2019_PWS_FINAL_11.5.19.pdf

Performance Work Statement (PWS)

Scientific and Engineering Support

Vision Statement

The U.S. Army Aberdeen Test Center (ATC) is engaged in providing the Department of Defense (DOD), as well as other Government Agencies, foreign Governments, academia, and the private sector with state of the art test facilities, test capabilities, and test instrumentation. This technical services support contract will ensure ATC remains a premier test center by supporting the development of cutting-edge instrumentation systems and test facilities.

1 Introduction

The intention of this Contract is to obtain routine scientific and engineering services in furtherance of ATC’s mission. This is an Indefinite Delivery/Indefinite Quantity (ID/IQ) contract with firm fixed price (FFP) and cost plus fixed fee (CPFF) Contract Line Item Numbers (CLINs).

The ceiling on this contract shall be $10M per year for five years ($50M total), but the majority of the ceiling covers the possibility that the design and development work covered by this effort may result in mass-quantity production. Since future funding levels can-not be predicted, it is far more likely this contract will result in less than $1M per year, likely split 50-50 between labor and procurement.

This contract covers all instrumentation and test facilities designed and needed to collect test specific data for all prototypes, materiel, and non-military items and/or systems specified in this contract. These instrumentation designs and test facilities are continually requiring the application of emerging technologies.

1.1 Mission

As part of its overall mission, ATC is engaged in providing the DOD, as well as other Government Agencies, foreign Governments, academia, and the private sector with:

- Test and training services, both real and simulated;

- Knowledge and technical services;

- Manufacturing and fabrication capabilities;

- Instrumentation and facilities designed to meet specific testing requirements for a broad variety of weapons systems, equipment, ammunition, automotive, and other systems.

Major test mission areas at ATC include Automotive, Firepower, Survivability/Lethality, and

Warfighter. Test items associated with these mission areas may consist of combat, tactical, and commercial vehicles; surface and submersible vessels; aircraft; small caliber to large caliber weapons; mines, rockets, missiles, and explosives; soldier and support equipment; unexploded ordnance and explosives detection technologies; and range sustainment technologies. In support of this mission, ATC has a continuing need for instrumentation and test facilities.

The objective of this contract is to develop and enhance instrumentation designs, fabricate low quantities of prototypes, provide instrumentation user manuals, and design and install test facilities. A quick response to these requirements is often required.

The Contractor will be required to:

- Provide routine engineering services in support of testing, test facilities, and instrumentation.

- Provide on-site instruction and manuals for use and operation of equipment and systems it designs, fabricates, and/or installs.

- Document lessons learned in the course of design, fabrication, and testing of instrumentation for consideration by subject matter experts for future designs.

1.2 Background

ATC has a continuing need for scientific and routine engineering support for the development of instrumentation systems and test facilities. Due to the test mission and staff constraints at ATC, the development and fabrication of instrumentation and test facilities at the rate required is not feasible with solely in-house Government personnel; therefore, these services have historically been also provided by Contractors. These services need to be of a quick response nature to provide instrumentation without costly delays to high priority test programs.

1.3 Scope

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools and materials necessary to perform the development, fabrication, configuration, and production of the instrumentation systems as defined in this Performance Work Statement (PWS), except for those items specified as Government Furnished Property (GFP) and services. The Contractor shall perform to the standards in this contract.

Scope/Types of services to be performed:

1) Mechanical Systems/Equipment

i) Procure – always preferred over custom development, i.e. Commercial Off the Shelf (COTS) products.

ii) Design – provide design drawings, documents, models as part of a Technical Data Package (TDP) comprising of .STEP, .IGES, and/or .PDF files.

iii) Fabricate – a “Machine Shop” function

iv) Install – at the site

2) Electrical/Electronic Systems/Equipment

i) Procure – always preferred over custom development

ii) Design – provide design drawings/documents

iii) Fabricate – printed circuit boards, cabling, “box assembly”

iv) Install – at the site

3) Software

i) COTS Procurement and/or Custom Developed – write/deliver source code and executable

ii) PC applications for Windows and Linux (C, C++, Java, HTML, Python, etc.)

iii) VHDL for Altera FPGA-based data collection systems

iv) “On-site” developers might be requested for the duration of the task.

4) Systems Engineering

i) “COTS Integration” where several commercial systems are integrated into a solution.

ii) Procurement is preferable to custom development.

5) Testing Facilities

i) Provide COTS Sensors and data collection systems

ii) Design and/or develop unique facilities and unique test capabilities

2 General Requirements

This section describes the general requirements for this effort. The following sub-sections provide details of various considerations on this effort. The Contractor shall comply with all Federal, State and Local laws and regulations including export controls and International Traffic in Arms Regulations (ITAR) registration.

