PWS_26_Jul_16.doc

PERFORMANCE WORK STATEMENT (PWS)

DIRECT DELIVERY AVIATION FUEL SERVICES

FIELD SERVICE AND FUEL SUPPORT FOR SPECIAL MISSIONS WING (SMW) AIRCRAFT

Dated: 26 Jul 16 (Draft)

PART 1: GENERAL

1.1 Description of Services

1.2 Background

1.3 Objectives

1.4 Scope

1.5 Period of Performance

1.6 General Information

1.6.1 Quality Control

1.6.2 Quality Assurance

1.6.3 Recognized Holidays

1.6.4 Hours of Operation

1.6.5 Place of Performance

1.6.6 Type of Contract

1.6.7 Security Requirements

1.6.8 Force Protection Requirements

1.6.9 Post Award Conference/Periodic Progress Meetings

1.6.10 Contracting Officer Representative (COR)

1.6.11 Key Personnel

1.7 Joint Contingency Expeditionary Services (JCXS)

PART 2: DEFINITIONS AND ACRONYMS

2.1 Definitions

2.2 Acronyms

PART 3: GOVERNMENT FURNISHED ITEMS AND SERVICES

PART 4: CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

PART 5: Specific Tasks

5.1 Basic Services

5.2 Delivery Requirements

5.3 Tank Vehicles and Fleet Requirements

5.4 Cargo Tanks

5.5 Loading and Unloading Tank Vehicles

5.6 Fire Safety

5.7 Personal Protective Equipment

5.8 Driver Documentation

5.9 Quality Requirements

5.10 Commodity Procurement’/Supply Chain Management

5.11 Delivery Quantification (Bulk Delivery)

5.12 Delivery Quantification (Routine Site Delivery)

5.13 Acceptance

5.14 Risk of Loss

5.15 Unresolved Issues between Contractor and AAF Units/GIRoA Sites

5.16 Contractor Management Reporting

PART 6: APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

PART 7: ATTACHMENT/TECHNICAL EXHIBIT LISTING

7.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2 Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3 Attachment 3/Technical Exhibit 3 – Estimated Workload Data

Part 1 General Information

(General information will include background information, a brief description of the scope of work, personnel related matters such as safety requirements, security requirements, security clearances, quality control requirements, …etc.)

1. General: This is a non-personnel services contract to provide direct-into-plane (into-aircraft) aviation fuel. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform direct-into-plane (into-aircraft) aviation fuel as defined in this Performance Work Statement. The contractor shall perform to the standards in this contract.

1.2 Background: SMW is the only Afghan unit providing special operations aviation capabilities for counterterrorism and counter-narcotic operations. It is a selectively-manned unit providing operational reach through Mi-17 operations and PC-12 Intelligence Surveillance and Reconnaissance (ISR) to 17,000 Afghan Special Security Forces (ASSF) soldiers for the Ministry of Interior and Ministry of Defense.

1.3 Objectives: The Contractor shall deliver aviation fuel and conduct cold load fueling into aircraft, including Mi-17 V5 and Mi-17 V1.

1.4 Scope: The Contractor will provide Direct-into-plane (into-aircraft) aviation fuel. The Contractor shall deliver aviation fuel and conduct cold load fueling into aircraft, including Mi-17 V5 and Mi-17 V1. The Contractor shall accomplish all required commodity sourcing and transportation services to delivery points specified in resulting task order for service on a F.O.B. Destination basis and in accordance with (IAW) Supplemental Requirements.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and one (1) 12-month option years. The Period of Performance reads as follows:

Base Year: Effective contract award for 365 calendar days

Option Year I: Effective one year from contract award for 365 calendar days.

