F20113_C6-B-UMF_SOW_Sat_Phones.docx

Statement of Work

For

Satellite Telephone Systems

For

Foreign Military Sales

C6-B-UMF

ARMS F20113

Prepared by:

The Security Assistance Management Directorate (SAMD)

AMSEL-LCS-PSM

Aberdeen Proving Ground, MD

Table of Contents

1.0 Scope

2.0 Applicable Documents

3.0 Requirements

3.1 Hardware

3.2 Requirements for Item Unique Item Identification (IUID)

3.3 Procurement New Production

3.4 Requirements for Packaging

3.5 Requirements for Final Inspection and Test

3.6 Safety Engineering

3.7 Requirements for Configuration Management

3.8 Procurement Contracting Officer

3.9 End Use Monitoring N/A

3.10 Serial Number Reporting

Appendix - Salient Characteristics

Statement of Work For FMS Case C6-B-UMF

1.0 Scope. This document describes the efforts required to deliver Satellite Telephone Systems for Case C6-B-UMF as required under Foreign Military Sales (FMS). The word Government in this document refers to the United States Government.

2.0 Applicable Documents.

Military Standards

Commercial Standards

3.0 Requirements. The contractor shall deliver the items listed below IAW the quantities set forth and IAW the requirements of this SOW:

3.1 Hardware. Items provided by the contractor for this contract must meet or exceed the Salient characteristics (see Appendix) to be determined as an equivalent replacement.

SATELLITE PHONE EQUIPMENT

Satellite Telephone System

2 each

3.2 Requirements for Item Unique Identification (IUID). The contractor shall mark all contract deliverables In Accordance With (IAW) DFARS clause 252.211-7003 in Section I of this contract and the following requirements.

3.2.1 IUID Marking.

3.2.1.1. New items: The contractor shall provide IUID, or DoD recognized equivalent, for all items delivered with an acquisition cost of $5000 or more. Due to End Use Monitoring all NVDs, NVGs, and Image Intensifier Tubes require IUID markings and serial numbers for all Foreign Military Sales cases. For long term contracts, any items that have range quantity prices established that will exceed the $5000 unit price shall have IUID markings from the beginning of the contract. IUID markings shall be IAW MIL-STD-130N.

3.2.1.2. Repair items: The contractor shall mark those items as identified by the Government. Items received for repair shall be inspected for IUID markings. Those items where the marking is damaged or missing the contractor shall mark the equipment. When marking requirements are not clearly specified then the contractor shall advise the PCO. For previously acquired items where the IUID markings were not required the contractor shall follow the procedures as if the item was a new item.

3.2.1.3 Commercial Markings. All other items shall have acceptable commercial markings that meet the guidelines in Department of Defense (DoD) Guide to Uniquely Identifying Items http://www.acq.osd.mil/dpap/pdi/uid/index.html.

3.2.1.4 Permanency and Legibility. The IUID marking and identification plates, tags, etching, or labels when used on equipment, parts, assemblies, subassemblies, units, sets, groups, or kits shall be as permanent as the normal life expectancy of the item and be capable of withstanding the environment, test, cleaning, repair, and rebuild procedures specified for the item. Legibility shall be as required and verified for ready readability per MIL-STD-130N.

3.2.1.5 Deleterious Effect. Marking of items shall be accomplished in a manner that will not adversely affect the life and utility of the item. Marking materials creating hazardous conditions shall not be used. Placement and choice of the marking shall not create hazardous conditions.

3.2.2 IUID Coding. IUID markings and readability requirements shall comply with MIL-STD-130N.

3.2.2.1 Symbology markings and the order of priority for marking the hardware shall be in accordance with MIL-STD-130N. First priority is the 2D data matrix symbol (machine readable) IUID is the minimum requirement when there are severe space limitations. The second priority is the human readable characters. The third priority is the Linear Bar Code.

3.2.2.1.1 N/A

3.2.2.2 If the technical data has not specified the marking location, markings shall be located such that they are visible during item use, provided that sufficient space is available, and does not interfere with equipment operations.

3.2.2.3. The contractor shall maintain an accurate, current list of IUIDs for all manufactured items on this contract. Dates of manufacture, substitutions, shop changes, etc. shall be included on this list. The list shall be available for inspection by the PCO or other Government representative at any time during the life of this contract. The contractor shall provide this list to the government at the end of the contract.

3.2.3 Correction of Noncompliant Equipment and Technical Data.

3.2.3.1 If this contract contains configuration control requirements, the contractor shall initiate the appropriate configuration control document to correct all affected drawings/specifications which conflict with or omit the marking requirements stipulated above.

3.2.3.2 If the item on order is defined by existing Government technical documentation and such documentation is in conflict with the requirements of this SOW, production of equipment with revised markings shall not proceed until Government approval is received.

3.2.4 Pricing of IUID Requirements. All efforts required by this SOW and contract, including, but not limited to, the preparation of ECPs or notification of marking deficiencies, PIPC reporting, serial number data reporting at end of contract and the actual marking of hardware, will be included in the base contract price.

3.2.5 Pricing of IUID Requirements. All efforts required by this SOW and contract, including, but not limited to, the preparation of ECPs or notification of marking deficiencies, PIPC reporting, serial number data reporting at end of contract and the actual marking of hardware, will be included in the base contract price.

3.3. Procurement New Production. All hardware shall be supplied from new production and shall be the latest configuration at time of production.

3.4. Requirements for Packaging: Preservation, packing and marking for shipment shall be in accordance with Section “D” of the contract. Packaging/packing shall be in accordance with ASTM D3951-98, Standard Practice for Commercial Packaging, Level of Protection (LOP); Commercial, Level of Pack (LPK); Commercial, Quantity Unit Pack (QUP); 001. Marking shall be in accordance with MIL-STD-129P. Radio Frequency Identification (RFID) Requirements shall be IAW Section “F” clause. DFARS 252.211-7006, of the contract. MIL-STD-129 is applicable.

3.4.1 Wood Packaging Material (WPM) shall meet the following requirements:

3.4.1.1. Wood packaging material (WPM) includes but is not limited to pallets, skids, load boards, pallet collars, wooden boxes, reels, dunnage, crates, frame and cleats. This requirement excludes materials that have undergone a manufacturing process, such as corrugated fiberboard, plywood, particleboard, veneer, and Oriented Stranded Board (OSB).

3.4.1.2. All WPM shall meet the requirements of International Standards for Phytosanitary Measures (ISPM) Number 15, “Regulation of Wood Packaging Material for International Trade (2009).” DoD shipments inside and outside of the United States shall meet the requirements of ISPM 15 whenever WPM is used to ship DoD cargo.

3.4.1.3. All WPM shall comply with the official quality control program for heat treatment (HT) or kiln dried heat treatment (KD HT) (IAW) American Lumber Standard Committee (ALSC), Incorporated, Wood Packaging Material Program and WPM Enforcement Regulations (see http://www.alsc.org/).

3.4.1.4. All WPM shall include certification/quality markings IAW the ALSC standard. Markings shall be placed in an unobstructed area that will be readily visible to inspectors. Pallet markings shall be applied to the stringer or block on diagonally opposite sides of the pallet and be contrasting and clearly visible. All containers shall be marked on a side other than the top or bottom, contrasting and clearly visible. All dunnage used in configuring and/or securing the load shall also comply with ISPM 15 and be marked with an ASLC approved DUNNAGE stamp.

3.4.1.5. Failure to comply with these requirements may result in refusal, destruction, or treatment of materials at the point of entry. The Government reserves the right to recoup from the contractor any remediation costs incurred by the Government.

3.4.2. Handling, Storage, Preservation, Packaging and Shipping. The Contractor shall establish, maintain, control and be responsible for the handling, storage, preservation, packaging and shipping to protect the quality of the materials and to prevent damage from loss, deterioration, degradation, or substitution of products.

3.5 Requirements for Final Inspection and Test. The contractor shall comply with the following requirements:

3.5.1.1. Sites for Inspection, Testing and Acceptance. Inspection, testing and acceptance of all equipment shall be at origin. Inspection and testing shall be performed by the contractor. Acceptance shall be by the DCMA via Wide Area Work Flow (WAWF).

3.5.1.2 Inspection and Testing. The contractor shall assure that all necessary inspections and tests are performed on completed products, and this shall include all inspections and tests which are normally performed for the equipment on order. The contractor shall as a minimum perform any inspections and tests (including visual/mechanical inspections and functional tests) required to satisfy the form, fit, and function requirements of the contract. The form, fit, and function requirements are defined by the contractor’s drawings and literature (specification sheets, brochures, technical manuals, etc.). The DCMA representative shall be kept continuously informed of the daily testing schedules for all major assemblies and/or systems, and the Government reserves the right to witness any tests.

3.5.1.3 Responsibility. The requirements of this PWS do not relieve the contractor of the responsibility to perform any additional tests or inspections required to assure product quality and compliance with drawings and specification requirements.

3.5.2 Requirements for Quality Assurance System. The contractor shall implement and maintain a Quality Assurance System for commercial items that meets or exceeds commercial best practices. These established commercial quality requirements shall be commonly accepted practices employed by industry in both national and international manufacturing environments. The contractor shall comply with the following requirements in addition to their best practice commercial quality assurance system.

3.5.2.1 Quality System. The contractor shall establish/maintain a system for the final inspection and test of all purchased items to comply with contract or order requirements.

3.5.2.2 Records. The contractor shall maintain adequate records of inspections and tests to demonstrate that the final product satisfies contract requirements.

3.5.2.3 Measuring, Testing, and Inspection Equipment. The contractor shall provide and maintain gages (including production tooling used for inspection purposes) and other measuring and testing equipment to assure that finished products conform to contract requirements. These devices shall be calibrated against certified measurement standards, which are traceable back to national/international standards.

3.5.2.4 Nonconforming Material. The contractor shall maintain controls for material, which does not satisfy contract or order requirements, including procedures for the identification, segregation, and disposition (rework/repair, scrap, etc.).

3.5.2.5 Corrective Action. The contractor shall promptly act to correct nonconforming materials and conditions to satisfy contract or order requirements and prevent the recurrence of this problem.

3.5.2.6 Handling, Storage, Preservation, Packaging, and Shipping. The contractor shall control the handling, storage, preservation, packaging, and shipping to protect the quality of finished products.

3.5.2.7 Government Quality Assurance. Any in-process inspections performed by the Government shall be conducted in a manner consistent with contractor’s commercial practices.

3.6 Safety Engineering. The contractor shall identify all real and potential hazards associated with the equipment ordered on this contract. This shall include any toxic substance exposure concerns to personnel during operation or maintenance to include transportation or resulting from damage to the equipment. The contractor shall also identify any special disposal procedures. The identified hazards and special disposal procedures shall be described either in the applicable Technical Manual shipped with each hardware item, or alternatively as a separate insert (in English) included with each hardware item if no Technical Manual is available for the item. All hazards that cannot be eliminated shall be reduced to lowest risk possible. Those hazards that cannot be eliminated must be presented to the contracting officer, providing as a minimum the post and pre-fix hazard severity and hazard probability levels, corrective action and status, prior to government acceptance of the equipment. MIL-STD-882D shall be used in assessing system safety. The contractor shall affix applicable safety/hazardous precautionary warnings on hardware in English.

3.7 Requirements for Configuration Management. N/A

3.7.1 Product Definition Information. N/A

3.7.2 Configuration Change Process. N/A

3.7.3 CIPN Configuration Baseline. N/A

3.7.4 Configuration. N/A

3.7.5 Application Management.

3.7.5.1 Application Management. In performing Application Management, the Government must assess the impact of design changes to the Configuration Item. The Government is the Configuration Management authority on application management for all external applications and for all Major changes that affect the Commercial Item Part Number (CIPN) specified in paragraph attachment 1. A Major change is defined as any change that will impact any of the following conditions of the CIPN:

(f) Impact on Technical Manuals, Repair Parts and Special Tools Lists (RPSTLs), DMWRs, Provisioning Parts List (PPL), etc.

3.7.5.2 Application Activity. The Government is an Application Activity (AA) for changes that affect the Contractor’s CIPN. The Government does not possess document change authority over the changes affecting the CIPN. As part of the Government’s Application Management process, the Government as AA does have a right to review or be notified of changes made by the Contractor that will affect any of the conditions identified in paragraph 3.7.5.1. Any changes that affect these conditions shall be submitted for Government review or notification IAW the procedures outlined below (para 3.7.5.3). Configuration changes not directly affecting the configuration baseline conditions identified in paragraph 3.7. 5.1 do not require Government review or notification.

3.7.5.3 Departures from CB. Changes that affect the CIPN conditions cited in paragraph 3.7.5.1 shall be submitted for Government review or notification in accordance with this SOW and the DD Form 1423 for DI-MISC-80711A. Upon receipt of notification, the Government will review the impact of the change.

3.7.5.3.1 Request For Change (RFC). The Request for Change (RFC) includes both the engineering change and the supporting documentation by which the change is described and suggested. An RFC describes changes to the CI/CSCI and associated Contractor documents and data (if applicable) that are affected by the proposed engineering change. The RFC also describes a full impact analysis of the effect of the change on the logistics, interface, design, cost and schedule requirements of the CIPN.

3.7.5.3.1 .1 RFCs could be generated as any of the following categories: Change Directive; Change Request; Engineering Change Package; Engineering Change Proposal; Engineering Change Request; Engineering Change Memo; Engineering Change Notice.

3.7.5.3.1.2 RFCs may contain some of the following elements:

(c) Identification of product(s) (including components and interfacing products) affected by the change.

(d) Change description and scope (including effects on performance, operation, maintenance, servicing, operation and maintenance training, repair parts, support and test equipment, cost, schedule, and any other effect on physical, functional, and logistics characteristics of the CIPN).

3.7.6 Contractor-approved changes that adversely impact any of the CIPN conditions listed in paragraph 3.2.5.1 may require re-evaluation by the Government of the CIPN. Re-evaluation may include operational testing re-assessment or re-assessment of the logistics impact of the proposed change. An approved change to the design of the CIPN must be verified to ascertain that the CIPN has achieved the functional attributes and requirements specified in the baseline Product Definition Information (CIPN) and that it is adequate for its intended purposes. The Government is not obligated to accept any CIPNs that no longer meet the Government’s requirements as established by the CIPN at the time of contract award

3.8 Procurement Contracting Officer The CECOM ACC-APG Procurement Contracting Officer (PCO) is the single point of contact within the government for funds, program direction or approval of progress payments. Only the PCO can approve or direct changes or additions to the contract.

3.9 End Use Monitoring (EUM) Compliance. N/A

3.10 Serial Number Reporting.

3.10.1 N/A

3.10.2 Within 5 working days after each shipment, the contractor shall provide a serial number list for each item that corresponds to the shipment number entered by the contractor in the Wide Area Workflow.

3.10.3 The count on the list of individual serial numbers shall match the quantity of items being submitted in the contractor’s Wide Area Workflow payment request.

3.10.4 The contractor shall submit one list for each Wide Area Workflow payment request.

3.10.5 The report shall be in contractor format.

Appendix - Salient Characteristics for Satellite Phone Equipment

SATELLITE TELEPHONE EQUIPMENT

Satellite Telephone System

· Must include: SMS and email messaging capability; integrated speakerphone; mini-USB data port; at least 18 supported menu languages (including Swahili and English); volume, signal and battery strength meters; illuminated weather-resistant keypad; AC charger; international plug kit; DC travel charger.

· Dimensions: No more than 150 mm (L) x 65 mm (W) x 40 mm (D) in each direction.

· Weight: no more than 300 grams.

· Operating Temperature Range: -10 °C to +55 °C (must be able to operate in this range).

· Minimum max standby time: 25 hours.

· Talk time capacity: at least 3.0 hours.

Pre-paid Phone Card

· Must contain at least 5,000 minutes of global pre-paid satellite phone time

· Must be valid for at least two(2) years.