W91QEX-21-Q-0029-0001_Solicitation_Change of Command.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is to:

1) Add changes to the PWS. Changes have been highlighted yellow ;

2) Provide the Government's responses to contractor questions; and

3) Add Attachment 2 - Change of Command Gym Layout.

The POC for this action is Lian Pino, Contracting Officer, lian.pino.civ@mail.mil.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 04-Oct-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91QEX21Q0029

X 9B. DATED (SEE ITEM 11)

22-Sep-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

04-Oct-2021

CODE

410TH CSB RCO MIAMI

9301 NW 33RD ST

DORAL FL 33172

W91QEX 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91QEX21Q0029

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0003

The CLIN description has changed from Covid Testing Tent & Walkway to Tents & Walkway.

The CLIN extended description has changed from:

The contractor shall provide a covid testing tent & covered walkway in accordance with Section C, Performance Work Statement and Table 4.

To:

The contractor shall provide a covid testing tent, press tent, & covered walkway in accordance with Section C, Performance Work Statement and Table 4.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been added by full text:

GOVERNMENT RESPONSES

SOLICITATION W91QEX-21-Q-0029

Change of Command Production and Audiovisual Services

QUESTIONS AND ANSWERS

04 October 2021

CONTRACTOR QUESTION 1: Please take a look at the two attached chair pictures. Which do you prefer?

Chair 1 (wooden arms) is more cost-effective but Chair 2, although pricier, looks more "executive".

Chair 1 Chair 2

GOVERNMENT RESPONSE 1: The Government prefers Chair #1 with wooden arms or item similar to Chair 1.

CONTRACTOR QUESTION 2: Do you require the steps to the side of the main stage to be 8' wide? Is 4' okay?

The primary front steps will be 8' wide.

GOVERNMENT RESPONSE 2: The Government will accept 4' and 8’ wide steps to the side of the main stage.

CONTRACTOR QUESTION 3: The LED wall will require approximately 200 amps. We will provide a generator for this as the house power will require cable runs across the guest access. We can run cabling through the media door access and along the gym wall.

GOVERNMENT RESPONSE 3: The vendor can provide a generator and run cabling through the media door access and along the gym wall.

CONTRACTOR QUESTION 4: Is it possible to have full setup access on the 26th (Tuesday)? We would also be onsite on the 27th to finalize set and attend initial rehearsals that afternoon.

GOVERNMENT RESPONSE 4: Yes, it is possible to have full setup access on the 26th.

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

United States Southern Command (USSOUTHCOM)

Change of Command Production, Staging, and Audio-Visual Equipment

1. GENERAL: This Performance Work Statement details the requirements for production, staging, and audiovisual equipment in support of the United States Southern Command (USSOUTHCOM) in Doral, Florida, Change of Command. This is a Four-Star level event. The Commander of USSOUTHCOM is hosting Ministers of Defense and Chiefs of Defense from most South American Nations. In addition, several senior military officers and Government officials from the United States will be in attendance. This Performance Work Statement (PWS) details the requirements for production, staging and audiovisual equipment for the Change of Command ceremony. The period of performance (POP) is 27- 30 October 2021.

27 October 2021: Set up of equipment and first afternoon practice 28 October 2021: Practice all day 29 October 2021: Event

29-30 October 2021: Removal of all rental equipment

2. GENERAL REQUIREMENTS. This is a non-personal services contract to provide production, staging and audiovisual equipment. The contractor is responsible for installing, operating, and removing all required equipment. The contractor shall provide a qualified technician during the length of the contract to operate and facilitate the equipment connectivity on site. The contractor is responsible for providing all personnel, equipment, and/or ancillary devices required, and for any other expenses necessary to provide safe and adequate performance under the terms of this contract.

3. CORONAVIRUS (COVID-19) MITIGATION MEASURES. The contractor shall have COVID-19 mitigation measures as part of their daily standard of operations. All equipment shall be properly disinfected, following established and updated industry measures.

4. CONTRACTOR REPRESENTATIVE. The contractor shall provide a representative to act as a liaison with the Government Representative (GR). The contractor representative shall be of sufficient authority and technical knowledge to resolve issues as they arise and shall be available during the entire period of contract performance with the authority and knowledge to resolve issues affecting their areas of support.

5. GOVERNMENT REPRESENTATIVE (GR). A Government Representative (GR) will be appointed to monitor this contract. The GR will monitor all technical aspects of the contract and assist in contract administration. The GR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the contractor concerning technical aspects of the contract, issue written interpretations of technical requirements (including Government drawings, designs, specifications as needed), monitor contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government furnished property, and provide site entry of Contractor personnel. The GR is not authorized to change any of the terms and conditions of the contract.

6. SECURITY REQUIREMENTS. The contractor is responsible for the security, safeguarding, and accountability of equipment brought and used during the event. The Government does not provide security for vendor’s equipment.

