Combined_Synopsis_(Meals).docx

Combined Synopsis/Solicitation Request for Proposal (RFP) Number: W9133L-17-R-IRT1 Kauai Bike Trail - Meals

A. DESCRIPTION:

This notice is a Combined Synopsis/Solicitation (W9133L-17-T-IRT1) for commercial services prepared in accordance with the format in FAR subpart 12.6, and as supplemented with additional information included in the notice. The notice constitutes the only solicitation that will be issued; proposal are being requested. A written solicitation will not be issued. The combined synopsis/solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-87.

The Combined Synopsis/Solicitation describes the content and format for responding to the Request for Proposal (RFP). Proposal shall be submitted in the formats stated with all questions and information answered and provided in detail. Elaborate formats or binders are neither necessary nor desired. Legibility, clarity and coherence are important. The proposal shall present information in the order requested in the RFP. The proposal must demonstrate an understanding of the requirement by providing what is asked for or citing how the requirement has been achieved in your normal business practices. It is important that the proposal adhere to the same numbering format and/or titled sections, as used in the RFP, so that the responses correlate to the same paragraph in the RFP requirement. This will make the proposal more “evaluator friendly” to the evaluation team conducting the evaluation of the proposal.

B. SUPPLEMENTAL AND ADDITIONAL INFORMATON:

1. Proposal Response Due Date/Time: Not Later Than 28 April 2017/ 13:00pm EST.

2. Set-aside Status: 100% Small Business Set-aside;

NAICS Code: 722320 Size Standard: $7,500,000.00

3. Period of Performance: 10 May – 28 July 2017

4800 Kawaihau Rd.

Kapaa, HI 96746

5. Basis of Award: The Government intends to award a Firm-Fixed Price, single award to a small business entity. The award will be based on the Lowest-Price Technically Acceptable proposal.

6. Contract Line Item Numbers (CLIN), Quantities, Unit of Issue, Unit Price, Total Cost for:

0001 Breakfast Non-Personal Service Firm-Fixed Price (FFP) FOB Destination Refer to Performance-Based Work Statement (PWS) for requirement details.

0002 Lunch Non-Personal Service Firm-Fixed Price (FFP) FOB Destination Refer to Performance-Based Work Statement (PWS) for requirement details.

0003 Dinner Non-Personal Service Firm-Fixed Price (FFP) FOB Destination Refer to Performance-Based Work Statement (PWS) for requirement details.

0004 Contractor Manpower Reporting Application (CMRA) Report all contractor labor hours to include subcontractor labor hours Not Separate Priced FOB Destination

7. Brief Requirement Description:

The contractor shall furnish all personnel, supervision, parts, tools, materials, facilities and transportation necessary to provide and deliver prepared meals (breakfast, box lunch, and dinner) at the KPAL (Kauai Police Activities League) Youth Center to feed 48-62 people.

8. Performance-based Work Statement.

PERFORMANCE WORK STATEMENT (PWS)

For

Kauai Elevated Boardwalk Meal Contract (Kapaa, HI)

1. General

1.1 Scope of Work: The contractor shall furnish all personnel, supervision, parts, tools, materials, facilities and transportation necessary to provide and deliver prepared meals (breakfast, box lunch, and dinner) at the KPAL (Kauai Police Activities League) Youth Center to feed 48-62 people.

1.2 Background: In accordance with direction given in 10 May 2016 Memorandum, Subject National Guard Bureau (NGB) Fiscal Year 2013 Budget Guidance, has been determined the IRT requirements as mission critical for FY17.

1.3 Period of Performance (PoP). The Period of Performance shall be 10 May to 28 July 2017.

1.4 Delivery Date. Daily as required 10 May – 28 July 2017.

1.5 Place of Performance. Dining Tent at the KPAL Youth Center on the grounds of the Mahelona Medical Center, 4800 Kawaihau Road, Kapaa, HI 96746.

1.5.1 Operating Hours. All food items must be delivered and available on site in the proper cooler or food safety container no later than 6:00 a.m. (B), 11:00 a.m. (L) and 5:30 p.m. (D) each day of service unless otherwise directed. Boxed lunches may also be delivered at the time of delivery of breakfast.

1.6 Quality Assurance (QA). The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.7 Post Award Conference / Periodic Progress Meetings. The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.8 Combating Trafficking in Persons. The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The Contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.9 Organizational Conflicts of Interest (OCI). The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2. Definitions and Acronyms. This section includes all applicable definitions and acronyms utilized in this PWS.

