Attachment_1,_22_Mar_17,_PWS_v4,_Facility_Condition_Assessment_Services.docx

PERFORMANCE WORK STATEMENT

FACILITY CONDITION ASSESSMENT SERVICES IN SUPPORT OF THE

AFGHAN NATIONAL ARMY (ANA) AT MULTIPLE SITES IN AFGHANISTAN

Afghanistan

CONTRACT #

22 Mar 2017

1. BACKGROUND. Throughout the past 15 years, the coalition has spent over $10B on facilities and infrastructure supporting the Afghan National Defense Security Forces (ANDSF). As new construction initiatives decrease, the need for operations and maintenance (O&M) of these facilities becomes more and more important. As the coalition shifts paradigms from constructing and maintaining facilities for ANDSF to Training, Advising and Assisting (TAA) Afghan Facility Engineers to conduct their own work, there is a need to determine the condition of facilities in order to drive installation management decisions. CSTC-A/CJ ENG will provide a contract that will perform services to inventory and determine overall facility conditions at 55 ANA installations throughout Afghanistan.

2. PURPOSE. CSTC-A/CJ ENG requires a contractor to perform inventories and condition assessments for facilities and major infrastructure on 55 ANA sites in support of the mission of the Afghan National Army.

3. OVERVIEW. The contractor shall provide all labor, equipment, supplies, materials, and management necessary to mobilize, prepare for Initial Assessments, Asset Inventory (AI) and Condition Assessment (CA) operations, facilitate site access, deliver reports and demobilize. CSTC-A/CJ ENG identified 55 ANA sites that have priority and require a CA and AI. A list of the sites is provided in Attachment A. There shall be two deliverables per site: one report summarizing the assessments of all facilities in English, and another report of the same kind in Dari. Reports will be submitted to Combined Security Transition Command – Afghanistan (CSTC-A), CJ-ENGINEER and the Construction and Property Management Directorate (CPMD), Afghan National Army in both electronic and CD/DVD format. The contractor should make efforts to include CPMD during assessment operations.

3.1. Initial Assessments. Following award of the contract, the contractor will receive an initial task order to perform initial assessments at various installations.

3.1.1. The initial assessments shall accomplish two things: 1) Identify the total size (in acres) of the installation, and 2) Identify the total number of buildings, along with their total footprint (in Square Feet).

3.2. Asset Inventory (AI). Following the completion of initial assessments, the contractor will then receive a task order to perform AIs and CAs at specific installations. The contractor shall conduct an AI first before a CA. AI’s are comprised of three components: pictures, drawings, and tables. The contractor shall photograph every building and equipment element during the inventory. The contractor shall also record specific data as per the Checklist in Attachment J.

3.2.1. The contractor shall conduct a site inventory by documenting and photographing each item inventoried. Items to be inventoried include but are not limited to: facilities, buildings, and individual components of infrastructure (e.g., generators, pumps, water tanks, fences, etc.).

3.2.2. Photos will be taken for each facility or major piece of equipment inventoried. Photos will be used to capture an infrastructure component in its entirety, location at the site, serial or manufacturer identification plates, and individual components (e.g., read out screens, digital control components). The photos must be of sufficient resolution to allow for the reading of serial numbers and manufacturers' information. For buildings, photos will be taken of the exterior. Geospatial information shall be captured with photos. At a minimum, photographs will be delivered embedded in pdf documents.

3.3. Condition Assessment (CA). The contractor shall assess the condition of all facilities, major infrastructure and equipment, and utilities systems (defined as Major Infrastructure Assessments and Facility Assessments). Specific building and equipment elements are defined in Attachments B and C respectively. Reports shall include a condition index rating of all buildings, major infrastructure and equipment, and include a facility and installation roll up score to notionally identify assets in poor condition.

3.3.1. CA Reports will include the following:

3.3.1.1. A summary document describing the overall condition of the installation in both English and Dari (PDF or Microsoft Word format). This document will highlight the major issues with the installation, providing supporting photographs that capture the main problems and recommendations for remediation.

3.3.1.2. For each installation, a single report of each facility’s condition using the tables found in Attachments D through F. Each facility shall be assigned a color coded condition index utilizing the chart in Attachment D. Facility condition assessments will be conducted utilizing the tables found in Attachments E and F.