6.1 The contractor shall provide all labor/technical support for immediate correction of any malfunction, to ensure uninterrupted service for the event.

7. EQUIPMENT BREAKDOWNS. The contractor shall ensure that any maintenance or repairs of equipment, shall be corrected immediately at the contractor’s expense, without further cost to the Government.

8. REQUIRED EQUIPMENT. The contractor shall provide the following equipment, as noted in Tables 2, 3, and 4. All equipment and rental items must comply with the following agenda in Table 1:

Table 1

27th October, set up starts in the morning with a first practice in the afternoon.

28th October, practice all day.

29th October, event. Vendor can start with the removal of the equipment after 1700.

30th October, complete all removal of all rental equipment

Table 2. AUDIOVISUAL EQUIPMENT

October 2021

Quantity

Handheld microphones Paragraph 8.1

Lavalier microphones Paragraph 8.2

Live Action Cameras with Operators Paragraph 8.3

Mixed audio outputs Paragraph 8.4

Table 3. PRODUCTION AND STAGING EQUIPMENT AND INSTALLATION.

October 2021

Quantity

Red Carpet Runners Size: 50’ x 3’ Paragraph 8.6

Custom-made Red-Carpet Runners Size: 28’ x 8’ Paragraph 8.7

Generator.

Paragraph 8.8

LED Screen Modular panels Size: 2’ x 2’

Paragraph 8.9 and 8.9.1

Armchair Paragraph 8.10

Stages (8’ x 24’) with railings, stairs and black skirt.

Paragraph 8.11 and 8.11.3

Stages (8’ x 40’) with railings, stairs and black skirt.

Paragraph 8.11.1 and 8.11.3

Two Stages (8’ x 4’) with railings, stairs, and black skirt.

Paragraph 8.11.2 and 8.11.3

Stanchions, red rope with silver poles.

Size: 4 x 5’

Paragraph 8.12

Pipe and drape. Inside perimeter of the gym. Paragraph

8.13 and 8.13.1

Pipe and drape. Outside perimeter of the gym’s second floor railing, around the running track. Paragraph 8.13 and 8.13.2 407’ x 9’

Table 4. INSTALLATION COVERED WALKWAY, COVID TESTING TENT BY GYM ENTRANCE AND

PRESS TENT BY PARKING LOT AREA.

Covid testing tent by Gym entrance with Air Condition.

Paragraph 8.14

Size 30’ x 20’

Covered walkway (no walls) connecting parking lot and Covid tent.

Paragraph 8.14.1

Size 90’ x 10’

Press Tent Paragraph 8.14.2

10’ x 20’

8.1 HANDHELD MICROPHONES. The contractor shall provide four (4) handheld microphones set up in pairs at two separate lectern locations. They should be configured for primary and alternate (in case the primary fails).

8.2 LAVALIER MICROPHONES. The contractor shall provide two (2) lavalier microphones that will be for one person also configured for primary and alternate (in case the primary fails).

8.3 CAMERAS. The contractor shall provide three (3) studio quality live action cameras with operators, to be set-up at fixed locations identified within the gymnasium. All three cameras shall go to a production (live) switch with dedicated preview monitors to allow for discrete switching for a live event feed. Each camera will be filming the entire event from a particular angle.

8.4 MIXED AUDIO OUPUTS. The contractor shall provide five (5) mixed audio outputs from the microphone audio via XLR format at line level. (one will be used as room audio reinforcement and four will go to press boxes).

8.5 ADDITIONAL REQUIREMENT. Required feeds from cameras and microphone shall include mixed microphone audio and video from the camera production switch over USB format suitable for laptop (which we will use for a zoom broadcast).

8.6 RED CARPET RUNNERS. The contractor shall provide untarnished and in good condition red carpet runners, size 50’ x 3’. The contractor shall install according to GR directions and will use double sided tape all around carpet.

The carpet must be of new condition, clean and flat, without irregularities or bumps. The matting or padding of both carpet runners must be designed to prevent slippage.

8.7 The contractor shall provide custom-made red-carpet runners, size 28’ x 8’. The contractor shall provide install according to GR directions and will use double sided tape all around carpet. The quality, material and craftmanship of both carpet runners must be of the same quality.

8.8 GENERATOR. The contractor shall provide one (1) large 200-amp generator. The contractor shall install and operate generator accordingly. Generator will be used to power the Air Condition unit in the Covid testing tent and it will also be used as a backup, in case of power failure.

8.9 LED SCREEN. The contractor shall provide sixty (60) LED Screen Modular panels, (size: 2’ x 2’), to be installed between the Gym’s main entrance and the Media stage. Panels shall be high enough to be visible from the Main stage.