1.6 General Information

1.6.1 Quality Control (If applicable): The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. [Insert when and how the QCP is to be delivered, i.e., within 30 days after contract award or with the contractors proposal if it is an evaluation factor, three copies of a comprehensive written QCP shall be submitted to the KO and COR within 5 working days when changes are made thereafter.] After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The Contractor is required to perform services on all Federal U.S. holidays if such a holiday falls on a scheduled workday. Host Country Nationals (HCNs) are/are not entitled to take additional holidays in accordance with Afghan labor laws. [State if the contractor is or is not required to perform services on holidays.] U.S. Holidays:

New Year’s Day

Labor Day

Martin Luther King Jr.’s Birthday

Columbus Day

President’s Day

Veteran’s Day

Memorial Day

Thanksgiving Day

Independence Day

Christmas Day Host Country Nationals Holidays:

New Year’s (1 day)

Prophet’s Birthday (1 day)

The Victory Day of Islamic Revolution (1 day) Independence Day from USSR (1 day)

Independence Day from Britain (1 day)

Masood’s Day (1 day)

Parliamentary Elections (1 day)

1st Day of Ramadan (1 day)*

Eid Days (3 days)

Bid Eid (3 days)

Ashura Day (1 day)

*Note: Ramadan working hours during Ramadan will be from 0800-1200.

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of [Insert the appropriate hours for your organization] Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be delivered to various locations throughout Afghanistan. Local Afghan sub-contractors may be used for locations where sufficient security for US contractors does not exist.

1.6.6 Type of Contract: The government will award a Firm fixed price Indefinite Delivery Indefinite Quantity (IDIQ) contract.

1.6.7 Security Requirements: The Contractor is responsible for all for security of tank vehicles, personnel and all Government property, to include all petroleum products being transported. Position requires Contractor personnel to be in a potentially combat/hostile environment. Security Clearance considerations are addressed herein for the specific positions as appropriate. Contractor personnel shall comply with all theatre command policies, regulations, and General Orders.

1.6.8 Force Protection Requirements: Force protection requirements are in full effect under this contract at all times. There may be waits outside the gates of all delivery sites. Alternating security measures will randomly affect wait times outside of the gates.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The follow personnel are considered key personnel by the government: [Insert the titles of the key personnel i.e., contract manager/Alternate contract manager, Systems Engineer, etc.] The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between [Insert the hours, i.e., 8:00 a.m. to 4:30p.m.], Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. Qualifications for all key personnel are listed below: [Insert the qualifications for all key personnel, i.e., 1.6.12.1 Contract Manager and Alternate, 1.6.12.1.1 The Contract Manager and Alternate must have 24 semester hours in mathematical, engineering, and/or quantitative analysis courses; 15 or more years cost analysis experience; and familiarity with Defense Department Data Sources (e.g. cost and software data reporting, EVM), 1.6.12.2 Systems Administrator, 1.6.12.2.1 The Systems Administrator must have a high degree of expertise with the following systems/protocols: Microsoft Server 2000 and XP operation and administration, and Network Administration.]

1.7 Joint Contingency Expeditionary Services (JCXS): System for Installation Access to Military Installations, Bases, and Project Sites in Afghanistan

1.7.1 U.S. and NATO Commanders have an “inherent authority” to maintain law and order, security, and discipline necessary to protect the inhabitants of military installations. This authority allows commanders to control access and administration to a military installation and to base access deny contractors (business entities) and any/all contractor employees from a military installation. A commander’s inherent force protection (FP) authority is independent of an agency’s contracting authority.

1.7.2 The vendor acknowledges, by submitting a proposal/offer, that the work requires the prime contractor and all sub-contractors to have access to US and/or NATO military installations(s) or forces.

1.7.3 Contractors and sub-contractors are required to register their companies in JCXS prior to being granted installation access. A prime contractor shall be accountable for the actions of its subcontractors, as well as ensuring subcontractors are completely and fully registered in JCXS. It is the responsibility of the prime contractor to include these clauses in the sub contracts.

1.7.3.1. Prime contractors will report subcontractors to the contracting officer and note subcontractors in their JCXS company questionnaire field. Failure to do so may be considered as an unresponsive bid by the contracting officer prior to award.

1.7.3.2 Contractors and subcontractors must have “registered” and obtain an “approved for installation access” status in JCXS in order to access US and NATO military installations in Afghanistan.

