W91QEX-24-Q-0016 TCA SCJ5 EL SAL.pdf

SEE ADDENDUM

( No Col lect Cal ls )

W91QEX24Q0016 15-Mar-2024

b. TELEPHONE NUMBER

305-437-1993

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 29 Mar 2024

5. SOLICITATION NUM BER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

( SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t . Use Only)

23.

CODE 10. TH IS ACQUISI TION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W91QEX9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAM E

JOHNSON, TONYA K. (RCO MIAMI)

2. CONTRACT NO. 3 . AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLI CI TATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52. 212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRI ATION DATA

1. REQUISITION NUMBER

20.

ADDI TIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52. 212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDI NG ANY ADDITI ONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO I TEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THI S DOCUMENT AND RETURN

% FOR:SET ASI DE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

410TH CSB - RCO MIAMI

9301 NW 33RD ST

DORAL FL 33172

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DI SCOUNT TERMS11. DELIVERY FOR FOB DESTI NA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLIC ITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$40,000,000

NAICS:

721110

X

OFFER DATED

29. AW ARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWI SE IDENTIFI ED ABOVE AND ON ANY

COPI ES TO ISSUI NG OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN- OWNED

SM ALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF52

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEI VED INSPECTED

32b. SIGNATURE OF AUTHORI ZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATI VE

32e. MAILI NG ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORI ZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FI NALPARTIALCOMPLETE

36. PAY MENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHI P NUMBER

PARTI AL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAY MENT

41b. SIGNATURE AND TITLE OF CERTIFYI NG OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC 'D (YY/ MM/DD) 42d. TOTAL CONTAI NERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W91QEX24Q0016

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 124 Each

Lodging - Contracted

FFP

The contractor shall provide lodging for the SCJ5 TCA-CON-ELV in El Salvador in accordance with the Performance Work Statement (PWS), see section 4.3 table for specific details. Breakfast shall be included in the room. Any other rooms and services are the responsibility of participants arranging them and the Government will NOT be held liable. The Government may request additional rooms at any time, and the contractor shall give the Government priority on all unoccupied lodging of similar quality.

FOB: Destination

PSC CD: V231

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 140 Each

Lodging - Self-Pay

FFP

The contract shall provide Lodging for workshop attendees in El Salvador in accordance with the Performance Work Statement (PWS), see section 4.3 table for specific details. Breakfast shall be included in the room rate. **Please not Self-Pay Lodging will be paid by the individual occupying the room. The Government ask the vendor to still provide Unit Price/Rate for each room night QTY 32 room nights.

FOB: Destination

PSC CD: V231

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0003 3 Each Main Conference Room

FFP

The contractor shall provide on (1) Main Conference Room for SCJ5 TCA-CON to accomodate 65 people in El Salvador accordance with the Performance Work Statement (PWS), see section 3.2 for specific details. One (1) Main Conference Room for three (3) days NOTE: 3 Each = 3 Days.

FOB: Destination

0004 4 Each Administrative Room

FFP

The contractor shall provide on (1) Administrative Room for SCJ5 TCA-CON to accomodate 10 people in accordance with the Performance Work Statement (PWS), see section 3.2 for specific details. One (1) Administrative Room for four

(4) days NOTE: 4 Each = 4 Days.

0005 4 Each Audiovisual and Internet

FFP

The contractor shall provide Audiovisual equipment and Internet for workhop in accordance with the Performance Work Statement (PWS) for specific details please see section 3.2. NOTE 4 Each = 4 Days.

0006 93 Each AM Coffee Break

FFP

The contractor shall provide AM Coffee Break for SCJ5 TCA CON in accordance with the Performance Work Statement (PWS) for specific details see section 5.

NOTE: 3 Each = 3 Days.

0007 93 Each PM Coffee Break

FFP

The contractor shall provide AM Coffee Break for SCJ5 TCA CON in accordance with the Performance Work Statement (PWS) for specific details see section 5.

NOTE: 3 Each = 3 Days.