2.1 Definitions.

CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.2 Acronyms.

NGB National Guard Bureau

POP Period of Performance

3. Requirements. This contract is for IRT Kauai Elevated Boardwalk at 4800 Kawaihau Road, Kapaa, HI 96746 – KPAL Youth Center.

3.1. The contractor shall start delivery of meals on 10 May 2017 and the final delivery will be on 28 July 2017.

3.2 The Contractor shall comply with all FDA and USAF Food Code guidelines. Contractor can request a copy of USAF Food Code guidelines if needed from the NGB Contracting FSS Support Staff.

3.3 The contractor shall provide a varied menu to meet the requirements of this PWS. Food shall be purchased from approved vendors IAW the FDA Food Code guidelines. A list of food sources must be provided upon request.

3.4 The Contractor shall ensure the serving areas are clean before each meal and clean-up serving areas to include the serving line area after each meal.

3.5 The contractor shall provide a copy of the menu for the IRT Kauai Elevated Boardwalk, 4800 Kawaihau Road, Kapaa, HI 96746 – Dining Tent at KPAL Youth Center, no later than four days prior to the contracted date.

3.6 The contractor shall post the menu on the Dining Facility Board for customers review and e-mailed to michael.r.cain2.mil@mail.mil.

3.7 The Contractor shall provide the number of meals on the indicated days in Table A. Dates and number of people are subject to change with at least 14 days’ notice to Contractor

3.8 The contractor shall provide all meals in duration of 60 minutes meal times. All adjusted meal times shall be coordinated between the COR and the Contractor at least 24 hours in advance. During the training period, the serving line, and all serving bars must be set-up and ready for serving no later than 15 minutes prior to scheduled starting time.

3.9 The contractor shall delivered all food and store on site in the proper cooler or food safety container no later than 15 minutes prior to the serving times. 6:00 a.m. (B), 11:00 a.m. (L) and 5:30 p.m. (D) each day of service unless otherwise directed. Boxed lunches may also be delivered at the time of delivery of breakfast. Breakfast and dinner shall be served as hot meals to be served and eaten in the dining tent.

3.10 The contractor shall package boxed lunch food items in individual, convenient carry-out containers to include plastic ware if applicable to menu. All containers will be clearly marked to specify contents. Beverages will also be provided and may be packaged separately.

3.11 The contractor shall provide all condiments (mayonnaise, mustard, ketchup, hot sauce, pickles, salad dressings, etc.) to complement the meal being served.

3.12 The contractor shall provide cups, plates, napkins, eating utensils, and a to-go clamshell option. The contractor shall also provide all serving pans & serving utensils. Hot boxes (to keep food hot), steam tables (for serving food) will be provided by the contractor. Ice will be provided by the Government for use by contractor.

3.13 The contractor shall secure the food facility and shall be inspected for sanitation purposes and for food security clearance prior to meals being served.

3.14 The contractor shall delivered the cooked meals and to be ready to serve the food at the Dining Tent at KPAL Youth Center. NO COOKING IS ALLOWED on site. When transporting the items to the site, insulated containers should be used. These containers should be able to maintain the temperature of cold foods at 41 degrees Fahrenheit or lower and the temperature of hot foods at 135 degrees Fahrenheit or higher, and should be easy to clean and sanitize. Delivery vehicles must be kept clean so that food does not become cross-contaminated by dust, chemicals and other foreign objects.

3.15 The contractor shall perform a receipt inspections of food purchased from approved vendors IAW the FDA Food Code guidelines entering their facility and keep a log of such inspections per Air Force Instruction 48-116, Food Safety Program, and Facility Supervisors/Managers: Para. 1.5.2. Frequent Government inspection will occur to inspect for potential hazardous food upon receipt for wholesomeness, age at time of delivery, packaging integrity, source approval, and sanitary condition of delivery vehicles. The temperature will be monitored and recorded when the Contractor arrives on site. If the food is not in the safe zone, the appropriate actions shall be taken to insure the safety of US Military Personnel. If a situation should arise the Local USAF Public Health Office will be contacted immediately for the appropriate guidance.

3.16 The contractor shall serve the meals using shallow pans (4 inch). This will keep hot foods at 140-160 degrees Fahrenheit and cold foods at 33-40 degrees Fahrenheit, in accordance with Public Health and Food Safety Requirements. This is done to prevent the spread of bacteria.