1.7.3.3 All requiring activities, head of contracting activates, contractor, or recipients of a grant or cooperative agreement must exercise due diligence to ensure that note of the funds received under a contract, grant, or cooperative agreement of the Department of Defense are provided directly or indirectly to a force protection risk.

1.7.3.4 Contractors and subcontractors who have a “registered” status and a “barred from installation access” status in JCXS will not be authorized entry to US and NATO military installations in Afghanistan or contact with US and NATO military personnel. In addition, contractors and subcontractors who are not registered in JCCS will not be allowed access to any installation in Afghanistan

1.7.3.4.1 Contracting officers may not award contractors to contractors who required but do not have the ability to access the work site. Contracting Officers may terminate contractors when contractors lose the ability to access the work.

1.7.3.4.2 Contractors must direct subcontractors who have been base access denied to immediately withdraw from military installations. A prime contractor that fails to take immediate action to remove a base access denied subcontractor may be terminate or cause or default.

1.7.4. A US or NATO Commander’s FP installation access determination is completely unrelated to contracting regulations regarding suspension and debarment authority. Contractor queries related to denial of installation access to US or NATO installations must be directed to the USFOR-A Force Protection Office (or its enduring organization). Contractor queries related to NATO installation access denial actions must be directed to the UQ RS CJ33 Theater Force Protection Cell (or its enduring organization).

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR

Alternate Contracting Officer's Representative

AFARS

Army Federal Acquisition Regulation Supplement

AL

Aluminum Alloys

ANSF

Afghanistan National Security Forces

API

American Petroleum Institute

AR

Army Regulation

ASSF

Afghan Special Security Forces

ASTM

American Standards and Test Method

CCE

Contracting Center of Excellence

CFR

Code of Federal Regulations

CONUS

Continental United States (excludes Alaska and Hawaii)

COR

Contracting Officer Representative

COTR

Contracting Officer's Technical Representative

COTS

Commercial-Off-the-Shelf

DA

Department of the Army

DCOM-AIR

DD250

Department of Defense Form 250 (Receiving Report)

DD254

Department of Defense Contract Security Requirement List

DFARS

Defense Federal Acquisition Regulation Supplement

DMDC

Defense Manpower Data Center

DOD

Department of Defense

FAR

Federal Acquisition Regulation

FET

Filter Effectiveness Tests

FSII

Fuel Systems Icing Inhibitor

HIPAA

Health Insurance Portability and Accountability Act of 1996

IATA

International Air Transportation Association

ICAO

International Civil Aviation Organization

IDIQ

Indefinite Delivery Indefinite Quantity

IAW

In Accordance With

ISO/PAS

International Organization for Standardization and Publically Available Standard

ISR

Intelligence surveillance and Reconnaissance

KO

Contracting Officer

LNO

OCI

Organizational Conflict of Interest

OCONUS

Outside Continental United States (includes Alaska and Hawaii)

OSHA

Occupational Safety and Health Administration

PPE

Personal Protective Equipment

POC

Point of Contact

PRS

Performance Requirements Summary

PWS

Performance Work Statement

QA

Quality Assurance

QAP

Quality Assurance Program

QASP

Quality Assurance Surveillance Plan

QC

Quality Control

QCP

Quality Control Program

SMW

Special Missions Wing

SS

Stainless Steel

TE

Technical Exhibit

TM

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

The Government shall not be providing Government furnished property, equipment, or services.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract.

PART 5

SPECIFIC TASKS

(This section is the heart of the PWS. All of the services to be performed under the contract should be described in sufficient detail here. This includes all general tasks required by the Government.)

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide services for Direct-into-plane (into-aircraft) aviation fuel. The Contractor shall deliver aviation fuel and conduct cold load fueling into aircraft, including Mi-17 V5 and Mi-17 V1. The Contractor shall accomplish all required commodity sourcing and transportation services to delivery points specified in resulting task order for service on a F.O.B. Destination basis and IAW Supplemental Requirements.