3.3.1.3. For each installation, a single report of all major equipment condition using the tables found in Attachments G through I. Each equipment item shall be assigned a color coded condition index utilizing the chart in Attachment G. Equipment condition assessments will be conducted utilizing the tables found in Attachments H and I.

3.3.1.4. Data will also be submitted in CD/DVD format.

3.3.2. The contractor shall produce a site drawing of the installation, indicating the facility number, name (if applicable) and facility type. This drawing should be sufficient for a person unfamiliar with the installation to use to locate the various functions on the base.

3.3.3. The contractor will produce a summary table that catalogues all assets on the installation.

3.3.4. Successful performance is achieved by the contractor when the submittal of a complete and accurate site inventory is accepted by the CSTC-A COR. A successful site inventory consists of the following components:

3.3.4.1. A summary document that overviews the base’s purpose, location, geography, occupants, and approximate occupancy levels. This document should be concise and sufficient for someone to read to garner an understanding of the base’s use, occupancy and any other pertinent issues.

3.3.4.2. A single full and complete inventory should be submitted for each installation electronically to CSTC-A/CJ ENG and CPMD (English and Dari) in MS Excel format.

3.3.4.3. All inventory information to include photos and drawings should also be submitted in a CD/DVD format.

3.4. Report Submissions. The contractor shall submit reports electronically to CSTC-A/CJ ENG and to the Afghan Ministry of Defense (MoD) subsidiary: Construction Property Management Department (CPMD) via CD/DVD format. The contractor is required to be familiar with the AIDIS database in order to ensure that all reports can be uploaded into AIDIS. The contractor is not responsible for uploading the reports into AIDIS.

4. Levels of Assessment:

4.1. Site Assessment. The contractor shall assess the Installation for number of facilities by type and measure existing facilities for accurate Square footage. The contractor shall assess the overall size of the Post/Base and provide measure in Square footage, which will then be rounded to the nearest acre.

4.2. Major Infrastructure Assessment (Part of CA for major infrastructure, equipment and utilities). The contractor shall conduct infrastructure assessment IAW PWS section 3. The Levels of Infrastructure assessments are as follows:

4.1.a. Major Infrastructure Assessment Level I: Installation measuring 0-10 acres to include perimeter and all assets.

4.1.b. Major Infrastructure Assessment Level II: Installation measuring 10-25 acres to include perimeter and all assets .

4.1.c. Major Infrastructure Assessment Level III: Installation measuring greater than 25 acres to include perimeter and all assets .

4.3. Facility Assessment. The contractor shall conduct Facility assessment (Part of CA) IAW PWS section 3. The Levels of Facility assessments are as follows:

4.1.a. Facilities Assessment Level I: Facility/Building measuring 0-3,000 Square Feet.

4.1.b. Facilities Assessment Level II: Facility/Building measuring 3,000-8,000 Square Feet.

4.1.c. Facilities Assessment Level III: Facility/Building measuring greater than 8,000 Square Feet.

4.4. Inventory Assessment. The contractor shall conduct Inventory assessment IAW PWS section 3. The Levels of Inventory assessments are as follows:

4.1.a. Inventory Assessment Level I: Base or post consisting of 0-20 facilities.

4.1.b. Inventory Assessment Level II: Base or post consisting of 21-50 facilities.

4.1.c. Inventory Assessment Level III: Base or post consisting of 51or greater facilities.

5. CONTRACT REQUIREMENTS.

5.1. The contractor shall be responsible for providing all equipment necessary for performing each task order including laptops with necessary software (Excel, Word, Power Point, and CAD). The contractor is encouraged to use smartphones in lieu of digital cameras and GPS devices in areas where the security situation renders it advisable to do so.

5.2. The contractor shall be responsible for arranging all travel for its employees into Afghanistan and for all logistics to include airplane tickets, lodging, food, transportation, etc. The Government will not be providing any international travel assistance for any task order. The Government will not directly bear any costs for international travel associated with the completion of this contract.