3.17 The contractor shall ensure that the delivery trucks are clean, have the appropriate temperatures, and are locked and secure upon arrival. The vendor’s site should be the first site delivered to on the delivery trucks route.

3.18 The contractor shall take all necessary measures to ensure that the projected meal count for servings is met. The Contractor is not responsible for foods once leftovers are turned over to the Government.

3.19 The contractor shall receive payment for meals served per day upon completion of each contracted period. All food/meals will remain on the property of the Government and must be left at the IRT Kauai Elevated Boardwalk, 4800 Kawaihau Road, Kapaa, HI 96746 – Dining Tent at KPAL Youth Center. The Facility Manager/Supervisor will ensure proper food storage of foods leftover, including time/temperature and holding time requirements for food safety and in accordance with the Food Code.

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

3.1

The contractor shall start delivery of meals on 10 May 2017 and the final delivery will be on 28 July 2017.

The contractor shall deliver 98% all meals within the established locations and timeframe.

2% failure to deliver during the established time frames.

COR

3.2

The Contractor shall comply with all FDA and USAF Food Code guidelines. Contractor can request a copy of USAF Food Code guidelines if needed from the NGB Contracting FSS Support Staff.

3.3 The contractor shall provide a varied menu to meet the requirements of this PWS. Food shall be purchased from approved vendors IAW the FDA Food Code guidelines. A list of food sources must be provided upon request.

3.4 The Contractor shall ensure the serving areas are clean before each meal and clean-up serving areas to include the serving line area after each meal.

3.5

3.6 The contractor shall post the menu on the Dining Facility Board for customers review and e-mailed to michael.r.cain2.mil@mail.mil.

3.7

3.8

3.9

3.10 The contractor shall package boxed lunch food items in individual, convenient carry-out containers to include plastic ware if applicable to menu. All containers will be clearly marked to specify contents. Beverages will also be provided and may be packaged separately.

3.11 The contractor shall provide all condiments (mayonnaise, mustard, ketchup, hot sauce, pickles, salad dressings, etc.) to complement the meal being served.

3.12 The contractor shall provide cups, plates, napkins, eating utensils, and a to-go clamshell option. The contractor shall also provide all serving pans & serving utensils. Hot boxes (to keep food hot), steam tables (for serving food) will be provided by the contractor. Ice will be provided by the Government for use by contractor.

3.13 The contractor shall secure the food facility and shall be inspected for sanitation purposes and for food security clearance prior to meals being served.

3.14

3.15

3.16

3.17 The contractor shall ensure that the delivery trucks are clean, have the appropriate temperatures, and are locked and secure upon arrival. The vendor’s site should be the first site delivered to on the delivery trucks route.

C. PROVISIONS AND CLAUSES

Clauses Applicable to the Acquisition:

The provision at FAR 52.212-1, Instructions to Offerors—Commercial, applies to this acquisition in addition to the addenda to the provision if applicable. (See Clauses Incorporated By Full Text) The provision at FAR 52.212-2, Evaluation—Commercial Items, applies to this acquisition in addition to the addenda to the provision if applicable. (See Clauses Incorporated By Full Text) The provision at FAR 52.212-3, Offeror Representations and Certifications—Commercial Items, applies to this acquisition in addition to the addenda to the provision. Offerors shall fill-in information as appropriate. (See Clauses Incorporated By Full Text) The clause at FAR 52.212-4, Contract Terms and Conditions—Commercial Items, applies to this acquisition in addition to the addenda to the clause, if applicable.

The clause at FAR 52-212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders—Commercial Items, applies to this acquisition and a the additional FAR clauses cited in the clause, as indicated, are applicable to the acquisition.

Clauses Incorporated By Reference:

Clauses Incorporated By Full Text

52.212-1 -- Instructions to Offerors -- Commercial Items.

As prescribed in 12.301(b)(1), insert the following provision:

Instructions to Offerors -- Commercial Items (Oct 2015)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show --

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to-- GSA Federal Supply Service Specifications Section Suite 8100 470 L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925) Facsimile (202 619-8978).

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites--

(i) ASSIST (https://assist.dla.mil/online/start/ ).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by—

(i) Using the ASSIST Shopping Wizard ( https://assist.dla.mil/wizard/index.cfm );

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4 Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697/2197, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS+4” followed by the DUNS or DUNS+4 number that identifies the offeror’s name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the Internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

INSTRUCTION TO OFFERORS FAR 52.212-1 – Addenda

1. Offerors are to submit proposal in a Microsoft Word extension (.pdf,.dox) file, electronic copy and directed via e-mail to the Contracting Officer at theresa.m.glasgow.civ@mail.mil , 703-607-0983 and the Contract Specialist at elizabeth.r.henderson6.mil@mail.mil 240-612-8020. We cannot receive e-mails if they contain compressed attachments. Ensure all files are free of viruses. Our security software blocks these types of e-mails. This RFP is an offer call for all items or none. The solicitation closing date is 28 April 2017, 13:00 PM EST. All correspondences shall reference solicitation number W9133L-16-R-IRT1 and the solicitation closing date (28 April 2017). Offerors shall address the proposal to:

National Guard Bureau, Operational Contract Support Attn: NGB-OPARC 111 South George Mason Dr. Arlington Hall Station 2, 4TH Floor, Arlington, VA 22204-1373

2. The offeror shall confirm with contracting office that submitted proposal was received. Proposals will be nonresponsive if not received by the solicitation closing due date. Re-send your e-mail submission if you do not receive a receipt confirmation. If you do not receive a receipt confirmation after the second transmission, contact the Contract Specialist. The Offeror shall submit an unclassified proposal which demonstrates its ability to perform and meet the requirements in the PWS. Questions for this notice will not be accepted. Telephone calls regarding this notice will not be accepted. All information is to be submitted at no cost or obligation to the Government. All information marked {Proprietary to ‘company name’} will not be disclosed outside of the Department of Defense. All offerors shall be registered in the System for Award Management (SAM) before being considered for award. Information concerning SAM requirements may be viewed via the Internet at https://www.sam.gov.

(End of Provision) 52.212-2 -- Evaluation -- Commercial Items.

As prescribed in 12.301(c), the Contracting Officer may insert a provision substantially as follows:

Evaluation -- Commercial Items (Oct 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

[Contracting Officer shall insert the significant evaluation factors, such as

(i) technical capability of the item offered to meet the Government requirement;

(ii) price;

(iii) past performance (see FAR 15.304);

Technical and past performance, when combined, are __________ [Contracting Officer state, in accordance with FAR 15.304, the relative importance of all other evaluation factors, when combined, when compared to price.]

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Evaluation 52.212-2, Addenda:

Proposal Requirement: Offerors Technical proposal shall address the requirements in the PWS, with emphasis on Section 5, Requirement. A comparative evaluation of offers will be conducted by evaluating the following factors of the offeror proposal:

(End of Provision) 52.212-3 -- Offeror Representations and Certifications -- Commercial Items.

As prescribed in 12.301(b)(2), insert the following provision:

Offeror Representations and Certifications -- Commercial Items (Apr 2016) The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.acquisition.gov . If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (r) of this provision.

(a) Definitions. As used in this provision-- “Economically disadvantaged women-owned small business (EDWOSB) concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

“Forced or indentured child labor” means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

“Highest-level owner” means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

“Immediate owner” means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

“Inverted domestic corporation,” means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

“Manufactured end product” means any end product in product and service codes (PSCs) 1000-9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

“Predecessor” means an entity that is replaced by a successor and includes any predecessors of the predecessor.

“Restricted business operations” means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

“Service-disabled veteran-owned small business concern”—

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

“Small business concern” means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and size standards in this solicitation.

“Small disadvantaged business concern, consistent with 13 CFR 124.1002,” means a small business concern under the size standard applicable to the acquisition, that--

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by--

(i) One or more socially disadvantaged (as defined at 13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $750,000 after taking into account the applicable exclusions set forth at 13 CFR 124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

“Subsidiary” means an entity in which more than 50 percent of the entity is owned—

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

“Successor” means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term “successor” does not include new offices/divisions of the same company or a company that only changes its name. The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances.

“Veteran-owned small business concern” means a small business concern—

(1) Not less than 51 percent of which is owned by one or more veterans(as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

“Women-owned business concern” means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of the its stock is owned by one or more women; and whose management and daily business operations are controlled by one or more women.

“Women-owned small business concern” means a small business concern --

(1) That is at least 51 percent owned by one or more women or, in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and

(2) Whose management and daily business operations are controlled by one or more women.

“Women-owned small business (WOSB) concern eligible under the WOSB Program (in accordance with 13 CFR part 127),” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States.

(b)

(1) Annual Representations and Certifications. Any changes provided by the offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications posted on the SAMwebsite.

(2) The offeror has completed the annual…