5.2. Delivery Requirements: Trucks delivering aviation fuel shall be dedicated solely to aviation fuel service and the trucks must have internal epoxy coating and meet all International Air Transportation Association and/or International Civil Aviation Organization (IATA/ICAO) requirements for aviation fuel trucks. Quantity delivered shall be measured by the receiving activity’s fuel meter and temperature corrected to 60°F/15 °C in accordance with the American Petroleum Institute (API) standards (http://www.api.org/). When delivery is made by tank wagon, transport truck, or truck and trailer, such shall be equipped with pump, and a minimum of 100 feet (30 meters) of 3 inch diameter hose.

5.2.1 Unless otherwise provided in the contract or resulting task orders, allotted time for unloading trucks, transport trucks, or trucks and trailers shall be limited to 4 hours after testing and acceptance of product at the point of delivery. The Tank Custodian or the Person on the Delegation of Authority Card (MoD Form 1687) authorized to receive the product shall enforce this standard.

5.2.2 When delivery is made by tank wagon, transport truck, or truck and trailer to a Government facility—

5.2.2.1 The Contractor shall provide properly maintained delivery equipment and properly trained delivery personnel to reasonably assure that delivery can be made without damage to vegetation and asphalt pavement adjacent to storage facilities being filled. The Contractor’s delivery personnel who have not exercised reasonable care and delivery equipment that is poorly maintained will be refused entrance to the installation by the Installation Commander.

5.2.2.2 In the event of damage caused to the facility due to improperly maintained equipment, negligence, improperly trained personnel or carelessness by that personnel, the contractor shall be responsible for all costs to repair those affected areas damaged.

5.2.2.3 Specific delivery dates and times will be coordinated with the point of contact identified on each task order. The contractor shall ensure delivery according to the required delivery date and time provided by the point of contact identified on the task order. For planning purposes, the contractor shall receive delivery notices at least 24-hours from the date and time requested for delivery. In certain instances, such as emergency orders, the contractor may receive less than a 24-hour notice for delivery. Delivery time for emergency order notification to contractor delivery of fuel shall be no more than 4 hours.

5.3 Tank Vehicles and Fleet Requirements:

5.3.1 The tank vehicles used to transport Government petroleum stocks shall be commercially designed specifically for transport of military and commercial aviation fuels. The tank vehicles can be tank trucks, tank full-trailers or tractor and tank semi-trailer combinations. Any authorized U.S. Government representative has the right to refuse any equipment if deemed unsafe or not road worthy. Contractor shall ensure that all vehicles shall be in a safe and operable condition at all times.

5.3.2 Contractor shall provide list of subcontractors and joint venture Agreements upon Contracting Officer request. A list of trucks shall be available to the U.S. Government upon request; list shall include year, make, model, Vehicle Identification Number (VIN), and owner of each truck. (D001)

5.4 Cargo Tanks: The material used in the construction of the cargo tanks shall be compatible with the chemical characteristics of military and commercial aviation fuels and compliant with and/or IATA/ICAO regulations for all aviation fueling assets as applicable. Cargo tank material shall be Aluminum Alloys (AL) or stainless steel (SS). Cargo tanks shall be provided with additional structural elements as necessary to prevent resulting stresses.

5.4.1 Manhole and fill opening covers shall be designed to provide secure closure for openings. Safety devices shall be provided to prevent manhole and fill covers from opening fully when internal pressure is present.

5.4.2 All tank openings shall be sealed with seals that meet International Organization for Standardization and Publically Available Standard (ISO/PAS) 17712 specifications, utilizing 3.5mm and 5.0mm cable sizes classified as high security and compliant to C-TPAT. All seal numbers shall be documented on the task order. Seals shall be inspected for evidence of tampering, verified and matched with the fuel delivery ticket by the SMW fuel POCs. If there is evidence of tampering or the seals do not match, the fuel shall be automatically rejected and vendor shall provide a new shipment of fuel product at no added cost to the Government.

5.4.3 All welded aluminum alloy joints shall be made in accordance with accepted welding practices.

5.4.4 Cargo tanks with frames not made integral with the tank (as by welding) shall be provided with restraining devices to eliminate any relative motion between the tank and the frame that could result from the stopping, starting, or turning of the vehicle. Such restraining devices shall be readily accessible for inspection and maintenance, except that insulation and jacketing shall be permitted to cover the restraining devices.