0008 124 Each Lunch

FFP

The contractor shall provide Lunch at Hotel for Partner Nations only for SCJ5 TCA CON in accordance with the Performance Work Statement (PWS) for specific details see section 5. NOTE: 4 Each = 4 Days.

0009 124 Each Dinner

FFP

The contractor shall provide Lunch at Hotel for Partner Nations only for SCJ5 TCA CON in accordance with the Performance Work Statement (PWS) for specific details see section 5. NOTE: 4 Each = 4 Days.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 0005 Destination Government Destination Government 0006 Destination Government Destination Government 0007 Destination Government Destination Government 0008 Destination Government Destination Government 0009 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 15-APR-2024 TO

19-APR-2024

N/A N/A

0002 POP 14-APR-2024 TO

19-APR-2024

0003 POP 16-APR-2024 TO

18-APR-2024

0004 POP 15-APR-2024 TO

0005 POP 15-APR-2024 TO

0006 POP 16-APR-2024 TO

0007 POP 16-APR-2024 TO

0008 POP 15-APR-2024 TO

0009 POP 15-APR-2024 TO

PERFORMANCE WORK STATEMENT

HOTEL SERVICES

USCAP Calendar Build

Hotel Services

Date: 16 April – 18 April 2024 San Salvador, El Salvador

POC: MSgt Figueroa, Ricardo

TCA Event Number: SCJ5-002-CON-SLV

1.0 INTRODUCTION. The U.S. Southern Command J54 USCAP Division will sponsor a three-day workshop in San Salvador, El Salvador. This Performance Work Statement (PWS) details the lodging, conference facilities, meals, coffee breaks and equipment requirements needed in order to support the conference. The period of performance will be from 16 April to 18 April 2024. The key dates are as follows:

14 April 2024: ADVON Team Arrives 15 April 2024: Participants Arrive 16 - 18 April 2024: Workshop 19 April 2024: All parties Depart

2.0 DESCRIPTION OF SERVICE. The hotel shall provide accommodations, conference facilities and equipment as well as meals to support personnel attending. The hotel shall provide all personnel, equipment, tools, materials, supervision, and other items necessary to ensure lodging and meals comply with all federal regulations. Hotel facilities must be clean, welcoming to guests and properly staffed to assist participants.

2.1 HOTEL LOCATION. The hotel shall be in a safe secure location, which shall be ve t ted by the US Embassy Security Office. The hotel shall provide lodging and meals, within their main facilities.

2.2 HOTEL SECURITY/INSPECTION. The hotel shall have a modern professional system of internal and external security to include cameras strategically located to monitor the interior and exterior of the hotel. The hotel shall provide the Government Technical Lead (GTR) an orientation and meeting with the hotel security manager, and a direct contact on the hotel staff for resolving security issues. The government, at its discretion, may augment the hotel security systems by arranging for the presence of independent professional security personnel such as local police officers and/or special security detachments at the hotel during the period of the conference. If external security augmentation is exercised, the hotel security manager shall ensure complete and unlimited access and seamless coordination between the hotel’s organic security systems and the external augmentation units. Where possible, all conference activities shall be conducted in designated areas located above the ground floor level.

2.3 GOVERNMENT TECHNICAL REPRESENTATIVE (GTR). The government will provide a Government Technical Representative (GTR) to coordinate administrative, logistical, and miscellaneous issues with the hotel. The GTR shall not make any changes to the terms, conditions, standards, or cost of the contract. The GTR has authority to provide technical direction to the hotel if the direction is within the scope of the contract, does not constitute a change, and has no funding implications.

2.4 HOTEL REPRESENTATIVE. The hotel shall provide a representative to act as a liaison between the GTR and the hotel management. The hotel representative shall be of sufficient authority to resolve issues as they arise and shall be available during the period of 14 April to 19 April 2024 for contract performance. The hotel shall provide a list of on-call hotel personnel who have the authority to resolve issues affecting their areas of support.

