B01_W91CRB-19-R-0029_AMD_01.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is to provide answ ers to questions submitted by interested parties. Any changes made in response to these questions are identif ied on pages 2 and 3 below and highlighted in yellow throughout the document.

The proposal deadline of 14 March 2019 at 1:00 PM EST remains the same.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 21

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 08-Mar-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91CRB19R0029

X 9B. DATED (SEE ITEM 11)

28-Feb-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

08-Mar-2019

CODE

ACC - APG - W91CRB

BLDG 4310

6515 INTEGRITY COURT

ABERDEEN PROVING GROUND MD 21005-3013

W91CRB 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91CRB19R0029

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

SUMMARY OF CHANGES

AMENDMENT 1- Q&A

Ques # RFP Ref Question Answer Change made to Solicitation?

1 N/A Could you please tell me if the Combined Synopsis/Solicitation posted as solicitation number W91CRB19R0029 on FBO contains requirements similar to any work performed currently or in the past, or will this be a new requirement? If possible, can you please provide the most recent contract or task order number?

Yes, W91CRB19R0029 contains the same requirements as work being performed currently under Multiple Award Task Order Contract

W91CRB‐15‐D‐0006, W91CRB‐15‐D‐

0007 and W91CRB‐15‐D‐0008.

No

2 N/A The RFQ requires us to provide unit pricing for various soft body armor, hard body armor, and helmet tests. Can you please provide the applicable Performance Work Statements (PWS) for the soft body armor, hard body armor, and helmet products that will be tested? We will need to review the latest revisions of these in order to provide accurate pricing in our proposal.

The PWS is located in Section C of the solicitation. A separate PWS for each commodity does not exist and will not be issued. The excel spreadsheet attachment lists each test required.

No

3 Section I Is a Small Business Subcontracting Plan required?

In accordance with the clause at FAR 52.219‐9 included in Section I the solictiation, a small business subcontracting plan is required for other than small business concerns.

No

4 ATTACH 2

LOE

The excel spreadsheet attachment does list each test that is required. However without some sort of requirements document or documenting how each test should be conducted, it will be challenging to provide an accurate price. We will be able to make some general assumptions for some of the unit tests, but there are several line items for which we need additional details on (for example, which tests are on clay backing?

Which are on no backing (air)? Which require FARO scanning for BFDs? Which don't require FARO scanning?). Another unknown in the spreadsheet is what constitutes a Lot Acceptance Test for each armor type. We won't be able to know what that is without reviewing the standard which details the requirements for the Lot Acceptance Tests.

For example: The third tab of the pricing spreadsheet (CLIN 0002 Hard Body Armor LAT) has several line items called "Lot Acceptance Test". What constitutes a Lot Acceptance Test? What threats are used to conduct the test? How many shots per sample? Do the tests require FARO scanning or not?

For each commodity (hard, soft and head protection), all V0 testing requires clay backing and FARO scanning. In addition, all hard armor subtests are clay backed and require 3 valid shots with two FARO scans. Soft armor Lot Acceptance Test (LAT) V0 testing requires FARO scanning on 3rd and 5th valid shots. Head protection LAT V0 shell testing requires FARO scanning for up to five valid impacts, dependent upon helmet type. For all ESAPI/ESBI and GAPI Hard Body Armor LAT's, assume threat E is used for test.

For all XSBI/XSAPI Hard Body Armor LAT's, assume threat X is used for testing. Identification of the threat is controlled by the applicable security classification guide on file and can't be specifically identified due to security restrictions. All V50 subtests (soft armor and head protection) are air backed and require enough shots for a valid V50 via “Up Down Method” unless otherwise stated (e.g. Base Protection 2 gr RCC, 60 shot V50 Subtest)."

Yes, updated Sections C3.3‐

3.5 of the Performance Work Statement.

5 N/A How long after an award is made are services expected to be provided? For example, if a bidder is willing to construct, equip, and staff a range for this testing but cannot provide the services for 12 months following an award due to the capitalization and certification required

– is it worth submitting a bid?

Aberdeen Test Center currently intends but is not obligated to use this contract within the first 12 months. Refer to section "f" of "Volume I: Technical" in Section L of the solicitation for requirements. " The laboratory must provide proof of current NIJ Certification as well as the security processes in safeguarding test items and other Government furnished materials

Yes, updated in Section L, “f” “Volume I:

Technical”

6 Fed Biz Opps On Fed Biz Opps, the response date under the General Information Column is 14 March 2019, but he response date in the body of the synopsis states 14 March 2018.

The correct response date is 14 March 2019.

Yes, updated on Fed Biz Opps.

