A07_DRAFT_Solicitation_VTP_FRP_W91CRB-16-R-0010.pdf

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until local time

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23 - 30 X H 31 - 44 george.b.hubbard5.civ@mail.mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 44

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

W91CRB 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

GEORGE B. HUBBARD 410-278-2053

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

3 - 17 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

18 - 19

K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 21 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

PART II - CONTRACT CLAUSES

ACC - APG - W91CRB

4310 BOOTHBY HILL AVE

ABERDEEN PROVING GROUND MD 21005-3013

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

08 Apr 2016

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

W91CRB-16-R-0010

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

TBD

FFP

FOB: Destination

NET AMT

Section C - Descriptions and Specifications

STATEMENT OF WORK

Statement of Work (SOW) Soldier Protection System (SPS)

Vital Torso Protection (VTP) Full Rate Production (FRP)

1.0 Introduction

1.1 Description of Services/Introduction. This Statement of Work (SOW) describes the work required to produce the Vital Torso Protection (VTP) of the Soldier Protection System (SPS). The VTP includes the Enhanced Small Arms Protective Insert (ESAPI), X-Small Arms Protective Insert (XSAPI), Enhanced Side Ballistic Insert (ESBI), and X-Side Ballistic Insert (XSBI). The VTP is one of five subsystems that will be integrated into the SPS. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personnel services necessary to perform the work required to produce the VTP per the requirements defined in Purchase Description AR/PD 13-01D, 3 Mar 2016 (Technical Exhibit 3), except for those items specified as Government Furnished Equipment (GFE) and services. The Contractor shall perform to the standards in this contract.

1.2 Background. The SPS is an Acquisition Category (ACAT) III Program designed to be worn for both mounted and dismounted personnel during operations against renegade organized factions, terrorists, snipers, criminals, looters or any person, element and hostile groups abroad or within the U.S. The SPS will provide the Soldier multiple levels of ballistic protection that can be tailored to select mission profiles and protection against specific threats from conventional fragmenting munitions, small arms ammunition, and blunt impact. Soldiers equipped with the VTP will benefit from the versatility of the integrated system that will enable the Soldier to quickly transition from one mission type to another without degrading the momentum of small unit operations.

1.3 Applicable Documents.

Purchase Description (PD) AR/PD 13-01D Vital Torso Protection, dated 3 Mar 2016 (Technical Exhibit 3) DD Form 254, Security Classification Specification, Soldier Protection System (SPS), dated 25 Sept 2013 SPS Security Classification Guide (SCG), Version 12.0, dated 17 December 2012 DODI 5220.22, National Industrial Security Program (NISP), dated 18 March 2011 DD Form 441, Department of Defense Security Agreement, dated May 2008 FAR Clause 52.204-2, Security Requirements, (AUG 1996) Interface Control Document (ICD), Version 1.3, dated 25 September 2014

1.4 Scope of Work. The scope of work includes all procurement and production activities required to manufacture the hard armor plates that constitute the VTP. The VTP plates must provide the ballistic protection, non-ballistic requirements, and weight requirements as stated within the PD. The period of performance (POP) consists of a four-year POP to manufacture plates. The scope of work includes FFP CLINs for FAT and other production quantities, and CPFF CLINs for research and development in areas related to VTP. Any improvements to the current body armor designs that are fully tested and determined to be valid candidates for implementation will be considered for technology insertion during the course of the full production phase, dependent upon the availability of funding and schedule considerations.

1.5 General Information.

1.5.1 Contracting Officer’s Representative (COR). The COR monitors all technical aspects of the contract and assists in contract administration. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

1.5.2 Data Rights. All documents and materials produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer (KO). This right does not abrogate any other Government rights. Any proprietary data or intellectual property provided by offerors as part of their bid submissions, to include any dry-layups or sample plates, will be properly protected and will not be disclosed outside of the Government, in accordance with DFARS clause 252.227-7013.

1.5.3 Patent Rights: Patent rights are covered under FAR clause 52.227-2 and 52.227-3 Alt I.

1.5.4 Berry Amendment Compliance. The Contractor shall ensure that all products provided are in compliance with the “Berry Amendment”, all applicable components of the item are to be “grown, reprocessed, reused, or produced in the United States”. All component parts shall be identifiable and traceable throughout the supply chain and in compliance with the “Berry Amendment”. Reference is made to DFAR Clause 252.225-7012, Preference for Certain Domestic Commodities (January 2007) and Section E – Inspection and Acceptance, of the contract, also see 10 US Code 2533a.

1.5.5 Buy American Act. The Contractor shall ensure that all products provided are in compliance with FAR Clause 52.225-1, Buy American Act. All pertinent FAR and DFARS clauses will be included in the solicitation and subsequent contract, also see 41 US Code Chapter 8301-8305.

1.5.6 Organizational Conflict of Interest (OCI). Product Manager Soldier Protective Equipment (PM SPE) may use Contractor and Subcontractor personnel to perform work in support of this contract; these personnel will have access to or participate in the review of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements) or perform evaluation services (Quality Assurance Audits) which may create a current or subsequent OCI as defined in Federal Acquisition Regulation (FAR) Subpart

9.5. The KO will affect the appropriate remedy for any verified violation of OCI.

1.6 First Article Test and Production Lot Acceptance Testing.

1.6.1 First Article Testing (FAT), Lot Acceptance Testing (LAT), and conformance inspections shall be conducted per the contract, Purchase Description (PD), and Contractor internal procedures. All tests, inspections, and procedures used are subject to Government review and approval. The Contractor shall provide test data, traceability to materials, and procedures that verify the outcome contained in all Certificates of Conformance (CoC). The Contractor shall produce all products in accordance with an approved FAT and Production Process Package (PPP).

The Government reserves the right to suspend or revoke production authorization for non-compliance with the contract requirements.

1.6.1.1 Test and Inspection

1.6.1.1.1 Classification of Test and Inspections. The test and inspection requirements are outlined in the contract.

The Government is responsible for the performance of all developmental test and inspection requirements specified in the PD and this SOW. The Government reserves the right to perform any of the test and inspections set forth where such tests and inspections are deemed necessary to ensure the supplies conform to prescribed requirements.

1.6.1.1.2 Ballistic Test. All ballistic testing under this contract shall be conducted at the Aberdeen Test Center (ATC) in Aberdeen, MD at the Government test facility or an NIJ certified lab designated by ATC. Copies of all ballistic reports shall be submitted by the test agency to PM SPE for review/processing/grading.

1.6.1.1.3 Test Protocol. VTP plate testing shall be conducted in accordance with the requirements of the PD and the Detailed Test Plan (DTP) for each variant.

1.6.2 Corrective Action Reports (CARs). The Contractor shall conduct initial failure analysis and provide a CAR response to the KO, Defense Contract Management Agency (DCMA) (Quality Assurance Representative (QAR) and Administrative Contracting Officer (ACO)), and PM-SPE in accordance with Section J, Technical Exhibit 5.

Upon receipt of the CAR, the KO will determine whether to approve the CAR within ten (10) working days from receipt.

CONTRACT DELIVERABLE: A001 - Corrective Action Reports (CAR) as required.

1.6.3 The Contractor shall include all pertinent information for failure analysis (e.g. detailed failure analysis methodology, testing, identify the root cause, corrective action plan and validation plan) to assess the effectiveness of the corrective action and proposed disposition of the failed item and lot, and containment actions. The Contractor shall include in the CAR documented evidence that rejected items are not sold to other USA Military Services, General Services Administration (GSA) and other venues in which Soldiers/Units may buy replacements using individual or unit funds. CAR procedures and delivery timeline are outlined in Section J, Technical Exhibit 5.

1.6.3.1 A production authorization remains in effect and acceptance may continue unless:

1.6.3.1.1 The Contractor fails any single LAT. The KO will notify DCMA that acceptance shall be withheld after a LAT failure. The Contractor shall segregate and contain any materials from the lot in question or any other associated materials from all other production lots in process, conduct a failure analysis, and provide a CAR response to the KO, DCMA and the COR in accordance with Section J, Technical Exhibit 5. The KO will determine within thirty (30) working days of receipt of the final CAR response if it is technically acceptable. If unacceptable, the Contractor will be notified by the KO to resubmit the CAR response. The KO will notify the Contractor of Government acceptance of the CAR and if production under a previously approved FAT configuration may resume or if the Contractor must conduct a new FAT. If a new FAT is required, the Contractor shall submit the required samples for testing (at the Contractor’s expense), as directed by the KO, and the issuance of a new FAT Approval Letter upon passing all FAT protocols. Schedule delays that result from a product failure to fully satisfy the Government's requirements, as documented in the KO's correspondence to the Contractor, is the responsibility of the Contractor. The Cost to retest FAT products will be borne by the Contractor.

1.6.3.1.1.1 When a lot fails LAT and is subsequently rejected, that lot is rejected in total and no component parts may be used in the production of any other lot, or any other Government contract, without written Government authorization. Failed lots shall not be delivered and failed products shall not be commingled with other lots. The Government has the right to revoke acceptance of any and all items that may contain the root cause failure mode, and require the Contractor to replace all affected units at the Contractor’s expense, including transportation costs.

1.6.3.1.2 The Contractor fails LAT requirements on two (2) consecutive lots. Consecutive lots are defined by both production dates and testing dates. Should this occur, the Government may withhold acceptance and may immediately cease production by the Contractor. The Contractor shall segregate the material of the lot in question from all other ongoing production lots, conduct an analysis, and submit a CAR to the KO, DCMA, and the COR after notification of failure. The CAR Process will follow the same provisions outlined in Paragraph 1.6.3.1.1 above; see Section J, Technical Exhibit 5 for detail submission timeline.

1.6.3.1.3 A Pattern of Negative Trending or Failure (outside of the two (2) failed consecutive lots rule stated above).

This could include statistically significant shifts in performance over a period of time, whether improvement or degradation. Should this occur, the Government may withhold acceptance and may immediately require the contractor to cease production. The Contractor shall segregate the material of the lots in question from all other ongoing production lots, conduct an analysis, and submit a CAR to the KO, DCMA and the COR NLT ten (10) working days after notification of failure. The CAR Process will follow the same provisions outlined in Paragraph

1.6.3.1.1. Schedule delays due to the provisions of a pattern of negative trending or failure are the sole responsibility of the Contractor.

1.6.3.1.4 A Contractor out of Production with an Approved First Article Design (for more than a period of 180 consecutive days). When multiple designs have been approved over the course of the contract, each design production time will be considered individually. Non-production under this stipulation will result in automatic revocation of the FAT approval. Production is defined as the complete activation of all manufacturing operations and processes established and approved during FAT to produce the product under contract; or components assembled to make the finished article under contract and the associated processes (purchasing, manufacturing, personnel). If a Contractor with an approved design(s) is out of production for 180 days with no substantial activation of the production line (production of consecutive lots as defined in the PD), production authorization shall be automatically revoked. The Contractor may re-submit test articles for FAT approval, with costs being borne by the Contractor for all FAT testing.

1.6.4 Address for FAT/LAT submission. Samples selected by the Government shall be submitted with a DD1222 for evaluation to the following address:

CONTACT INFORMATION

DODACC: W81C5M

U.S. Army Aberdeen Test Center Building 358 400 Colleran Road Aberdeen Proving Ground, MD 21005

POC Brian Smith 410-278-6151 brian.e.smith236.civ@mail.mil

2.0 Management/Meetings/Reporting

2.1 Program Manager. The Contractor Program Manager (PM) shall serve as primary POC between the Government and Contractor and shall be fully responsible for the coordination of all Contractor activities related to the contract to include, but not limited to cost, schedule, technical performance, data management etc. This person shall have the authority to commit the Contractor to specific courses of action and accept direction from the KO or their authorized representative(s). This person shall be responsible for coordinating all meetings between the Government and the Contractor, for taking the minutes/notes from each meeting, and for distributing those minutes via e-mail to the entire IPT and attendees NLT two (2) working days from the meeting. The PM shall be responsible for bringing to the KO’s attention any conflicts in the Contractor's interpretation of the contract requirements (first by telephone, then by e-mail and finally in writing) or problems that could adversely affect the Contractor's ability to meet the stated quality, cost, or production/delivery and master schedule requirements.

2.1.1 Weekly Updates/Monthly Status. The Contractor shall provide weekly updates (written or teleconference) to the designated Government APM, COR, DCMA-QAR and KO. If conducted via teleconference, the Contractor shall provide meeting minutes to all attendees within two working days. The contractor shall also provide monthly status reports (MSRs) to the Government KO. The reports shall detail the activities for the month and shall be submitted not later than the 5th working day of the month after the last working day of the previous month.

CONTRACT DELIVERABLES: A002 - Weekly status updates, meeting minutes, as required; A003 – Monthly Status Report.

2.2 Production Readiness Review (PRR). The PRR shall be conducted not more than thirty (30) calendar days after receipt of the final FAT and Inspection Reports, and formal Government approval. The purpose of this review will be to verify that all lessons learned during FAT have been incorporated into the design and technical data before full-scale production. The Government will provide written approval or disapproval not more than ten (10) calendar days after the PRR. The Contractor shall not proceed to full rate production until written approval from the Government declaring passing results. Government will be responsible for agenda (Technical Exhibit 2) and minutes.

CONTRACT DELIVERABLE: A004 - Production Readiness Review briefing and supporting data to include internal audit records.

2.2.1 During the PRR, the contractor shall declare their production readiness, documentation readiness levels in the briefing to the Government in support of their production readiness declaration. The Contractor shall present to the

Government, as part of their presentation, internal audits records (i.e. internal reports of their QMS, Purchase Orders, Configuration Management System and Internal Audits of their Subcontractor and their readiness level for production). The briefing shall address the following:

Adequacy and stability of the supply chain during the period of performance of the contract Program is properly staffed with qualified production, quality (engineers and inspectors), and manufacturing personnel Product acceptance system, including acceptance test procedures and associated equipment, has been validated and put under configuration control Production facilities are ready and required personnel are trained Delivery schedule is executable (technical/cost risks, long lead items) Diminishing Manufacturing Sources and Material Shortages (DMSMS) plan is in place and mitigates the risk of obsolescence during production.

Drawing/pattern and manufacturing work instructions are ready, validated and released to the appropriate Subcontractor and Supplier; certification that all documentation are under the Configuration Control and available for government inspection/verification.

2.2.2 Prior to the PRR, the Contractor shall conduct Configuration Management audits (functional configuration audit and physical configuration audit); the Contractor shall ensure that all internal audits and the final product baselines are completed; internal audit results shall support the Contractor self-assessment. In addition, the Contractor’s quality assurance team shall review their internal system, production material release, or project-specific documentation. This review shall ensure that documentation is in place to support authorization for production; the results of all audits shall be presented to the Government ten (10) working days prior to the PRR.

2.2.3 Workmanship. The finished product shall conform to the workmanship requirements established by the PD.

The Contractor shall verify and validate that all fabrication procedures will yield quality workmanship and safety of the service person using the item. All materials to be used in the construction shall consist of appropriate quality levels to assure conformance to all requirements, unless otherwise authorized. All workmanship shall be conducted to eliminate and avoid human induced defects. Manufacturing practices shall be capable of consistently yielding product that conforms to all requirements in the PD and internal specifications for the product and their components.

Continual improvement shall also be a constant focus of the manufacturing practices. Workmanship requirements shall be rated as important as ballistic requirements.

2.3 Place of Performance. The Contractor shall identify all work to be performed, End Item Component Suppliers, Subcontractor and Material Supplier name, and places of performance (subcontractor name, physical location of performance, component, material supplied and work to be performed) under this contract per FAR 52.215-6, Place of Performance (October 1997). Any request for changes to the identified place of performance shall be submitted to the KO for review and approval. The Contractor shall identify the new location and the verification data used to certify the new location, production capacity, floor plans, and management review and transition plans for startup at the requested location. Changes in production location shall also result in a need to conduct a new FAT; these costs shall be borne by the Contractor.

3.0 Requirements/Performance Standards

The Contractor shall provide all program and production management necessary to meet the quality standards, reporting systems and supportability required for testing, inspection and delivery of the VTP plates, as defined in the Contract, the PD, Interface Control Document (ICD), Capability Production Document (CPD), and this SOW. The Contractor is encouraged to use commercial and industrial processes and practices that will reduce production and operational support costs while meeting the requirements of the contract. Blunt trauma injury associated with Backface Deformation (BFD) measurements and test standards will be in accordance with the current approved DoD testing requirements for body armor which is included in the VTP PD. The weight reduction requirement is a threshold (T) reduction of 7% and objective (O) reduction of 30% of the legacy ESAPI, XSAPI, ESBI, and XSBI.

3.1 Production Requirements. The Contractor shall fabricate and deliver VTP plates in accordance with this SOW and the delivery schedule. The Contractor shall ensure that the VTP plates comply with all of the requirements of the PD, the Production Process Package (PPP), the Contract, and this SOW. The Contractor shall provide written notification of any issues encountered during the fabrication of test articles and the executed fix. These reports will be provided throughout the entire period of performance of the contract in the form of status/incident reports.

CONTRACT DELIVERABLE: A005 - Status/Incident reports as required

3.1.1 Test Articles. The Contractor shall complete and deliver end item VTP test articles, representing full production quality systems, and submit them for all required testing and inspections.

3.2 Materials and Components. The materials and components shall conform to applicable specifications, standards, drawings, and patterns in the PD.

3.2.1 Lot Definition. For the purposes of this SOW and the production of the end items for this contract, the VTP test article production run shall consist of homogeneous ballistic material in which only whole (complete and unused) lots of ballistic materials are used. All lots shall be size specific and there can be no co-mingling of lot sizes within the same lot.

3.3 Responsibility for Compliance. Items shall meet all of the requirements of the PD, ICD, CPD, and this SOW.

The absence of any inspection requirements shall not relieve the Contractor of the responsibility of ensuring that all products and supplies submitted to the government for acceptance comply with all requirements of the contract.

Sampling inspection, as part of manufacturing operations, is an acceptable practice to ascertain conformance to requirements; however, this does not authorize the submission of known defective material nor does it commit the government to accept defective material. If there is a conflict between the stated requirements of the contract and the Contractor’s Quality Manual, the more restrictive requirement shall apply.

3.4 Critical Safety Items (CSI). The following criteria describes what comprises a CSI. All parts and pieces of the VTP hard armor plates are classified as CSI.

a. CSI means a part, assembly, installation, or production system with one or more critical characteristics that would result in an unsafe condition that could cause loss of, or serious damage to, the end item or major components, loss of control, or serious injury or death to personnel.

b. CSI designation means that DCMA will engage in continuous in-plant audit surveillance and product examination of critical and major characteristics in accordance with the ANSI/ASQ Z1.4 zero based sampling approach during the period of performance of this contract. An AQL of 0.10 is established for critical/major defects in accordance with ANSI/ASQ Z1.4 General Inspection Level II. Additionally, an AQL of 4.0 is established for minor defects in accordance with ANSI/ASQ Z1.4 General Inspection Level II. Any lots submitted to DCMA for inspection and acceptance shall be subject to the AQLs above: critical and major characteristics: zero defect, minor characteristics: 4.0 AQL.

c. Contractor shall not proceed with production prior to PRR approval and without DCMA oversight of the production processes for CSI designated personal protective equipment.

d. No Lot shall be released from the contractor’s plant prior to receipt of approval of passing, Government conducted ballistic test reports by and acceptance from the appropriate DCMA QAR.

3.5 Shipping and Packaging Instructions

3.5.1 Shipping instructions, including locations FRP test articles, will be provided in the RFP and incorporated into an attachment to the contract upon award. The test articles shall be packaged in accordance with best commercial practices. Section F of the contract will include the related CLIN, delivery dates, quantities, and “SHIP TO” addresses for the test articles.

3.6 UID Requirement

3.6.1 Passive radio frequency identification (RFID) or item unique identification (IUID) information, order information, product description, physical characteristics, type of packaging, marking, carrier information, and configuration of goods within the transportation equipment will serve as advance shipment notices which will serve as electronic notification to list and provide the contents of a shipment of goods as well as provide additional information relating to the shipment. Certificate of Compliance (CoC) shall be provided with each lot submission to the government.

4.0 Quality Assurance (QA)

4.1 Quality Management System (QMS). The Contractor shall have a QMS that follows the requirements of FAR 52.246-11 contained in this contract. As such, the Contractor shall establish, document, implement and maintain a QMS and continually improve its effectiveness in accordance with the requirements of ISO 9001:2008.

All requirements of the contract apply to Subcontractors and suppliers. The Contractor shall monitor, assess, and audit quality and reliability at all Subcontractor and Supplier facilities. The Contractor shall include a description of the Quality Assurance Strategy to be implemented at each contractually required review, to include Statistical Process Control (SPC), Pareto Charts and other metrics employed to control critical processes. The Government reserves the right to audit products and processes, as well as the QMS, at any stage of contract performance. The Contractor shall maintain a calibration system in accordance with ANSI/NCSL Z540.3-2006 or equivalent to ensure that all test/inspection, measurement, and diagnostic equipment; including all accessories and ancillary equipment, are properly calibrated, identified, labeled appropriately and traceable to national measurement standards. The Contractor shall provide certification of conformance or equivalence to ISO 9001:2008 and ANSI/NCSL Z540.3- 2006 as part of the proposal package.

4.1.1 Quality Audits. The Government reserves the right to audit the Contractor’s QMS for all products/processes related to the contract. These audits may be of the QMS, a particular process, or the product. These reviews and audits by the Government will not relieve the Contractor of their responsibilities. A Production Readiness Review (PRR) is required prior to full production. Passing the PRR is required in order to receive written authorization from the Government to proceed to full production.

4.1.2 Subcontractor and Supplier Management. The Contractor shall ensure that all procedures and policies for managing Subcontractor and Supplier quality are documented. The Contractor shall develop and maintain a Subcontractor and Supplier Management Plan (SMP). The Contractor shall provide the SMP as part of the proposal package. The SMP shall identify processes for selecting, qualifying and managing Subcontractors and Suppliers, In-plant audit and assessment schedule for each subcontractor, managing product and processes, flowing applicable requirements to Subcontractors and Suppliers, assessing Subcontractor and Suppliers capabilities, verifying compliance of Subcontractors and Suppliers and establishing metrics for continuously monitoring and rating supplier performance. The SMP shall identify subassembly manufacturing or processes to be performed by any subcontractor/supplier; the Contractor shall maintain a list of qualified Subcontractor/Suppliers and their current rating. The Supplier Rating System shall be made available at the Post Award Conference. The SMP shall address product acceptance requirements (if not already specified in the contract or performance specification) for Suppliers and emphasis shall be placed on product verification at the Supplier level in order to identify and correct defects at the earliest point of inspection and test. The Contractor shall identify key features, characteristics and performance requirements that shall be verified at the component acceptance test level. The Contractor shall develop and have available for Government review, a flow chart showing the supply chain for the item being manufactured. The Contractor shall identify all manufacturers of all components/assemblies on the flow chart.

4.1.2.1 The Contractor shall be responsible for work performed by their Subcontractors and Suppliers including any inspections and tests. The Contractor shall ensure that all applicable quality requirements, associated specifications, and all contractual requirements applicable to the components, or materials, and spare part are conveyed contractually to their Subcontractors and Suppliers, and that compliance is verified for the period of performance of the contract. The Contractor shall allow the KO or their authorized representative(s) to enter the Contractor’s or any Subcontractor and Supplier facility for the purpose of audits, production surveillance/verification, and observation during contract performance. The Contractor shall identify all Subcontractors and Suppliers of all key and critical components or processes by names, location, contact information for key personnel, identify component for each and or working for each. The Contractor shall maintain documented evidence that the Subcontractors and Suppliers meet all criteria related to the contract’s materials and processes, including ISO 9001:2008 compliant QMS.

4.1.3 Quality Manual. The Contractor shall plan for achieving customer satisfaction and assure that the product meets contractual and internal requirements. The Contractor shall establish and maintain a Quality Manual that is compliant with the requirements of ISO 9001:2008 or higher Industry Standard for Quality Management System.

The Quality Manual must include: the scope of the QMS, the documented procedures established for the QMS, and a description of the interaction between the processes of the QMS. All procedures describing the activities needed to implement the system shall be submitted in their entirety. In conjunction with the Quality Manual the Contractor shall provide a cross-walk matrix (Technical Exhibit 4 – PM SPE Form 11) that demonstrates that their Quality Manual is compliant with and or equivalent to the requirements of ISO 9001:2008. The Contractor shall submit the Quality Manual, cross-walk matrix, and supporting documentation for Government review and acceptance as part of the proposal package. The Quality Manual and the cross-walk matrix shall be submitted in electronic format Microsoft Word; electronic mail is the preferred method of delivery.

4.1.4 Production Process Package (PPP). A PPP shall be prepared by the Contractor, validated by DCMA, and submitted for Government acceptance. The PPP submission shall be prepared in conjunction with the First Article build, and is required ten (10) working days before FAT submission (based on DCMA signature and date on a DD1222). Copies should be submitted to PM SPE Quality Assurance, the KO, and appropriate DCMA office. The PPP must be accepted by the KO prior to issuance of the FAT Approval Letter. Government acceptance of the PPP does not relieve the Contractor from their responsibility to ensure that all production documentation, processes and procedures shall be effective, product development and realization is demonstrated and available to the Government;

and that all documentation, processes and procedures shall yield an effective product that meet all product specification as stated in the contract and performance specification (Technical Exhibit 3). The PPP is design specific. The KO will provide written approval notification no later than thirty (30) working days from receipt of the technically acceptable PPP. If the PPP is determined to be technically insufficient, the PPP will be rejected for appropriate correction and resubmission; the Contractor shall resubmit the corrected PPP within ten (10) working day of notification from the Government. The Government will then have an additional twenty (20) working days from receipt to establish technically acceptability and written approval. The Contractor is responsible for all associated delays as a result of submitting a technically insufficient PPP.

DELIVERABLE: A010 – Production Process Package (PPP).

4.1.4.1 The PPP shall include detailed product information, to include at a minimum:

Section 1

1. Company name

2. Contract Number

3. Approval Authority

4. Approval Date

5. Design designation (per design)

6. Product description (per design)

Section 2 (per design, size)

1. Raw materials

2. Raw material suppliers

Section 3 FAT component material test data and certifications (to include Berry Amendment compliance certification for all applicable materials); all test reports shall identify the Investigators/Title and approval authority for the test. All test reports submitted as part of the PPP shall, at a minimum, contain the following information: test report number, test date, the material tested, Lot number, Customer name, Customer P.O.

Number, BOM (with appropriate identification number), Government Contract Number, test standard, quantity, requirement for acceptance, test performance value, pass or fail results, date report was approved, the investigator (name and signature) and test report approval authority (name, title and signature). The laboratory name, laboratory certification information and location shall be identified on all reports. The Contractor shall submit test reports for the specific product/design configuration submitted and approved by the Government; test reports shall not be older than 180 days. The contractor shall verify and validate all sizes of the design if there are configuration or material changes within the system; this information should be clearly documented in the reports submitted to the Government.

Section 4 All work instructions shall be provided and referenced in either the Process Flow Chart or Process Control Plan (Technical Exhibit 6, PM SPE Form 15).

Section 5: The PPP shall also include detailed process information for all sizes if the configuration changes materials, dimensions, material finish etc.; the contractor shall clearly communicate, identify and supply information below for all products by design and size, to include at a minimum:

1. Process Flow Chart (to include all steps, critical inspection points and sequence in the manufacturing process)

2. Process Control Plan, to follow steps in process flow chart, including:

a) Process/operation number and description

b) Machinery/equipment/tools

c) Product/process characteristic to be controlled

d) Specification/tolerances by size

e) Reference drawing/criteria by size

f) Evaluation/measurement method

g) Sample size and frequency

h) Control method

i) Reaction plan

Section 6: Technical Data Package (TDP) for all design variants, to include the following as a minimum (submitted prior to FAT):

1. Product/Material Safety Data Sheets

2. Design nomenclature

3. Drawing/Pattern by size

4. Material configuration by size

a) Type of materials used

b) Build Sheet/Cut Patterns

c) Dry layup and assembly

5. Orientation/sequence of layers of the design (by size if there are changes, if applicable).

6. The Contractor shall submit samples to the government in accordance with the performance description prior to FAT. The Government will treat all information provided as Proprietary and deem it close hold with restricted access. This information is required by the Government in order to baseline and to maintain configuration management of the submitted design. The Contractor shall minimize the use of proprietary materials and sole source materials in the design. The Contractor shall disclose any remaining proprietary materials or sole source materials to enable the government to maintain effective life-cycle planning. Any changes to the TDP or manufacturing process shall be in compliance with the change process defined in paragraph 5.0 (Configuration Management).

CONTRACT DELIVERABLE: A011 – Technical Data Package (TDP).

4.1.4.2 The PPP must be submitted in electronic format. All internal documentation must state the controlled document revision used for the PPP under consideration. The PPP is design specific, the contractor shall ensure that the information submitted in the PPP represents all design variants and is clearly. Any changes to the PPP to include changes to the process, product, or accompanying work instructions shall require resubmission of the PPP, in its entirety, for Government approval prior to implementation.

4.2 Warranty. The Contractor is required to deliver a product that conforms to contractual requirements after acceptance. The warranty period shall be a minimum of 365 calendar days from date of delivery. If the Contractor’s commercial warranty exceeds 365 days the Government shall receive the benefit. The Contractor shall deliver to the Government the written terms of the commercial warranty for use in returning nonconforming products identified after acceptance. The warranty shall clearly state for all production lots that the warranty period is in compliance with the contract. The conditions for return, correction, or replacement to the Government as stated in FAR 52.246-17 shall apply if a commercial warranty is supplied. The Government will notify the Contractor in writing using Return Material Authorization Process within 60 days of discovering a defect covered by this clause.

Products provided shall be in compliance with FAR Clause FAR 52.246-17 Warranty of Supplies of a Noncomplex Nature, (June 2003).

5.0 Configuration Management

5.1 Configuration Management Process. The Contractor shall establish a configuration management program for the VTP that addresses all new and/or modified hardware, firmware, software and documentation resulting from this contract. The Contractor, at no additional cost to the Government, shall correct all non-conformances. The Contractor shall use configuration control to manage proposed changes beginning with the submission of the FAT item(s). Configuration control shall be used to document the impact of proposed changes and to update configuration documentation. The Contractor shall submit all materials, in a deconstructed form, and technical drawings used to achieve the requirements (i.e. dry layup) to the government with the FAT submission for acceptance and configuration management. (See Paragraph 4.1.4 above.) Following acceptance of the First Article Unit(s), the Contractor shall not alter the design in form, fit, or function without prior written approval from the KO.

5.2 Configuration Status Accounting (CSA). All baselines, Engineering Change Proposals (ECPs), deviations and waivers shall be documented in the Contractor’s configuration status accounting database.

5.3 Engineering Change Request (ECR). The Contractor shall prepare ECRs for any process or product changes proposed after FAT/PPP approval and submit them to the Government for approval. An ECR can be an Engineering Change Proposal (ECP), a Request for Waiver (RFW), or a Request for Deviation (RFD). An ECP is a permanent change to a configuration item. A RFD is a temporary change to a configuration before production. A RFW is a temporary change to a configuration after production. ECR (select type of change requested: ECP, RFW or RFD) submissions must be on PM SPE Form 1 (Technical Exhibit 1). The Government will approve or disapprove a submitted ECR with any modifications to the agreed to product or process; the Contractor shall not implement any changes nor make modifications prior to Government approval of the ECR. The Government will determine the need for a new FAT based upon the proposed changes. Cost for a new FAT will be borne by the Contractor.

CONTRACT DELIVERABLE: A012 – Engineering Change Requests (ECRs).

5.4 Production Control of Critical Safety Items

5.4.1 The VTP is considered a CSI and Material Review Board (MRB) authority is withheld from the contractor, see section H of this contract. The contractor shall notify the Government of any changes in their business status or relationship with the approved source(s) after award of this contract (e.g. inability to obtain manufacturing process information; or changes in status of authorized dealer/distributor, or in terms of licensing arrangement). The Contractor shall immediately provide notification, documentation and any request for process changes to the Contracting Officer.

5.4.2 The Contractor shall immediately provide to the Contracting Officer notification any of the following changes the Contractor prior to implementation; Contractor shall not proceed with manufacturing without written approval from the Contracting officer:

a. Revisions to drawings, specifications or standards using the ECP process;

b. Changes is material;

c. Changes in the manufacturing process;

d. A change in the approved source's manufacturing location; or

e. A transfer of manufacturing facilities for any approved source since FAT manufacture.

5.4.3 The contractor shall provide assurance that all products designated CSI(s) in the contract to be provided to the Government:

Is in full compliance with all requirements specified in the contract and PD; and

a. is not a factory second

b. is not changed, mutilated, or rebranded; "Rebranding" means remarking, re-labeling;, repackaging, or otherwise obscuring the marking of the approved source (i.e., actual item manufacturer).

c. is not a manufacturer's overrun;

d. is not a rejected item;

e. is not Government surplus material;

5.4.4 Lots shall not contain commingled approved designs from different sources of supply; all Lots shall be traceable to and from a single component source of supply.

5.4.5 In the event of item failure, the contractor shall have access to, and will provide to the Government upon request, all information necessary to trace the item back through the manufacturing process.

5.4.6 Any documentation provided by the Contractor shall correspond to the exact item(s) and components that will be furnished to the Government; or contractor shall obtain updated documentation and provide it to the Government when they are not the manufacturer. Failure to provide adequate documentation within the timeframe requested by the Contracting Officer may result in lot rejection.

5.4.7 The Contractor shall ensure that all manufacturing operations are carried out under controlled conditions which will assure that product characteristics and criteria specified by contract are achieved and maintained in the produced item. Controlled conditions include documented process control and in-process inspection procedures, methods for identifying and handling material, and adequate production equipment and working environments.

5.4.8 The Contractor shall perform inspections, examinations and/or tests, during manufacturing on those product characteristics which cannot be inspected at a later stage, and ensure that process controls are implemented and effective.

5.4.9 The Contractor shall ensure that all manufacturing processes that affect the quality of the produced item are established and characterized. These manufacturing processes shall be identified and requirements for their control shall be specified in written process control procedures included in the PPP.

5.4.10 The Contractor shall prepare clear, complete, and current written procedures for:

a. Each in-process inspection. The Contractor shall identify the type, frequency, and amount (sampling plan/100 percent) of inspection; product characteristics to be inspected; criteria for approving and rejecting product; the record for documenting inspection results; and the method for identifying the inspection status of approved and rejected product.

b. Each process control. The Contractor shall identify the criteria, frequency, and records used for verifying control of the process.

c. Assessing the adequacy of in-process inspections and process controls. The Contractor's quality organization shall assure by periodic surveillance that procedures are followed and are effective. Records of this surveillance shall be maintained.

d. Make the documented inspection system available for review by the Government Quality Assurance Representative prior to the initiation of production and throughout the life of the contract. The Government is under no obligation to perform verification inspection or to accept product produced under the contract until the Government has received acceptable written procedures, and has been afforded the opportunity to evaluate the inspection system. Acceptance of the Contractor's inspection system by the Government does not bind the Government to accept any nonconforming supplies that may be produced by the Contractor.

Periodic evaluations of the system will be made by the Government throughout the life of the contract.

5.5 Identification and Traceability. Reference ISO 9001:2008 Clause 7.5.3 – Identification and Traceability is a requirement under this contract. Lot numbering is applicable. The Contractor shall maintain traceability records for all component parts used to manufacture the VTP. All component parts lot identification shall be traceable through to VTP’s lot number and contract number.