5.3. All contractor personnel are subject to Government regulations regarding, among other things, confidentiality of project information that may be available or become known to contractor personnel in the course of executing the services listed within this Scope. Selected contractor personnel may be required to sign a non-disclosure statement to be provided by CSTC-A/CJ ENG.

5.4. All contract personnel that will be performing the site inventories and condition assessments shall have a minimum of 1 year professional experience and demonstrated professional competence in the scope element for which he/she is responsible for inventorying or assessing (e.g., architectural experience for the assessment of physical building elements and mechanical engineering experience for the assessment of mechanical systems, etc).

5.5. Contractor is responsible for collecting, reviewing and maintaining all personnel data needed to obtain letter of authority, access and/or identification requirements to support each task order.

5.6. Contractor is directly responsible for all force protection and life support measures to support their direct and sub contracted employees. Government does not provide any services or life support on this project.

5.7. Contractor is responsible for briefing employees, as well as any subcontractor personnel on the site, in all areas of the Accident Prevention Plan.

5.8. Contractor shall maintain a “driver’s file” that includes complete information about the driver, such as copies of passport/taskera, Visa, driver’s license, training documentation, or HQ RS badge number (if needed) . At the request of the US Government, Contractor shall make files available for inspection. Drivers shall maintain this documentation on their person at all times when operating the vehicles and shall be prepared to provide licenses, certifications, or identification upon request of an authorized U.S. Government representative.

5.9. Government Databases: Contractor shall register all employees and subcontractors performing on this contract into the Pre-deployment and Operational Tracker (SPOT) and Biometric Automated Toolset databases (BATS). Registration and data entry of employees shall occur after award, but before initiating contract performance.

5.10. Supervision and Quality Control (QC) Plan: The project supervisor shall maintain supervision of all personnel and shall speak English. The Contractor shall perform Quality Control (QC) on all materials and establish quality standards suitable to meet or exceed the requirements of the Government. The Contractor’s QC representative shall report any discrepancies between what was ordered and what is delivered, implemented, or performed to the Government within one day of discovery. No material may be substituted with an alternate product unless approved by the KO prior to delivery. The Contractor shall correct all deficiencies reported by the CJ-ENG representative

5.11. Safety: The Contractor shall ensure employees are supplied with and properly use safety equipment. The Contractor shall follow safe work procedures and ensure personnel in the vicinity of the job site are properly protected. The Contractor shall maintain a small medical kit for minor injuries on the job site. The contract shall ensure that all personnel know where the closest medical treatment facility is, and the procedures required for using it.

5.12. Protection of Personnel and Property:

5.12.1. The Contractor bears all risk and responsibility for loss or damage to equipment and personal injury or death of its employees, agents or subcontractors.

5.12.2. The Contractor is responsible for obtaining adequate insurance to cover the risks discussed herein.

5.12.3. The Government shall not reimburse the Contractor for claims stemming from loss or damage to product or equipment or personal injury or death of employees, agents or subcontractors.

5.13 The contractor must coordinate with CPMD for each installation that is assessed (AI and CAs only, not necessary for Initial Assessments). They must notify CPMD within two days after receiving a task order regarding an AI/CA, and let CPMD know where they are going and when. They must give CPMD personnel a chance to participate in the assessments that are accomplished. The contractor does not have to transport CPMD representatives to the site, CPMD representatives will be responsible for their own travel, lodging, and support. If CPMD declines to participate in any CA/AI, a written notification of denial must be provided to the contractor, which must then be submitted to the CSTC-A/CJ-ENG COR prior to the assessment being performed. If CPMD participates in a CA or AI, the contractor may choose at their discretion, how involved they can be (either very involved, or just watching from the side). The final report for each installation submitted is ultimately the responsibility of the contractor.

CPMD is located at the CPMD headquarters, in Kabul. The Director of CPMD is Dr. Hamid Rahman, 079-930-2828. The Regional Director is COL Ulfatullah Malikzai, 079-943-6035.

6. CONTRACTOR PERSONNEL/STAFF. When security permits, contractor shall identify themselves as contractors when attending meetings, or working in situations where their actions could be construed as official U.S. Government acts by U.S. Government personnel or third parties. Contractor personnel are precluded from performing inherently governmental functions as defined by FAR 7.5. The contractor is responsible to ensure that all employees to include sub-contractors conduct business in a professional manner at all times, while dressed in the company prescribed uniform (if applicable) or that non-uniform clothing worn by employees is projects a professional image of the company and ultimately the U.S. and Afghan Governments. All employees shall follow all rules, regulations, and instructions associated with this project throughout the duration of performance.