The following have been modified:

INSTRUCTIONS TO OFFERS & EVAL

INSTRUCTIONS

PROPOSAL SUBMISSION INSTRUCTIONS

The Offeror’s proposal shall be submitted by Electronic Mail. Proposal submissions must clearly identify the RFP number and the date specified for receipt of offers on the subject line, whichever is applicable.

Offerors are responsible for submitting proposals in a manner to be received by the appropriate Government office designated in the solicitation by the time specified in the solicitation. Any proposal that is received after the appointed deadline is “late” and may not be considered for award.

The proposal shall remain valid for a minimum of one hundred and twenty (120) days and shall not contain classified data/information.

Proposals shall reference the solicitation number in the subject line. Proposals shall be submitted to the following address with a return email confirming receipt:

Electronic Mail: roxanne.barbaris.civ@mail.mil

The first page of the proposal must contain the information described in FAR 52.212-1(b):

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the Offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the Offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation.

Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

Additionally, the Offeror’s CAGE code must be included on the first page of the proposal.

The information listed below shall be provided with the proposal.

Volume Page Limit

I. Technical Proposal not to exceed 10 pages II. Past Performance not to exceed 10 pages III. Price Proposal not to exceed 10 pages

The cover letter, title page, table of contents, table of figures, list of tables and glossary of abbreviations & acronyms do not count against page count limitations. Proposal contents that exceed the stated page limitations will be removed from the proposal by the Contracting Officer or designated representative(s), and will not be considered for award.

Text shall be single-spaced, on 8 ½ x 11 inch paper (except as specifically noted), with a minimum 0.5” margins. Pages shall be numbered consecutively. Text shall be 12-point Times New Roman font style. Bolding, underlining, and italics may be used to identify topic demarcations or points of emphasis. Graphic presentations, including tables, may use a reduced font style not less than 8 point and shall have spacing and text that is easily readable.

Each volume in the proposal shall include a copy of the cover letter (letter of transmittal), title page and table of contents. The table of contents shall list sections, subsections and page numbers. Each volume shall contain a glossary of all abbreviations and acronyms used. Each acronym used shall be spelled out in the text the first time it appears in each proposal volume.

Electronic proposal submittals shall be in a format readable by Microsoft (MS) Word 2013, MS Excel 2013, and/or Adobe Acrobat DC.

Offers in response to this RFP must be submitted for all of the requirements identified in the RFP. Offers submitted for less than all of the requirements called for by this RFP will not be considered for award. The Government is not responsible for locating or securing any information which is not identified in the Proposal or the appropriate volume as indicated below.

Volume Content Requirements

Volume I: Technical:

(a) The Technical Volume shall contain an Executive Summary, which shall include a brief summary of the Offeror’s capability and approach to accomplish the requirements of the contract.

(b) Include a signed copy of the RFP cover page and any amendments to the RFP.

(c) Include a fully completed “Small Business Program Representations” as found in section K of the solicitation and FAR 52.219-1, if applicable.

(d) Include a statement specifying agreement with all terms, conditions, and provisions included in the RFP or any exceptions. Any exceptions taken to the attachments, exhibits, enclosures, or other RFP terms, conditions, or documents must be fully explained; however, any such exceptions may be grounds for the Contracting Officer to reject the proposal from further consideration in the source selection process, before initial evaluation.

(e) The Technical Proposal shall contain adequate information so that the Government can determine whether the Offeror is capable of meeting the requirements of the Performance Work Statement.

(f) The laboratory must provide proof of current NIJ Certification as well as the security processes in safeguarding test items and other Government furnished materials. The ratings for the Technical factors and subfactors will be expressed as an adjectival assessment of Acceptable and Unacceptable (as defined below)

Volume II: Past Performance:

(a) Offerors and major subcontractors shall submit no more than three (3) total recent and relevant past performance information. At least one effort must be submitted by the prime contractor. Major subcontractors are defined as members of an Offeror’s overall team who are expected to perform ten (10) percent (%) or more of the proposed cost for this effort. Recent information is described as contractual efforts undertaken from 2014 to present. Relevant information is described as tasking similar in size, scope, and complexity of the Performance Work Statement for this effort.

(b) The past performance/experience references shall not be for work prior to 2014 and must demonstrate at least one full year of performance.

(c) Offerors with no past performance shall state as much.

(d) The offerors submission of past performance must contain the following:

(i) Section 1 - Offeror Past Performance

(1) Contractor/Subcontractor place of performance, CAGE Code and DUNS number

(2) Government contracting activity, address, telephone and email

(3) POCs name, telephone and e-mail

(4) Government's technical representative/COR telephone and e-mail

(5) Government contract administration activity and the ACO’s name, telephone and e-mail

(6) Contract Number

(7) Contract Type

(8) Awarded price/cost

(9) Final or projected final price/cost

(10) Original delivery schedule

(11) Final or projected final delivery schedule

(12) Narrative - Offerors shall provide a specific narrative explanation of each contract listed describing the objectives achieved and detailing how the effort is similar to the requirements of this solicitation. For any contracts that did not/do not meet original cost, schedule or technical performance requirements provide a brief explanation of the reason(s) for the shortcomings and any corrective actions taken to avoid recurrence. The offeror shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. The offeror shall also provide a copy of any cure notices or show because notices received on each contract listed and a description of any corrective action taken. The offeror shall indicate if any of the contracts listed were terminated and the type and reasons for the termination. The offeror shall also specify to what extent subcontractors were involved in gaining related experience, and their level of involvement with respect to the scope of work, objectives achieved, and personnel resources utilized, and how previous contracts relate to this effort.

(ii) Section 2 - Subcontracts

(a) Offerors shall provide an outline of how the effort required by the solicitation will be assigned for performance within the contractor’s corporate entity and among the proposed subcontractors. Offerors shall provide the above-required information for any major subcontractor. If not applicable, the offeror shall so state.

Volume III: Price Proposal: Information requested below for inclusion in the Price Proposal is not intended to be restrictive or all-inclusive.

(a) Offeror cost/price proposals will be evaluated based on the applicable criteria in FAR 15.404- 1 based on competition and other factors. Offerors are encouraged to submit any other price or financial information that may be helpful in the understanding and evaluation of the Price Proposal; however, superfluous or elaborate documents are discouraged. Pricing information shall be addressed ONLY in the Price Proposal (Volume III) and Executive Summary (Volume I).

(b) A Microsoft Excel workbook titled “Pricing Model” has been provided as an attachment to this solicitation. The Price Volume shall include a completed “Pricing Model” workbook and clearly identify the proposed firm-fixed unit price and total price for each commodity regardless of whether the lab is currently testing such commodity. The unit prices and total price shall be provided in the same format as the Contract Line Item Numbers (CLINs) in the solicitation. The Total Evaluated Price will be the sum of all prices provided within the CLINs. To ensure this requirement, a Microsoft Excel workbook titled “Pricing Model” has been provided as an attachment to this solicitation. Offerors shall complete the attachment and submit the Excel spreadsheet with the Price Volume. All pricing shall be provided in the format provided in the “Pricing Model”. Offerors must provide pricing for all stated tests/subtests in the Pricing Model Attachment or their proposal may not be considered for award. Assumptions used in determining the proposed Firm-Fixed Prices must be clearly stated in the Offeror’s Price Volume of the proposal.

CERTIFICATION

After the contract is awarded, each contractor will have ninety (90) days for their facility to be certified by Aberdeen Test Center (ATC). ATC will award a certificate based on an evaluation by a trained ATC technical team using the standardized checklists provided in the Versatile Information Systems Integrated On-Line (VISION) Digital Library System (VDLS).

Offerors are encouraged to have their facilities certified by ATC as quickly as possible.

Contractors will NOT be eligible to compete for task orders until they are certified by ATC.

When a contractor is ready to be certified, they shall email notification to the Contracting Officer’s Representative (COR) and indicate the commodity areas for which they need certification. ATC will conduct a 1 day general inspection of the facility to include various administrative requirements. Additionally, ATC will conduct a Pilot Test, which will take approximately 1/2 work day per commodity. Example: If an offeror plans to propose on both hard body armor and soft body armor orders, the inspection would be scheduled for 2 days.

If a contractor does not obtain certification on the first visit, the contractor will be responsible for any costs associated with return visits for further evaluations. If a contractor is not certified on the second visit, then the contract will be terminated.

BASIS FOR AWARD & EVALUATION

BASIS FOR AWARD

Award will be made to all technically acceptable proposals, up to a maximum of five (5) awards, with acceptable Past Performance. If more than five (5) technically acceptable proposals are received, the five (5) Lowest Price Technically Acceptable proposals with acceptable Past Performance will be selected for award. In order to be considered Technically Acceptable the contractor must receive an Acceptable rating for Factor 1. The Contractor must also obtain an overall acceptable rating for Factor 2, Past Performance.

Offerors are to propose on all CLINs, regardless of whether the lab currently tests that specific commodity. The prices proposed on all of the CLINs will be evaluated for Total Evaluated Price.

EVALUATION APPROACH

All proposals shall be subject to evaluation by a team of government personnel. The proposal will be evaluated for the extent to which each requirement of the solicitation has been addressed in the proposal in accordance with the Proposal Submission section. The Government intends to award a base contract to all technically acceptable proposals, up to a maximum of five (5) awards. If more than five (5) technically acceptable proposals are received, the five (5) Lowest Price Technically Acceptable proposals will be selected for award.

The following factors will be evaluated:

Factor 1 - Technical Factor 2 - Past Performance Factor 3 - Price - all CLINs

Rejection of Offers In accordance with FAR 52.212-1(g) The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received. Examples include, but are not limited to, the following:

a) Offers that provide only a statement indicating its capability to comply with the RFP terms without support and elaboration as specified in Section L of this RFP; or

b) Offers that reflect an inherent lack of technical competence or a failure to comprehend the complexity and risks required to perform the requirements. This may include submission of a proposal which is abnormally high or low in Price or unattainable in terms of technical or schedule commitments; or

c) Offers that do not meet all the stated material requirements of the RFP; or

d) Offers that propose exceptions to the attachments, exhibits, enclosures, or other RFP terms and conditions.

Evaluation and Source Selection Process Selection Selection of the successful Offeror(s) shall be made following an assessment of each proposal, based on the response to the requirements of this solicitation. Proposals will be evaluated as specified in Section M.

Award Without Discussions In accordance with FAR 52.212-1(g) , the Government intends to evaluate proposals and award the contracts without discussions with Offerors (except clarifications as described in FAR 15.306(a)). Therefore, the Offeror’s initial proposal shall contain the Offeror’s best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

Determination of Responsibility In accordance with FAR 9.103, contracts will be placed only with Contractors that the Contracting Officer determines to be responsible. Prospective Offerors, in order to qualify as sources for this acquisition, must be able to demonstrate that they meet standards of responsibility set forth in FAR 9.104. The Government reserves the right to conduct a Pre-Award Survey on any or all Offerors to aid in the evaluation of each Offeror’s proposal and ensure that a selected Contractor is responsible. No award can be made to an Offeror who has been determined non-responsible by the Contracting Officer.

FACTOR 1 – TECHNICAL

The Technical volume of the proposal will be evaluated against the requirements described in Section L of this solicitation. To be considered for award, an offeror must be determined to be acceptable in accordance with the ratings in section M. The Government is not responsible for locating or securing any information which is not identified in the Proposal.

FACTOR 2 – PAST PERFORMANCE

Past performance rating will be a subjective assessment of the performance risk involved in accepting the offeror’s promise of performance. The offeror’s and subcontractors’ past performance will be evaluated. Each offeror’s proposal will receive an acceptable or unacceptable rating. The Government may use data provided in the offeror’s proposal and data will be obtained from other sources including, but not limited to, Past Performance Information Retrieval System and interviews with other Government officials.

Past Performance. Past performance will be rated on an “acceptable” or “unacceptable” basis using the following ratings:

Past Performance Evaluation Ratings

Rating Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown. (See note below.)

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

FACTOR 3 – PRICE

Price Evaluation Approach: Offerors shall provide a completed and totaled Section B showing all Contract Line Item Numbers (CLINs) as part of the price proposal in the “Pricing

Model” (MS Excel spreadsheet Attachment to this solicitation), regardless of the commodity the lab currently tests. For evaluation purposes, the Government will evaluate the prices submitted for all CLINs to arrive at a Total Evaluated Price.

Adequate narrative shall be provided supporting and showing the basis of the proposed CLIN price elements within the CLINs. Offeror price proposals will be evaluated based on the applicable criteria in FAR 15.404-1 based on competition and other factors. Accordingly, the analytical techniques and procedures described in FAR 15.404-1 may be used singly or in combination with others, as determined necessary by the Contracting Officer, to ensure the prices are fair, reasonable. As this will be a Firm Fixed Price contract, no cost realism analysis or price realism analysis will be performed. A proposal is presumed to represent the Offeror's best effort to respond to the solicitation. Any inconsistency with other sections of the Offeror's proposal (i.e. technical), whether real or apparent, between promised performance and cost shall be explained in the proposal. Any significant inconsistency, if unexplained, may raise a fundamental issue of the Offeror's understanding of the nature and scope of the work required and may be grounds for rejection of the proposal as inadequate.

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

C.1 GENERAL.

C.1.1 SCOPE. This is a non-personal services contract to perform ballistic lot acceptance testing of personal body armor for Army sponsored requirements that protects the Soldier against a variety of threats. This contract excludes testing for private industry sponsored requirements.

Ballistic lot acceptance testing shall be performed in accordance with U.S. Army Aberdeen Test Center (ATC) Internal Operating Procedures (IOPs) for the following three commodity categories: 1) soft body armor, 2) hard body armor, and 3) helmets.

C.1.2 BACKGROUND. The Army has a requirement for ballistic testing of personal body armor that provides protection against a broad range of ballistic threats. Ballistic threats include handgun and rifle ammunition, right circular cylinders, and fragment simulating projectiles;

testing is conducted over a range of environmental conditions. Testing to be performed is part of the ongoing body armor program, which includes various configurations of test items.

C.1.2.1 Soft Body Armor. Soft body armor includes, but is not limited to: the Outer Tactical Vest (OTV), Improved Outer Tactical Vest (IOTV), Soldier Protection System (SPS) Torso and Extremity Protection (TEP), Protective Undergarments (PUGs), Plate Carriers, Concealable Body Armor (CBA), and Nape Pads.

C.1.2.2 Hard Body Armor. Hard body armor includes, but is not limited to: the Small Arms Protective Insert (SAPI), Enhanced Small Arms Protective Insert (ESAPI), X Small Arms Protective Insert (XSAPI), Enhanced Side Ballistic Inserts (ESBIs), X Side Ballistic Inserts (XSBIs), and Groin Armor Protective Inserts (GAPIs).

C.1.2.3 Helmets. Helmets includes, but is not limited to: the Advanced Combat Helmet (ACH), Enhanced Combat Helmet (ECH), Integrated Head Protection System (IHPS), Lightweight Fragmentation Helmet (LWH), ACH/ECH/LWH Universal Retention System, and ACH/ECH/LWH Hardware.

C.1.3 HOURS OF OPERATION. The contractor shall execute the requirements of this Statement of Work during the contractor’s normal work hours. Occasionally, extended work hours or “night shift” work hours may be required to meet testing requirements and schedules.

ATC is currently operating under an alternative work schedule. Currently, the ATC normal hours of operation are 0700 to 1630 Monday through Thursday. The work schedule on Friday is 0700 to 1530 hours, with every second Friday off. ATC may deviate from the normal work schedule to meet test requirements.

C.1.4 PERSONNEL.

C.1.4.1 Training, Education, and Certification Requirements.

C.1.4.1.1 Contractor personnel shall be sufficiently trained to be able to safely and competently perform ballistic lot acceptance testing with at least one year of NIJ ballistic testing experience.

In addition, contractor personnel shall be trained to be able to safely and competently operate all equipment associated with ballistic lot acceptance testing (for example, laser scanning back face deformation (BFD) measurement instruments and high speed cameras). A “pilot test” or “dry run” shall be conducted by the contractor prior to a Lot Acceptance Test (LAT) or series of LATs to verify procedures and that contractor test personnel are sufficiently trained. At least one Government representative shall be present for all government task orders.

C.1.4.1.2 FARO Operators.

1. Power User training requirements. Contractor Power User personnel shall meet the following requirements: 1) attend 1 week of formal training in the software used for BFD measurements; this training must be conducted by the vendor; 2) complete 2 days of formal training at ATC in the use of the laser arm, software settings, and scanning techniques; 3) complete 40 hours of on the job training (OJT) at the contractor facility; 4) submit to ATC for verification a random sample of 20 percent of all scans performed during OJT.

2. Standard User training requirements. Contractor personnel shall meet the following requirements: 1) attend 1 week of formal training in the software used for BFD measurements; this training must be conducted by the vendor; 2) complete 40 hours of OJT at the contractor facility under the supervision of a Power User.

C.1.4.1.3 The Government reserves the right to request the laser scan files be sent to ATC for verification of scanning competence and accuracy. ATC must approve all software upgrades and related training requirements. The laser arm calibration shall be verified by measuring the distance between the sphere centers of a certified-length “ball bar” using the laser scan arm and currently approved software to verify the system operation on range according to ATC Materials and Measurements Test Branch (MMTB) Internal Operating Procedure (IOP)-0049. When it becomes available, a “calibrated ballistic artifact” shall replace the ball bar to calibrate the laser scanner.

C.1.4.2 Hazardous Conditions. Contractor personnel may be exposed to the following hazardous conditions during lot acceptance testing: 1) elevated noise levels; 2) hazards resulting from clay working; 3) hazards during emplacing, changing, or removing the weapon; 4) hazards resulting from handling and loading ammunition; 5) hazards from arming/firing flash bulbs for high speed photography; 6) hazards from firing the weapon; and 7) chronic health hazards resulting from personnel exposure to particulate lead (Pb), other hazardous munitions or energetic compounds, and gasoline/oil/diesel fumes or fluids when conditioning test items. The contractor is responsible for ensuring its personnel wear the appropriate personal protective equipment (PPE) (for example, hearing protection and safety shoes) during testing to mitigate risk. Material Safety Data Sheets (MSDSs) for all hazardous materials shall be on hand at the lab where testing is being performed. All contractor facilities and ranges shall be in compliance with current Occupational Safety and Health Administration (OSHA) Pb industry standards and monitoring requirements specified in 29 Code of Federal Regulations (CFR) 1910 (General Industry Pb Standards).

C.1.4.3 Program Management and Key Personnel. The contractor shall designate a Program Manager (PM) who shall be responsible for the overall management of services provided in accordance with the PWS. The PM shall be the contractor’s primary point of contact and shall have the authority to make decisions on all matters on behalf of the contractor. The PM shall interact primarily with the Contracting Officer’s Representative (COR) or Alternate COR (ACOR). The contractor shall designate an alternate who shall be authorized to make decisions in the absence of the PM 10 calendar days prior to the start of performance. The contractor shall submit to the Government, in writing, the names and telephone numbers of the PM and other key range testing personnel who shall perform work under this PWS.

C.1.5 SAFETY. The contractor shall conduct testing in a safe environment in accordance with applicable commercial standards. If a safety issue is identified prior to testing, then the issue shall be addressed before any lot acceptance testing is performed. If a safety issue is encountered during testing, then the on-site Government representative or any contractor personnel working on the range shall have the authority to shut down lot acceptance testing until the safety issue has been addressed or resolved. Any safety issues shall be brought immediately to the attention of Government personnel. The contractor facilities shall be in compliance with OSHA Pb standards and monitoring requirements as stated in 29 CFR 1910.

C.1.6 SECURITY.

C.1.6.1 Range Security. All lot acceptance testing shall be performed at an indoor firing range at the contractor facility. The contractor shall monitor range access and restrict range access to personnel directly involved in the LAT while testing is ongoing.

C.1.6.2 Security of Test Data. The contractor shall safeguard all test data and shall not release any test data pertaining to any part of this contract or any program related to this contract to anyone outside the contractor’s organization, regardless of medium (e.g., film, tape, or document). All test data from the LAT shall be released by and through the Government unless the Contracting Officer has given prior written approval. Requests for approval shall identify the specific information to be released, the medium to be used, and the purpose for the release. In addition, the contractor shall ensure that all test data from the LAT are stored and segregated between the various vendor representatives. The contractor is responsible for ensuring its personnel shall not disclose test information to unauthorized parties.

C.1.6.3 Security Clearance. All contractor personnel performing body armor lot acceptance testing shall possess a current security clearance (at minimum, a Secret clearance) issued by the Defense Industrial Security Clearance Office (DISCO) or have a favorably completed National Agency Check (NAC) or National Criminal Information Check (NCIC). The clearance level required for lot acceptance testing shall be decided on a case-by-case basis and will be included in the task order for each particular LAT. No foreign nationals shall be used in the execution of this contract. The contractor is responsible for providing eligible individuals who meet the security criteria for a LAT and shall have the appropriate documentation available upon request of Government representatives.

C.2 APPLICABLE DOCUMENTS AND AVAILABILITY. The applicable references required for the performance of this PWS will be posted and maintained by the Government in the Versatile Information Systems Integrated On-Line (VISION) Digital Library System (VDLS). The contractor must maintain personnel and accounts for this system. Also see Section C.5.3.

C.3 REQUIREMENTS.

C.3.1 General.

C.3.1.1 The contractor shall perform lot acceptance testing in accordance with ATC test protocols as specified in the Detailed Test Plan for one or several of the three commodity categories (soft body armor, hard body armor, and helmets). All ballistic testing shall be conducted in an NIJ-certified laboratory.

C.3.1.1.2 The Government reserves the right to witness and/or participate in the testing. A Government technical monitor and data collector must be on-site at the contractor facility for all testing to ensure adherence to government test standards and protocols. In addition, representatives from the involved Program Manager’s Office, a representative from the Defense Contract Management Agency (DCMA), and a vendor representative for the test item may be on-site at the contractor facility for part or all of a LAT.

C.3.1.2 Computer Network Access. The contractor shall employ at least two individuals who apply for and maintain an Army Knowledge Online (AKO) account, a VDLS account, and the electronic certificates necessary to access both. The electronic certificates are associated with a Common Access Card (CAC) or Department of Defense (DoD)-approved External Certification Authority (ECA)-issued or Federal Bridge Certification Authority (FBCA)-issued user certificates. Should one of the individuals with these accounts and certificates leave the company, the contractor shall replace the individual. All contractor employees with access to a government information systems must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and must successfully complete the DoD Cybersecurity Awareness prior to access to the IS and then annually thereafter. All contractor employees and associated sub-contractor employees must complete the DoD Cybersecurity awareness training before issuance of network access and annually thereafter. All contractor employees working cybersecurity/IT functions must comply with DoD and Army training requirements in DoDD 8140.01, DoD 8570.01-M and AR 25-2 within six months of appointment to Cybersecurity/IT functions.

C.3.1.3 Velocity Measurement. The contractor must use an ATC-approved device to measure velocity. The currently approved devices include break screens, laser intervalometers, and Oehler Model 57 screens; both devices are used in a double-base configuration.

C.3.1.4 Facility Requirements Prior to Beginning a Task Order. Labs are expected to add an appropriate amount of range time/labor to allow the ATC representative to perform the range(s) validation prior to test. The validation typically lasts 4 hours. Before firing a task order for the hard body armor, soft body armor, or helmet commodity area, the contractor shall jointly verify with an ATC representative the following range setup requirements set forth in Table 1:

1. The number of the range(s) on which lot acceptance testing shall be performed.

2. That all instruments and equipment to be used have been calibrated, that calibration is current, and the date the calibration expires. The FARO laser scanner’s calibration must be verified daily using the ball bar or the calibrated ballistic artifact (when available).

3. The status of the clay block(s) to be used during lot acceptance testing (Table 1).

At a minimum, the contractor shall:

a. Verify the date the clay block(s) was packed.

b. Verify the date the clay block(s) was X-rayed.

c. Verify the results of the technical assessment of the X-ray image(s).

d. Verify tracking/labeling of the clay block(s) to be used during testing.

e. Verify the number of shots on the block(s) and the number of system complete penetrations on the block(s).

f. Provide copies of the X-ray of the clay block(s), if requested.

4. The contractor shall verify the velocity setup measurements. Specifically, the contractor shall verify the following:

a. Velocity measurement system wiring. The contractor shall verify that the velocity measurement system is wired in a double-base configuration, as stated in the applicable Test Operations Procedure (TOP) or IOP.

b. Distance from muzzle to velocity screen 1.

c. Distance from velocity screen 1 to velocity screen 2.

d. Distance from velocity screen 2 to velocity screen 3.

e. Distance from velocity screen 3 to velocity screen 4.

f. Distance from velocity screen 4 to target.

5. Velocity Measurement System Verification. The contractor shall verify that the velocity measured by the velocity measurement system is accurate and consistent using Doppler radar (10-shot minimum with less than a 10-ft/s difference).

6. OSHA Compliance. The contractor shall verify that the test range is in compliance with OSHA Pb standards and monitoring requirements as stated in 29

CFR 1910.

Table 1.

Verification Criterion

Verify date the clay block(s) was packed Packed within 1 year Verify date the clay block(s) was X-rayed X-ray performed within 3 months Verify the number of system completes the block has undergone

X-ray performed after 10 system completes

Verify the number of shots taken on the block X-ray performed after 200 shots Verify technical assessment of the X-ray image

Free of voids and fragments greater than those allowed by Protective Equipment Division (PED)

IOP-005, Clay Monitoring.

Verify tracking/labeling of the clay block Clay blocks must be uniquely identified in the format Block No., Task Order No.

Verify date the clay block(s) and headforms were packed

Helmet clay block and paired headforms packed on the same day and within 1 year

Verify FARO laser scanner calibration

Must be calibrated yearly by FARO or an approved FARO calibration center; FARO laser also shall be calibrated at least once on the day of testing and verified with a ball bar or ballistic artifact (when available)

C.3.1.5 The contractor shall re-verify the facility requirements in C.3.1.4 when a) there are any equipment configuration changes on the test range, or b) if equipment is “changed out” or replaced while a test is ongoing (for example, if a velocity screen fails and is repaired or replaced by another screen). This verification shall be jointly performed by the contractor and a Government representative.

C.3.1.6 The contractor is encouraged to utilize multiple ranges to support testing; however, once a range is verified, the contractor shall not switch ranges while lot acceptance testing is ongoing.

C.3.2 Detailed Test Plan (DTP). The contractor shall use test procedures and guidelines contained in the DTP when conducting lot acceptance testing. The DTP provided by the Government to the contractor at the time of order shall detail the testing to be performed. At a minimum, the DTP shall include all test methods and procedures (for example, shot spacing requirements, clay handling requirements, velocity requirements, obliquity, and instrumentation), applicable quality assurance protocols for the LAT (required sample size, etc.), and test criteria (for example, definitions of what constitutes a complete penetration, partial penetration, “fair hit,” “unfair hit,” and fair and unfair velocity measurements during test execution). The contractor shall review the DTP provided by the Government and shall notify the Government of any concerns or issues with the document within 3 days of receipt.

C.3.3 Soft Body Armor Lot Acceptance Test. The contractor shall perform all testing in accordance with the applicable Detailed Test Plan (DTP) and the soft armor TOP. If documents conflict, the DTP takes precedence. All soft armor LAT V0 testing is clay backed and requires FARO scanning on 3rd and 5th valid shots. All V50 testing is air backed and require enough shots for a valid V50 via “Up Down Method” unless otherwise stated (e.g. Base Protection 2 gr RCC, 60 shot V50 Subtest).

C.3.4 Hard Body Armor Lot Acceptance Test. The contractor shall perform all testing in accordance with the applicable DTP and the hard armor TOP. If documents conflict, the DTP takes precedence. All hard armor subtests are clay backed and require 3 valid shots with two FARO scans. For all ESAPI/ESBI and GAPI Hard Body Armor LAT's, assume threat E is used for test, for all XSBI/XSAPI Hard Body Armor LAT's, assume threat X is used for testing unless otherwise stated in the DTP. Identification of the threat is controlled by the applicable security classification guide on file and can't be specifically identified due to security restrictions.

C.3.5 Helmet Commodity Area. The contractor shall perform all testing in accordance with the applicable DTP and the helmet TOP. If documents conflict, the DTP takes precedence. Head protection LAT V0 shell testing is clay backed and requires FARO scanning for up to five valid impacts, dependent upon helmet type. All V50 subtests are air backed and require enough shots for a valid V50 via “Up Down Method” unless otherwise stated.

C.4 DELIVERABLES AND DELIVERY SCHEDULE.

C.4.1 Reporting. The contractor shall immediately bring any problems or potential problems affecting lot acceptance testing to the attention of the COR, or on-site ATC government personnel; verbal reports shall be followed up with written reports (e-mail is sufficient).

C.4.2 Test Data Sheet. The contractor shall input all test data into a Government-provided outsourcing data collection spreadsheet (“data sheet”) that shall detail each subtest. The contractor shall input the test data in real time, as each LAT evaluation (i.e., test or subtest) or set of evaluations is being performed. At a minimum, this data sheet shall include:

1. Subtest number.

2. Test item identifier.

3. Striking velocity for every shot fired.

4. Charge weight for every shot fired.

5. Result of each shot fired (partial penetration, complete penetration, or misfire).

6. Date and time for every shot fired.

The contractor shall provide the completed test data sheet to the on-site Government representative immediately after completing each subtest. The contractor shall provide one data sheet for each subtest. The completed data sheet shall then be submitted electronically (i.e., uploaded) by the on-site Government representative to an ATC database. The Government will provide the most current data sheet version; this version must be used by the contractor during all testing.

C.4.3 Photographs. The contractor shall take high resolution digital photographs to document lot acceptance testing. Resolution needs to be sufficient to read the test item serial numbers.

The photographs to be taken shall be specified in the DTP. At a minimum, these photographs shall consist of pre-shot photographs of the test setup, test item, and clay block or clay-filled headform, and post-shot photographs of the test setup, test item, clay block, clay-filled headform, witness plate, and projectile. Photographs shall be provided to ATC either immediately after the conclusion of a test or subtest or at the end of the day. Each individual photograph shall include a letter/number board in the photograph containing the following information so that the photograph is traceable to the LAT: 1) test name, 2) subtest number, 3) unique test specimen number, 4) shot number, 5) indication of whether the photograph was taken pre- or post-shot, 6) range or location where test is being conducted, 7) date, and 8) nomenclature of test item.

C.4.4 High Speed and Standard Video. The contractor shall perform high speed video imaging as specified in the approved DTP during lot acceptance testing to more completely validate projectile velocity, obliquity, and accuracy, and to validate test results. The high speed video imaging system must include two synchronized high speed video cameras (80,000 frames per second). The contractor shall also utilize ATC-approved software that shall allow the measurement of high speed offsets if requested. Additionally, standard video imagery must be collected to show the following: 1) the front of the target, 2) an overall range shot, 3) and the clay calibration area. If samples undergo conditioning (for example, soaks or high/low temperature), a view of the conditioning area (temperature chamber, etc.) will be required. For soft armor testing, a view of the back of the target may be required. Audio is required for the range cameras and the clay calibration area. Audio is not required for the conditioning areas.

Original data shall be preserved until it has been delivered to and approved by ATC. If high speed photography is required by the DTP, testing must stop if the photography/video equipment becomes temporarily unavailable. The same applies to standard range video.

C.4.5 Meetings. The contractor shall attend planning/coordination meetings,…