The hotel shall provide a bilingual staff (Spanish/English) to assist guests with reservations and requests.

2.5 SANITARY INSPECTIONS. Successfully passing a US Government Sanitary inspection may be required.

2.6 FORCE PROTECTION INSPECTION. The Conference and hotel facilities are subject to a Force Protection Inspection. Contract award is contingent upon certification of facilities by a favorable Force Protection Inspection report.

2.7 HOTEL SERVICE BREAKDOWN. The hotel shall ensure that any maintenance or repairs for hotel equipment including but not limited to guest rooms, conference rooms, elevators, kitchen equipment, audio visual, etc., shall be corrected immediately at the hotel’s expense without any cost to the government. In the event of power failure(s), the hotel shall provide back-up power sources. All equipment shall be repaired within one (1) hour or replaced within two (2) hours of reported malfunction.

2.8 HOTEL PARKING/TRANSPORTATION. The hotel shall provide ten (10) reserved parking spaces (5 days) for the event at no charge for the dates of 14-19 April 2024. Reserved parking places shall be clearly designated for conference participants. Parking shall be in a secure area with adequate lighting and security. Parking will be available 24 hours a day during the period of this contract. The hotel’s staff shall be aware of reserved conference parking spaces.

2.9 The Hotel shall have a readily responsive, 24-hour, taxi or limo service access at the hotel, to be used and paid by the conference participants and staff.

3.0 HOTEL ITEMS/AMENITIES EXCLUDED FROM THE CONTRACT. The

Government will not pay for movies, mini-bars, laundry, room service, alcohol, telephone calls from or charged to guest rooms, or any other hotel charges other than those specifically provided for in this contract.

3.1.1 HOTEL INFORM GUESTS. Hotel’s staff shall inform guests, during check-in, which services will not be covered under this contract. The hotel’s staff may request a credit card from guests upon check-in for incidentals not covered under the contract.

Charges not covered by this contract are to be resolved between the guests and the hotel.

3.1.2 HOTEL ITEMS/AMENITIES INCLUDED IN THE CONTRACT. All

regular hotel guest facilities and amenities shall be made available for guests free of charge if they are registered in the hotel. Amenities include the fitness center, business center and internet at no additional charge. All lodging rooms will be awarded the US Embassy rate as a minimum requirement, breakfast shall be included under the embassy rate. (US-Embassy Tax Exemption Forms will be provided)

3.1.3 HOTEL BUSINESS CENTER. Shall be available to the event sponsors as well as participants, and offer internet connectivity, photocopy, and fax documents upon request.

3.1.4 HOTEL. Shall provide appropriate announcement boards at each entrance to the hotel, at the elevator, and main conference room welcoming and directing conference participants.

The GTR will provide the exact wording of the announcement to hotel personnel.

3.2 CONFERENCE & ADMINISTRATIVE ROOM REQUIREMENTS.

3.2.1 CONFERENCE ROOMS. The hotel shall provide one (1) Large Conference Room with a seating capacity for approximately Sixty-Five (65) persons; with the ability to divide into three (3) Break-Out Rooms with seating capacity for Twenty (20) people (each), and one

(1) Administrative Conference Room with seating capacity for Ten (10) persons. All conference rooms will be located within the vicinity or adjacent to each other, services, and amenities per the tables below:

3.2.2 MAIN CONFERENCE ROOM. The hotel shall provide one (1) main conference room able to accommodate up to Sixty-Five (65) persons in comfort with minimal noise distractions. The main conference room will be divided into three (3) Break-Out Rooms, the setting shall be the same for all days of the workshop. It shall be completely set up and available for use by 0600 hours on 15 April 2024 and shall remain available until 1800 hours on 18 April 2024. The hotel shall provide additional chairs, tablecloths, and tables on request from the GTR. The set up for this room will be “U” shaped upfront for 20 persons, and classroom setting for the back of the room with no obstacles, columns, or any structures obstructing the view of the participants.