7. ADMINSTRATIVE DELIVERABLES.

7.1 Delivery Schedule:

The contracting officer will direct the contractor when to perform an initial assessment at each installation. These initial assessments will just gather information about each location (size, number of buildings, amount of infrastructure and equipment). Based on the results of the initial inspections, the contractor will be directed to perform detailed Asset Inventories and Condition Assessments. Each assessment (initial, AI, CA) shall be assigned as part of a task order to be executed. The Contractor’s schedule for implementing the project shall be a living document and updated as frequently as needed to address changing circumstances. All changes occurring after contract award are not authorized unless approved by the KO in writing. The Contractor shall attend a post award conference with the RCC KO/KS, COR, CJ-ENG, and all other identified key players. The goal of this conference is to discuss delivery and installation schedules.

7.2 Personnel Information:

7.2.1 The Contractor shall submit up-to-date points of contact, including but not limited to office telephone number, office mailing address, email address, website, and mobile phone numbers to the KO with the Contractor’s proposal.

7.2.2 The contractor shall submit copies of all persons that will be working on site along with identification information and vehicle descriptions, pictures, and license plate information to the KO.

7.3 Hours of Operation/Place of Performance:

The contractor shall provide services during normal working hours, matching the hours of the installation locations where work is performed. Normally, these hours are Saturday through Thursday from 0800-1700 Kabul local time zone. The contractor must coordinate with each installation regarding proper allowable work hours, which may vary site to site. No work is allowed on Fridays or on the following recognized holidays without expressed written approval from the KO. Observation of the Ramadan period may require shifting of work hours to early morning or late evening work hour or reduce work hours. **Note: Actual dates slightly vary each year in accordance with lunar calendar** Place of Performance: See Appendix A List of sites throughout Afghanistan.

Recognized Holidays:

7.3.1 Mohammad’s Birthday

7.3.2 The Victory Day of Islamic Revolution

7.3.3 New Years

7.3.4 Independence Day

7.3.5 1st Day of Ramadan

7.3.6 Eid Days

7.3.7 Masood’s Day

7.3.8 National Day

7.3.9 Big Eid

7.3.10 Ashura Day

7.4 Status Reports:

The Contractor shall provide, unless otherwise directed, a status report once a week to the COR. The report shall be an email describing significant events, a detailed description of what tasks are completed/not completed, planned activities, number of personnel on site, planned activities for the coming week, and any issues/challenges of note. Reports are due no later than close of business each Thursday.

7.5 Receipt Documentation and Invoicing Procedures:

7.5.1 The contractor shall submit invoices for payment on a pre-designated milestone basis for the duration of the contract. Failure to meet this requirement shall be annotated in the COR’s monthly evaluation form and may impact the contractor’s overall past performance rating. A template invoice and a sample COR monthly evaluation form will be provided at the post-award conference.

7.6 Notification of Non-Compliance:

The Technical POC shall notify the Contractor of any detected non-compliance with any requirements described in the RFQ. Work could be considered “unacceptable” due to poor workmanship, defective or damage material, carelessness, or any other cause found to exist. The Contractor shall take immediate corrective action according to the COR’s guidance. If the discrepancy is not rectified, the KO will order the Contractor to correct the deficiency and if they fail to do so, the KO has right to place penalties against the Contractor until compliance is achieved.

8. TECHNICAL REQUIREMENTS.

8.1. Site Access. The contractor will coordinate site access directly with ANA and with the help of CSTC-A and CPMD. The contractor shall employ a team of Afghan Command Liaisons (CMD LNO) for each of the 7 ANA Commands. These LNOs will work directly with the ANA commands and CPMD to gain site access for all teams throughout the duration of the project. Site access is anticipated to be an ongoing challenge. Several provisions must be employed to ensure access is not an issue.