8.9.1 LED SCREEN INSTALLATION. The contractor is responsible for the installation of all items necessary for the installation of the LED Screen to include cables, power cables and control consoles, plus any other electronic gear required to complete the job. Installation of the LED SCREEN must be completed on 28 October, no later than 0800 hrs.

8.10 ARMCHAIRS. The contractor shall provide four (4) executive style armchairs, dark color leather or leather like materiel with wood arms, legs, and trims. No glass, chrome, or shiny trimmings. The GR will indicate where to place these chairs.

8.11 STAGES . The contractor shall provide one (1) aluminum frame, wood stage size 8’ x 24’, 30”-32” high, with black skirting and black stairs(with railings) on both right and left sides of the stage. Additional custom made 8’ wide, black carpeted stairs will be at the front of the stage. Location of the stage will be determined by the Government Representative (GR)on site.

8.11.1 The contractor shall provide one (1) aluminum frame, wood stage size 8’ x 40’, 30”-32” high, with black skirting and black carpeted stairs(with railings in one side only). Additional railing shall be installed all along the entire length of the rear side of the stage (facing the wall). Location of the stage will be determined by the GR on site.

8.11.2 The contractor shall provide two (2) aluminum frame, wood stages, each size 8’ x 4’, 30”-32” high, with black skirting and black carpeted stairs. Additional railing shall be installed all along the entire length of the rear side of both stages (facing the wall). Both stages shall have a 6” separation and have a 6” separation from the 8’ x

40’ stage. The 6’ separation from the two smaller stages, shall be centered in the middle of the connecting walkway between seating areas. Additional instruction of this installation will be determined by the GR on site.

8.11.3. STAGES INSTALLATION . The contractor is responsible for the correct and safe installation of both stages. All items necessary for this installation shall be provided by the contactor. Installation of both stages must be completed on 27 October 2021, no later than 1300 hrs.

8.12 STANCHIONS. The contractor shall provide red velvet rope stanchions, 5’ long with metal, silver color poles and chrome ends.

8.13 PIPE AND DRAPE INSTALLATION. The contractor is responsible for the installation of all items in Table 2 and Table 3. Contractor shall also supply all outrigging, truss, plates, pipes and any other necessary structural items to create the stages and the pipe and drapes required by the Government. Installation of pipe and drapes must be completed on 27th October, no later than 1300 hrs. The GR will inspect the pipe and drape configurations before the event date. The GR will inform the contractor if any changes are required.

8.13.1 INSIDE PIPE AND DRAPES. The contractor shall provide pipe and drapes on the inside perimeter of the gym. The contractor shall cover all four (4) walls that make the inside perimeter of the gym. The contractor shall not cover the bleachers sections or doors. All drape material should be the same quality and color (black).

8.13.2 OUTSIDE PIPE AND DRAPE. The contractor shall provide pipe and drapes on the outside perimeter of the gym’s second floor running track, railing. Drape shall be in such way that it covers the entire railing as well as the exposed wall below the railing. All drape material should be the same quality and color (black). The circumference of such perimeter is 407’ and the length of the drape should be no longer than 9’.

8.14 COVID TESTING TENT. The contractor shall provide a 30’ x 20’ air conditioned tent to be installed at the entrance of the Gym, on the existing concrete pad. This tent will have four walls and outside doors by both the north and south facing walls. The contractor shall install an air condition unit to maintain the tent at a pleasant and cool temperature. The inside of the tent will have a dividing wall with two (2) entrances each adjacent to the east and west walls of the tent.

8.14.1 COVERED WALKWAY. The contractor shall use the current concrete walkway that connects the parking area to the Gym entrance and will install a 90’x 10’ covering tent or canopy, on such walkway, with no walls, to protect participants from the elements.

8.14.2 PRESS TENT. The contractor shall provide a 10’ x 20’ tent to be installed in the parking lot, near the main Gym entrance. No other accessories are needed for this tent.

9. CHANGES TO CONTRACT. The only person authorized to make changes to the contract is the Contracting

Officer. Failure to clear changes in the contract with the Contracting Officer IN ADVANCE of providing service will result in the Government not being responsible for the charges, and non-payment to the contractor.

Accordingly, the Contracting Officer will be notified prior to any additional contract modification (that is, those resulting in changes in cost to the Government). Purchases or changes from unauthorized personnel will result in the contractor not receiving payment for costs incurred.

10. PRICE QUOTES. All quotes must be submitted in English and in U.S. Dollars. Quotes shall be submitted and itemized per item type to include equipment. Prices are all inclusive to include local taxes, credit card fees and other costs.

11. INVOICE INFORMATION. The United States Government will only pay for actual contracted items utilized under the terms of this purchase agreement as allowed under US law. All invoices will be submitted in English and in US Dollars. Prices shall be all inclusive. Any miscellaneous charges incurred by guest(s) are the responsibility of the individual guest. The Government will only pay for actual services rendered.

(End of Summary of Changes)