5.4 Incident Notification: The SMW fuel POCs shall report fuel incidents to the DCOM-AIR, J4 LNO and their ANSF component Fuel office immediately. (D002)

5.5 Loading and Unloading Tank Vehicles:

5.5.1 Loading and unloading of tank vehicles shall be done only in approved locations. All trucks must be grounded and bonded prior to start loading and unloading process. The driver, operator, or attendant of any tank vehicle shall not remain in the vehicle but shall not leave the vehicle unattended during the loading or unloading process. Delivery hose, when attached to a tank vehicle, shall be considered to be a part of the tank vehicle. During transfer, motors of tank vehicles or motors of auxiliary or portable pumps shall be shut down during the making and breaking of hose connections. Where loading or unloading is done without requiring the use of the motor of the tank vehicle, the motor shall be shut down throughout the transfer. No cargo tank or compartment thereof shall be loaded liquid full. Sufficient space (outage) shall be provided in every case to prevent leakage from such tank or compartment by expansion of the contents due to rise in temperature in transit and in no case less than 1 percent.

5.5.2 The Contractor shall contain and recover any fuel spills resulting from the delivery process.

5.6 Fire Safety: Smoking, or any open flames, on or about any tank vehicle while loading or unloading shall be forbidden. Extreme care shall be taken in the loading or unloading into or from any cargo tank to keep fire away and to prevent persons in the vicinity from smoking, lighting matches, or carrying any flame or lighted cigar, pipe, or cigarette. No flammable or combustible liquid shall be transferred to or from any tank vehicle unless the parking brake is securely set and all other reasonable precautions have been taken to prevent motion of the vehicle.

5.7 Personal Protective Equipment: The Contractor shall provide the driver and all vendors, subcontractor- or vendor-related personnel Personal Protective Equipment (PPE) that meets all OSHA standards for fuel operations. The fuel shall be rejected if the Contractor’s delivery personnel are not properly equipped and vendor shall provide a new shipment of fuel product at no added cost to the Government.

5.8 Driver Documentation: Contractor shall maintain a “driver’s file” that includes complete information about the driver, such as copies of passport, Visa, driver’s license, and training documentation. At the request of the US Government, Contractor must make files available for inspection. Drivers shall maintain this documentation on their person at all times when operating the vehicles making deliveries and shall be prepared to provide licenses, certifications, or identification upon request of U.S. Government representative. (D003)

5.9 Quality Requirements: Quality of all Government petroleum products must be maintained from point of origin to final designation. The Contractor shall deliver all petroleum fuels in accordance with American Petroleum Institute, (API) and American Standards and Test Method (ASTM) specification standards as follows:

5.9.1 ASTM D1655 – Jet Propulsion – A, Jet Propulsion – 8, Jet Propulsion -A1

5.9.2 ASTM D3588 - Standard Practice for Calculating Heat Value, Compressibility Factor, and Relative Density of Gaseous Fuels

5.9.3 All fuel will include fuel systems icing inhibitor (FSII) additive, also known by commercial or TM name “PRIST”.

5.9.4 The Contractor shall deliver the aviation fuel products free of liquid and solid contaminates, sand, dirt, sediment and “free” water in accordance with API and IATA/ICAO (for aviation assets) standards. The Contractor shall certify that all POL products shipped shall be free of contaminants and will provide such certification on each shipment to the Contracting Officer or their representative. (D004) Random inspection and tests of the equipment utilized by the Contractor to conduct tests shall be completed at the request of the Contracting Officer or their representative, and at the cost of the Contractor. Failure to provide such requested test records to the Contracting Officer or their representative when requested will be grounds for termination of the contract. (D005)

5.9.5 The receiving entity (ANSF) will conduct on site, at the delivery location, water testing, visual sample analysis, and API specific gravity testing before dispensing the fuel at the delivery location. The Contractor shall not dispense any fuel into the tank at the delivery location until this quality surveillance is completed. All necessary equipment needed to perform these on-site tests shall be the responsibility of the receiving entity. No claims or invoices seeking reimbursement for the cost of this equipment shall be paid.

