travel and per diem if the training is in the best interest of the Government.

Reimbursable costs for training travel and per diem must be approved prior to travel by the Contracting Officer or the COR.

1.6.19.1 Anti-Terrorism (AT) Level I Training: AT Level I Training is not required as contractors will not perform duties in DoD facilities.

1.6.19.2 OPSEC Training: OPSEC Training is not required as contractors will not perform duties in DoD facilities.

1.6.19.3 Information Assurance (IA) Training: Not required.

1.6.20 Foreign (OCONUS) Requirements:

1.6.20.1 Theater and Country Clearance Requirements for the USSOUTHCOM AOR: Theater and Country Clearance Requirements: Contractor shall ensure all U.S. citizen or U.S. resident contractor employees and sub-contractor employees performing services under this contract comply with the training and Theater/Country Clearance requirements listed in the Government Foreign Clearance Guide for the country in the SOUTHCOM AOR in which they will be employed. The requirements can be found at https://www.fcg.pentagon.mil/fcg.cfm. Verification of the training will be made available to the KO or COR upon request.

1.6.20.1.1 All U.S. citizen or U.S. resident contractor employees and subcontractor employees must complete the computer based SERE 100.1 Code of Conduct training course prior to theater entry. Training is available at http://jko.jten.mil. Completed training meets the requirement for 3 years. Verification of the training will be made available to the KO or COR upon request.

http://www.defenseimagery.mil/products/dodimagery/commercialuse.html

1.6.20.2 Deoxyribonucleic Acid (DNA) Samples: Not required.

1.6.20.3 Medical Travel Requirements: Not required.

1.6.20.4 Synchronized Pre-deployment and Operational Tracker (SPOT): Not required.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1 Definitions:

2.1.1 Contractor. The total contractor organization or a separate entity of it; such as an affiliate, division, or plant that performs its own purchasing.

2.1.2 Contracting officer (KO). A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.1.3 Contracting officer’s representative (COR). An individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

2.1.4 Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6 HRI Countries. Those countries whose designated national authorities have signed an HRI Memorandum of Cooperation committing the nation to implement HRI within their military and/or security forces.

2.1.7 Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.8 Partner Nation. Nations which have partnered with the United States to support the development of human rights programs within their military and security forces.

2.1.9 Performance Work Statement (PWS). A statement of work for performance-based acquisitions that describes the required results in clear, specific, and objective terms with measurable outcomes.

2.1.10 Physical Security. Protection of the perimeter area, government property, and assets that prevent the loss or damage of Government property.

2.1.11 Quality Assurance. The various functions, including inspection, performed by the government to determine whether a contractor has fulfilled the contract obligations pertaining to quality and quantity.

2.1.12 Quality Assurance Surveillance Plan (QASP). A plan describing how the agency will survey, observe, test, sample, evaluate and document the contractor’s performance in meeting critical performance standards identified in the contract.

2.1.13 Quality Control (QC). Tasks performed by the contractor to improve the quality of the organization’s output.

2.1.14 Secretariat. The office or the officials entrusted with administrative duties, maintaining records, and overseeing or performing secretarial duties, especially for an international organization.

2.1.15 Shall. Imperative.

2.1.16 Subcontractor. Any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor or another subcontractor.

2.2 Acronyms:

AOR Area of Responsibility AR Army Regulation AT Anti-Terrorism CAC Common Access Card CLIN Contract Line Item Number CMR Contract Manpower Reporting CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense DODD Department of Defense Directive DODI Department of Defense Instruction FAR Federal Acquisition Regulation FY Fiscal Year HR Human Rights HRI Human Rights Initiative GFE Government Furnished Equipment GFP Government Furnished Property GFS Government Furnished Services IA Information Assurance IAW In Accordance With IT Information Technology JTR Joint Travel Regulation KO Contracting Officer LOA Letter of Authorization OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OPSEC Operation Security PIPO Phase In/Phase Out POC Point of Contact PN Partner Nation PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SOP Standard Operating Procedures SPOT Synchronized Pre-deployment and Operational Tracker TBD To Be Determined TE Technical Exhibit U.S.C. United States Code USSOUTHCOM United States Southern Command SC-HRO United States Southern Command Human Rights Office

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PART 3

Government Furnished Equipment (GFE), Government Furnished Property (GFP), and Government

Furnished Services (GFS)

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide overall guidance for HRI Implementation Strategy in the AOR, as well as annual goals and objectives and a general calendar of planned events, subject to change as events dictate. The Government will also provide specific guidance on HRI implementation efforts in each HRI partner nation. The Government will provide interpretation and translation services when required.

3.2 Facilities: The Government will provide appropriate venues, such as commercial hotels and facilities, or secure the use of Partner Nation Government or US Government facilities, in which to conduct HRI events in Partner Nations.