Main Conference Room (65 persons) Tue 16 Apr Wed 17 Apr Thu 18 Apr

Dates: 16-18 April 2024 0600-1800 0700-1800 0700-1800 Wi-Fi Internet Connectivity 50 MB minimum All day All day All day

Main Conference Room (“U” shape table for approximately 20 persons from 0600-1200) Classroom setting for the remaining participants. (See attached floor plan).

1 1 1

Divide Main Conference Room into three (3) Break-Out Rooms with seating capacity for Twenty (20) people (each) 1 1 1

Flags (Salvador, Honduras, Costa Rica, Dominican Republic, Guatemala, Colombia, Panamá, Paraguay, Ecuador, USA) 10 10 10

Large Screens for Projection 2 2 2

Podium with microphone 1 1 1 Table for Projector 2 2 2 Audio/Visual:12 wireless microphones, speakers, and audio switchboard.

Per Day Per Day Per Day

Electric Surge Protectors/ extension cords for 30 laptops 30 30 30

3.2.3 ADMINISTRATIVE ROOM: The hotel shall provide one (1) Administrative Room and shall accommodate up to ten (10) persons in comfort with minimal noise distractions and plenty of ambient lighting. It shall be adjacent to or near the main conference room. The administrative room shall be available for setup and use by 1600 hours on 14 April and available 24 hours a day until 1800 on 18 April 2024.

Administrative Room (10 persons) Mon 15 Apr Tue 16 Apr Wed 17 Apr Thu 18 Apr

Dates: 15 April – 18 April 2024 0800 - 24 hrs. 24 hrs. 24 hrs.

Boardroom seating (tables & chairs) 1 1 1 1

Easel with paper and markers or dry-erase board with markers 1 1 1 1

Surge Protectors for IT Equipment 4 4 4 4

Extension Cords for Equipment 4 4 4 4

WIFI Internet Connectivity (Hotel Broadband, one dedicated wall drop for router) Min. 1 GB Service Service Service Service

3.2.4 ADDITIONAL REQUIREMENTS.

3.2.5 GENERAL: If available, conference rooms shall have dimmer switches and black out curtains (or similar) to allow for slide/audiovisual presentations. Wireless internet and power outlets shall be provided. All seats shall be cushioned, and tables shall be covered with white tablecloths. Conference room configurations and usage times may be changed at any time prior to 24 hours before the event to accommodate last minute directives and fluctuating requirements. If additional chairs or tables are required, the GTR will coordinate with the hotel representative. The conference rooms shall be physically secured by USSOUTHCOM Conference Support team-members daily to prevent access by unauthorized personnel during the contract period of performance (POP). Any changes or modifications to the contract shall be provided to and approved by the USSOUTHCOM Contracting Officer prior to any changes taking place.

3.2.6 The hotel shall have technical personnel available to operate/repair the hotel owned conference room equipment during the conference hours. Hotel personnel shall be available for changes in room configuration when needed during conference hours, or as coordinated in advance.

3.2.7 Conference rooms shall offer maximum visibility to all attendees and shall be free of pillars or columns that may obstruct views to the front center of the room.

3.2.8 Ashtrays shall not be placed in the main conference room or any other rooms as smoking will not be permitted at indoor conference functions.

3.2.9 WATER. Hotel shall provide bottled water in the conference rooms (all tables), and each day of the conference while rooms are in use. Water bottles will be replenished continuously during conference hours. Each participant attending USCAP Workshop shall have two (2) water bottles in their room and re-stocked daily.

3.3.1 COFFEE. The hotel shall provide continuous coffee on the conference rooms throughout the conference.

3.3.2 AUDIO/VISUAL EQUIPMENT REQUIREMENT: Small tables for

projectors/laptops shall be required for each of the conference days in the conference room.

3.3.3 INTERNET CONNECTIVITY: The hotel shall provide continuous and dedicated wireless internet services in the conference rooms from 0700 to 2300 hrs. on the days of use. The connections shall be accessible by all participants to include any computer connected to the projector. Internet must have a bandwidth capacity to support wireless laptop connectivity without interruptions for the participants. High speed internet is required for upload and download of information. The hotel shall provide enough grounded electrical connections with extensions for the participants. (Hotel to assign a distinctive wireless connection “USCAP FY24 SLV”.

3.3 REGISTRATION TABLE: Hotel shall provide a registration table from 16-18 April 2024 outs ide the Primary Conference Room from 0700hrs to 1400hrs each day.

4.0 LODGING.

4.1 Hotel WEB LINK: Hotel shall provide web link for U.S. Personnel (Self-Paid) to make their own room reservations. Web link should be labeled “USCAP SCJ5-002-CON-SLV WORKSHOP”. Web link to be available Forty-Five (45) days out from Check-In date. Web link to remain open for two (2) weeks. Hotel shall provide a daily roster by name of who has made reservations.

4.2 The hotel shall allow guests an early check-in time on arrival day and late checkout on departure date, as availability permits. The GTR will coordinate with hotel representative all early arrivals as well as late departures for the participants staying at the hotel.

4.3 Provide single-occupancy rooms as indicated on the room table below. Any other rooms or services are the responsibility of the individual and the government will not be held liable. The government will only pay u t i l i z e d r o o m s . The government may request additional rooms or suites at any time, and the hotel shall give the government priority on all unoccupied lodging of similar quality.

The government will identify number of rooms for Partner Nations under the contract, US Personnel will self-pay with their Government Travel Card and will not be billed to the contract. (Refer to table below)

Lodging Dates:

14 – 18 April 2024

Sun 14 Apr

Mon 15 Apr

Tue 16 Apr

Wed 17 Apr

Thu 18 Apr

Fri 19 Apr

Total

Rooms Under Contract (Partner Nations)

0 31 31 31 31 Check

Out

Self-Paid Rooms (US Personnel)

12 32 32 32 32 Check

Out

Room charges will be awarded at the US Embassy rate or lower, all incurred sales and govt. taxes shall be included within the rate, and if/or tax exemptions will be applied. Only rooms utilized will be charged to the contract, the GTR will provide the hotel a minimum of 24 hours to release the rooms at no charge to the Govt.

4.3 QUALITY STANDARDS FOR ROOMS. All rooms shall include high standard of hygiene, private bath with full toilet and shower facilities, hot and cold running water, clean linen on a daily basis, electricity, colored television with cable, internet service, and appropriate furniture. All regular hotel guest facilities and amenities, to include the hotel business center and the exercise facilities, shall be made available for conference attendees free of charge as long as they are registered in the hotel. The hotel shall provide two

(2) bottles (minimum 16.9 oz. each) of water daily in each room at no extra cost to the government for all participants attending the USCAP Workshop Contract and Self-Paid rooms. Housekeeping shall be conducted daily in all spaces rented by the government.

4.4 ROOM LIST. The GTR will furnish the hotel with a room roster with guest names no later than Thirty (30) business days, before the first day of the event. Will provide updated roster Two (2) weeks from first day of the event.

5.0 MEALS.

GENERAL. The hotel must be able to provide lodging and meals within their main facilities.

The Government will identify any individuals with special dietary restrictions. The hotel shall strive to accommodate special diets where feasible and within contract meal rates. Contracted meals are only authorized for Non-US Foreign Nation Personnel; US-Personnel will procure meals at their own expense.

5.1 LUNCHES/DINNERS. Lunches will be contracted as indicated in the above table and served from approximately 1130 to1300 hours, and dinners from 1800 to 2000 from 15 April to 18 April 2024. GTR will provide the hotel exact times for lunches to be served each day; changes will be coordinated directly between the GTR and the hotel representative.

The hotel shall provide meals to all participants in a private room and separate from the conference room per the following schedule and prepared according to the existing hotel menu:

Lunches/Dinners: Mon 15 Apr

Tue 16 Apr

Wed 17 Apr

Thu 18 Apr

Total

Dates: 15 Apr – 18 Apr 2024

Lunches PNs Only(contracted) 31 31 31 31

Dinners PNs Only (contracted) 31 31 31 31

Note: Pending flight confirmation, GTR will advise if lunches are needed upon arrival date for Foreign Nation Participants.

The government will not pay for any alcoholic beverages. If the government is paying for meals, the hotel is required to separate bills or payment any time a guest requests an alcoholic beverage. The restaurant invoice must separate the charge for alcoholic beverage and food. The GTR and the hotel representatives will conduct a daily revision to verify charges. The hotel shall only charge for meals consumed. The GTR will provide a list with approved names to receive meals (lunch and dinner)

Only meals consumed will be charged to the contract (Lunch and Dinner), the GTR will advise if there is a shortage of personnel, so the lunches and dinner quantities will be identified prior to serving. The GTR and the hotel will identify the method of distribution for lunches and dinners for the Foreign Nation Personnel, buffet style is preferred. The GTR will advise if specific personnel need a special diet request or advise of any allergies.

5.2 COFFEE BREAKS. For Foreign Nationals: Buffet-style refreshment breaks shall be provided in close proximity to the main conference room. Coffee breaks shall be served at approximately 1000 hours and 1500 hours daily, from 16 - 18 April 2024 for 31 Foreign National participants as per the table below. Contracted coffee breaks are only authorized for Non-US Foreign Nation Personnel; US-Personnel will procure meals and beverages at their own expense.

Breaks will include coffee, tea, sodas, bottled water, assorted fruits, and a selection of pastries to be approved by the GTR prior to set up. Hours of service are subject to change with a notification/ confirmation by the GTR NLT 1500 hours the day prior. The government representative will coordinate directly with the hotel representative as to the exact times of the coffee breaks each day of the conference.

COFFEE BREAKS Tue 16 April Wed 17 April Thu 18 April Total

Morning (1000 hours) 31 persons 31 persons 31 persons 93 Afternoon (1500 hours) 31 persons 31 persons 31 persons 93

ADDITIONAL REQUIREMENTS.

6.0 MAINTENANCE. Quality and accuracy of product and services: IAW FAR 12.208 the Government will rely on the hotel existing quality assurance systems. The hotel is responsible for ensuring the quality and accuracy of its product and services are maintained, including making any requested correction or changes, at no cost to the Government.

The hotel shall ensure that all equipment, including computer and audio-visual equipment are in proper working order throughout the contract period. All scheduled maintenance shall be performed prior to the start of this contract. Any repairs shall be performed immediately at the hotel’s expense without further cost to the Government. All equipment shall be repaired within one (1) hour or replaced within two (2) hours of reported malfunction.

6 .1 APPLICABILITY: Participants that are U.S. Government Officials will be tax exempt, this applies to all (self-funded and contract funded attendees); taxes shall be removed from bill once proper documentation has been provided to hotel by the GTR.

6.2 INVOICE INFORMATION. All invoices submitted for payment shall be in English and U.S. Dollars. Invoices shall have all required information as described by the USSOUTHCOM Contracting Officer. Final estimate for invoices shall be completed and provided to the GTR no later than 1500 hrs. on 18 April 2024 for verification of charges before invoice can be sent to the Contract Representative.

6.3 CANCELLATIONS/ ADDITIONS. The government may change requirements with a 24-hour notice with no penalty. The government will only pay for actual services received.

6.4 CHANGES TO CONTRACT. The only person authorized to make changes to the contract is the Contracting Officer (CO). The GTR will act as the Government Technical Representative for technical matters, providing technical direction and discussion as necessary with respect to the specification and monitoring the progress and quality of hotel performance. The GTR does not have authority to take any action, either directly or indirectly, that would change the pricing, quantity, quality, place of performance, delivery schedule, or any other terms and conditions of the contract, or to direct the accomplishment of effort, w h i c h g o e s , beyond the scope of the Performance Work Statement in the agreement.

Failure to clear changes in contract with the contracting officer will result in vendor not receiving compensation for costs incurred. Accordingly, the contracting officer will be notified prior to any additional services performed and an agreement modification should be issue to the Vendor (changes in cost to the Government). The hotel shall only take change orders from the contracting officer.

6.5 It is emphasized that only the contracting officer has the authority to modify the terms of the agreement, therefore, in no event will any understanding, agreement, modification, change order, or other matter deviating from the terms of the basic agreement between the hotel and any other person be effective or binding on the government. When/if, in the opinion of the hotel, an effort outside the existing scope of the contract is requested, the hotel shall promptly notify the contracting officer in writing. No action shall be taken by the hotel under such direction unless the contracting officer has issued an agreement change or otherwise resolved the issue.

6.6 PRICE QUOTES. Quotes shall be submitted in English. Prices shall be all inclusive and in U.S. dollars. Local and Federal taxes may be subject to exemption upon presentation of proper documentation.

6.7 The Contractor shall not cite conference names, conference locations, pictures, or any other Government information on any website to include their company website.

6.8 FINAL BILL. The final invoice will contain only the following itemized charges:

Rooms from authorized Partner Nations, catering, conference rooms, social, and audio visual.

NOTE: Offers will not be accepted from third party agencies. Offers will be accepted directly from hotel only. In accordance with the PWS requirements, the successful offer or shall provide a point of contact of sufficient authority to authorize changes. In order for this and other PWS requirements to be met, the Government must maintain privacy of agreement directly with the Hotel providers. Offers from third parties shall be considered non-responsive and will be excluded from consideration for award.

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018 52.204-13 System for Award Management Maintenance OCT 2018 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

NOV 2021

52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services

NOV 2023

52.225-14 Inconsistency Between English Version And Translation Of Contract

FEB 2000

52.225-17 Evaluation of Foreign Currency Offers FEB 2000 52.232-23 Assignment Of Claims MAY 2014 52.233-1 Disputes MAY 2014 52.233-3 Protest After Award AUG 1996 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7005 Representation Relating to Compensation of Former DoD Officials

SEP 2022

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

JAN 2023

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

JAN 2023

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Country that is a State Sponsor of Terrorism

MAY 2019

252.225-7040 Contractor Personnel Supporting U.S. Armed Forces Deployed Outside the United States

OCT 2023

252.225-7041 Correspondence in English JUN 1997 252.225-7042 Authorization to Perform APR 2003 252.225-7048 Export-Controlled Items JUN 2013 252.229-7001 Tax Relief APR 2020 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

252.232-7008 Assignment of Claims (Overseas) JUN 1997 252.232-7010 Levies on Contract Payments DEC 2006 252.233-7001 Choice of Law (Overseas) JUN 1997 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.244-7000 Subcontracts for Commercial Products or Commercial

Services

NOV 2023

CLAUSES INCORPORATED BY FULL TEXT

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services-- Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications- Commercial Products and Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision-

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services."

(d) Representations. The Offeror represents that--

(1) It [ ___ ] will, [ ___ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that--

It [ ___ ] does, [ ___ ] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures.

(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment--

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services--

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment--

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services--

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

(a) Definitions. As used in this clause--

Backhaul means intermediate links between the core network, or backbone network, and the small subnetworks at the edge of the network (e.g., connecting cell phones/towers to the core telephone network). Backhaul can be wireless (e.g., microwave) or wired (e.g., fiber optic, coaxial cable, Ethernet).

Covered foreign country means The People's Republic of China.