5.9.6 In the event that the receiving unit rejects fuel delivery due to the fuel not meeting ASTM, API and/or IATA/ICAO (when applicable) specifications or visual tests, the Contractor shall deliver replacement fuel of the same type and grade of petroleum fuel that was ordered within 24 hours. The Contractor will deliver all replacement Aircraft (Petroleum) Fuels in accordance with that fuel’s ASTM, API and/or IATA/ICAO (when applicable) specifications. Any claims, invoices, or requests seeking payment and reimbursement for additional costs, including delivery costs, due to the rejection of Fuels not meeting ASTM, API and/or IATA/ICAO (when applicable) specifications shall be rejected.

5.9.7 The contractor will maintain a log with the results of the aqua-glo test readings in which the U.S. Government can inspect at any given time. The contractor will also maintain a record of the Filter Effectiveness Tests (FET) on hand inside the fuel truck at all times. (D006)

5.10 Commodity Procurement/Supply Chain Management:

5.10.1 The Contractor shall establish all required supplier contract(s) and manage all business relationships with subcontractor(s) and suppliers. In no circumstance will the Government furnish aviation fuel products to the Contractor. The Government will interact with only the Contractor for all matters pertaining to the contract. The Government expects the Contractor to regulate its supply chain to avoid single points of failure.

5.10.2 The Contractor shall provide a monthly self-certification as to the source (i.e. country of origin) of the fuel products provided under that month's invoice. At no point shall a vendor provide petroleum products under this contract that are sourced from The Republic of Iran or other countries as prohibited by clause or federal statute. (D007)

5.11 Delivery Quantification (Bulk Delivery):

5.11.1 All deliveries shall employ an ANSF flow meter to confirm issue. In the case of an ANSF meter not being present, the stick and gauging method shall be employed. Before off-loading operations begin, fuels personnel must ensure the receiving tank is the correct grade and has sufficient volume to receive the product. If using the stick and gauge method, the receiving tank shall be gauged before and after receipt to determine amount received. The fuel officer or attendant, in the presence of the contract vendor, shall wait for a period of no less than 15 minutes to gauge an uploaded tank. The purpose of waiting is to give the fuel a chance to settle (gravity and expansion). If the fuel is gauged immediately after upload, it shall cause an inaccurate reading. The ANSF member shall use the back of MoD Form 8 to document quantity and gauge readings before and after receipt of fuel. Prior to offloading the fuel, a sample shall be taken and jointly inspected between vendor and customer in accordance with.

5.11.2 If fuel does not meet quality specifications or cleanliness, the fuel shall be rejected and the delivery representative shall annotate on the back of the delivery ticket stating the reason for rejection. Failure to do so shall result in rejection of that particular delivery. The vendor shall redeliver the correct product and quantity within 24-hrs after the rejection.

5.12 Delivery Quantification (Routine Site Delivery): The Contractor shall use the ANSF provided fuel meter to measure the amount of fuel delivered, in liters, for calculating the invoice for deliveries temperature corrected to API standards. If no meter available the tank gauging method shall be used once time has allowed for fuel to settle in the customer’s tank.

5.13 Acceptance: The delivery receiving agent shall provide written acceptance of the work on the Delivery Ticket, by certifying the delivery, signing the Delivery Ticket to affirm the amount of fuel actually delivered. If a dispute in the amount of the delivery arises, the difference shall be resolved prior to certification of the invoice. SMW Fuel POCs must notify DCOM-AIR J4 LNO and their ANSF component fuel office immediately to resolve any issues with the Contractor.

5.13.1 Notwithstanding acceptance of the Contractor’s POL product(s) by the receiving agent of the delivery site(s), the Government shall have the right within 72 hours of acceptance by the receiving agent to require corrective action in the event the POL product(s) delivered is not in accordance with the Quality Requirements Section 5.9.