3.3 Utilities: Not required

3.4 Equipment: The Government will provide the equipment necessary to conduct HRI events, on an event-by-event basis, including, but not limited to, computers, printers, copiers, scanners, projectors, screens, lighting and sound equipment, and general supplies. The equipment shall remain under the accountability of the COR of the contract used to secure the equipment and shall not be under the control of the Contractor.

3.5 Materials: The Government will provide materials and supplies necessary to promote HRI implementation and to conduct HRI events. These materials and supplies include, but are not limited to, printer paper, printer ink, note pads, dividers, binders, folders, pens, markers, staples, certificate holders, compact discs (CDs), CD labels, CD envelopes, posters, and photo paper. The Contractor may purchase conference supplies for HRI implementation and HRI events, in cases where it is more cost advantageous to the Government for the Contractor to purchase the supplies, with the prior approval of the COR. These supplies shall be billed as Other Direct Costs.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this PWS.

4.2 Facility Security Clearance: Not required.

4.3 Materials: The Contractor shall provide all materials and office supplies necessary to meet the requirements under this PWS when the Contractor is operating out of its home office.

4.4 Facility and Equipment: The Contractor shall provide workspace, and office and computing equipment in its home office in order to meet the requirements of this PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks: Contractor shall provide non-personal services consisting of establishing and running the HRI Secretariat office. Services include: promoting HRI in the AOR; supporting and advising on HRI execution; providing HRI support to military and security forces in the AOR; maintaining an HRI Web Page; providing academic and other types of HRI support; and providing specified written reports to the Contracting Officer Representative (COR).

5.1. Basic Services. The contractor shall provide HRI Secretariat services in support of the USSOUTHCOM Human Rights Program as specified below.

5.2 Support and Advise USSOUTHCOM Human Rights Office on HRI Implementation Strategy: The Contractor shall conduct research, produce reports, and participate in meetings, as requested by the SC- HRO COR, to advise SC-HRO on implementation strategy for the HRI.

5.3 Promote HRI Participation in Partner Nations Not Currently Participating in HRI: The Contractor shall travel to countries in the USSOUTHCOM AOR to support meetings organized by the U.S. Military Group, U.S. Embassy, or the SC-HRO with high level Partner Nation military leaders and government officials, such as the Minister of Defense, Commander of the Armed Forces, service commanders, and other officials. The purpose of the meetings shall be to introduce Partner Nation officials to HRI, communicate the importance and advantages of implementing HRI, and invite them to formally commit to implementation of HRI within their military and security forces. The Contractor shall prepare background papers and briefings as specified by the SC-HRO, provide copies to the SC-HRO for review and approval, and present papers and briefing during all meetings it has coordinated with SC-HRO to support. The products shall be prepared in the language of the Partner Nation or in English as coordinated with SC-

HRO.

5.4 Support Execution of HRI Events: The Contractor shall facilitate execution of HRI National Implementation Conferences, as approved by the SC-HRO, in new HRI countries during which partner nation military and/or security force representatives advised by invited representatives of civilian government agencies, civil society, and the human rights community develop a prioritized list of action plans to strengthen military respect for human rights by implementing HRI, according to the outline of the regional Consensus Document. The Contractor shall facilitate execution of HRI Strategic Progress Assessment Seminars, as approved by the SC-HRO, during which Partner Nation officials assess progress in implementing previously developed HRI action plans and develop follow-on actions plans. The Contractor shall facilitate execution of specialized HRI events, as approved by the SC-HRO. “Facilitate execution” means: coordinate with SC-HRO on agenda development, determine objectives; coordinate planning with Partner Nation officials, to include conducting planning meetings in the Partner Nation, as approved by the SC-HRO; provide administrative support to HRI events; serve as primary facilitator for event; advise Partner Nation participants on development of action plans during working group sessions.

The Contractor shall submit all event-related documents in digital format to SC-HRO upon completion of the event. Event-related documents shall include as a minimum: event agenda, list of participants with contact information, presentations, photos, and products produced during the event, such as assessments and action plans. Documents shall be provided in the language in which the event is conducted, which in the SOUTHCOM AOR is most often Spanish, or in English, as coordinated with SC-HRO.