8.1.1. The contractor will provide a digital copy of the CA/AI schedule to CSTC-A/CJ ENG and a Dari copy to CPMD via CD or DVD. This schedule will include sites and specific facilities to be assessed and on which date they intend to begin and complete each assessment. The schedule should account for two site access attempts at each installation. The schedule should be created based on the timeline assigned for the task order.

8.1.2. The contractor will continually update the schedule with bases that have been completed and any changes to the proposed schedule. This update will be provided to the COR (in English) and CPMD (in Dari) on a weekly basis.

8.1.3. The contractor will coordinate a pre-assessment meeting with CPMD and CSTC-A/CJ ENG no later than 14 days prior to beginning an assessment or group of assessments. This will allow both CPMD and CSTC-A to arrange for base access and appropriate CPMD manpower to attend.

8.1.4. If the contractor attempts to gain site access to no avail, the contractor will provide a written report in both English and Dari with specific details on what base was attempted to be accessed, what date(s) access was attempted, and specifically who denied their access (including their name, position and phone number). This report will be provided to the COR and CPMD within 12 (twelve) working hours of the failed attempt. CJ ENG and CPMD reserve the right to 72 (twenty four) working hours after receipt of the report to resolve the issue and ensure access is granted. If contact is made with the host installation to no avail, the site will be deemed a “Frustrated Site” and will be reported as such by the contractor. The contractor’s field personnel shall move on to another site. Frustrated sites may be replaced with a site of similar size from a list of alternate locations.

8.2. Condition Assessments – Buildings, Infrastructure & Equipment. Upon gaining site access and being directed to do so by the contracting officer, the contractor shall assess the entire site to include Buildings, Equipment, and major infrastructure using the Condition Index Assessment Manual (Attachment K) as a guide for assessment. The contractor is required to use the format found in this manual for assessments. The contractor may combine multiple reports into one excel spreadsheet for ease of compilation for each installation, so long as individual facilities and equipment are easily identifiable.

8.2.1. Facility Condition Assessment scope. For each facility, assessments shall be completed at the system level and rolled into an overall facility condition score. Each system will receive a score based on direct observation by the assessor. The manual for conducting condition assessments can be found in Attachment K. For the purpose of facility condition assessments, all systems within 3 (three) meters of the facility should be assessed as part of that facility.

8.2.1.1. Specific Facility Systems, a complete list with components is found in Attachment B.

8.2.2. Infrastructure & Equipment Assessment scope. Major infrastructure and equipment on each installation should also be assessed using the same methodology as facilities. Infrastructure and equipment to be assessed is listed below:

· Force Protection (T-walls, ECP structures, etc)

· Power Generation & Distribution (Power plants, transformers, power panels, power lines)

· Water infrastructure (water treatment plants, water distribution systems, pumps, wells)

· Wastewater infrastructure (wastewater treatment plant structures and effluent, lift stations, collection)

· Storage tanks (water & fuel, above and below ground, cathodic protection)

· Other Equipment & infrastructure (such as important improved roads)

The contractor will, upon arrival and pre-assessment of the site, report in writing which infrastructures they intend to assess at a given installation.

8.2.3. Field Assessors shall determine overall condition index using model in Condition Index Assessment Manual. For each index that is 75 or lower, the contractor shall:

8.2.3.1. Highlight the index cell in the Index Form.

8.2.3.2. Comment on the discrepancy on the Comments Form.

8.2.3.3. Take one or more pictures of the discrepancy.

8.2.3.4. Submit Comments Forms in both hard copy and CD/DVD format.

8.3. Asset Inventory – Buildings & Equipment. When directed by the contracting officer, the contractor shall conduct an AI of the installation prior to conducting a CA. AI’s are broken into three main parts: checklists, pictures, and drawings.

8.3.1. Checklists. The “Checklist” found in Attachment J is essentially a form that shows exactly what the contractor is responsible for inspecting and which data are required. This is subject to minor changes that should not result in any re-visiting of sites or any changes to AI work rate. The contractor shall inventory all on-site equipment that is in the checklist. Most of the fields in the content in the checklist pertains to equipment, but it also requires the contractor to identify and inventory buildings and some force protection elements (to include Entry Control Points [ECPs] and perimeter walls).

