Performance_Work_Statement_-_17_Nov_2015.pdf

Performance Work Statement (PWS) for

Financial Management Organizations Support

Headquarters, Department of the Army (HQDA)

PART 1

GENERAL INFORMATION

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, tools, materials, supervision, and non-personal services necessary to provide analytical support, training, and professional development activities as defined in this Performance Work Statement except as Specified in Part 3 as Government-Furnished Property and Services.

1.2 Background: The two primary financial management organizations within HQDA are the

Office of the Assistant Secretary of the Army, Financial Management and Comptroller (FM&C) and the Deputy Chief of Staff, (G-8). FM&C and G-8 require support from a contractor who, using employees and sub-contractors as desired, will provide assistance in accomplishing a wide range of projects addressing all aspects of Army financial management. The work requires individuals with experience providing the Army financial management services and support for senior executives.

1.3 Objectives:

i. Analyze issues and provide recommended solutions involving the development of new or revised financial management policies and procedures.

ii. Analyze and provide recommendations concerning the financial management aspects of selected programs and projects.

iii. Assist in implementing approved solutions.

iv. Assist in the preparation of policy and procedural documents that support the formulation, submission, and defense of the Army program and budget.

v. Plan, organize, and conduct training and professional development events.

1.4 Scope: The scope of this work encompasses all aspects of Army financial management.

This includes the planning, programming, budgeting, and execution functions in the Department of Defense (DoD) and Army Planning, Programming, Budgeting, and Execution (PPBE) process; financial management issues that arise outside the PPBE process; the financial management aspects of issues in other functional areas; and the training and professional development of Army Soldiers and civilians who participate in financial management activities.

Organizationally, the scope of this work is focused primarily on HQDA but it also encompasses all organizational levels within the Army. The scope of work may require interface with the

Army’s higher headquarters (the staff of the Office of the Secretary of Defense and The Joint

Staff), other DoD components, other executive branch agencies, and the legislative branch of government.

1.5 Period of Performance: A base year, and three option years.

1.6 General Information:

1.6.1 Quality Control (QC): The Contractor shall submit to the Government as part of their proposal package, a Quality Control Plan outlining in detail the method or methods the

Contractor will use to develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. As a minimum, the contractor shall develop quality control procedures that address the areas identified in Technical Exhibit 1, “Performance

Requirements Summary.” After acceptance of the Quality Control Plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance and Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays/Closings: The Contractor is responsible for conducting business, between the hours of 8:00 – 4:30 Monday thru Friday except local/site policies, Federal holidays, or when the Government facilities are closed due to local or national emergencies, administrative closings, or similar Government directed facilities closings. Contractor shall observe the ten

(10) federally recognized holidays; additionally, when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings, unless services are required due to system failures, crises, planned maintenance, or operations that are unplanned or unexpected.

Under normal circumstances, the contractors will not be required to perform services on government holidays or declared government closures. Contractors shall be recalled to assist in resolving issues or provide support as required to ensure mission success.

Contractors work schedule shall be adjusted to meet these requirements.

New Year’s Day Labor Day

Martin Luther King Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

1.6.4 Place of Performance: Army Headquarters in the Pentagon.

1.6.5 Type of Contract: The Government anticipates award of a Firm Fixed Price contract.

1.6.6 Security Requirements: Security requirement shall be in-accordance-with this PWS, and the DD254 attached to the contract. Contractor personnel shall possess a minimum of a

SECRET security clearance and must be a United States citizen. The contractor shall forward security clearances and Visitor Access Requests (VAR) to a person designated by the COR for all personnel assigned to work on this task. All personnel who support this contract shall also be required to sign an Army Non-Disclosure Statement prior to obtaining access to the Army

Local Area Network (LAN). The contractor shall not use, disclose, or reproduce any proprietary data, other than as required in the performance of this PWS. The contractor shall not divulge or release data or information developed or obtained in the performance of this

PWS and accompanying delivery orders except upon written approval from the Government

Representative and/or the Contracting Officer’s Representation (COR).

Contractor personnel are subject to all local installation rules and procedures. Site-specific approval regarding access, issue of security badges, etc., will be coordinated as required.

Contractor personnel should be aware at all times of any unusual persons or packages in their work area and immediately report those to the building security staff. If contractor personnel become aware of any person seeking unauthorized access to classified materials, they should immediately report this to the COR.

All information performed for this contract is confidential to Army and DOD; the contractor shall not release any information regarding the work to anyone without written permission by the Government.

AT Level I Training. All contractor employees, to include subcontractor employees, requiring access to government installations, facilities and controlled access areas shall complete AT

Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: https://atlevel1.dtic.mil/at.

iWATCH Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO).

This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

Access and General Protection/Security Policy and Procedures. Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation

Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by

DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

Per AR 530-1, Operations Security. New contractor employees must complete Level I

OPSEC training within 30 calendar days of their reporting for duty. All contractor employees must complete annual OPSEC awareness training.

Contractor Employees Who Require Access to Government Information Systems. All contractor employees with access to a government info system must be registered in the ATCTS (Army

Training Certification Tracking System) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the IS and then annually thereafter.

All contractor employees and associated sub-contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in

DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of employment.

1.6.6.1 Physical Security: The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.6.2 Key Control: This requirement applies if key or key cards are issued to the contractor.

The contractor shall establish and implement methods of making sure all keys/key cards issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the contractor by the government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the contracting officer.

1.6.6.2.1. In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and the total cost deducted from the monthly payment due the contractor.

1.6.6.2.2. The Contractor shall prohibit the use of government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the contracting officer.

1.6.6.3 Lock Combinations. This requirement applies if government safes and other equipment with combination locks are provided to the contractor. The contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.6.4 Conservation of Utilities: The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities.

1.6.7 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), and other government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.8 Contracting Officer Representative (COR): The COR is:

Mrs. Yvette V. Neeb

DASA-Cost & Economics

Acquisition Costing Directorate

Cost Policy and Research Division

5701 21st Street, Building 216

Fort Belvoir, VA 22060-5948

703-697-1656 yvette.v.neeb.civ@mail.mil

The alternate COR and Contracting Officer Technical Representative (COTR) is

Ms. Cynthia Shufflebarger

OASA (FM&C)

109 Army Pentagon, Room 3C349

Washington, DC 20310

703-614-2925

Cynthia.a.shufflebarger.civ@mail.mil

The COTR monitors all technical aspects of the contract and assists in contract administration.

The COTR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including government drawings, designs, specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COTR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COTR, especially with regard to changes in cost or price estimates or changes in delivery dates. The COTR is not authorized to change any of the terms and conditions of the resulting order.

1.6.9 Program Manager (PM): The contractor shall designate a senior individual as program manager who shall be responsible for the performance of the work. The name of this person, and a Deputy Program Manager (DPM)/alternate who shall act for the contractor when the PM absent shall be designated in writing to the contracting officer. The PM or DPM shall have full authority to act for the contractor on matters relating to daily operation of this contract.

The Contractor must designate three individuals as key personnel. One of these individuals must be the Contractor’s Program Manager (see 1.6.9). The primary place of performance for key personnel will be government-provided facilities at Army Headquarters in the Pentagon, and these individuals must be present in the Pentagon for at least 80% of their regular work week.

For all other work under this contract, the work will be performed at the contractor’s facilities and at Army Headquarters in the Pentagon. The Contractor must at all times maintain an adequate work force in order to ensure prompt response to specific requirements and timely completion of assigned tasks.

1.6.10 Identification of Contractor Employees: All contract personnel attending meetings, answering government telephones, and working in other situations will wear government-issued security badges or building passes that clearly identify them as contractors. Contractor personnel must meet the requirements for issuance of a Pentagon building pass.

1.6.11 Contractor Employee Performance: It is essential that all Contractor personnel (including subcontractors) meet the highest standards of professionalism and personal integrity under this contract. Under this contract, the Contractor will ensure that contractor personnel do not perform work under this under the influence of alcohol, illegal non-medically prescribed drugs, or any other incapacitating agents. Contractor personnel will be neatly groomed and dressed to present a professional appearance at all times. The Contractor will regularly assess employee performance.

1.6.12 Government Directed Travel: The Government will reimburse the Contractor for travel costs only in the following limited instances: 1) The Joint Travel Regulations (JTR) requires a

Contract employee to travel more than 50 miles from their primary work site to provide direct services ordered by the JTR by means of any of the service CLINS, 2) The JTR requires that a

Contract employee attend training. This provision will only be utilized in extremely limited instances when the Government determines that it is in the Government’s best interest to provide training of a unique nature which the Contractor could not be expected to provide. Nothing in this paragraph diminishes or removes the Contractor’s responsibility to provide and maintain qualified and trained personnel. The Contractor will not be entitled to reimbursement for travel associated with program management or supervision of personnel, Contractor-directed personnel changes, personnel hiring or placement, personnel/labor disputes, employee convenience, Contractor initiated training, implementation of the Contractor’s Quality Control Plan, or any other contractor initiated activities.

1.6.13 The following additional conditions and restrictions apply to Government Directed

Travel: The Government’s reimbursement for transportation costs may be based on mileage rates, actual costs incurred, or on a combination thereof, provided the method used results in a reasonable charge. Costs for lodging, meals, and incidental expenses may be based on per diem, actual expenses, or a combination thereof, provided the method used results in a reasonable charge. Airfare costs in excess of the lowest customary standard, coach, or equivalent airfare offered during normal business hours are unallowable. All reimbursement will be IAW Volume

2 of the Joint Travel Regulation. In no case will reimbursement for travel exceed the rates that would be allowed for authorized Federal civilian employees as permitted in the regulations listed below.

NON-DISCLOSURE STATEMENT

Army has a Nondisclosure (NDA) requirement for each person supporting Army. The contractor personnel shall complete and sign a Nondisclosure Certification prior to the commencement of the contract award. This requirement extends to all subcontractors, teaming arrangements. The non-disclosure statement shall be provided to the COR. The contractor is responsible to obtain all necessary approvals prior to obtaining access to proprietary information, in accordance with FAR 9.505-4(b).

Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational

Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting

Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such

OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the

Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

Contractor Manpower Reporting Requirement:

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address:

https://contractormanpower.army.pentagon.mil. The required information includes:

1) Contracting Office, Contracting Officer;

2) Contract number, including task and delivery order number;

3) Beginning and ending dates covered by reporting period;

https://contractormanpower.army.pentagon.mil/

4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data;

5) Actual direct labor hours (including sub-contractors);

6) Actual direct labor dollars paid this reporting period (including sub-contractors);

7) Total payments (including sub-contractors);

8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different);

9) Estimated data collection cost;

10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring

Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information);

11) Locations where the contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);

12) Presence of deployment or contingency contract language; and

13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country).

As part of its submission, the contractor will provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site listed above.

PART 2

DEFINITIONS & ACRONYMS

Contracting Officer’s Representative (COR) – A representative from the requiring activity assigned by the Contracting Officer to perform surveillance and to act as liaison to the contractor

Contracting Officer’s Technical Representative (COTR). The Contracting Officers Technical

Representative is responsible for final acceptance of contractor performance for accuracy and completeness and to ensure that contract quality requirements, provision, standards, and thresholds have been met.

Defective Service – A service output that does not meet the standard of performance associated with it in the Performance Work Statement.

DoD – Department of Defense

HQDA – Headquarters, Department of the Army

OASA (FM&C) – Office of the Assistant Secretary of the Army (Financial Management and

Comptroller)

OMB – Office of Management and Budget

PPBE – Planning, Programming, Budgeting, and Execution process

PWS – Performance Work Statement

Quality Assurance – Those actions taken by the government to assure services meet the requirements of the Performance Work Statement.

Quality Assurance Surveillance Plan (QASP) – An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control – Those actions taken by a contractor to control the performance of services so that they meet the requirements of the PWS.

Resource Formulation Guide (RFG). A multi-volume publication by HQDA that provides the process and procedures for implementation of the PPBE process from the HQDA perspective.

PART 3

GOVERNMENT-FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.1 General: When work must be performed at government facilities, the government shall provide the equipment, materials, and/or services listed below.

3.1.1 Equipment: Access to computers, software, printers, copiers, and related equipment.

3.1.2 Utilities: All utilities in the facility will be available for the contractor’s use in performance of duties outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities.

3.1.3 Facilities: Appropriate work space to enable the contractor staff to provide the support outlined in this PWS to include desk space, telephones, and other items necessary to maintain an office environment.

PART 4

CONTRACTOR-FURNISHED ITEMS AND SERVICES

4.1 General: Except for those items specifically stated to be furnished by the Government in Part 3, the Contractor shall furnish everything required to perform this PWS.

4.2 Secret Facility Clearance: The Contractor shall possess or be eligible to receive and maintain a SECRET facility clearance from the Defense Security Service no later than 30 days after contract award. The Contractor’s employees performing work in support of this contract shall require a SECRET security clearance from the Defense Industrial Security Clearance Office.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The contractor shall provide services for support of FM&C and G-8 as defined in this PWS.

5.2 The contractor shall support senior executives by identifying and analyzing issues and providing recommended solutions involving the integration of financial management issues with

Army-level strategies, goals, and objectives. This includes but is not limited to the following:

5.2.1 Developing and integrating strategic goals and objectives.

5.2.2 Ensuring that organizational goals, objectives, structure, and assignment of responsibilities are consistent with and integrated with one another.

5.2.3 Ensuring that financial management issues are properly reflected in such top-level Army documents as the Army Posture Statement.

5.2.4 Analyzing the Army’s financial management policies and procedures to ensure that they are consistent with and supportive of the policies and procedures established by higher headquarters.

5.2.5 Analyzing the Army’s financial management policies and procedures to ensure that they are consistent with and supportive of new or evolving Army missions.

5.2.6 Identifying gaps where financial management policies and procedures are needed but do not exist, and providing recommended policies and procedures to fill the need.

5.2.7. The contractor shall review existing Army and Federal cost management policies and document newly developed cost management strategies and guidance for the Army.

5.2.8 The contractor shall review and integrate existing Army and Federal cost management policies and develop written instructions on cost management policy targeted to Army installations at all levels to achieve financial management certification.

5.3 The contractor shall assist in the preparation of briefings, speeches, and other presentations prepared for use by senior executives to both Army and external audiences.

5.4 The contractor shall identify and analyze issues and provide recommended solutions involving the development of new or revised financial management policies and procedures for selected programs and projects. This may include but is not necessarily limited to the financial management aspects of the following programs: business transformation, to include cost management; Lean Six Sigma; military training service support; base realignment and closure;

the Logistic Civil Augmentation Program; sale and out-lease; and enhanced-use leasing.

5.4.1 To assist the government in overseeing and managing the Army Efficiencies Program, the contractor shall develop and present for government approval (a) a charter or similar document for the Efficiencies Working Group, to identify the roles and responsibilities of HQDA agencies on this subject and (b) proposed business rules and operating procedures for the Working Group that will provide proper oversight, tracking, and reporting on Army efficiencies.

5.4.2 Building on the foundation established with the Cost Management Strategy (see Part 5.2.7) and Cost Managed Organization policy (see Part 5.2.8). The contractor shall assist in developing revisions to the current Cost Management Handbook which is directly affected by changes to

HQDA Cost Management policies and strategies. In addition, updates to manuals and guidance are a part of recurring functional staff responsibilities that are often overlooked or not fulfilled due to resource constraints. Various functional products such as the efficiencies program will yield specific products and services that may or may not be related to cost management or other financial management initiatives.

5.5 The contractor shall assist in implementing approved solutions to issues described in sections

5.2 through 5.4. This includes but is not limited to the following:

5.5.1 Drafting proposed legislation.

5.5.2 Drafting proposed changes to, or complete rewrites of, existing Army regulations and other documents that establish policies and procedures.

5.5.3 Drafting correspondence to be issued to subordinate organizations.

5.5.4 Drafting correspondence to OSD or the Office of Management and Budget (OMB) to forward proposed positions and solutions.

5.5.5 Planning and participating in briefings and meetings with OSD and OMB to present and discuss Army positions and solutions.

5.5.6 Planning and conducting meetings and training sessions to explain new or revised policies and procedures to government personnel.

5.6 The contractor shall assist in the preparation and issuance of annual documents that support the formulation, submission, and defense of the Army program and budget. This includes but is not limited to the publication of Resource Formulation Guide (RFG) Volume 3, Integrated

Program and Budget Data Call; and the development, preparation, and publication of briefings and booklets associated with the release of the Army’s portion of the President’s Budget.

5.7 The contractor shall plan, organize, and conduct training and professional development events. This includes:

5.7.1 Providing administrative and logistical support for an annual Army-wide PPBE conference hosted by FM&C and G-8. This will include providing for conference registration via the

Worldwide Web; developing the conference agenda and arranging for guest speakers; developing and issuing instructions to attendees regarding transportation, lodging, and similar items;

arranging for conference facilities, to include audio-visual support; providing on-site support for administrative and logistical functions during the conference; submitting an after-action report following the conference; and ensuring that conference materials are maintained on the government-designated website.

5.7.2 Planning, organizing, and conducting the Army PPBE Training Course, a two-day session that is conducted up to six times per year. This will include providing recommendations regarding course scheduling; issuing announcements regarding the course schedule and accepting requests for attendance; arranging for training facilities, to include audio-visual support;

arranging for instructors from other HQDA agencies; preparing and presenting substantive instruction for the programming and budgeting phases of PPBE; ensuring that course materials are reproduced as needed for the classroom instruction; ensuring that course completion records are maintained and course completion certificates are prepared for attendees; and ensuring that current course materials are maintained on the government-designated website.

5.7.3 Authoring, or co-authoring with government personnel, one article per year for publication in the Army’s Resource Management publication or similar professional journal. The article will address a timely topic in the area of Army resource management. The topic may be designated by the government or approved by the government following the contractor’s recommendation.

5.7.4 Updating volumes of the RFG that address the procedures applicable to HQDA-level implementation of the PPBE process. This includes but is not limited to the following topics:

automated systems supporting PPBE; formulation, submission, and defense of the Program

Objective Memorandum, the Program and Budget Review, and the President’s Budget; and the overview of the PPBE process.

5.7.5 Monthly Progress Reports.

The contractor shall submit monthly progress reports to the Contracting Officer’s Technical

Representative (COTR) and the Contracting Officer’s Representative (COR). The monthly reports shall include accurate, up-to-date account of all work performed during the reporting period, planned work to be accomplished during the subsequent reporting period, issues that need to be addressed by the contractor and/or the government, and any planned government directed travel.

PART 6

APPLICABLE PUBLICATIONS

6.1 Publications applicable to this PWS are listed below. All publications listed are available via the Internet.

Mandatory OMB Circular A-11, updated annually in June or July. Available at http://www.whitehouse.gov/omb/circulars/a11/current_year/a11_toc.html

Volume 2 of the DoD Financial Management Regulation, updated annually in July. Available at http://www.dod.mil/comptroller/fmr/

Army Regulation 1-1, published in 1994. Available at http://www.army.mil/usapa/epubs/1_Series_Collection_1.html

Army General Order No. 1, dated June 2012. Available at http://www.army.mil/usapa/epubs/DA_GENERAL_ORDERS_2012.html http://www.whitehouse.gov/omb/circulars/a11/current_year/a11_toc.html http://www.dod.mil/comptroller/fmr/ http://www.army.mil/usapa/epubs/1_Series_Collection_1.html http://www.army.mil/usapa/epubs/DA_GENERAL_ORDERS_2012.html

TECHNICAL EXHIBIT

DELIVERABLES SCHEDULE

The Contractor shall provide or furnish deliverables as specified in this list and as detailed throughout the PWS. This list is meant to identify and further clarify some of the primary deliverables due under this contract. It is not meant to cover every task, report, action, etc.

required within the PWS. Exclusion of a deliverable from this technical exhibit does not excuse the Contractor from delivering and performing every requirement of this contract.

Deliverable Frequency Copies Medium or Format

Submit

To

Analysis and recommendations regarding integration of strategic goals and objectives

(PWS Para 5.2.1)

Twice per year as required by the COTR

1 MS Office product(s)

COTR

Analysis and recommendations to integrate goals, objectives, structure, and responsibilities

(PWS Para 5.2.2)

Twice per year as required by the COTR

1 MS Office

COTR

Analysis and recommendations to ensure FM issues integrated into top-level Army documents

(PWS Para 5.2.3)

Once per year as required by the COTR

1 MS Office product(s)

COTR

Analysis and recommendations to ensure Army policies and procedures consistent with those of OSD and

OMB

(PWS Para 5.2.4)

Three times per year as required by the COTR

1 MS Office product(s)

COTR

Analysis and recommendations to ensure Army policies and procedures consistent with Army mission

(PWS Para 5.2.5)

Three times per year as required by the COTR

1 MS Office product(s)

COTR

Analysis and recommendations to identify gaps in policy and procedures and fill gaps

(PWS Para 5.2.6)

Once per year as required by the COTR

1 MS Office product(s)

COTR

Presentations for use by senior executives

(PWS Para 5.3)

Three times per year as required by the COTR

1 MS Office

COTR

or Format

Submit

To

Analysis and recommendations regarding financial management policies/procedures for selected programs and projects

(PWS Para 5.4)

Ten times per year as required by the COTR

1 MS Office product(s)

COTR

Proposed legislation

(PWS Para 5.5.1)

Once per year as required by the COTR

1 MS Office product(s)

COTR

Proposed changes to or rewrites of policy and procedure documents

(PWS Para 5.5.2)

Seven times per year as required by the COTR

1 MS Office product(s)

COTR

Correspondence to be issued to subordinate organizations

(PWS Para 5.5.3)

Five times per year as required by the COTR

1 MS Office product(s)

COTR

Correspondence to OSD or OMB

(PWS Para 5.5.4)

Once per year as required by the COTR

1 MS Office product(s)

COTR

Briefings and meetings with OSD or

OMB

(PWS Para 5.5.5)

Once per year as required by the COTR

1 MS Office product(s)

COTR

Training sessions for new policies and procedures

(PWS Para 5.5.6)

Three times per year as required by the COTR

1 MS Office product(s)

COTR

RFG Volume 3 and its updates

(PWS Para 5.6)

Up to 20 times per year as required by the COTR

1 MS Office product(s)

COTR

President’s Budget Highlights booklet

(press roll-out)

(PWS Para 5.6)

Once per year as required by the COTR

1 MS Office

Product(s)

COTR

Army Budget Overview (press roll-out) Briefing

(PWS Para 5.6)

Once per year as required by the COTR

1 MS Office

Product(s) or Format

Submit

To

Army-wide PPBE conference

(PWS Para 5.7.1)

Once per year as required by the COTR

1 MS Office product(s)

COTR

Army PPBE Training Course

(PWS Para 5.7.2)

Up to six times per year as required by the COTR

1 MS Office product(s)

COTR

Article for professional journal

(PWS Para 5.7.3)

Once per year as required by the COTR

1 MS Office product(s)

COTR

Updated RFG volumes

(PWS Para 5.7.4)

Twice per year as required by the COTR

1 MS Office