W91364-21-P-0022 JA Sole Source.pdf

Control No: 21-01 Contractor: The Ohio State University

Program/Equipment: Ohio National Guard 4-H OMK Outreach Support Services

Version – September 2018 FOR OFFICIAL USE ONLY

JUSTIFICATION REVIEW DOCUMENT

FAR PART 6 JUSTIFICATION AND APPROVAL FOR OTHER THAN

FULL AND OPEN COMPETITION

Program/Equipment: Ohio National Guard 4-H OMK Outreach Support Services

Authority: 10 U.S.C. 2304(c)(5) as implemented by FAR Part 6.302-5 -- Authorized or Required by Statute. (Refer to FAR Part 6.302-5(b) for specific US Code authorities for purchasing from mandatory sources identified in FAR Part 8 or 19.)

Amount: $75,000.00

Prepared by:

Amanda Britton Phone: 614-336-4390 Contract Specialist Email: Amanda.L.Britton4.civ@mail.mil

Contracting Officer:

Elaine Farabee Phone: 614-336-7430 Contracting Officer Email: Elaine.M.Farabee.civ@mail.mil

Technical:

Julie Blike Phone: 614-336-7352 Director, Family Programs Email: Julie.A.Blike.civ@mail.mil

Requirements:

Julie Blike Phone: 614-336-7352 Director, Family Programs Email: Julie.A.Blike.civ@mail.mil

Reviews: I have reviewed this justification and find it adequate to support sole source.

Program Manager: Julie Blike

CAC Signature:

Legal Counsel: LTC Joseph Schwade

CAC Signature:

Program/Equipment: Ohio National Guard 4-H OMK Outreach Support Services

Version – September 2018 FOR OFFICIAL USE ONLY

FAR Part 6 Justification and Approval for Other than Full and Open Competition

1. Contracting Activity: USPFO - Ohio

2. Description of Action: Yellow Ribbon and Family Support / Family Programs and Ohio Military Kids (OMK) requests a firm-fixed-price contract with The Ohio State University (OSU). The Government projects award for March 2021. Fiscal year 2021 O&M funds will be used.

3. Description of Supplies/Services: OSU will provide Youth and Family Programs to support an environment for youth and teens to build new skills and positive relationships.

This is accomplished through various events with curriculum created and provided by OSU. The Period of Performance is 01 April 2021 – 31 March 2022.

Total Value: $ 75,000.00

4. Authority Cited:

10 U.S.C. 2304(c)(1), as implemented by FAR 6.302-1(a)(2) and 6.302-1(c), Only one responsible source and no other supplies or services will satisfy agency requirements, and brand name descriptions.

5. Reason for Authority Cited: There is a federal partnership in the form of a Memorandum of Understanding (MOU) between the National Guard Bureau (NGB) and the U.S. Department of Agriculture (USDA). The USDA breaks down at the local level as 4-H. OMK is an entity of 4-H. The ONG is authorized to obligate funding from NGB for youth programs and contract with Land Grant Universities / 4-H Extensions for the benefit of ONG OMK programs. 4-H is an entity of Cooperative Extensions of The Ohio State University and Central State University. These two universities are the only two Land Grant Universities in Ohio as of March 2021. The Ohio National Guard (ONG) has an active partnership with OSU and OMK. ONG and OMK are currently working toward establishing a relationship with Central State University. However, Central State University is not yet partnered with ONG to enable courses for FY21.

As described at FAR 6.302-1(a)(2), when the supplies or services required by the agency are available only from one responsible source, or for DoD, NASA and the Coast Guard, from only one or a limited number of responsible sources, and no other types of supplies or services will satisfy agency requirements, full and open competition need not be provided for.

Possible Sources for the Requirement:

The Ohio State University

CAGE: 5QH98

1960 Kenny Rd, Columbus, Ohio 43210 Other than Small Business

Program/Equipment: Ohio National Guard 4-H OMK Outreach Support Services

Version – September 2018 FOR OFFICIAL USE ONLY

Ohio Land Grant University POC: Kirk Bloir, 614-292-5937, State 4-H Program Leader

Central State University

CAGE: 2T962

1400 Brush Row Rd, Wilberforce, Ohio 45384 Other than Small Business Ohio Land Grant University POC: Prosper Doamekpor, 937-376-6099, 4-H Youth Development Program Leader

OMK is required to use NGB funding for Land Grant Universities only. (Supporting Document in PCF / J&A Limited Source folder). If this contract award for OSU is not approved, the Ohio National Guard will be unable to hold FY21 OMK Youth Activities.

Competition may be possible between Central State University and ONG in the future only if ONG determines a partnership is possible. If other Universities in Ohio become Land Grant Universities as determined by the USDA, there will be further opportunities for additional partnerships.

6. Efforts to Obtain Competition: The Contracting Officer shall publish the notices required by FAR 5.201 and any bids or proposals received shall be considered.

a. Effective Competition: Because this is a sole source action, effective competition is not applicable.

b. Subcontracting Competition: Subcontracting competition will be achieved through the outreach programs / activities produced and provided by OSU.

7. Actions to Increase Competition: The ONG will actively work with Central State University, and any newly approved Land Grant Universities in Ohio, to determine if partnerships can be made.

8. Market Research: Land Grant Universities in Ohio were researched on January 14th 2021. OSU and Central State University were the only two Land Grant Universities in Ohio. Both have active CAGE codes according to a search of SAM.gov on 15 March 2021. In accordance with Defense Federal Acquisition Regulation Supplement (DFARS) 205.205-71, DFARS 206.302-1(d), and DFARS Procedures, Guidance and Information (PGI) 206.302-1(d), a sources sought was posted to beta.SAM.gov on 15 March 2021 for 15 days. Results will be uploaded to the PFC file.

9. Interested Sources: Preliminary technical information as to available sources, Land Grant Universities in Ohio, has been reviewed. Only Central State University and OSU are technically acceptable in that they are the only USDA Land Grant Universities in Ohio. Currently, OMK is working to establish communication and a partnership with Central State for these programs and services as the 4-H Program Director at Central State University has expressed interest in establishing this relationship. Currently, OSU is the only University that can perform the FY21 services.

Program/Equipment: Ohio National Guard 4-H OMK Outreach Support Services

Version – September 2018 FOR OFFICIAL USE ONLY

10. Other Facts:

a. Procurement History:

W91364-20-P-0020 / W91364-19-P-0015 / W91364-18-P-0018 / W91364-16-P-0095

OSU was awarded, on a sole source basis, the four preceding years services under the authority of FAR 6.302-1(a)(2) and 6.302-1(c), Only one responsible source and no other supplies or services will satisfy agency requirements, and brand name descriptions. The previous justifications have been substantially the same as the instant justification.

b. Class J&A: This Class J&A will cover all future actions for this service. Further actions will be supported by a memorandum for record stating the action is within the scope of the class J&A in each contract file. As such, all OMK 4-H programs and services will be made via sole source / limited source under the authority of FAR 6.302-1(a)(2) and 6.302-1(c), Only one responsible source and no other supplies or services will satisfy agency requirements, and brand name descriptions. The available vendors will be determined by the then active Land Grant Universities as determined by the U.S.

Department of Agriculture.

11. Technical Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Julie Blike, Director, Family Programs

CAC Signature

12. Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Julie Blike, Director, Family Programs

CAC Signature

Program/Equipment: Ohio National Guard 4-H OMK Outreach Support Services

Version – September 2018 FOR OFFICIAL USE ONLY

13. Fair and Reasonable Cost Determination: I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable. This determination will be made using price analysis and comparison with the IGE. As a part of this basis, certified cost or pricing data will not be required and the following exception applies (FAR 15.403): A commercial item is being acquired.

Typed Name: Elaine M. Farabee, Contracting Officer

14. Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Approval

Based on the foregoing justification, I hereby approve the procurement of Ohio National Guard 4-H OMK Outreach Support Services for the estimated amount of $75,000.00 on an other than full and open competition basis pursuant to the authority of FAR 6.302- 1(a)(2) and 6.302-1(c), Only one responsible source and no other supplies or services will satisfy agency requirements, and brand name descriptions, subject to availability of funds, and provided that the services or property herein described have otherwise been authorized for acquisition.