8.3.2. Pictures. Photographs will be taken of each item inventoried. Photos will be used to capture components in their entirety. Photos should include serial or manufacturer identification plates, and individual components (i.g., read out screens, digital control panels). The photos must be of sufficient resolution to allow for the reading of serial numbers and manufacturers’ information. For buildings, photos will be taken of the exterior and interior.

8.3.3. Drawings. Drawing instructions are found in the checklist. They are broken into two types: Installation Drawings and Building Drawings.

8.3.3.1. Installation Drawings.

(1) Measure and draw perimeter wall. Show location of gates and guard towers.

(2) Show location of paved (asphalt / concrete) roads parking areas, and sidewalks.

(3) Measure outside dimensions of all buildings.

(4) Show main entrance to each building.

(5) For each building, measure a minimum of 3 distances from one or more building corners to the perimeter wall or another building.

(6) Show location(s) of generator(s) and fuel storage tank(s).

(7) Show location(s) of water well(s) and water storage tank(s).

(8) Show locations of all GPS readings.

8.3.3.2. Building Drawings

(1) Compare as-built drawings against what was constructed. Red-line differences.

(2) When as-built drawings are not available, prepare single-line schematic drawings using a CADD program. For each building floor, measure the dimensions of each room and show location of the following:

a. Doors

b. Air Conditioning Units

c. Water Heaters

d. Toilets

e. Sinks

f. Showers

(3) Measure outside dimensions of all buildings.

(4) Show main entrance to each building.

8.3.4. Additional.

8.3.4.1. CPMD Participation. The contractor shall be willing to conduct CAs and AIs with members of CPMD or the facility engineers at the locations during each assessment. The purpose of this is to allow CPMD and the facility engineers to develop engineers to eventually conduct CAs with organic manpower. The contractor is NOT required to direct, instruct or otherwise advise CPMD. Furthermore, the contractor is not obligated to receive direction, orders or instruction from CPMD, facility engineers, or Corps Commanders and their staff.

8.3.4.2. Satellite Image. Checklists, pictures and drawings comprise the majority of the AI effort. The contractor shall also provide a satellite picture of the installation using Google Earth or a comparable service (showing recent imagery no later than three months old). The contractor shall overlay a line that represents the approximate perimeter of the installation.

8.3.4.3. Grid Coordinate Requirements. Grid coordinates are required as per the following guidance:

(1) Geographic Coordinate System. Grids should be recorded as latitude/longitude, not military grid reference system (MGRS).

(2) Drawings. The purpose of grid coordinates on the drawings is to help determine the approximate area of the installation. The contractor shall record grid coordinates that support that intent. Contractor shall show grid coordinates at the corners of the perimeter, the ECP, and should the perimeter be in an arch, the contractor shall label a few points along the arch.

(3) Checklists. In the checklist, grid coordinates are required for each item of equipment. The contractor shall use the grid coordinate for the installation’s ECP. The purpose of this is to direct operations and maintenance service providers to the installation’s access point.

8.4. Project Management Reports and Site Reports

8.4.1. Project Management Reports.

8.4.1.1. Weekly. The contractor shall provide weekly project management reports to the CSTC-A/CJ ENG COR. The contractor shall participate in meetings or teleconferences that may be scheduled to discuss the weekly performance report submitted.

8.4.1.2. Monthly. The contractor shall participate in a monthly progress meeting with CPMD and CJ ENG to ensure performance is satisfactory and CPMD receives the information they need to continue base access, training or any other requirements within scope.

8.4.1.3. End of Performance Period. The contractor shall provide the CSTC-A/CJ ENG COR with a self-assessment of their performance. This self-assessment shall also include lessons learned during the execution of this contract.

8.4.1.4. The contractor shall be evaluated based on the project deliverables shown in the table below.

*Project Schedule. The Contactor shall prepare a project schedule for the entire period of the project commencing with the award date and ending on final acceptance. The schedule shall consist of manageable tasks of defined duration. Tasks shall culminate with specific intermediate milestones. Task duration shall be entered as working days, accounting for two access attempts at each site. Task relationships shall be established to provide for a project critical path. The project schedule shall be updated and tracked throughout the period of the projects as milestones are achieved.

8.4.2. Site Reports. The contractor shall submit reports on two occasions. Prior to submitting the first report, please submit a sample report for content and format review.

