DRAFT DD 254 FMO FY23 (Neeb).pdf

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Financial Management Operations (FMO)
Solicitation number
W91CRB23R0023
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This DD Form 254 is a security classification specification for a Department of the Army contract requiring financial management operations support services. The contractor will provide cost and economic analysis expertise, models, data, estimates and analyses to Army decision-makers. The work requires access to secret information and compliance with NISPOM and DFARS requirements. The contractor personnel must possess or be eligible for secret clearances and complete necessary training including AT level 1, iWatch, and annual IA awareness. The contractor must register personnel in ATCTS and obtain CACs for system access. Key personnel are identified for cost analysis, programming and system architecture roles. The response is due by September 30, 2023 under solicitation number W91CRB23R0023 for the Department of the Army Contracting Command.

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DRAFT CDRLs DD1423_FMO 2023_signed.pdf PDF
FMO Draft Solicitation 8.11.23.pdf PDF
DRAFT Performance Assessment Questionnaire.docx DOCX document
DRAFT Price Proposal Model_FMO.xlsx XLSX spreadsheet
DRAFT CDRLs 2 DD1423_FMO 2023.pdf PDF

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DRAFT

SAMPLE

PREVIOUS EDITION IS OBSOLETE.

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DD FORM 254, APR 2018

NEEDS DD67

DEPARTMENT OF DEFENSE

CONTRACT SECURITY CLASSIFICATION SPECIFICATION

(The requirements of the National Industrial Security Program (NISP) apply to all security aspects of this effort involving classified information.)

OMB No. 0704-0567 OMB approval expires:

May 31, 2022 The public reporting burden for this collection of information, 0704-0567, is estimated to average 70 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Washington Headquarters Services, at whs.mc-alex.esd.mbx.dd-dod-information-collections@mail.mil. Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number.

RETURN COMPLETED FORM AS DIRECTED IN THE INSTRUCTIONS.

1. CLEARANCE AND SAFEGUARDING

2. THIS SPECIFICATION IS FOR: (X and complete as applicable.)

3. THIS SPECIFICATION IS: (X and complete as applicable.)

a. ORIGINAL (Complete date in all cases.)

b. REVISED (Supersedes all previous specifications.)

4. IS THIS A FOLLOW-ON CONTRACT?

If yes, complete the following:

Classified material received or generated under

5. IS THIS A FINAL DD FORM 254?

If yes, complete the following:

6. CONTRACTOR (Include Commercial and Government Entity (CAGE) Code)

7. SUBCONTRACTOR(S) (Click button if you choose to add or list the subcontractors -- but will still require a separate DD Form 254 issued by a prime contractor to each subcontractor)

8. ACTUAL PERFORMANCE (Click button to add more locations.)

10. CONTRACTOR WILL REQUIRE ACCESS TO: (X all that apply. Provide details in Blocks 13 or 14 as set forth in the instructions.)

e. NATIONAL INTELLIGENCE INFORMATION:

11. IN PERFORMING THIS CONTRACT, THE CONTRACTOR WILL: (X all that apply. See instructions. Provide details in Blocks 13 or 14 as set forth in the instructions.)

12. PUBLIC RELEASE

Any information (classified or unclassified) pertaining to this contract shall not be released for public dissemination except as provided by the National Industrial Security Program Operating Manual (NISPOM) or unless it has been approved for public release by appropriate U.S. Government authority. Proposed public releases shall be submitted for review and approval prior to release to the appropriate government approval authority identified here with at least office and phone contact information and if available, an e-mail address. (See instructions)

13. SECURITY GUIDANCE

The security classification guidance for classified information needed for this effort is identified below. If any difficulty is encountered in applying this guidance or if any other contributing factor indicates a need for changes in this guidance, the contractor is authorized and encouraged to provide recommended changes; to challenge the guidance or the classification assigned to any information or material furnished or generated under this contract; and to submit any questions for interpretation of this guidance to the official identified below. Pending final decision, the information involved shall be handled and protected at the highest level of classification assigned or recommended.

(Fill in as appropriate for the classified effort. Attach, or forward under separate correspondence, any documents/guides/extracts referenced herein. The field will expand as text is added. When removing any expanded text area, use delete key or backspace key, then click out of the text field for it to shrink after the text has been deleted. Also allows for up to 6 internal reviewers to digitally sign. See instructions for additional guidance or use of the fillable PDF.)

List of Attachments (All Files Must be attached Prior to Signing, i.e., for any digital signature on the form)

14. ADDITIONAL SECURITY REQUIREMENTS

Requirements, in addition to NISPOM requirements for classified information, are established for this contract.

If Yes, identify the pertinent contractual clauses in the contract document itself, or provide an appropriate statement which identifies the additional requirements. Provide a copy of the requirements to the CSO. The field will expand as text is added or you can also use item 13. When removing any expanded text area, use delete key or backspace key, then click out of the text field for it to shrink after the text has been deleted. (See instructions for additional guidance or use of the fillable PDF.)

15. INSPECTIONS

Elements of this contract are outside the inspection responsibility of the CSO.

If Yes, explain and identify specific areas and government activity responsible for inspections. The field will expand as text is added or you can also use item 13. When removing any expanded text area, use delete key or backspace key, then click out of the text field for it to shrink after the text has been deleted. (See instructions for additional guidance or use of the fillable PDF.)

16. GOVERNMENT CONTRACTING ACTIVITY (GCA) AND POINT OF CONTACT (POC)

17. CERTIFICATION AND SIGNATURES

Security requirements stated herein are complete and adequate for safeguarding the classified information to be released or generated under this classified effort. All questions shall be referred to the official named below. Upon digitally signing Item 17h, no changes can be made as the form will be locked.

18. REQUIRED DISTRIBUTION BY THE CERTIFYING OFFICIAL

9.0.0.2.20120627.2.874785 DD 254, "DoD Contract Security Classification Specification"

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Select classification from drop-down list.: CUI
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a. Facility clearance level. Select one.: 2
b. Level of safeguarding for classified information/material required at contractor facility. Select one.: 2
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Enter typed name of certifying official (last, first, middle initial).: DeNeal, Suzanne, M
Enter CAGE code of the prime contractor.: CRB
Enter CAGE code of the prime contractor.: TBD
Enter cognizant security office(s) (Name, Address, ZIP Code, Telephone required; Email Address optional).: Suzanne DeNeal

700 Army Pentagon Washington, DC 20310 703-545-1803 suzanne.m.deneal.civ@army.mil

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Enter location(s).: 109 Army Pentagon Washington, DC 20310
Enter general unclassified description of this procurement.: Contractor to provide the Army decision-makers with cost and economic analysis in the form of expertise, models, data, estimates, and analyses at all levels.
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text:

1.5 Security Requirements: The Contractor supporting shall possess or be eligible to receive and maintain a SECRET facility clearance from the Defense Security Service. The Contractor's employees, performing work in support of this contract, shall have been granted a SECRET security clearance from the Defense Industrial Security Clearance Office at time of contract award. Security requirements shall be in accordance with the attached DD254.

1.5.1 Antiterrorism Operations Security (AT/OPSEC): Contractor shall fulfill all AT/OPSEC requirements included herein, and any applicable source selection evaluation criteria for antiterrorism (AT) and other related protection matters to include, but not limited to: AT, operations security (OPSEC), information assurance (IA), physical security, law enforcement, intelligence, foreign disclosure.

1.5.2 AT Level I training: All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil

1.5.3 Access and general protection/security policy and procedures: Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.5.4 iWATCH Training: The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 45calendar days after contract award.

1.5.5 Army Training Certification Tracking System (ATCTS) registration for contractor employees who require access to government information systems. All contractor employees with access to a government info system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the IS and then annually thereafter.

1.6 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR) and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will explain to the Contractor how the Government views the Contractor's performance. Subsequently, the Contractor will explain to the Government any issues or problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

1.8 Contracting Officer Representative (COR): The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

1.9 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor shall ensure that their status as a contractor is clearly known whenever the contractor or its representatives gain access to the proprietary information of other organizations or contractors. Contractor is reminded that prior to obtaining such proprietary information, they must comply with the requirements of FAR 9.505-4(b) relating to obtaining agreements with the other companies to protect their information and properly provide copies of such agreements to the Contracting Officer. The Contractor shall have all personnel to fill out the necessary paperwork to obtain Common Access Cards (CAC) and building passes for access to the Pentagon.

1.10 Contractor Travel: The Contractor may be required to travel CONUS to conduct briefings, attend meetings, or attend training, as required by the Government. Contractor travel shall be consistent with FAR Part 31.205-46, the amounts and limitations specified in the Joint Travel Regulations, as they are amended from time to time and the limitation of funds specified in this contract. All contractor travel to be charged to the government under this contract must be approved in advance by the COR.

1.11 Data Rights: The Government has sole right of ownership to all documents/material produced under this contract. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. If specified in the contract, the Government may require the contractor to return data at the end of the contract. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights under the applicable contract.

1.12 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive or have access to proprietary information which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor's mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.13 Section 508 Compliance Requirements

1.13.1 All Electronic and Information Technology (EIT) products and services proposed shall fully comply with Section 508 of the Rehabilitation Act of 1973, per the 1998 Amendments and the Architectural and Transportation Barriers Compliance Board's Electronic and Information Technology Accessibility Standards at 36 CFR 1194. The Contractor shall identify all EIT products and services proposed, identify the technical standards applicable to all products and services proposed and state the degree of compliance with the applicable standards. Additionally, the Contractor shall be compliant within 30 days of contract award and must clearly indicate where the information pertaining to Section 508 compliance can be found (e.g., Vendor's or other exact web page location). The Contractor must ensure that the list is easily accessible by typical users within 30 days of contract award. The Contractor must ensure that all EIT products and services proposed that are less than fully compliant, are offered pursuant to extensive market research, which ensures that they are the most compliant products available to satisfy the solicitation's requirements. If any such EIT product or service proposed is not fully compliant with all of the standards, the Contractor shall specify each specific standard that is not met; provide a detailed description as to how the EIT product or service does not comply with the identified standard(s); and shall also indicate the degree of compliance. The contractor shall ensure that all electronic and information technology (EIT) procured meet the applicable accessibility standards at 365 CFR 1194. 36 CFR 1194 implements Section 508 of the Rehabilitation Act of 1973, as amended. This standard is viewable at http://www.section508.gov.

1.13.2 The contractor shall indicate for each product or service provided in support of this Performance Work Statement that it is compliant or non-compliant with the following technical standards extracted from 36 CFR 1194. This is a generic list. The contractor shall conform to this requirement as appropriate for the products or services delivered.

1.13.3 For all EIT products and/or services supported, the contractor shall analyze and present to the Government in a Product Accessibility Report, the potential accessibility challenges presented by the product and recommendations for solving them. The contractor shall use the Product Accessibility Template (available at http://www.section508.gov.) as the basis for the report in order to assess any potential accessibility impact, determine which commercial-off-the-shelf (COTS) products could be used to solve the particular accessibility challenges, and provide a recommended solution to remedy any potential accessibility difficulties to the Government for approval. These recommendations shall incorporate market research into the availability of Commercial-off-the-shelf (COTS) products that could be used to make these items accessible to persons with disabilities. Further, the proposed solution shall indicate where full details of compliance demonstration can be found (e.g., vendor's web site or other exact location). Upon receipt of Government approval of a specific accessibility solution, the contractor shall incorporate this accessibility solution into any applicable documentation related to that system and implement the accessibility solution when the system is implemented.

1.14 Key Personnel: The following labor categories have been designated as key. Key personnel may be multifunctional.

1.14.1 Installation Service Cost Analyst Lead / Subject Matter Expert (SME): Key Personnel.

Requires Bachelor’s Degree in Statistics, Operations Research, Economics, Finance or related field. Requires at least 7 years of related experience with at least 5 years directly related to service sector cost analysis. Must have extensive experience analyzing financial data originating from the Defense Finance and Accounting System (DFAS) and/or General Fund Enterprise Business System (GFEBS), with an understanding of the Department of Defense (DoD) Planning, Programming, Budgeting, and Execution (PPBE) process. Should have at least 5 years of experience in parametric modeling and the ability to clearly present the results. Proficiency in visualization techniques and data management is desired. Advanced degree in related field may substitute for years of experience.

1.14.2 Personnel Cost Analyst Lead / Subject Matter Expert (SME): Key Personnel. Requires a Bachelor’s degree and 10 years of experience, at least 5 of which involved leading a software development team. Experience in cost analysis, manpower analysis, ETL processes, automated testing, and SQL Server are desired. Advanced degree or more specialized training and experience may substitute for years of experience.

1.14.3 Lead Developer: Key Personnel. Requires at least 10 years of programming experience developing web-based applications using Microsoft ASP.Net, developing database solution using SQL Server relational databases, and ETL processes. At least 5 years of experience working with Army Civilian Pay or pay system of comparable complexity is highly desired. Additional specialized training or experience may substitute for years of experience.

1.14.4 System Architect: Key Personnel. Requires at least 10 years of experience developing complex systems and processes using Microsoft ASP.Net and SQL Server. At least 5 years of experience working with Army Civilian Pay or pay system of comparable complexity is highly desired. Additional specialized training or experience may substitute for years of experience.

1.15 Education Requirements and Qualifications for Other Labor Categories:

1.15.1 Senior Cost Analyst: Possess a Bachelor’s degree and at least 7 years of experience. Experience in cost analysis, manpower analysis, ETL processes, automated testing, and SQL Server are desired. Advanced degree or specialized training may substitute for years of experience.

1.15.2 Senior Programmer / Database Analyst (DBA): Possess a Bachelor's Degree and at least 7 years of experience. Experience with Microsoft ASP.NET software development and SQL Server; with developing secure applications in accordance with the Risk Management Framework; and, with design of business applications on complex systems for large scale computers and client-server environments, version control, and configuration management are desired. Advanced degree or more specialized training and experience may substitute for experience.

1.15.3 Data Analyst: Requires a Bachelor’s Degree in Statistics, Operations Research, Engineering, Economics, Data Science, or related field. At least 4 years of relevant experience with parametric modeling, visualization techniques, data management, and other analytic methods are desired. Advanced degree in related field or specialized training may substitute for years of experience.

1.15.4 Associate Data Analyst: Requires a Bachelor’s Degree in Statistics, Operations Research, Engineering, Economics, Data Science, or related field and 2 years of experience. Experience with data management, analysis, and visualization are desired. Advanced degree or specialized training may substitute for years of experience.

1.15.5 Senior Database Administrator / Architect: Possess a Bachelor’s Degree and 10 years of experience with relational database installation, architecture, optimization, and security in a secure Government environment and 10 years of experience with complex data extraction, transformation, and load (ETL) activities in SQL Server. Experience with data architecture for complex software systems required. Additional relevant education or specialized experience may substitute for years of experience.

1.15.6 Test Lead / Programmer: Possess 10 years of experience with complex Government web-based applications and websites, including at least 5 with Microsoft ASP.NET, testing for compliance and defects as well as resolving defects. 10 years of experience developing test plans and user manuals. Additional relevant education or specialized experience may substitute for years of experience.

1.15.7 Senior Analyst / Quality Assurance and Configuration Management (QACM): Possess 7 years of experience implementing Quality Assurance and Configuration Management in a CMMI, ISO9000 certified Quality Management System or equivalent structured environment and demonstrated experience in implementing CMMI Level 3 practices desired. Additional relevant education or specialized experience may substitute for years of experience.

1.16 Contractor Manpower Reporting (CMR): The contractor shall report all contractor and subcontractor labor hours required for performance of services provided under this contract via a secure data collection site. The contractor is required to complete all required data fields using the following web address: https://www.sam.gov, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services. Reporting inputs will be for the labor executed during the period of performance by each Government fiscal year (FY), which runs 01 October through 30 September. While inputs may be reported anytime during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s Contractor Manpower Reporting website.

1.17 CAC Access to Government Computers/Systems: All Contractor personnel are required to acquire and maintain a Common Access Card (CAC). CACs will be used for building access and DoD/Army network access. The Trusted Agent is responsible for validating CAC issuance using the Contractor Verification System.

Contractor eligibility remains in force during employment under the contract for those employees who have a valid and recurring requirement for access to Army facilities or automation systems to perform those duties stipulated in the contract. CACs shall be returned to the Trusted Agent when the Contractor employee’s employment is terminated or upon expiration of the contract. The CACs expire when Contractor eligibility terminates or three years from the issuance date, whichever occurs first.

1.18 Phase-In/Phase-Out Period: The Contractor shall provide a detailed phase in/phase out plan to include timelines and measurable results. The plan should describe the processes and procedures required to ensure a seamless and successful transition that minimizes disruption of services and support. To minimize any disruptions, decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall identify key personnel and have all personnel on board, during the phase in / phase out periods.

The Contractor must recognize that services under this contract must continue without interruption and that upon contract expiration, a successor, either the Government or another Contractor, may continue services. The Contractor shall exercise its best effort and cooperate effectively in an orderly and efficient transition to any successor contractor.

a) Phase-In: During the phase in period, while working the incumbent Contractor, the successor Contractor shall become familiar with all equipment, services provided and performance requirements in order to commence full performance of services at the end of the phase in period. The Contractor shall identify issues or concerns and provide to the government representative. The Contractor shall develop and propose solutions for issues or concerns.

b) Phase-Out: The Contractor shall ensure that contractor personnel are onsite and providing support until the end of the contract performance period specified in Section F. During the phase out period, the incumbent Contractor shall assist the successor Contractor with all equipment services provided and performance requirements in order to maintain uninterrupted services through the end of the phase out period. The Contractor phase out plan will provide a detailed plan to transfer sensitive information such as passwords and combinations and processes and documentation of processes or procedures in use by the Contractor to provide services and support.

Click on this button to attach a file(s).:
rep: Suzanne DeNeal, Chief Support Branch Executive Services Division
Enter signature.:
Explain and identify specific areas and government activity responsible for inspections.:
Enter GCA name.: Alexandra C. Bryant
Enter AAC of the contracting office.: CRB
Enter AAC of the contracting office.: CRB
Enter address (include zip code).: ACC APC Division D Branch B Bldg 4310

6515 Integrity Court Bldg 4310

APG, MD 21005-30113

410-278-5017 Enter address (include zip code).: 700 Army Pentagon Washington, DC 20310

Enter POC name.: Alexandra C. Bryant
Enter telephone number (include area code).: 4102785017
Enter telephone number (include area code).: 7035451803
Enter email address.: suzanne.m.deneal.civ@army.mil
Enter title.: Chief Support Branch Executive Services Division
Enter the datesigned in format YYYYMMDD.: 20230719

File details come from the government source that posted it. Updated .