2.1 Business Relations

The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The Contractor shall be proactive in managing business relation problems. The Contractor shall submit proposals and respond to Government communication requests in a timely fashion. The Contractor shall effectively manage subcontractors. The Contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

The Contractor shall disclose and manage all Contractor team arrangements as required by Federal Acquisition Regulation (FAR) Subpart 9.6, Contractor Team Arrangements, to include task workload allocation between prime and teaming partners The Contractor shall provide corporate resources necessary to ensure and maintain prime and teaming partner quality levels, training, risk management, and a transition plan in-and-out of services.

2.2 Contract Administration and Management

The following subsections specify requirements for contract, management, and personnel administration.

2.2.1 Contract Management

The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The Contractor must maintain continuity between the support operations at ATC Contractor's corporate offices. The Contractor must adhere to established boundaries between the Government, Contractor and subcontractor(s).

2.2.2 Contract Administration

The Contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The Contractor shall respond to Government requests for contractual actions in a timely fashion. The Contractor shall have a single point of contact between the Government and Contractor personnel assigned to support contracts or task orders. The Contractor shall assign work effort and maintaining proper and accurate time keeping records of personnel assigned to work on the requirement.

2.2.3 Personnel Administration

The Contractor shall provide the following management and support to their own on-site personnel as required. The Contractor shall provide guidance and communication for on-site employees during designated Government non-work days or other periods where Government offices are closed due to weather or security conditions. The Contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the PWS requirements. The Contractor shall make necessary travel arrangements for employees. The Contractor shall provide necessary infrastructure to support contract tasks. The Contractor shall provide administrative support to employees in a timely fashion (e.g. time keeping, leave processing, pay, emergency needs).

2.2.4 Post Award Conference/Periodic Progress Meetings

The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with the FAR Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings, the contracting officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

2.3 Subcontract Management

The Contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime Contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Procuring Contracting Officer (PCO) or COR).

Cross teaming may or may not be permitted.

2.4 Contractor Personnel, Disciplines and Specialties

The Contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The Contractor shall match personnel skills to the work or task. The Contractor shall ensure the labor categories as defined in the Labor Categories Description document (see attachment), labor rates, and labor-hours utilized in the performance of each Task Order (PWS line item) issued hereunder will be the minimum necessary to accomplish the task.

The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract. The Contractor shall assign correct personnel by labor category to accomplish tasks and ensure the expected outcome from such assignments. The Contractor shall respond to surge or quick response requirements within two business days of notification and the Contractor shall have the capability to provide additional support within five business days of notification following task order award. The Contractor shall recruit, retain, and replace personnel to support the task order, including reach back for quick responses to tasks, as well as an ability to replace personnel quickly.

2.4.1 Key Personnel

The following are considered key personnel by the Government: Project Manager and SeniorProject Engineer. The Contractor shall provide a Project Manager who shall be responsible for the performance of the work. The name of this person, and the name of an alternate who shall act for the Project Manager when the Project Manager is absent, shall be identified in writing to the Contracting Officer. The Project Manager or alternate shall be available between 7:00 a.m. and 4:30 p.m. Eastern Standard Time (EST), Monday thru Friday, except Federal holidays, or when the

Government facility is closed for administrative reasons.

2.4.1.1 Special Qualifications of Key Personnel

A resume shall be submitted by the offeror for all key individuals to be involved with this contract. Key positions are: Project Manager and Senior Project Engineer (can be either Electrical, Electronics, Computer, Mechanical, Software Engineer, or Computer Scientist). Each resume shall identify the appropriate minimal qualification and relevant experience as per the Labor Categories Description. Resumes shall be no longer than 3 pages. Qualifications of replacement personnel shall be equal to or better than those possessed by the person listed in the Contractor’s proposal.

2.4.2 Identification of Contractor Employees

All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as Contractors to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. Only for means of security while on location at ATC facilities, Contractor personnel will be required to obtain and wear badges. Contractor personnel will not represent themselves as Government employees or provide supervision of Government employees.

2.5 Location and Hours of Work

Accomplishment of the results contained in this PWS requires work at ATC and at various Contractor, subcontractor, and Government facilities. The work will be performed at the location specified in the Task Order. When the performance of the work is to be done at Aberdeen Proving Ground (APG), the Government will provide suitable office space, desks, workbenches and Automatic Data Processing Equipment (ADPE). Contractor employees performing work or services at APG shall observe and comply with all prescribed rules, regulations and established working hours.

2.5.1 Normal Hours of Operation

Established working hours are 7:00 a.m. until 4:30 p.m., Monday through Friday, excluding alternate Fridays and Federal holidays, or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

ATC does observe a modified work schedule that allows for every other Friday off for all employees but this is subject to change. ATC reserves the right to switch to a standard eight-hour five day a week schedule with working hours from 7:00 a.m. until 3:30 p.m., Monday through

Friday. For the proposed cost plus fixed fee contract, the Contractor will not be reimbursed when the Government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. All employees shall be available during core hours.

2.5.2 Observed Federal Holidays

The Contractor is not required to perform services on the following federal holidays:

a. New Year’s Day

b. Martin Luther King Jr. Birthday

c. Presidents Day

d. Memorial Day

e. Independence Day

f. Labor Day

g. Columbus Day

h. Veterans Day

i. Thanksgiving Day

j. Christmas Day

2.6 Travel / Temporary Duty (TDY)

The Contractor may be required to attend meetings, conferences, etc. at various locations throughout the United States. Travel shall be directly related to a specific task assignment.

Reimbursement will not be made for travel within and between the separated areas of Aberdeen Proving Ground Aberdeen Area/Edgewood Area (APG AA/EA). Contractor is authorized to utilize all available discounts in agreement with the federal Government when performing authorized work at other sites.

Travel to other Government facilities or other Contractor facilities that may be required, will be specified in the Task Order. All travel requirements (including plans, agenda, itinerary, or dates) shall be pre-approved by the Government (subject to local policy procedures), and is on a strictly cost reimbursable basis. Costs for travel shall be billed in accordance with the regulatory implementation of Public Law 99-234 and FAR 31.205-46 Travel Costs (subject to local policy & procedures; may reference FAR).

3 Performance Requirements

The following section specifies Performance Objectives / Performance Elements for the contract.

The intent of this contract is to partner with a company that can assist the Instrumentation Development Division (IDD) at the Aberdeen Test Center (ATC) in developing instrumentation.

This includes mechanical design, electrical/electronic design, software design, COTS solutions, and the realization of those designs by producing low-quantities of prototypes. This could mean a single machined enclosure, a single electronic design, a printed circuit board layout created from that design, a fully populated circuit-board created from that layout, or a combination those which results in a completed data collection system. ATC may also need software development assistance in the form of Linux drivers, VHDL code, etc, to make the data collection system do what it needs to do. That could be as simple as procuring commercial software packages and licenses or as complicated as writing embedded software/firmware for the device. The following sections will provide greater detail for each function required for designing/developing instrumentation.

The Contractor is expected to deliver all technical data including all design files, fabrication files, and computer software code for every proposed task order with the appropriate rights to the Government as defined by the FAR and Defense Federal Acquisition Regulation Supplement (DFARS) clauses in the contract. In accordance with these clauses, the Government expects to receive unlimited rights in all technical data and computer software code that is funded under this contract. If the Contractor provides other than unlimited rights to technical data or computer software, then they shall specify what rights the Government is expected to receive in accordance with DFARS clause 252.227-7017 under each task order. If necessary, the Government may be willing to negotiate special negotiated license rights in technical data to be determined under each task order.

The Contractor is expected to attend a face-to-face kickoff meeting with the Contracting Officer’s Representative (COR) for every proposed task order. The Contractor shall take notes in order to better define and understand the requirements at that meeting.

The Contractor shall institute and maintain a Quality Control System that ensures high quality services/products. The requirements of the Quality Control System apply to the prime Contractor. The quality control system shall comply with ISO 9001:2008 (Quality Management).

All products shall be produced using the Contractor's ISO 9001:2008 compliant Quality Control System. If any processes are not ISO 9001:2008 compliant, the Contractor must notify the COR as soon as practicable.

The Contractor shall maintain evidence of ITAR registration, and address workmanship quality through compliance with the provisions of the IPC-A-610 (latest version) Class 3 (High

Performance Electronic Products) Standard which is a collection of visual quality acceptability requirements for electronic assemblies. The Quality Control Plan shall include (but is not limited

to) the following:

• Management and task controls to assure work is completed while maintaining cost control.

• Contingency plans for identifying and correcting problems.

• Steps that would be taken to assure timely delivery of quality products.

• Documentation as described in Clause 4.2.1(a-d) of ISO 9001:2008 (Attachment 6).

Deliverables will be defined on individual task orders for all PWS performance requirements.

3.1 Mechanical Equipment/Systems

3.1.1 Mechanical Design. The Contractor shall design mechanical equipment, systems, and enclosures based upon Government specifications or requirements in accordance with Military Standards 810, 464, 1472, and 461.

3.1.1.1 The Contractor shall design mechanical systems based upon Government specifications, requirements, or guidance. The Contractor shall create/modify designs with a software package that is compatible with SolidWorks. The deliverable may include the SolidWorks file(s) or compatible file type(s) (e.g. STEP, IGES), TDP of the deliverable (PDF file), or the file(s) plus several prototypes. The Contractor shall communicate regularly with the Task Point of Contact (POC) to discuss progress and any technical hurdles encountered.

3.1.2 Mechanical Fabrication. The Contractor shall fabricate the designs of mechanical equipment, systems, and enclosures to satisfy Government specifications or requirements. The Contractor shall fabricate mechanical equipment, systems, and enclosures in accordance with Government-supplied TDPs using standard fabrication techniques, to include but not limited to, machining (e.g. milling, lathing), cutting, welding, and sheet metal.

3.1.2.1 The Contractor shall fabricate mechanical solutions from electronic design files developed with a software package that is compatible with SolidWorks. These systems could be as small as a thumb-drive sized electronic enclosure, to as large as a Howitzer-sized gun mount or larger. Detailed requirements will be given in each task order pertaining to the acceptable quality level as well as what mil-standards or commercial standards are applicable.

3.1.2.2 The Contractor shall provide on-site support of Contractor provided equipment on an as-needed basis.

3.1.3 Mechanical Installation. The Contractor shall install mechanical equipment/systems to satisfy engineering requirements.

3.1.3.1 The Contractor shall install mechanical systems on-site on an as-needed basis.

3.1.3.2 The Contractor shall provide user manuals for the proper operation and use of Contractor installed equipment, and perform on-site instruction on an as-needed basis.

3.1.4 On-site Mechanical Engineering. The Contractor shall be required to provide on-site mechanical engineering design support on an as-needed basis. This may require a “local hire” be placed at the Government facility.

3.2 Electronic and Electrical Equipment/Systems

3.2.1 Electronic/Electrical Design. The Contractor shall design electronic and electrical equipment, and systems for capturing test data with analog, digital, and video/optics based upon Government specifications and/or requirements and in accordance with Military Standards 810, 464, 1472, and 461.

3.2.1.1 The Contractor shall convert requirements and basic brainstorming ideas into design drawings in electronic format suitable for manufacturing.

3.2.1.2 The Contractor shall design electronic systems in electronic format using industry standard drawings suitable for manufacturing based upon Government specifications, requirements, or guidance. The Contractor shall perform design work in a pre-approved software design application that is compatible with ATC's in-house design package(s). For printed circuit assemblies, Altium is the preferred package. The Contractor shall communicate regularly with the Task POC to discuss progress and any technical hurdles encountered.

3.2.2 Electronic/Electrical Fabrication. The Contractor shall fabricate electronic and electrical equipment and systems to satisfy engineering requirements.

3.2.2.1 The Contractor shall fabricate electronic solutions from industry standard electronic design file specifications as directed by the Government. Detailed requirements will be given in each task order pertaining to the acceptable quality level as well as what military standards or commercial standards are applicable.

3.2.2.2 The Contractor shall provide on-site support of Contractor installed equipment on an as needed basis.

3.2.2.3 The Contractor shall design and implement packaging techniques for electronic systems located in harsh environments.

3.2.2.3.1 The Contractor shall design/fabricate electronic components up through complete systems to meet Military Standard 810, 464, 1472, and 461 requirements which may be necessary for some systems. Each specific task order will specify what Military Standards are required. The Contractor shall perform design work in a pre-approved software design application that is compatible with ATC's in-house design package(s). The Contractor shall communicate regularly with the Task POC to discuss progress and technical hurdles that are encountered.

3.2.3 Electronic/Electrical Installation. The Contractor shall install electronic and electrical equipment/systems to satisfy engineering requirements.

3.2.3.1 The Contractor shall install electrical/electronic systems on-site on an as needed basis.

3.2.3.2 The Contractor shall provide user manuals for the proper operation and use of Contractor installed equipment, and perform on-site instruction on an as-needed basis.

3.2.4 On-Site Electrical/Electronics Engineering. The Contractor shall provide on-site electronic/electrical engineering design support on an as-needed basis. This may require a “local hire” be placed at the Government facility.

3.3 Software

3.3.1 Embedded Systems Software. The Contractor shall provide Embedded Systems software according to directions given by the Government.

3.3.1.1 The Contractor shall provide commercial software/drivers which will run on Embedded Systems. These software/drivers will be in support of instrumentation development at ATC.

3.3.1.2 The Contractor shall develop software applications/drivers from scratch if a commercial solution is not available. This software will be in support of instrumentation or instrumentation development at ATC. The Contractor shall perform design work in a pre-approved software design application that is compatible with ATC's in-house design package(s). The Contractor shall meet regularly with the Task POC to discuss progress and technical hurdles encountered.

3.3.2 Instrument Control, Data Acquisition, Analysis and Presentation Software. The Contractor shall provide software utilizing coding language and development environments as directed by the Government in support of instrument control, data acquisition, analysis, and presentation. Knowledge of Windows 8, 7, Vista, XP, Windows NT, UNIX and Linux are required. Additionally, database management and SQL experience is required.

3.3.2.1 The Contractor shall deliver commercial software drivers and/or applications for desktop/laptop type computer platforms (with Government specified/approved operating systems (OS), typically Linux or Windows). These applications would be the “user/operator” applications that would not reside on Embedded Systems, but would be used to monitor/control embedded systems. These commercial software/drivers and or applications will be in support of instrumentation or instrumentation development at ATC.

3.3.2.2 The Contractor shall develop software drivers and/or applications for desktop/laptop type computer platforms. This software will be in support of instrumentation or instrumentation development at ATC. The Contractor shall perform design work in a pre-approved software application that is compatible with ATC's in-house package(s). The Contractor shall communicate regularly with the Task POC to discuss progress and technical hurdles encountered.

3.3.3 On-Site Software Development. The Contractor shall provide industry standard software development support with appropriate configuration controls and end to end testing on an as needed basis. This may require a “local hire” be placed at the Government facility.

3.4 Systems Engineering

3.4.1 Mobile System Design and Fabrication. The Contractor shall design and fabricate mobile equipment systems in accordance with Military Standards 810, 464, 1472, and 461 requirements.

3.4.1.1 The Contractor shall develop and deliver mobile systems such as a Data Van (conversion van sized), a Mobile Test Operations Facility (typically the size of the trailer pulled by an 18-wheeler), or a temporary Test Facility (semi-permanent ~1000 sq-ft structure).

3.4.2 Instrumentation Systems Design and Fabrication. The Contractor shall design and fabricate electronic data collection systems in accordance with Military Standards 810, 464, 1472, and 461 requirements.

3.4.2.1 The Contractor shall develop complete instrumentation systems encompassing electronic and mechanical design, development, system integration, and drawings. Such instrumentation will require a systems engineering approach. The Contractor shall perform design work in a pre-approved software design application that is compatible with ATC's in-house design package(s).

The Contractor shall communicate regularly with the Task POC to discuss progress and any technical hurdles encountered.

3.4.3 Electro-mechanical Design and Fabrication. The Contractor shall design and fabricate electro-mechanical systems in accordance with Military Standards 810, 464, 1472, and 461 requirements.

3.4.3.1 The Contractor shall develop electro-mechanical systems for instrumentation and data collection use. The Contractor shall perform design work in a pre-approved software application that is compatible with ATC's in-house design package(s). The Contractor shall communicate regularly with the Task POC to discuss progress and technical hurdles encountered.

3.4.4 The Contractor shall provide on-site systems engineering support on an as needed basis.

3.5 Instrumentation Support and Test Facilities.

3.5.1 Data Collection System Development and Fabrication. The Contractor shall develop, fabricate, integrate, and test data collection systems facilities. Data collection systems facilities may include COTS sensors, instrumentation, or test facilities. The Contractor shall take raw technology and apply it in a military/ruggedized environment in accordance with Military Standards 810, 464, 1472, and 461, including research and development and work with systems at Technology Readiness Levels (TRLs) less than 5.

3.5.2 Test Facilities Development and Fabrication. The Contractor shall develop and fabricate test facilities (fixed and mobile) in accordance with Military Standards 810, 464, 1472, 461.

3.6 Monthly Reporting

The Contractor shall submit a monthly progress report on each active task order. The format for the monthly progress report includes; task order number, task order name, date, project manager name, Contractor COR name, financial status (CPFF task orders only), milestone tracking, and description of any possible problem areas with associated resolutions, an estimate of the percentage of work for the task that is completed.

Deliverables A001 Monthly Progress Report

4 Special Requirements

This section describes the special requirements for this effort. The following sub-sections provide details of various considerations on this effort.

4.1 Security Requirements

At least three key Contractor employees working under the contract shall be cleared up to and including Secret at the time of award.

4.1.1 Physical Security

The Contractor shall be responsible for safeguarding all Government information and property provided for Contractor use. The Contractor shall safeguard information and material designated as classified, unclassified sensitive, For Official Use Only (FOUO), Operations Security (OPSEC) sensitive, PII and Privacy Act Information in accordance with applicable directives.

Where Contractor personnel have access to the ATEC Decision Support System (ADSS), they will not disclose ADSS information to any person or entity without explicit authority.

4.1.2 Key Control

The Contractor shall have access as needed to all Government-furnished facilities in accordance with AR 190-11, AR 190-51, AR 380-5, and ATC Regulation 380-8. The Contractor shall develop and implement procedures to ensure that physical and electronic keys received from the Government are accountable, controlled, and safeguarded in accordance with above regulations.

NOTE: All references to keys include key and proximity cards. No keys issued to the Contractor by the Government shall be duplicated. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key and proximity cards to the Contracting Officer and the ATC Physical Security Specialist within 24 hours from when the loss was discovered. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractors employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the ATC Security Manager and the Contracting Officer.

4.1.3 Facility Clearance

FACILITY CLEARANCE. The Contractor shall possess a TOP SECRET Facility Clearance either as a prime Contractor OR through subcontracting partnerships as prescribed by the DD Form 254, Contract Security Classification Specification at the time of proposal. Verification by the ATC Security and Intelligence Division shall be made to the Defense Security Service (DSS) using the National Industrial Security Program (NISP) Central Access Information Security System (NCAISS) to confirm that the company has an active facility security clearance.

4.1.4 Personal Security Clearances

4.1.4.1 Personnel Security Clearance Requirements

Each proposed task assignment will contain the specific security classification level and the location where work is to be performed. All Contractor employees supporting classified task assignments shall possess at a minimum an interim or final SECRET clearance at the start of the contract. Additionally, some employees under this contract shall require a Tier 5 investigation formerly known as a Single Scope Background Investigation (SSBI). A Tier 5 is required to work on Special Access Programs (SAP). This contract requires support to a SAP. If an employee is supporting a SAP, the employee must have a favorably completed Tier 5 investigation prior to providing support to this contract. The Contractor shall ensure that investigative requirements for personnel supporting SAPs are submitted IAW with security directives governing SAPs. Personnel supporting SAPs shall be subject to random counter-intelligence polygraph examinations. Employees who refuse to sign an agreement to undergo a polygraph examination cannot access SAP information. The costs for travel and examination will be reimbursed to the Contractor under the cost category entitled Travel. Contractor personnel granted a TS clearance or access to SAP information shall make a verbal attestation and execute an Attestation Statement IAW security directives governing SAPs. A visit request must be submitted via Joint Personnel Adjudication System (JPAS) to the ATC Security Management Office (SMO) Code of W4QUAA by the Facility Security Officer (FSO) or Alternate FSO. If initially JPAS is not available, a visit authorization request letter shall be prepared on company letterhead, verified and signed by the Facility Security Officer (FSO) or Alternate FSO, and submitted to the ATC Visitor Desk. A visit request must be submitted annually via JPAS to the ATC SMO code of W4QUAA by the FSO or Alternate FSO. In addition, the Contractor shall prepare a roster of current employees, which includes each employees name, social security number, and level of security clearance. This roster shall be verified and signed by the Facility Security Officer (FSO) or Alternate FSO and submitted to the ATC Security Manager. The roster shall be updated as required to reflect any changes in employee’s status or information. At the conclusion of this contract, the FSO or Alternate FSO, will submit a termination letter to the ATC Visitor Desk and a copy sent to the ATC Security Manager. Contract personnel whose security clearances are suspended shall not be permitted to work under this contract until their security clearance is reinstated.

4.1.4.2 Information Systems (IS) Access

The Contractor shall designate Information Technology (IT) positions for all personnel requiring access to IS IAW Army Regulation 25-2, Information Assurance, Army Regulation 25-1, Army Knowledge Management and Information Technology Management, Army Regulation 380-67, Department of the Army Personnel Security Program and Army Regulation 380-5, Department of the Army Information Security Program. ATC computer related positions will be designated as IT 1, 2, or 3. The Contractor shall request the appropriate personnel security investigation based upon the IT position designation. The investigations must be favorably completed prior to employees being permitted access to IS and being placed in an IT position. All positons under this contract are designated as IT 3. The Contractor shall prepare a list identifying this IT position designation and submit to the ATC Information Systems Security Officer (formerly Information Assurance Manager (IAM)) and ATC Security Manager. IAW Army Regulation 25-1, all employees requesting access to an IS shall be required to sign an Acceptable Use Policy (AUP) and adhere to the policies outlined in the document regarding acceptable use of Government-owned computer systems and networks. This document will be reviewed and signed annually thereafter. Also, prior to gaining access to a government computer system, all employees must take initial Information Assurance (IA) training and annually thereafter. This is mandatory on line training which will be completed by scheduling an appointment with the Cybersecurity Office. All Army IS will be used for OFFICIAL business only. Using Army IS to access pornographic, game, militia or similar sites is strictly prohibited. Access to chat rooms (except AKO chat), use of commercial email addresses to send or receive DoD information, and use of Army IS to download shareware is also strictly prohibited. The Contractor shall ensure that all IS used by Contractor personnel are protected and accredited IAW Army Regulation 25-2 and related supporting directives and AUP guidance published by ATC. Any DoD information processed on either Government furnished or Contractor furnished computers belongs to the Government. During the Phase-In period, the Contractor shall complete a Request for Access (DD Form 2875 System Authorization Access Request) and Non- Disclosure Statement to ATC Computer Systems for the designated employees. This form shall be returned to the Government designee after completion. Where applicable, the Contractor shall recommend through the COR to the ATC Information Systems Security Officer the appointment of an Information Assurance Security Officer and alternate(s). Prior to any classified work being processed on an IS regardless of location, approval must be obtained by the ATC Information Assurance Manager and the ATC Security Manager.

4.1.4.3 Reports of Adverse Information

The Contractor shall report to the ATC Security Manager all adverse information on Contractor personnel such as security violations, arrests, bankruptcy, wage garnishments and denial, suspension, or revocation of security clearances. Employees may be denied access into ATC Restricted Areas (RA) by the ATC Security Manager based upon the adverse information.

4.1.5 Installation Access

All Contractor personnel will comply with the requirements of APGR 190-4, Movement Control within the Installation, for entry, exit, and internal control of personnel, material, and vehicles on APG. To gain access to APG, DA Form 1602, Civilian Identification Card, shall be issued to Contractors who do not require computer access or do not travel on official Government business upon written approval from the COR. All vehicles and personnel are subject to search and seizure of contraband and/or unauthorized Government property in accordance with AR 190-13, The Army Physical Security Program.

4.1.5.1 Access into Restricted Areas

Unescorted access will be permitted into the APG restricted areas provided the Contractor employee was issued an interim SECRET clearance. If a Contractor employee had a previously favorable National Agency Check (NAC) or a National Agency Check with Local Agency Check and Credit Check (NACLC) or a final SECRET clearance with no more than 24 months of a break in service since the date of the termination of their security clearance and there is no known adverse information, the Contractor employee can have unescorted access. Most areas of ATC are within the restricted areas of APG.

4.1.5.2 RESTRICTED AREA (RA) SECURITY IDENTIFICATION CREDENTIAL.

Contractor personnel will be granted unescorted access provided the security clearance requirement stated above has been met. Once a written request from the COR has been received and the security clearance has been verified by the visit authorization letter or a visit request submitted via JPAS, the Contractor employee will have their Department of Defense Common Access Card (CAC) programmed for unescorted access into the RA. At the same time the contract employee’s CAC is programmed, they will be issued an organizational credential to be used while in the RA.

This credential identifies that the employee has an official need to be in the RA. If a Contractor requires camera pass authority, their government point of contact must send an email to ATC Security justifying why the individual needs camera authorization in the RA. Once approved by ATC Security, a camera pass icon will be placed on the organizational credential. At no time will a Contractor be permitted to take any type of photographs, video or recording with their personal cellular or Smartphone while in the Restricted Area (RA). Contractor personnel will wear their security credential above the waist at all times when in the restricted areas of APG with the following exceptions: (a) when photography is ongoing and the employee is likely to be in the photograph, and (b) when the employee is actually working with a piece of equipment that could catch the security credential and endanger the safety of the employee.

4.1.5.3 Foreign Nationals/Immigrant Aliens

Foreign nationals/immigrant aliens cannot be granted unescorted access to the restricted area, and shall not be scheduled to perform work under this contract.

4.1.6 Loss or Possible Compromise of Classified Information

The Contractor shall immediately report the loss or possible compromise of classified information or material to the ATC Security Manager or his designee in accordance with ATC Regulation 380- 5, Information Security program. In the event that there is a data spillage, the Contractor will immediately notify their Government technical POC, ATC Security Manager or his designee and the ATC Information Assurance Manager.

4.1.8 Security Training

The Contractor shall develop and implement a security education program to ensure Contractor personnel understand and are familiar with security requirements. The Contractor shall conduct security indoctrination for all new employees within 30 days after their arrival and refresher sessions annually thereafter. Upon completion of the security indoctrination, the Contractor will have each employee sign the Standard Form (SF) 312 Classified Information Nondisclosure Agreement prior to granting access to classified information. The Contractor will maintain the SF 312 on each employee and this document should be available to the government upon request.

Contractor personnel may attend ATC’s annual refresher training; however, Contractor personnel who are unable to attend the training shall receive the same training from Contractor management.

This training will include general security education, OPSEC awareness, Information Systems Security, Force Protection, and training on the Threat Awareness and Reporting Program (TARP).

Designated ATC Security personnel will conduct Anti-Terrorism/Force Protection training for Contractor personnel traveling OCONUS. The FSO or the alternate FSO will provide through the COR a record of all Contractor employees who have attended annual mandatory training by name and date of attendance to the ATC Security Manager. ATC Security personnel will conduct indoctrination and termination briefings for Contractor personnel supporting SAPs.

4.1.9 Operations Security (OPSEC)

This contract requires planning for and application of OPSEC in accordance with AR 530-1, Operations Security (OPSEC). The DD Form 254, Contract Security Classification Specification, clearly defines the OPSEC requirements for this contract. The Government will provide the specific guidance as applicable for each project or program affected by this support. Individual security classification guides and test plans will be provided by the Government as required by this effort. All material produced by the Contractor which will be disseminated outside of ATC will be subject to an OPSEC and Security review to be performed by the ATC OPSEC Officer, ATC Security and Intelligence Division, prior to release. This includes all written (hardcopy) and electronic materials produced such as organizational press releases and marketing material.

4.1.10 Usage of Privately Owned Personal Electronic Devices (PEDs) in Restricted Area A privately owned Personal Electronic Device (PED) is defined as a civilian multifunction cell phone, personal digital assistant, tablet, blackberry, digital inventory devices and electronic recording/storage devices. Contractor personnel shall not use the PED’s photographic/recording capability within the ATC Restricted Area (RA). PEDs (Government or personal) are prohibited in any area that contains a Secure Internet Protocol Router Network (SIPRNET) connection; in any area or briefing room where classified material is being discussed; and in any area designated as a Special Access Program (SAP) area. PEDs are authorized for private, non-work related matters. Under no circumstances will a privately owned PED be used to transmit sensitive Government information.

4.1.11 Departing Employees

The Contractor shall ensure all Contractor employees return photographic security identification badges and Common Access Cards/ Identification Cards and all permits issued by the Government at the completion of their employment. The turn in of these items will be completed no later than 24 hours after their departure. The Contractor will ensure that all employees who maintain a hand receipt do not leave the installation until all items have been accounted for and all equipment under their control has been transferred to the new hand receipt holder. An employment/installation clearance procedure checklist will be developed and implemented by the Contractor to ensure that an employee has turned in all badges, Government property, and keys before leaving employment on the installation and access to the Local Area Network (LAN)/email has been cancelled. This checklist will contain a signature block for the ATC Security and Intelligence Division to initial to ensure all contract employees have cleared all aspects of employment at ATC. Security badges will be returned to the ATC Security and Intelligence Division on the employee’s last day of employment with the Government. If departure is after normal business hours, the FSO will collect the badge on the last day of employment and turn the badge into ATC Security and Intelligence Division the next business day. Keys and proximity cards will be returned to the issuing key custodian prior to the employee departing ATC.

ARMS, AMMUNITION AND EXPLOSIVES (AA&E). The Contractor shall ensure that each Contractor employee assigned custody, maintenance, disposal or security responsibilities for AA&E receives an annual update refresher briefing to ensure that all personnel are aware of their responsibilities for the control and safeguarding of AA&E. The Contractor shall provide information to ATC Security personnel verifying all employees have completed the annual refresher training. The Contractor shall also provide a digitally signed acknowledgement of the Lautenberg Amendment to the Gun Control Act on each employee when initially assigned custody, maintenance, disposal, or security responsibilities for AA&E and provide an updated signed agreement every three years. The Contractor shall immediately report to the ATC Security Office any disqualifying information that affects the employee’s ability to ship, transport, possess or receive firearms and ammunition. The Contractor shall notify the ATC Security Office when personnel are no longer assigned duties involving custody, maintenance, disposal, or security responsibilities.

SAFEGUARDING GOVERNMENT INFORMATION AND PROPERTY. The Contractor shall be responsible for safeguarding all Government information and property provided for Contractor use. The Contractor shall safeguard information and material designated as classified, unclassified sensitive, For Official Use Only (FOUO), Operations Security (OPSEC) sensitive, and Personally Identifiable Information (PII) IAW applicable directives stated in Item 13 (Security Guidance). The Contractor will not release any work related information to the public without prior authorization. In addition, the Contractor will not post any personal comments associating them with working for the federal government or any type of work related information on social media platforms. This includes discussion forums, blogging, etc. Contractor personnel who have access to ADSS will not disclose ADSS information to any person or entity without explicit authority. Government-furnished property will be secured IAW AR 190-51, Security of Unclassified Army Property (Sensitive and Nonsensitive).

Photographic and Recording Permits. The Contractor shall obtain applicable permits to use…