8.4.2.1. First, the contractor shall submit reports on or around the time when the reports are complete, throughout the lifecycle of the project. The purpose of this submission is to provide the client with the finished product for their review, comments and quality assurance checks. The contractor shall submit reports approximately once per week via the AMRDEC file transfer system. The submission should include all reports finished during the previous week. This report shall be composed in both English and Dari.

8.4.2.2. Secondly, during project closeout, the contractor shall submit all reports digitally on CD/DVD, an external hard drive, or the like, in both English and Dari.

8.4.2.3. Report Format. In both cases above, the format of the report will be summarized in one PDF document per site along with the raw data provided in Excel format. Along with these submittals, the contractor will provide soft copies of the report on CD/DVD (both Dari and English). If the document is in excess of 20-MBs, the contractor may break the final site report into two or more parts. Upon the request of CPMD, roll-up reports will be translated to Pashto as well, but only on an as-needed basis.

8.4.2.4. The distribution list will be established by the CSTC-A/CJ ENG PM.

9. MISCELLANEOUS / OTHER.

9.1. The Contractor shall be subject to Government regulations regarding, among other things, confidentiality of project information that may be available or become known to contractor personnel in the course of executing the services listed within this Scope. Selected contractor personnel will be required to sign a non-disclosure statement to be provided by KO or COR.

9.2. Contractor will be responsible for facilitating site access directly with CPMD and ANA installations.

9.3. Contractor performance assessments will be performed in accordance with the contractor’s work plan which shall have quality control measures therein.

10. PERFORMANCE PERIOD. The contractor shall execute all task orders assigned within one year. An additional option period for one year shall also be priced if additional task orders need executed.

11. AUTHORIZED CHANGES. The contractor shall accept contractual change instructions only from the Contracting Officer. However, coordination of routine technical matters with CSTC-A personnel will be accomplished through the CSTC-A/CJ ENG Contracting Officer Representative listed below. The COR authorities are outlined in the COR designation letter to be sent with the award of the task order. Direct requests from other agencies should be forwarded to the Project Manager for consideration. Changes in scope for level of effort, completion schedule, or deliverables can only be authorized by an RCC Contracting Officer. The contractor shall notify the Contracting Officer immediately if they have received direction to perform work outside the scope of the contract or task order.

12. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

13. Government-Furnished Items and Services: N/A -- There is no GFP provided under this contract.

14. Contractor Management Reporting. The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor shall report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor shall completely fill in all the information in the format using the following web address: https://armycmra.dmdc.osd.mil/Login.aspx.

15. POINTS OF CONTACT.

CSTC-A/CJ ENG

Resolute Support Headquarters

APO, AE 09356

Contracting Officer Representative:

CSTC-A Project Manager through Mid-April: Capt (OF2) Mark Johanning, DSN 318-449-1449, mark.j.johanning.mil@mail.mil CSTC-A Project Manager after Mid-April: Capt (OF2) Sarah Bodenheimer, DSN 318-449-1449, sarah.l.bodenheimer.mil@mail.mil

Contracting Officer: Ms. Sonia Nance, Sonia.J.Nance.civ@mail.mil

Contract Specialist: Anita Maldonado, Ctr; anita.maldonado.ctr@mail.mi

Technical exhibit 1: performance requirements summary The contractor service requirements are summarized into performance objectives that relate directly to mission-essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Method of Surveillance

Performance requirements summary (PRS) #1 PWS Para 3

PRS#2

PWS 5.1.3

Types of surveillance:

· Random sampling: Appropriate for frequently recurring tasks. Evaluate randomly selected samples of the lot to determine the acceptability of the entire lot (random inspection guide, method of surveillance, lot size, sample size, performance requirement, sampling procedure, and inspection procedure).

· One hundred percent inspection: Appropriate for tasks that occur infrequently. Inspect and evaluate performance each time task is performed.

· Periodic surveillance: Evaluation of samples selected on other than a 100 percent or statistically random basis (such as monthly, quarterly, or semi-annually).

· Validated customer complaint: Complaints must be validated.

ATTACHMENTS.