Covered telecommunications equipment or services means--

(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities);

(2) For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities);

(3) Telecommunications or video surveillance services provided by such entities or using such equipment; or

(4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

Critical technology means--

(1) Defense articles or defense services included on the United States Munitions List set forth in the International Traffic in Arms Regulations under subchapter M of chapter I of title 22, Code of Federal Regulations;

(2) Items included on the Commerce Control List set forth in Supplement No. 1 to part 774 of the Export Administration Regulations under subchapter C of chapter VII of title 15, Code of Federal Regulations, and controlled--

(i) Pursuant to multilateral regimes, including for reasons relating to national security, chemical and biological weapons proliferation, nuclear nonproliferation, or missile technology; or

(ii) For reasons relating to regional stability or surreptitious listening;

(3) Specially designed and prepared nuclear equipment, parts and components, materials, software, and technology covered by part 810 of title 10, Code of Federal Regulations (relating to assistance to foreign atomic energy activities);

(4) Nuclear facilities, equipment, and material covered by part 110 of title 10, Code of Federal Regulations (relating to export and import of nuclear equipment and material);

(5) Select agents and toxins covered by part 331 of title 7, Code of Federal Regulations, part 121 of title 9 of such Code, or part 73 of title 42 of such Code; or

(6) Emerging and foundational technologies controlled pursuant to section 1758 of the Export Control Reform Act of 2018 (50 U.S.C. 4817).

Interconnection arrangements means arrangements governing the physical connection of two or more networks to allow the use of another's network to hand off traffic where it is ultimately delivered (e.g., connection of a customer of telephone provider A to a customer of telephone company B) or sharing data and other information resources.

Reasonable inquiry means an inquiry designed to uncover any information in the entity's possession about the identity of the producer or provider of covered telecommunications equipment or services used by the entity that excludes the need to include an internal or third-party audit.

Roaming means cellular communications services (e.g., voice, video, data) received from a visited network when unable to connect to the facilities of the home network either because signal coverage is too weak or because traffic is too high.

Substantial or essential component means any component necessary for the proper function or performance of a piece of equipment, system, or service.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. The Contractor is prohibited from providing to the Government any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at paragraph (c) of this clause applies or the covered telecommunication equipment or services are covered by a waiver described in FAR 4.2104.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract, or extending or renewing a contract, with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at paragraph (c) of this clause applies or the covered telecommunication equipment or services are covered by a waiver described in FAR 4.2104. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract.

(c) Exceptions. This clause does not prohibit contractors from providing--

(1) A service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(2) Telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(d) Reporting requirement.

(1) In the event the Contractor identifies covered telecommunications equipment or services used as a substantial or essential component of any system, or as critical technology as part of any system, during contract performance, or the Contractor is notified of such by a subcontractor at any tier or by any other source, the Contractor shall report the information in paragraph (d)(2) of this clause to the Contracting Officer, unless elsewhere in this contract are established procedures for reporting the information; in the case of the Department of Defense, the Contractor shall report to the website at https://dibnet.dod.mil. For indefinite delivery contracts, the Contractor shall report to the Contracting Officer for the indefinite delivery contract and the Contracting Officer(s) for any affected order or, in the case of the Department of Defense, identify both the indefinite delivery contract and any affected orders in the report provided at https://dibnet.dod.mil.

(2) The Contractor shall report the following information pursuant to paragraph (d)(1) of this clause:

(i) Within one business day from the date of such identification or notification: The contract number; the order number(s), if applicable; supplier name; supplier unique entity identifier (if known); supplier Commercial and Government Entity (CAGE) code (if known); brand; model number (original equipment manufacturer number, manufacturer part number, or wholesaler number); item description; and any readily available information about mitigation actions undertaken or recommended.

(ii) Within 10 business days of submitting the information in paragraph (d)(2)(i) of this clause: Any further available information about mitigation actions undertaken or recommended. In addition, the Contractor shall describe the efforts it undertook to prevent use or submission of covered telecommunications equipment or services, and any additional efforts that will be incorporated to prevent future use or submission of covered telecommunications equipment or services.

(e) Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph (e) and excluding paragraph (b)(2), in all subcontracts and other contractual instruments, including subcontracts for the acquisition of commercial products or commercial services.

(End of clause)

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(SEP 2023)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition--

(1) Is set aside for small business and has a value above the simplified acquisition threshold;

(2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate…