Statement_of_Work_-_ANSF_Bulk_Fuel.pdf

STATEMENT OF WORK (SOW)

PETROLEUM PRODUCTS (POL) SUPPORT TO

AFGHAN NATIONAL DEFENSE SECURITY FORCES (ANDSF)

Generated & Approved: 17 Aug 20165

SECTION 1.0 – GENERAL

1.1 BACKGROUND

Combined Security Transition Command-Afghanistan (CSTC-A), in coordination with NATO nations and partners, international organizations, donors and non-governmental organizations, supports the Government of the Islamic Republic of Afghanistan (GIRoA) in generating and sustaining the ANDSF, develops leaders, and establishes enduring institutional capacity to enable accountable, Afghanistan-led security. CSTC-A oversees training and equipping of Afghanistan forces throughout Afghanistan. Resulting from this mission, the Government has a persistent requirement to provide Petroleum, Oil Lubricants (POL) support to ANDSF training sites, operating sites, operational forces, and national-level management and leadership activities.

1.1.1 GENERAL DESCRIPTION OF COMMODITIES

This SOW defines responsibilities for contractor supply and delivery of POL to ANDSF sites throughout the GIRoA.

The contractor shall fulfill Government requirements according to terms established in the Basic Contract and resulting Delivery Orders (DO). The contractor shall accomplish all required commodity sourcing and delivery to points specified in resulting DOs on a F.O.B. Destination basis. The Government shall award DOs based on ANDSF operational requirements. The contractor shall respond to requirements varying in quantity, delivery suspense and location. The Government objective is to partner with industry in order to provide an agile, timely, and dependable supply chain.

1.1.2 CONTRACT PURPOSE

The resulting contract(s) are the primary support mechanism for ANDSF POL requirements throughout GIRoA.

Resulting DOs shall satisfy requirements of the Afghan National Police (ANP), Afghan National Army (ANA), Afghan Air Force (AAF), Ministry of the Interior (MoI), Ministry of Defense (MoD), Special Mission Wing (SMW), Power Generation sites throughout Afghanistan, and other activities supporting internal security. The POL products provided under the resulting contract(s) is only for ANDSF use, but delivery may be made to ANDSF units that are co-located with US Government or Coalition personnel. The Government does not intend to use this contract to provide support for U.S. Government requirements.

1.1.3 CONTRACTING STRATEGY

1.1.3.1 The Government intends to award Basic Contracts to at least two (2), but no more than four (4), responsible vendor(s), of which DOs will be competed that are Firm Fixed Price (FFP) to fulfill the needs of ANDSF.

Individual DOs will be awarded on a “full, partial, or none” quantities and locations approach based on the pricing offered by each utilizing a Request for Delivery Order Proposal (RFDOP). Each RFDOP issued under the Basic Contract will be for a 30–day supply period, hereby known as Bulk Ordering Period, for the locations identified within the Microsoft Excel Spreadsheet included with each RFDOP.

1.1.3.2 Delivery of the fuel products will be coordinated with the Deputy Chief of Staff (DCOS/ANDSF LOGS).

No deliveries will occur without prior coordination from the DCOS/ANDSF LOGS. Specific delivery dates and times will be coordinated with the DCOS/ANDSF LOGS point of contact identified on each DO.

1.1.3.3 DOs awarded under the Basic Contract will utilize definitive quantities. The Government is only obligated to pay for the actual quantities delivered for each Contract Line Item Number (CLIN). Each CLIN will represent a type of commodity provided. CLIN 0001 represents Diesel, CLIN 0002 represents MOGAS, CLIN 0003 represents Propane, and CLIN 0004 represents JET.

1.1.4 FUEL ORDERING PROCEDURES

1.1.4.1 Ordering Officers shall be established IAW Army Federal Acquisition Regulation Supplement (AFARS) 5101.602-2-92.

1.1.4.2 The RFDOP shall be initiated on a quarterly basis (90 days = Bulk Ordering Period) and will identify the quantity and type of fuel required at each province in support of the ANDSF mission. Estimated bulk ordering period quantities for each province / fuel type are incorporated on a NTE basis. Upon receipt of pricing from the Contractor, in response to the RFDOP, the Government will award a single DO to the lowest bidder for each province location for the specified fuel type. (i.e. – If Vendor A is the lowest price for Diesel at Jalalabad province, but not the lowest price for Mogas, Jet or Propane fuel, then Vendor A will only be awarded the Diesel CLIN for that particular province, etc…).

1.1.4.3 The Bulk Ordering Period fuel quantity estimation for each province, in addition to the vendor pricing, shall be incorporated into a table within the DO. Total amount associated with each CLIN shall represent the bulk cost for each fuel type.

1.1.4.4 Establishing DOs for the Bulk Ordering Period allows the Ordering Officer to place fuel orders for each fuel type at each province on an as needed basis via email Required Delivery Date (RDD) notification.

1.1.4.3.1 RDD’s will be provided to the contractor on an as needed basis by the Ordering Officer and shall include the following information:

- Contract # and applicable DO #

- Order #

- Delivery Location

- Delivery Date

- Delivery Time

- Delivery Quantity

- Delivery Fuel Type

- Delivery Purpose Support Function (i.e. – Into Storage, Into Fuel Truck, Into Generator, etc..)

- Delivery POC Name and Contact Information

1.1.4.5 Upon receipt of RDD from Ordering Officer, the Contractor shall respond to the Government confirming receipt of fuel order. Contractor shall deliver fuel in a timely manner IAW Section 2.21 of this SOW.

1.1.4.6 The Contractor shall notify Ordering Officer, in writing, when quantities ordered against a particular province reach 80% of the estimated fuel quantity specified within the Bulk Ordering Period. The Ordering Officer shall notify the Contracting Officer (KO) if any potential quantity adjustments are required within the Bulk Ordering Period.

1.2 CONTRACTOR PERFORMANCE

1.2.1 The contractor is responsible for a performance–based contracting relationship, where the Government shall specify a desired end-state under resulting DOs and the contractor shall execute an effective “turn-key” sourcing solution for required commodities and all transportation to the specified delivery location(s).

1.2.2 The Contractor shall perform the tasks contained herein and achieve the performance standards for each task.

1.2.3 Contractor is responsible for obtaining copies of and fully complying with all applicable GIRoA laws, regulations, and guidelines, including future changes thereto.

1.3 QUANTITY REQUIREMENTS AND PROVINCE/DISTRICT LISTING

1.3.1 The Basic Contract ordering period for the POL support required under this effort is:

Base Period: 1 Jan 17 – 31 Dec 21

1.3.2 The projected POL support required to support ANDSF operations during each Ordering Period is located in Attachment A. The government reserves the right to add or remove locations from Attachment A at its discretion.

1.3.3 The contractor shall provide and deliver POL to sites within provinces and districts listed in Attachment A of the solicitation, according to the Ordering Procedures established in Section 1.1.4 of this Statement of Work. The quantities of POL products identified in Attachment A are estimated requirements for that time period; refer to the Basic Contract for minimum and maximum order requirements. Estimated quantities are not guaranteed, and the Government does not guarantee periodicity of ordering activity.

1.3.4 The Government shall specify required quantity and specific delivery locations in resulting DOs.

1.3.5 The contractor shall exchange Propane on a one-for-one tank basis at time of delivery.

SECTION 2.0 – SPECIFIC REQUIREMENTS

2.1 TRANSPORTATION REQUIREMENTS

2.1.1 The contractor shall provide all tank vehicles for transportation of petroleum products necessary to transport petroleum products without loss of quality or quantity. Trucks delivering aviation fuel shall be dedicated solely to aviation fuel delivery and the trucks must have internal epoxy coating and meet all IATA/ICAO requirements for aviation fuel trucks.

2.1.2 The contractor shall transport, distribute, provide, dispense, and deliver petroleum products within standards outlined in Section 2.0, applicable for the type of fuel ordered, for the delivery locations specified in the resulting

DO.

2.1.3 The contractor shall support delivery of all POL requirements to include: Liquid Propane (LP), Petroleum (Gasoline / MOGAS), Aviation Fuels (JET), and Diesel Fuels (DF).

2.1.4 The contractor shall deliver petroleum products to storage tanks specifically designed for fuel storage, as required by resulting DO. Quantity delivered shall be measured by the receiving activity’s fuel meter and temperature corrected to 60°F/15 °C in accordance with the American Petroleum Institute (API) standards (http://www.api.org/).

2.1.5 Unless otherwise specified in the Schedule, all deliveries shall be completed within 30 days of the issuance of the D.O. unless otherwise authorized by the ordering activity during normal working hours of such activity. The Contractor shall contact the receiving activity POC in the DO to arrange a delivery time on the specified day.

2.1.6 When delivery is made by tank wagon, transport truck, or truck and trailer, such shall be equipped with pump, and a minimum of 100 feet (30 meters) of 3 inch diameter hose.

2.1.6.1 Nozzles required to support fuel delivery include single point and over the wing nozzle types. (Note:

discuss addition of line regarding into-plane CLIN)

2.1.7 When delivery is made by tank wagon, transport truck, or truck and trailer, the Contractor shall present delivery equipment and product in such condition at destination so as to permit complete off-loading within the prescribed time allotted.

2.1.8 RESERVED.

2.1.9 The allotted time for unloading trucks, transport trucks, or trucks and trailers shall be limited to four (4) hours after testing and acceptance of product at the point of delivery. The Tank Custodian or the Person on the Delegation of Authority Card (MoD Form 1687) authorized to receive the product shall enforce this standard.

2.1.10 When delivery is made by tank wagon, transport truck, or truck and trailer to a Government facility—

2.1.10.1 The Contractor shall provide properly maintained delivery equipment and properly trained delivery personnel to reasonably assure that delivery can be made without damage to vegetation and asphalt pavement adjacent to storage facilities being filled.

2.1.10.2 In the event of damage caused to the facility due to improperly maintained equipment, negligence, improperly trained personnel or carelessness by that personnel, the vendor shall be responsible for all costs to repair those affected areas damaged.

2.2 TANK VEHICLES AND FLEET REQUIREMENTS

The tank vehicles utilized to transport Government petroleum stocks shall be commercially designed specifically for transport of military and commercial aviation and diesel fuels. The tank vehicles can be tank trucks, tank full trailers or tractor and tank semi-trailer combinations. Fuel delivery may be refused if the delivery equipment is deemed unsafe or not road worthy by receiving personnel.

2.3 FLEET REQUIREMENTS

Upon award, the Contractor shall provide a list of all owned and/or leased fuel trucking/delivery assets that will be utilized in performance of this requirement, and shall provide list of sub-contractors and joint venture agreements upon demand. This list shall be updated monthly and provided to the KO upon request. All fuel trucking/delivery assets must be safely operable and must be in good working order. In addition, all fuel trucking/delivery assets shall meet Afghan safety and cargo highway transportation standards as established by the Ministry of Transportation – Afghanistan Truck. Maintenance records for these vehicles shall be documented and made available to the U.S.

Government upon request. Failure to provide such documents upon request shall be grounds to deem vehicles unsafe and road worthy.

2.4 CARGO TANKS

The material used in the construction of the cargo tanks shall be compatible with the chemical characteristics of military and commercial aviation and diesel fuels and compliant with International Air Transportation Association and/or International Civil Aviation Organization (IATA/ICAO) regulations for all aviation fueling assets as applicable. Cargo tank material shall be Aluminum Alloys (AL) or stainless steel (SS). Cargo tanks shall be provided with additional structural elements as necessary to prevent resulting stresses.

2.5 CLOSURES FOR FILL OPENINGS AND MANHOLES

Manhole and fill opening covers shall be designed to provide secure closure for openings. Safety devices shall be provided to prevent manhole and fill covers from opening fully when internal pressure is present.

2.6 SEALS

All tank openings shall be sealed with seals that meet International Organization for Standardization and Publically Available Standard (ISO/PAS) 17712 specifications, utilizing 3.5mm and 5.0mm cable sizes classified as high security and compliant to C-TPAT. All seal numbers shall be documented on the delivery ticket. Seals shall be inspected for evidence of tampering, verified and matched with the fuel delivery ticket by the ANDSF fuel POCs. If there is evidence of tampering or the seals do not match, the fuel shall be automatically rejected and vendor shall provided a new shipment of fuel product at no added cost to the Government. The ANDSF fuel POCs shall report incident to the DCOS/ANDSF LOGS and their ANDSF component Fuel office immediately.

2.7 JOINTS

All welded aluminum alloy joints shall be made in accordance with accepted welding practices.

2.8 SUPPORTS AND ANCHORING

Cargo tanks with frames not made integral with the tank (as by welding) shall be provided with restraining devices to eliminate any relative motion between the tank and the frame that could result from the stopping, starting, or turning of the vehicle. Such restraining devices shall be readily accessible for inspection and maintenance, except that insulation and jacketing shall be permitted to cover the restraining devices.

2.9 GENERAL OPERATING CONDITIONS

Drivers shall take written or verbal direction from only authorized U.S., Coalition or Afghanistan Government representative.

2.10 OPERATING AND CLEANING

Drivers shall be thoroughly trained in the proper method of operating tank vehicles and in the proper procedures for loading and unloading tank vehicles. Tank vehicles shall not be operated unless they are in proper repair; are devoid of accumulations of grease, oil, or other flammables; and are free of leaks. Dome covers shall be closed and latched while the tank vehicle is in transit. Flammable and combustible liquids shall be loaded only into cargo tanks whose material of construction is compatible with the chemical characteristics of the liquid to be transported. The aviation fuel or diesel fuel being loaded shall also be the same as the previous load unless the cargo tank has been cleaned.

Refer to Table 2.11 for cleaning requirements.

Table 2.11 – Tank Cleaning Requirements

Notes for above table:

1. When required, “drain empty” includes the pump(s), filter(s), meter(s), and hose(s) as applicable.

2. If a product is not listed in this column, permission to load and conveyance preparations require a waiver from the

KO.

3. Applicable only when loading the same specification lubricating oils; otherwise, steam and dry.

4. If previous cargo contained dye marker and product to be loaded does not contain dye, all traces of color must be removed.

5. In order to convert transport trucks from MOGAS to DIESEL or Jet Fuel, Contractor must clean tanks as per the procedures in table above.

2.12 REPAIRS AND MAINTENANCE

The contractor shall be responsible for maintaining their truck fleet in accordance with the standards identified in SOW Section 2.0.

2.13 LOADING AND UNLOADING TANK VEHICLES

Loading and unloading of tank vehicles shall be done only in approved locations. All trucks must be grounded and bonded prior to start loading and unloading process. The driver, operator, or attendant of any tank vehicle shall not remain in the vehicle but shall not leave the vehicle unattended during the loading or unloading process. Delivery hose, when attached to a tank vehicle, shall be considered to be a part of the tank vehicle. During transfer, motors of tank vehicles or motors of auxiliary or portable pumps shall be shut down during the making and breaking of hose connections. Where loading or unloading is done without requiring the use of the motor of the tank vehicle, the motor shall be shut down throughout the transfer. No cargo tank or compartment thereof shall be loaded liquid full.

Sufficient space (outage) shall be provided in every case to prevent leakage from such tank or compartment by expansion of the contents due to rise in temperature in transit and in no case less than one (1) percent.

2.14 FIRE SAFETY

2.14.1 Smoking, or any open flames, on or about any tank vehicle while loading or unloading shall be forbidden.

2.14.2 Extreme care shall be taken in the loading or unloading into or from any cargo tank to keep fire away and to prevent persons in the vicinity from smoking, lighting matches, or carrying any flame or lighted cigar, pipe, or cigarette. No flammable or combustible liquid shall be transferred to or from any tank vehicle unless the parking brake is securely set and all other reasonable precautions have been taken to prevent motion of the vehicle.

2.15 PERSONNEL REQUIREMENTS

2.15.1 Transportation. The contractor shall safely conduct all tasks required with delivering requirements of the resulting DO to the specified delivery site(s), specifically capable of loading, dispatch review of Delivery Tickets (prepared in English and Dari or Pashto, based on regional requirements), unloading, completion of Delivery Tickets.

2.15.2 Support and Management Personnel. The contractor shall provide all support and management functions necessary to satisfy DO requirements.

2.15.3 Personal Protective Equipment (PPE). The contractor shall provide the driver and all vendors, subcontractor-or vendor-related personnel PPE for fuel operations. The fuel shall be rejected if the contractor’s delivery personnel are not properly equipped and vendor shall provide a new shipment of fuel product at no added cost to the Government.

2.16 PERSONNEL DOCUMENTATION

2.16.1 Drivers. Contractor shall maintain a “driver’s file” that includes complete information about the driver, such as copies of passport, Visa, driver’s license, and training documentation. At the request of the US Government and/or GIRoA, Contractor must make files available for inspection. Drivers shall maintain this documentation on their person at all times when operating the vehicles making deliveries and shall be prepared to provide licenses, certifications, or identification upon request of U.S. Government and GIRoA representatives.

2.17 QUALITY REQUIREMENTS

Quality of all petroleum products must be maintained from point of origin to final designation. The contractor shall deliver all petroleum fuels in accordance with American Petroleum Institute, (API) and American Standards and Test Method (ASTM) specification standards as follows:

2.17.1 ASTM D1655 – Jet Propulsion – A, Jet Propulsion – 8, Jet Propulsion – A1

2.17.2 ASTM D4814 – Motor Gas, Petrol-Gasoline, MOGAS

2.17.3 ASTM D975 – Diesel Fuel, DF-1, DF-2

2.17.4 ASTM D1267 – Propane Container Testing

2.17.5 ASTM D1835 – Propane Quality

2.17.6 ASTM D1615 – Jet Propulsion – B

2.17.7 ASTM D3588 – Standard Practice for Calculating Heat Value, Compressibility Factor, and Relative Density of Gaseous Fuels

2.17.8 Any additional standards must be agreed to in writing and shall be accomplished via a bilateral contract modification between the Government and contractor.

2.18 SECURITY REQUIREMENTS

The Contractor is responsible for all security of tank vehicles, personnel and all petroleum products being transported. IAW applicable GIRoA law, the Afghan Public Protection Force (APPF) is the only entity that may provide security to fuel delivery convoys. The contractor may not subcontract nor utilize private security companies.

2.19 ADHERENCE TO DELIVERY POINT SECURITY REQUIREMENTS

Force protection requirements are in full effect at all times under this contract. There may be waits outside the gates of all delivery sites (ANA, ANP, etc). Alternating security measures will randomly affect wait times outside of the gates. Detention or demurrage charges related to facility access shall be accounted for in the contract price. No claims for detention or demurrage related to facility access will be paid.

2.20 COMMODITY PROCUREMENT / SUPPLY CHAIN MANAGEMENT

2.20.1 The contractor shall establish all required supplier agreement(s) and manage all business relationships with subcontractor(s) and suppliers. In no circumstance shall the Government furnish POL products to the contractor.

The Government shall only interact with the prime contractor for all matters pertaining to the contract. The Government expects the contractor to regulate its supply chain to avoid single points of failure.

2.20.2 The prime contractor is responsible to ensure that their subcontractor(s) meets all requirements of this contract. Prior to use of a subcontractor, the contractor shall be responsible to make sure the subcontractor is able to meet all of the requirements of this contract and meet all safety, environmental safety, API, ASTM and IATA/ICAO (when applicable) standards for fuel delivery. The contractor shall submit a quality assurance statement to this contracting office certifying that the sub contractor meets all safety, environmental, API, ASTM and IATA/ICAO (when applicable) standards required by this contract. The contractor shall be responsible for all activities of any sub-contractor in fulfillment of the requirements of this contract.

2.20.3 The contractor shall provide a monthly self-certification as to the source (i.e. country of origin) of the fuel products provided under any DO(s) for that month using Attachment E, ANDSF Fuel Monthly Sourcing Report.

Contractor shall provide this report with submission of invoices or on a monthly basis at a minimum. The Government requires that the contractor maximize their fuel sourcing from Central Asian States (CAS) in accordance with DFARS Clause 252.225-7992. At no point shall vendors provide petroleum products under this contract that are sourced from Iran, other countries and entities as prohibited by U.S. law.

2.21 TIMELINESS

Specific delivery dates and times will be coordinated with the DCOS/ANDSF LOG point of contact identified on each DO. The contractor shall ensure delivery according to the RDD provided by the DCOS/ANDSF LOG point of contact identified on the DO.

2.22 DELIVERY QUANTIFICATION (BULK DELIVERY)

2.22.1 The contractor shall use the ANDSF provided fuel meter as the primary means to measure the amount of fuel delivered, in liters, for calculating the invoice for deliveries temperature corrected to API standards. If an ANDSF provided fuel meter is not available, only then shall the tank gauging method be used once time has allowed for fuel to settle in the customer’s tank. Before off-loading operations begin, fuels personnel must ensure the receiving tank is the correct grade and has sufficient volume to receive the product. If using the stick and gauge method, the receiving tank shall be gauged before and after receipt to determine amount received. The vendor shall remain onsite until the fuel officer or attendant, in the presence of the contract vendor, after waiting for a period of no less than 15 minutes has gauged the uploaded tank(s). The purpose of waiting is to give the fuel a chance to settle (gravity and expansion). The ANDSF member shall use the back of MoD Form 8 to document quantity and gauge readings before and after receipt of fuel. Prior to offloading the fuel, a sample shall be taken and jointly inspected between vendor and customer in accordance with Section 4.0 of this SOW. Fuel must be clean of particles and clear of water. If fuel does not meet specifications or cleanliness, the fuel shall be rejected and the delivery representative shall annotate on the back of the delivery ticket stating the reason for rejection. Failure to do so shall result in that delivery being rejected. The vendor shall re-deliver the correct product and quantity within 24hrs after the rejection.

2.22.2 The contractor shall provide a daily and monthly summary report of fuel deliveries. These reports shall identify the DO, Order number, delivery date, quantity of liters delivered/accepted, type of fuel and delivery location for accountability purposes.

2.22.3 See Section 1.3 for information regarding quantity, and Section 4.0 for quality standards.

2.23 DELIVERY QUANTIFICATION (ROUTINE SITE DELIVERY)

2.23.1 The contractor shall use the ANDSF provided fuel meter as the primary means to measure the amount of fuel delivered, in liters, for calculating the invoice for deliveries temperature corrected to API standards. If an ANDSF provided fuel meter is not available, only then shall the tank gauging method be used once time has allowed for fuel to settle in the customer’s tank.

2.23.2 See Section 1.3 for information regarding quantity, and Section 4.0 for quality standards.

2.24 RECEIPT DOCUMENTATION AND INVOICING

2.24.1 The contractor is responsible for accurate completion of all required delivery receipt documentation and prompt submission of invoices for each resulting DO. The Basic Contract provides specific requirements of the invoicing and payment processes. The contractor shall submit one (1) invoice for payment on a monthly basis for all deliveries made for the prior month. Monthly invoices are required no later than the tenth (10th) calendar day of each month. The contractor’s final invoice for payment, for each 90 day ordering period, is required no later than ten (10) calendar days after expiration of said period. Failure to meet this requirement shall be annotated in the Contracting Officer Representative’s (COR) monthly evaluation form and may have an impact on a contractors overall past performance rating. A template invoice and a sample COR monthly evaluation form will be provided at the post-award conference.

2.24.2 At the time of delivery of all supplies required by the DO, the Contractor shall prepare and furnish to the Government a material inspection and receiving report, hereafter referred to as “Delivery Ticket,” conforming to the data required by DD Form 250 (See DFARS Appendix F, Material Inspection and Receiving Report:

http://farsite.hill.af.mil/vfdfara.htm). The contractor shall furnish to delivery sites, specifically identified in resulting a DO, copies of the Delivery Ticket(s) translated in English and Dari.

2.24.3 The contractor shall provide each ANDSF delivery sites two (2) copies of the Delivery Ticket (paper copies of the English and Dari language copy) and one (1) copy to the US Government of the Delivery Ticket and Dari language copy according to submission requirements stated in the Basic Contract. Copies of these delivery tickets must be furnished to the US Government prior to invoice submittal each month.

2.24.4 At the time that each delivery is made, the contractor must provide the delivery agent a Certificate of Conformance IAW FAR 52.246-15 certifying that the POL products delivered conform to the terms and conditions of the contract. The contractor shall include the following certification on all Delivery Tickets: (Note: provide in English, Dari, and Pashto

“I certify that on [insert date], [insert Contractor’s name] furnished the supplies or services called for by Contract No. [insert contract # & DO #] in accordance with all applicable requirements. I further certify that the supplies or services are of the quality specified and conform in all respects http://farsite.hill.af.mil/vfdfara.htm with the contract requirements, including specifications, drawings, preservation, packaging, packing, marking requirements, and physical item identification (part number), and are in the quantity shown on this or on the attached acceptance document.

Date of Execution: _____________________________ Signature: _____________________________________ Title: _________________________________________”

2.24.5 DELIVERY PROCEDURES - DELIVERY TICKET

For delivery at any single delivery point, as specified in the resulting DO, the contractor shall provide a Delivery Ticket, which shall be signed by an authorized receiving agent in designated place. The contractor shall keep a copy of the ticket and leave two (2) copies with the receiving agent. In addition to the requirements of DD Form 250, the contractor shall provide a stamped section on the face of the Delivery Ticket where the receiving agent can respond in writing to the following fill-in information:

a. Printed Name of Customer

b. Customer Signature

c. Printed Name of Driver

d. Driver Signature

e. Truck Plate Number

f. Seal Number/ Verification

g. Organization/Office

h. Telephone number and/or email

i. Order Number (Provided by DCOS/ANDSF LOG)

j. Location by Province, District, and Installation (e.g., Camp Sahaheem)

k. Type of Fuel

l. Date of receipt

m. Tank Gauging Results

n. Test Results

Visual

API

2.24.6 GOVERNMENT INSPECTION

At the time of delivery, the Receiving Unit shall inspect the POL product(s) to ensure it is the correct fuel prior to the contractor dispensing the POL into the fuel storage tank(s). Prior to fuel delivery into the storage tank, the Receiving Unit shall conduct fuel testing and will reject any Petroleum Fuel not meeting the ASTM and API standards.

2.24.7 ACCEPTANCE

The delivery receiving agent shall provide written acceptance of the work on the Delivery Ticket, by certifying the delivery, signing the Delivery Ticket to affirm the amount of fuel actually delivered. If a dispute in the amount of the delivery arises, the difference shall be resolved prior to certification of the invoice.

2.24.8 INVOICING PROCEDURES

For each DO, the contractor shall submit in an electronically searchable Portable Document Format (PDF) a single invoice and receipt documentation for all delivery sites associated with the Delivery Order, signed by ANDSF receiving agent(s) to the DCOS/ANDSF LOG, per instructions stated in the Basic Contract.

2.25 GOVERNMENT FURNISHED EQUIPMENT

Not Applicable

SECTION 3.0 – AFGHANISTAN BUSINESS REQUIREMENTS

3.1 COUNTRY LICENSES, TAXES, TARIFFS, AND CERTIFICATIONS

The contractor must obtain all applicable licensing and authorizations to operate a business in Afghanistan. The contractor is responsible for all documentation required by the GIRoA for the transportation of fuel in Afghanistan.

All fuel deliveries are exempt from Afghanistan customs duties as they are purchased by the US Government for use by GIRoA. Please see FAR 52.229-6, DFARS 252.229-7000, and AI 952.225-0019 in the terms and conditions.

The contractor shall perform in accordance with the best industry standards and comply with all local regulatory bodies, laws, codes, ordinances, regulations, etc.

SECTION 4.0 – QUALITY

4.1 QUALITY REQUIREMENTS:

4.1.1 The contractor shall deliver the POL products free of liquid and solid contaminates, sand, dirt, sediment and “free” water in accordance with API and IATA/ICAO (for aviation assets) standards. The contractor shall certify that all POL products shipped shall be free of contaminants and will provide MoCI certification of fuel quality to the U.S. Government upon request. In addition, batch quality control documents from the refinery where the fuel was purchased must be provided to the U.S. Government upon request. The U.S. government reserves the right to conduct random inspection and tests of the equipment utilized by the Contractor. Failure to provide test records to the U.S. Government when requested will be grounds for termination of the Basic Contract.

4.1.2 The receiving entity (ANDSF) will conduct on site, at the delivery location, water testing, visual sample analysis, and API specific gravity testing before accepting the fuel at the delivery location. The contractor shall not dispense any fuel into the tank at the delivery location until this quality surveillance is completed. All necessary equipment needed to perform these on-site tests shall be the responsibility of the receiving entity. No claims or invoices seeking reimbursement for the cost of this equipment shall be paid.

4.1.3 In the event that the receiving unit rejects fuel delivery due to the fuel not meeting ASTM, API and/or IATA/ICAO (when applicable) specifications or visual tests, the contractor shall deliver replacement fuel of the same type and grade of petroleum fuel that was ordered within 24 hours. The contractor will deliver all replacement Petroleum Fuels in accordance with that fuel’s ASTM, API and/or IATA/ICAO (when applicable) specifications.

Any claims, invoices, or requests seeking payment and reimbursement for additional costs, including delivery costs, due to the rejection of Petroleum Fuels not meeting ASTM, API and/or IATA/ICAO (when applicable) specifications shall be rejected.

4.1.4 Anti-Gel Additive: During the period of 1 October through 1 April of any year of performance, the contractor shall deliver all Diesel Fuels as DF1, which shall contain an anti-gel additive, ethylene glycol monomethyl ether, to prevent jelling or congealing of the DF1 down to -45 degrees Celsius. If contractor cannot meet required cloud point, contractor shall provide JET A-1 at the cost of DF1.

4.1.5 The contractor shall conduct a low pressure visual inspection on all liquid propane tanks to check for faulty/leaking valves prior to and after transportation to the site. The contractor shall provide propane tank marking, inspection and certification for all tanks as specified by US Department of Transportation (US DOT) and American Society of Mechanical Engineers (ASME).

4.1.6 The contractor shall ensure that the delivering tanker is properly grounded and connected to the tank receiving the fuel delivery. The contractor shall contain and recover any fuel spills resulting from the delivery process.

SECTION 5.0 – RISK OF LOSS

5.0.1 Risk of loss or damage to the supplies provided under this Basic Contract, and any subsequent DOs, shall remain with the Contractor until, and will pass to the Government upon delivery of the supplies to the Government at the destination specified in the Basic Contract, specified under the DO as F.O.B. Destination.

5.0.2 Title and risk of loss or damage to the supplies provided under this Basic Contract shall remain with the Contractor until the Contractor completes download of product at the final delivery destination.

5.0.3 The Contractor bears all risk and responsibility for loss or damage to equipment and personal injury or death of its employees, agents or subcontractors.

5.0.4 The Contractor is responsible for obtaining adequate insurance to cover the risks discussed herein.

5.0.5 The Government shall not reimburse the Contractor for claims stemming from loss or damage to product or equipment or personal injury or death of employees, agents or subcontractors.

SECTION 6.0 – PERFORMANCE EVALUATION

6.1 RESERVED

6.2 OVERALL PERFORMANCE ASSESSMENT

On a monthly basis, the COR shall meet with the contractor and summarize the overall results of the contractor’s performance. The method of meeting can include face-to-face, telephone, or video conference. The venue will be determined at the discretion of the COR or the Contracting Officer. On a monthly basis, the Government shall provide a written report to the contractor. Contractor management shall focus attention onto performance areas that do not meet performance standards. The monthly written assessment shall align with the categories of:

6.2.1 Quality of Product

6.2.2 Invoicing

6.2.3 Schedule

6.2.4 Business Relations

6.2.5 Management

6.2.6 Offloading & Testing Procedures

6.2.7 Other; any other area on which the customer would like to provide feedback.

6.3 METHODS OF CONTRACTOR EVAULATION

The COR shall evaluate and monitor DO activity for quality, timeliness and to ensure the contractor is adhering to the referenced standards and practices. The COR will employ any of the following validation methods in conducting evaluation of commodities provided:

6.3.1 Periodic validation of Contractor work.

6.3.2 Continuous surveillance and inspection of ongoing actions.

6.3.3 100% sampling of POL products furnished by the contractor.

6.3.4 Random sampling of POL testing equipment.

The Government shall evaluate contractor performance in accordance with criteria listed in Table 6.4. The severity and rating of all problems is to be determined by the US Government.

Table 6.4 PERFORMANCE REQUIREMENTS

- Delivers POL products conforming to specified requirements

- Conforms to DO quantities (delivers full quantity): (SOW Sections 2.1, 2.22, and 2.23)

- Provides monthly fuel delivery summary reports for accountability: (SOW Section 2.22.2)

- Conforms to DO RDD: (SOW Section 2.21)

- Submits timely invoices: (SOW Section 2.24)

- Submits error-free invoices: (SOW Section 2.24)

- Submits fuel sourcing reports with invoices: (SOW Section 2.20.3)

- Consistently provides responses to DO requirement(s): (SOW Sections 2.0, 3.0, and 4.0)

- Provides competent and safe operators; provides vehicles and tanks conforming to contract requirements:

(SOW Sections 2.0, 3.0, and 4.0)

- Conducts safe off-load of POL products: (SOW Sections 2.0, 3.0, and 4.0)

- Adheres to ANDSF security requirements: (SOW Sections 2.18, 2.19, and 3.0)

- Adheres to GIRoA business laws, regulations, and other required practices: (SOW Section 3.0)

- Provides timely feedback to the Government in the event of loss or other problems: (SOW Section

5.0)

RATING PROBLEMS CORRECTIVE

ACTIONS

Exceptional None. None required Very Good Few Minor administrative errors.

Effective

Satisfactory Several Minor administrative errors and/or delivers POL products with problems.

Satisfactory

Marginal Serious administrative and/or product errors: recovery still possible with mitigating action.

Marginally effective; not fully implemented

Unsatisfactory Does not satisfy DO requirements.

Irresolvable problems

SECTION 7.0 – ADMINISTRATIVE

7.1 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

Upon award of the Basic Contract, the KO shall appoint CORs as deemed necessary. Additional CORs may be appointed. When CORs are appointed, the KO shall notify the Contractor(s) of those appointed CORs as well as telephone numbers and e-mail addresses for the appointed CORs.

7.2 EMERGENCY ORDERING PROCEDURES

7.2.1 In the event of an emergency, oral orders may be issued by the KO only, but must be confirmed in writing by the KO within 24 hours.

7.2.2 If multiple awards are made, emergency ordering between individual awardees may be done at the discretion of the KO based on operational exigency, as communicated by the requiring activity.

7.3 UNRESOLVED ISSUES BETWEEN CONTRACTOR AND ANDSF UNITS/GIROA SITES

Unresolved issues between the Contractor and delivery sites shall be brought to the attention of the COR for resolution. The COR will bring issues outside his authority, or that affect the contract, to the attention of the KO.

7.4 TRANSLATION OF STATEMENT OF WORK (SOW)

The Government shall not provide a translated version of this SOW. The Government shall not be held liable for any discrepancies between any contractor translated version and the official conformed copy of the contract. In all cases of dispute, the Government conformed copy shall serve as the document of record. English is the official language of the contract.

SECTION 8.0 – ACRONYMS

AFARS: Army Federal Acquisition Regulation Supplement ANDSF: Afghanistan National Defense Security Forces ANSI: American National Standards Institute AR: United States Army Regulation

CAS: Central Asian States CEO: Chief Executive Officer COO: Chief Operations Officer CFO: Chief Financial Officer C-TPAT: Customs-Trade Partnership Against Terrorism DA: United States Department of the Army DA PAM: United States Department of the Army Pamphlet DCOS/ANDSF LOG: Deputy Chief of Staff for ANDSF Logistics DF: Diesel Fuel GIRoA: Government of the Islamic Republic of Afghanistan IATA: International Air Transportation Association ICAO: International Civil Aviation Organization ISO: International Organization for Standardization MoCI: Ministry of Commerce and Industry (Afghanistan) NIST: National Institute of Standards and Testing PAS: Publicly Available Specification POL: Petroleum, Oil and Lubricants RDD: Required Delivery Date RFDOP: Request for Delivery Order Proposal SAM: System for Award Management TM: Technical Manual USAID: United States Agency International Development US DOT: United States Department of Transportation

(End of Statement of Work)