A. Afghan National Army Sites B. Building Element Subgroups C. Equipment Element Subgroups D. Facility Condition Index Definitions E. Facility Scoring Sheet F. Facility Comments Form G. Equipment Condition Index Definitions H. Equipment Scoring Sheet I. Equipment Comments Form J. Asset Inventory Checklist K. Condition Index Assessment Manual

Attachment A: Afghan National Army Sites

PROVIDED SEPARATELY

Attachment B: Building Element Subgroups

BUILDING ELEMENT SUBGROUPS

Sub-Structure

Superstructure Basement and Crawl Space Columns and Piers Walls Masonry Beams and Slabs Wood Joists and Beams Steel Beams / Concrete Deck Floors Attics Roof Exterior Ceilings and Decks

Exterior Enclosure Plaster Masonry and Mortar Metal K-Span Wood Paint White Washing Decorative Elements

Roofing Asphalt Shingles Clay Tiles Wood Shingles and Shakes Slate / Stone Metal Built-up Roof Projections Galvanic Action Flashing Gutters and Leaders

Interiors Floor Coverings Interior Wall Finishes Ceiling Finishes Interior Decorative Masonry Fireplaces and Wood-Burning Stoves Metal Surfaces Interior Stairs Interior Doors and Wood Trim Interior Windows and Wood Trim Kitchen Cabinets and Counters

Plumbing and Mechanical Systems Plumbing

HVAC

Electrical

Exterior Doors

Exterior Windows

Grounds Walkways Window Wells Storm Drains Retaining Walls

Roads

Parking Areas

Attachment C: Equipment Element Subgroups

EQUIPMENT ELEMENT SUBGROUPS

1. 400 Series – Support Equipment 441 - 449 – Industrial Laundry Machines 451 - 459 – Water Boilers and Fuel-Fired Water Heaters 461 - 469 – Water Boiler and Fuel-Fired Water Heater Fuel Tanks 471 - 489 – HVAC, Refrigeration Containers, DFAC Refrigeration Units 491 - 499 – Elevators

500 Series – Audio-Visual and Public Address Systems 501 - 599 – Audio-Visual and Public Address Equipment

600 Series – Vehicle Maintenance Equipment 601 - 649 – Hydraulic lifts, Hoists, Tire Changer, Tire Balancer 651 - 699 – Air Compressors

800 Series – Water Systems 801 - 829 – Well Pumps (Submersible, Hand-Operated, Surface-Mounted) 831 - 849 – Water Distribution, Transfer, Trash Pumps 851 - 869 – Water Storage Tanks (Underground, Surface, Elevated) 871 - 879 – Water Treatment Systems 881 - 889 – Water Pressure Tanks, Hot Water Expansion Tanks 891 - 899 – Fire Suppression Systems, Fire Hydrants

900 Series – Power Generation and Distribution 901 - 919 – Generators (Stationary, Portable), Solar Panel Systems, Portable Light Towers 921 - 929 – Power Distribution Equipment 931 - 949 – Generator Fuel Storage Tanks 961 - 969 – Fuel Handling Equipment 971 - 979 – Waste Tanks 981 - 989 – Vehicle and Aviation Fuel Storage Tanks 991 - 999 – LPG Storage Tanks

1000 Series – Force Protection Features / Structures 1000 - 1019 – Perimeter Walls, Fences, Gates, Ditches 1051 - 1089 – Security Lighting 1091 - 1099 – Security Alarms

1100 Series – Wastewater Treatment Systems 1101 - 1109 – Package Wastewater Treatment Plants 1151 - 1169 – Septic Tanks with Leach Field 1171 - 1199 – Septic Tanks without Leach Field

1200 Series – Solid Waste Disposal 1201 - 1229 – Incinerators 1231 - 1249 – Incinerators Fuel Storage Tanks

Attachment D: Facility Condition Index Definitions

Attachment E: Facility Scoring Sheet

Attachment F: Facility Comments Form

Attachment G: Equipment Condition Index Definitions

Attachment H: Equipment Scoring Sheet

Attachment I: Equipment Comments Form

Attachment J: Asset Inventory Checklist

Attachment K: Condition Index Assessment Manual image1.emf image2.emf image3.emf image4.emf image5.emf image6.emf