5.5 Provide Support to Partner Nation Military and Security Forces on HRI: The Contractor shall research, analyze, and coordinate needs and activities of the military and security forces of HRI countries in order to assist in the development of education and training programs and other initiatives which support the implementation of the action plans contained in the national Consensus Document. The Contractor shall maintain, at a minimum, monthly communication with the Partner Nation military officers and Ministry of Defense officials tasked to lead the HRI implementation effort within their military establishments. SC- HRO will indicate which Partner Nation military officers and Ministry of Defense officers whom the contractor should communicate. During the lead-up to the execution of HRI events in a given Partner Nation, SC-HRO may direct more targeted and frequent communications with the Partner Nation military officers and Ministry of Defense officials. The Contractor shall coordinate with Partner Nation officials following each HRI event to determine support required in its implementation efforts. The Contractor shall advise and guide the Partner Nation military and security forces through the feed-back loop of assessing progress and designing follow-on action plans to ensure that progress on HRI continues beyond the first phase of implementation.

5.6 Disseminate HRI Information: The Contractor shall prepare and distribute bulletins in Spanish and in English on the plans and progress made toward implementation of HRI within HRI countries, as well as on developments related to HR and security with a focus on the USSOUTHCOM AOR. The Contractor shall distribute bulletins via e-mail to database a minimum of once monthly, however, multiple bulletins per month are welcome. At least one bulletin shall be disseminated NLT the last day of each month. The Contractor shall maintain a database of all individuals who participate in HRI events and provide a copy of the database to SC-HRO at the end of each year of the contract.

5.7 Maintain HRI Web Page: The Contractor shall coordinate with SC-HRO to develop and update an HRI Web page, in both Spanish and English that contains information on HRI events, including didactic, audiovisual, and photographic material that supports the implementation of HRI. The Contractor shall post information, including approved documentation and photos, of each HRI event executed. The Contractor shall develop and maintain an on-line library of current HR-related reference material that will include texts of international and regional HR and IHL treaties; national constitutions; military judicial codes; HRI source material, and national HRI implementation plans. The updates shall occur at a minimum of monthly, as the monthly bulletins shall be posted to the HRI web page NLT the last day of each month.

5.8 Archive HRI Information: The Contractor shall maintain record of all work achieved and products produced during HRI meetings, events, activities, and meetings. The information shall be maintained in digital format (Microsoft WORD, POWERPOINT and ADOBE ACROBAT) and in hard copy. The information shall be maintained in the offices of the Contractor and shall be provided to the SC-HRO COR upon request. The information shall be maintained for the life of the contract and shall be turned over in its entirety to SC-HRO at the end of the period of performance if the contractor fails to win the follow-on contract or if the contract is terminated. This information shall be provided to SC-HRO in digital format within 30 days of termination.

5.9 Provide Academic and Other Types of Support: The Contractor shall provide presentations and reports and prepare didactic material on historical and current international human rights for use in HRI activities and in support of the SC-HRO, as requested by the SC-HRO COR.

5.10 Provide HRI Reports: The Contractor shall provide the following reports to the SC-HRO COR: a written Monthly Report in English by the 15th of each following month detailing each HRI visit or trip; each HRI event conducted, including recommendations for implementation strategy and SC-HRO support ; and on-going communication and coordination with Partner Nation Officials (not related to trips or events) within the previous month and a written Annual Report in English by the 31st of the month following the end of the contract year. The report will include an overview and analysis of HRI developments during the previous fiscal year (1 xxxxxxx – 31 xxxxxxx). The SC-HRO COR will provide the report formats to the contractor.

5.11 CONTRACTOR MANPOWER REPORTING (CMR): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for USSOUTHCOM via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on the “Department of the Army CMRA” or the icon of the DOD organization that is receiving or benefitting from the contract services.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2016. If contract period of performance ends prior to September 30, the contractor has 30 days from end http://www.ecmra.mil/ date of the contract to complete the CMR requirement. Contractors may direct questions to the help desk by clicking on the “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1.1 Defense Federal Acquisition Regulation Supplement (DFARS)

6.1.2 DOD Per Diem Rates at: http://www.defensetravel.dod.mil/site/perdiemCalc.cfm

6.1.3 DODI 3020.41, Contractor Personnel Authorized to Accompany the U.S. Armed Forces

6.1.4 FAR 31.205-46 Travel Costs

6.1.5 Joint Ethics Regulation 5500.7R

6.1.6 Joint Travel Regulation (JTR)

6.1.7 Policy Guidance Provided by U.S. Ambassador, Country Team Members, Chiefs of Security Cooperation Offices or their Designated Representatives in Countries of the USSOUTHCOM Area of Responsibility

6.1.8 USSOUTHCOM Regulation 1-20 25 April 2011

6.1.9 USSOUTHCOM Strategy 2020

6.1.10 USSOUTHCOM Policy Memorandum 42-12 on Combating Trafficking in Persons 19 June 2012

6.1.11 Human Rights Initiative Consensus Document 2002

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1 Attachment 1 – Performance Requirements Summary

7.2 Attachment 2 – Deliverables Schedule

ATTACHMENT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standard Performance

Threshold Method of

Surveillance

% Deduction from monthly invoice for not meeting Performance

Standards

1. Combating Trafficking in Persons FAR 52.222-50 c

The Contractor shall Notify its employees of

a. The United States Government's zero tolerance policy described in paragraph (b) of this clause

The actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment

100% Compliance

100% Inspection, COR

Validation

2. Contracting Manpower Reporting PWS para. 5.11.

The Contractor shall completely fill in all the information in the format using the following web address https://cmra.army.mil. The contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement.

Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. If contract period of performance ends prior to September 30, the contractor has 30 day from end date of the contract to complete the CMR requirement.

100% Compliance

100% Inspection, COR

Validation

PRS # 1

The contractor shall promote HRI participation by partner nations not currently participating in HRI IAW PWS para. 5.3.

The Contractor prepares background papers and briefings and presents them to partner nations and invites them to formally commit to HRI implementation within their military and security forces every time as coordinated with SC-HRO.

Zero deviation from standard

100% Inspection, COR

Validation

5% of total monthly price will be deducted

PRS # 2

The contractor shall support execution of HRI Events IAW PWS para. 5.4.

The Contractor coordinates with SC- HRO on agenda development, determined objectives; coordinated planning with Partner Nation officials, and provide administrative

Zero deviation from standard

100% Inspection, COR

Validation

5% of total monthly price will be deducted https://cmra.army.mil/ support for each HRI event.

PRS # 3

The contractor shall provide support to partner nation military and security forces on HRI IAW para. 5.5.

The contractor provides support to partner nations on HRI projects and activities as identified in HRI action plans.

COR

Validation

5% of total monthly price will be deducted

PRS # 4

The contractor shall prepare and distribute periodic bulletins on HRI advances monthly, at a minimum, IAW PWS para.5.6.

The contractor prepares and distributes monthly HRI information bulletins via email to all contacts within the USSOUTHCOM AOR.

Must distribute at least one NLT the last day of each month.

COR

Validation

5% of total monthly price will be deducted

PRS # 5

The contractor shall update the bilingual Spanish/ English HRI Web Page with current information on HRI activities and HR issues in the AOR IAW PWS para. 5.7. The update shall occur monthly, at a minimum.

The contractor updates the HRI web page with current information on HRI activities, issues and advances, in both Spanish and English. These updates shall occur monthly, at a minimum NLT the last day of each month.

COR

Validation

5% of total monthly price will be deducted

PRS # 6

The contractor shall provide expert presentations, reports, and other types of didactic materials on an as needed basis IAW PWS para 5.9.

The contractor provides presentations, reports and requested materials as needed.

COR

Validation

5% of total monthly price will be deducted

PRS #7

The contractor shall provide a written monthly report in English detailing each HRI visit or trip; each HRI event conducted, including recommendations for implementation strategy and SC-HRO support; and communication and coordination with Partner Nation Officials (not related to trips or events IAW PWS para 5.10.

The contractor provides written monthly reports in English.

COR

Validation

5% of total monthly price will be deducted

PRS #8

The contractor shall provide a written Annual Report in English providing an overview and analysis of HRI developments by the 31st of the month following the end of the contract year IAW PWS para 5.10.

The contractor provides a written Annual Report in English.

COR

Validation

5% of total monthly price will be deducted

ATTACHMENT 2

Deliverables Schedule

Deliverable Frequency # of Copies Medium/Format Submit To QCP IAW PWS para. 1.6.1 Once, within 30 days of contract award

Two Microsoft Word Document with embedded table.

Via email to Contracting Officer and COR

Provide monthly written report IAW PWS para.

5.10

Monthly by the 15th of each month

One Microsoft Word Document in format to be provided by

COR

Via e-mail to COR

Update presentations to ensure all material is accurate and current IAW PWS para. 5.9

As directed by SC-

HRO

One Microsoft Office Document formats as applicable

Via e-mail to COR

Update HRI web page on an as-needed basis, to include latest information on HRI events IAW PWS para. 5.7

At least once monthly NLT the last day of each month.

One Microsoft Word Document at online website in format to be approved by COR

Online website

Produce e-mail bulletin in Spanish and in English on HRI implementation and other HR issues in the AOR. Disseminate to mailing list as specified in PWS para. 5.6

At least once monthly NLT the last day of each month.

One per contact on the mailing list

Microsoft Word Document

Via e-mail to COR

Provide annual end of year report as specified in PWS para. 5.10

Annually by the 31st of the month the end of the contracting year

One Microsoft Word Document in format to be provided by

COR

Via e-Mail to COR

Submit Contractor Manpower Report as specified in PWS para.

5.11

Annually by 31 OCT of each year

One Submit required data at online website

Via CMR website at:

http://cmra.army.mil http://cmra.army.mil/ http://cmra.army.mil/