5.13.2 The Contractor shall have 24 hours from the time of discovery of the aviation fuel product defect to correct such defect. The Contractor shall repair, recycle through filter/separation and or replace all defective materials or workmanship at the Contractor’s cost In the event that the corrective action to repair, recycle or replace the defective POL product is not completed within 24 hours from the time of discovery of the defect and notification of defect to the vendor, the Government reserves the right to issue a deductive modification for the amount of the unresolved deficiencies as well as reparations for any damages incurred due to delivery of defective fuel.

5.14 Risk of Loss: Risk of loss or damage to the supplies provided under the contract, and any subsequent task orders, shall remain with the Contractor until, and will pass to the Government upon delivery of the supplies to the Government at the destination specified in the contract, specified under the task order as F.O.B. Destination.

5.14.1 Title and risk of loss or damage to the supplies provided under the contract shall remain with the Contractor until the Contractor completes download of product at the final delivery destination.

5.14.2 The Contractor bears all risk and responsibility for loss or damage to equipment and personal injury or death of its employees, agents or subcontractors.

5.14.3 The Contractor is responsible for obtaining adequate insurance to cover the risks discussed herein.

5.14.4 The Government shall not reimburse the Contractor for claims stemming from loss or damage to product or equipment or personal injury or death of employees, agents or subcontractors.

5.15 Unresolved Issues between Contractor and AAF Units/GIRoA Sites: Unresolved issues between the Contractor and delivery sites shall be brought to the attention of the Contracting Officer for resolution with coordination through the Government POC identified on task order.

5.16. Contractor Management Reporting (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also know as the Contracting Officer’s Representative (COR); (2) Contract number, including task and task order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website. (D008)

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions) The Contractor shall ensure requirements in this PWS are accomplished IAW the latest version of the following documentation. If changes impact cost or performance a written evaluation shall be provided, along with specific backup data and estimated cost to the KO within ten (10) workdays after receipt of an updated publication. The Contractor shall not incorporate publication changes until approved by the KO. In the event there are conflicts between two or more referenced documents, the Contractor shall provide written evaluation, along with specific backup data to the KO within ten (10) workdays. Resolution of the conflict will be provided by the KO. The Contractor shall immediately implement changes that result in no change in price, performance or have no conflicts. (D009)

Army Regulations are located at website: http://www.apd.army.mil/Search/ePubsSearch/ePubsSearchForm.aspx?x=AR

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3. Attachment 3/Technical Exhibit 3 – Estimated Workload Data)

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

(The Service required—usually a shall statement)

PRS # 1.

The contractor shall provide [Insert an objective that relates directly to a mission essential required item, i.e., analysis of DoD Business Process and Agency Operating Models and the PWS paragraph number, i.e., PWS paragraph 5.5].

The contractor provided [Insert the standard that should be followed, i.e, analysis of DoD Business Process and Agency Operating Model].

( see listing below) and who performs, i.e., Validated Customer Complaint received by COR.]

PRS # 2

(See example provided in PRS 1.)

PRS # 3

(See example provided in PRS 1.)

PRS # 4

(See example provided in PRS 1.)

The following listing provides various types of Surveillance as examples to select from and should not be included on the final document:

Random Sampling: Appropriate for frequently recurring tasks. Evaluate randomly selected samples of the lot to determine the acceptability of the entire lot.

Random Inspection Guide, Method of surveillance, Lot size, Sample size, Performance requirement, Sampling procedure, Inspection procedure

100 Percent Inspection: Appropriate for tasks that occur infrequently. Inspect and evaluate performance each time task is performed

Periodic Surveillance: Evaluation of samples selected on other than 100% or statistically random basis. (i.e., monthly, quarterly, semi-annually etc.)

Validated Customer Complaint: Complaints must be validated.

NOTE: You may also identify any surveillance method used in the commercial market to survey the required service. (This will be discovered when market research is conducted).

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

The contractor shall provide all of the following documents during the course of the contract at the frequency noted in the table below:

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

The Government will specify quantities and delivery locations in each individual task order. Anticipated delivery locations and estimated annual requirements are as follows: