W9133L-16-R-0013_Amendment_0003.docx

W9133L-16-R-0013

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 05-Feb-2016 11:00 AM to 10-Feb-2016 02:00 PM.

The following have been modified:

PWS

PERFORMANCE WORK STATEMENT (PWS)

FOR

Meteorological Observing Services at Air National Guard Bases (ANGB)

1. General

1.1 Scope of Work: The Contractor shall provide meteorological observing services at Buckley Air Force Base (AFB) Colorado (CO), Los Alamitos Army Air Field (AAF) California (CA), Pease ANGB New Hampshire (NH) and Selfridge ANGB Michigan (MI) as described in this PWS.

1.2 Background:

The Contractor shall provide weather reporting, augmentation, and dissemination of accurate weather conditions for the host bases listed in PWS paragraph 1.1. This is an Air Force requirement as stated in AFMAN 15-111, Chapter 3, Augmentation Procedures.

All weather technicians employed through this contract provide weather observing support services. Such service includes augmenting the FMQ-19/JET weather equipment, transmitting accurate weather observations, issuing observed weather advisories and warnings, transmitting PIREPS, providing climatological information and assisting the OWS’s as their “eyes forward” for area forecasts.

1.2.1 Buckley ANG, CO: The Buckley weather facility provides surface weather observing support services to the 460th Space Wing (460 SW), 140th Wing (ANG), Army Aviation Support Facility (AASF), the Aerospace Data Facility (ADF), and other active duty and reserve components both on and off base. Buckley weather station complies with base instruction 460SWI 15-101 and is the “eyes forward” for the 25th Operational Weather Squadron (OWS) regional weather forecast.

1.2.2 Los Alamitos AAF, CA: The Los Alamitos weather facility provides surface weather observing support services to the Joint Forces Training Base (JFTB), 140TH Aviation Battalion, 40th Infantry Division, 6/52ND Army Reserve, and other Federal, State, and Local government agencies. Los Alamitos has a Memorandum of Agreement between the Los Alamitos Air Traffic Control and the weather station for reporting the weather. Los Alamitos is the “eyes forward” for the 25th OWS regional weather forecast.

1.2.2.1 Los Alamitos AAF uses Army IT servers and everyone with network access is required to complete annual Acceptable Use Policy (AUP) training. The training is a lengthy interactive module that covers COMSEC, OPSEC, handling classified materials, workplace security, phishing and other email activities, including restrictions on loading software on government computers, etc.

1.2.3 Pease ANGB, NH: The Pease weather facility provides surface weather observing support services to the 157th Air Refueling Wing (157 ARW) at Pease ANGB, NH using government provided facilities and instrumentation. There is an LOA in place between the weather station and the 157th Operations Group (OG). Pease is the “eyes forward” for the 15th OWS regional weather forecast.

1.2.4 Selfridge ANG, MI: The Selfridge weather facility provides surface weather observing support services to the 127th Wing (ANG), 127th Air Refueling Group (ANG), 171st Air Refueling Squadron (ANG), 107th Fighter Squadron (ANG), Aviation support Facility #2 (Army National Guard) , Department of Homeland Security Great Lakes Air and Marine Wing, Coast Guard Air Station – Detroit, U.S. Customs and Border Patrol, Naval Reserve Training Center- Detroit, Naval Operations Support Center, Marine Wing Support Group 47, and other active duty and reserve components on-base. Selfridge complies with base instruction SANGBI-15 and is the “eyes forward” for the 15th OWS regional area forecast.

1.3 Period of Performance (PoP). The Period of Performance shall be one (1) Base Year of 12-months beginning 1 April 2016 and four (4) 12-month option years.

1.4 Place of Performance.

a. Buckley ANG, CO: The contractor shall perform weather observing duties close to the flight line just outside of the Base Operations hanger #909, 19210 E. Breckenridge Ave, Buckley AFB, Aurora CO 80011

b. Los Alamitos AAF, CA: The contractor shall perform weather observing duties close to the flight line just outside of a hangar located at 4442 Doolittle Ave, Suite 2, Los Alamitos CA 90720

c. Pease ANGB, NH: The contractor shall perform weather observing duties from the 7th floor of the Air Traffic Control Tower located at 14 Airline Avenue, Portsmouth ATCT, Portsmouth NH 03803.

d. Selfridge ANG, MI: The contractor shall perform weather observing duties close to the flight line just outside of the Base Operations Building, Bldg. #50, 29080 Wilbur Wright Blvd, Selfridge ANGB MI 48045

1.4.1 Operating Hours. The contractor shall provide services for each base specified in this PWS. The contract employees shall not work more than 4 consecutive shifts of 12 hour shifts without having at least 48 hours off after the fourth shift. Also, the contractor employees shall not work more than 12 consecutive hours per shift.

1.4.1.1 Buckley ANGB, CO: The Contractor shall perform the services required under this contract during the following hours: Observing: 24 hours per day, 7 days per week, inclusive of Federal Holidays; The contractor will have one weather observer on duty at all times.

1.4.1.2 Los Alamitos AAF, CA: The Contractor shall perform the services required under this contract during the following hours: 16 hours per day (0600-2200 Local Time) Tuesday through Friday, 8 hours per day (0745-1545) Saturday through Monday, exclusive of Federal Holidays.

1.4.1.3 Pease ANGB, NH: The Contractor shall perform the services required under this contract during the following hours: Observing: 24 hours per day, 7 days per week, inclusive of Federal Holidays; The contractor will have one weather observer on duty at all times.

1.4.1.4 Selfridge ANGB, MI: The Contractor shall perform the services required under this contract during the following hours: 0600-2200L, 7 days per week, closed on Federal Holidays. Hours may be flexible to support customer flying operations but not to exceed 16 hours per day. The Contractor will have one Meteorological Technician on duty during work hours.

1.4.2 Recognized Holidays. The following are recognized US holidays. The contractor shall not perform services on these days, except for Buckley ANGB, CO and Pease ANGB, NH:

New Year’s Day: January 1st Martin Luther King, Jr.’s Birthday President’s Day Memorial Day Independence Day: July 4th Labor Day Columbus Day Veteran’s Day: November 11th Thanksgiving Day Christmas Day

1.4.2.1 The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.3 Telework. Telework is not authorized.

1.4.4 Unscheduled Gate / Base Closures. Unscheduled gate closures by the Security Forces may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.5 Performance of Services During Crisis or Emergency Conditions. In the event of a crisis, services on this contract have been determined as mission essential and are required to continue support during the crisis.

1.5 General Information

1.5.1 Air Force Privacy Act Program. Contractor personnel may be exposed to data subject to the Privacy Act of 1974. The Contractor shall ensure all its personnel assigned to perform work under this PWS take appropriate action to prevent disclosure of this information and follow the guidance provided in AFI 33-332, Air Force Privacy and Civil Liberties Program, 12 January 2015.

1.5.2 Air Force Messaging. Air Force Manual (AFMAN) 33-152, User Responsibilities and Guidance for Information Systems, 1 June 2012

Chapter 2, Information Systems and End User Devices (entire section)

Section 6.2, Air Force Messaging, (entire section)

Section 6.4, Electronic Message Format, (entire section)

1.5.3 Quality Control (QC). The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS). The contractor shall submit the QCP to the Contracting Officer (KO) within 30 days after contract award. After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO) acceptance in writing of any proposed changes to its QCP.

1.5.4 Quality Assurance (QA). The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.5.4.1 Quality Assurance Evaluator (QAE): Tasks listed on the PRS (Technical Exhibit 1), the QAE will follow the methods of surveillance specified in this contract. The QAE shall have unrestricted access to all facilities and Contractor generated records in support of the contract. The QAE will evaluate Contractor compliance with the contract through scheduled semi-annual site visits, personal observation, reviewing each sites weather records, verbal questioning or review of Contractor generated records and feedback received from customers. Government personnel will record all surveillance observations. Upon completion of the monthly surveillance, the QAE will fax or email a list of all discrepancies noted to the contract manager or site supervisor. If the Contractor feels any discrepancy is invalid, they should call the QAE within 2 working days to discuss the discrepancy and provide supporting information from this contract or the applicable Air Force directive for their reasoning. If the QAE determines the discrepancy is invalid, he/she will delete it from the surveillance record. Government surveillance of tasks not listed in the PRS or by methods other than those listed in the PRS (such as provided for by the Inspection of Services clause) may occur during the performance period of this contract. Such surveillance will be done according to standard inspection procedures as noted in the QASP. Any action taken by the Contracting Officer as a result of surveillance will be according to the terms of this contract.

1.5.4.2 Contract Discrepancy Report: The QAE may initiate a Contract Discrepancy Report (CDR) whenever non-compliance with the PWS, Performance Requirements Summary or Contractor Technical Proposal is detected, observed or reported and validated through investigation. Validated customer complaints are also grounds for a CDR to be issued to the Contractor.

1.5.4.3. QAE Functional Standards: Standards listed in the PRS and contained in the Contract QASP shall be used to evaluate Contractor performance.

1.5.4.4 Performance Evaluation Meetings. The Contracting Officer may require the contract manager to meet with the Contracting Officer, contract administrator, Contracting Officer Representative (COR)/QAE, and other Government personnel as deemed necessary. The Contractor may request a meeting with the Contracting Officer when he or she believes such a meeting is necessary. Written minutes of any such meetings shall be recorded, documented and signed by the contract manager and the Contracting Officer or contract administrator. If the Contractor does not concur with any portion of the minutes, such non-concurrence shall be provided in writing to the Contracting Officer within 10 calendar days following receipt of the minutes. The assigned Contracting Officer representative (COR) will then have five (5) working days to provide the minutes and Contractor non-concurrence to the Contracting Officer for action.

1.6 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

The contractor shall:

a. Comply with the Computer Security Act of 1987 and all DoD and Air Force requirements for access to sensitive, but unclassified information and classified systems.

b. Ensure personnel assigned under this PWS shall have at least a favorably adjudicated National Agency Check with Inquiries (NACI) or equivalent before performing any work under this contract effort.

c. Provide properly cleared personnel, providing security briefings, and ensuring compliance by its employees with the Government or Contractor security regulations.

d. Comply with all administrative and security requirements to obtain a Common Access Card (CAC).

e. Obtain Non-secure Internet Protocol Routing Network (NIPRNet) user accounts, as required by the COR.

f. Return of ALL badges (controlled/restricted area, local access, building, etc.) to include CAC (if necessary) and any other government property upon contract completion or when contract personnel no longer requires access to the installation (e.g. quits or the contract is terminated).

g. Coordinate with the site POC or sponsoring organization on all security issues and to gain access to the base and all areas necessary to execute this project.

h. Comply with established security procedures for entering an installation and its facilities, including special security procedures for entry to restricted or controlled areas. The government reserves the right to refuse entry to any individual at any work location.

i. Protect DoD information technology resources (e.g. installations, personnel, equipment, electronic media, documents, etc.) from damage, loss, theft or unauthorized physical access. The contractor shall ensure physical security is in accordance with DoDD 5200.28.

j. The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. All contractor employees shall carry proper identification with them at all times.

1.6.1 COMSEC / IT Security. All communications with DoD organizations are subject to communications security (COMSEC) review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time the contractor place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.6.2 Use of Government Information Systems. Use of Government Information Systems (IS) and access to Government networks is a revocable privilege, not a right. Users are the foundation of the DoD strategy and their actions affect the most vulnerable portion of the Air Force’s and Air National Guard’s Enterprise Information (EI). Contractor employees shall have a favorable background investigation or hold a security clearance and access approvals commensurate with the level of information processed or available on the system. Contractor employees shall:

a. Comply with the command's Acceptable Use Policy (AUP) for Government owned IS and sign an AUP prior to or upon account activation.

b. Complete initial and/or annual Information Assurance (IA) training IAW AFPD 33-2.

c. Mark and safeguard files, output products, and storage media per classification level and disseminate them only to individuals authorized to receive them with a valid need to know.

d. Protect IS and IS peripherals located in their respective areas in accordance with physical security and data protection requirements.

e. Practice safe network and Internet operating principles and take no actions that threaten the integrity of the system or network.

1.6.3 Protection of Personally Identifiable Information (PII). The contractor shall protect all Personally Identifiable Information (PII) encountered in the performance of services in accordance with DFARS 224.103 and DoDD 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals who’s PII has been compromised.

1.6.4. CAC Requirements. The Common Access Card (CAC) is the Department of Defense’s (DoD) Federal Personal Identity Verification (PIV) credential. The issuance of a CAC will be based on four criteria; (a) eligibility for a CAC and (b) verification of DoD affiliation from an authoritative data source IAW DoDM 1000.13, V1, DoD Identification (ID) Cards: ID Card Life Cycle, January 2014; (c) completion of background vetting requirements according to the Federal Information Processing Standards Publication 201-2, Personal Identity Verification (PIV) of Federal Employees and Contractors, August 2013, and DoD 5200.2-R, Department of Defense Personnel Security Program, January 1987; and (d) verification of a claimed identity. CAC eligible personnel must be registered in the Defense Enrollment Eligibility Reporting System (DEERS) through either an authoritative personnel data feed from the appropriate Service or Agency or Trusted Associate Sponsorship System (TASS).

1.6.4.1 HSPD-12 Background Investigation Requirements. The contractor shall ensure Common Access Cards (CACs) are obtained by all contract or subcontract personnel assigned to work on the Government site and/or requiring access to a DoD network. In accordance with DoDI 5200.46, DoD Investigative and Adjudicative Guidance for Issuing the Common Access Card (CAC), September 2014, a favorably adjudicated National Agency Check with Inquiries (NACI) or equivalent in accordance with revised Federal Investigative Standards is the minimum investigation required for a final credentialing determination for a CAC. The contractor shall make all reasonable efforts to ensure that contractor employees meet CAC eligibility standards upon assignment to the contract and shall be held responsible for delays, failure to meet performance requirements or decreases in efficiency in accordance with the applicable inspection clause.

1.6.4.2 Trusted Associate Sponsorship System (TASS). The contractor shall be responsible for processing applications for Common Access Cards (CAC) for every contractor employee who deploys with the military force OR who has needs to access any government computer network in accordance with FAR 52.204-9, "Personal Identity Verification of Contractor Personnel."

The contractor shall be responsible for managing requests for new or renewal CAC cards in sufficient time to ensure that all contractor employees have them when needed to perform work under this contract. The norm is at least ten calendar days advance notice to the Trusted Agent (TA), unless there are extenuating circumstances approved by the Contracting Officer's Representative (COR) or Contracting Officer.

It is recommended that a "Corporate Facility Security Officer" (FSO) be designated to serve as your firm's single point of contact for Background Investigation (BI), the TASS application process and other CAC and security related matters. If a FSO is not established, each contractor employee requiring a CAC will be required to process their own applications.

CAC applications shall be processed through the TASS. The contractor's FSO or contractor employee shall submit requests for a CAC via email to the designated TASS Trusted Agent (TA) before accessing the TASS website. The TASS TA for this requirement will be:

The government will establish a TASS application account for each CAC Request and will provide each contractor employee a USER ID and Password, via email, to the FSO. The FSO or contractor employee shall access the TASS account and complete the CAC application (entering/editing contractor information as applicable) at: https://www.dmdc.osd.mil/tass/.

The FSO or contractor employee shall submit completed applications in TASS and will follow up to ensure that the TA is processing the request.

A CAC cannot be issued without evidence that the FSO has initiated a National Agency Check with Written Inquires (NACI) or a personnel security investigation (PSI) equal to or greater in scope than a NACI.

The government will inform the contractor's applicant, via email, of one of the following:

a. Approved.* Upon approval, the information is transferred to the Defense Enrollment Eligibility Reporting System (DEERS) database and an email notification is sent to the contractor with instructions on obtaining their CAC. The contractor proceeds to a Real-Time Automated Personnel Identification System (RAPIDS) station (RAPIDS Site Locator: http://www.dmdc.osd.mil/rsl/).

b. Rejected.* The Government, in separate correspondence, will provide reason(s) for rejection.

c. Returned. Additional information or correction to the application required by the contractor employee.

* The contractor shall maintain records of all approved and rejected applications.

At the RAPIDS station, the RAPIDS Verification Officer will verify the contractor by SSN and two forms of identification. Identity source Documents must come from the list of acceptable documents included in Form I-9, OMB No. 115-0136, "Employment Eligibility Verification." Consistent with applicable law, at least one document from the Form I-9 list shall be a valid (unexpired) State or Federal Government-issued picture identification (ID). The Identity documents will be inspected for authenticity and scanned and stored in the DEERS upon issuance of an ID. The photo ID requirement cannot be waived, consistent with applicable statutory requirements. The Verification Officer will capture primary and alternate fingerprints, picture, and updates to DEERS and will then issue a CAC.

Issued CACs shall be issued for the period of performance (current contract year), not the contract end date (inclusive of any options). CACs are validated by the acceptance and issuance of the new Option Year.

The contractor shall return issued CAC's to the TA, COR or DEERS office upon departure or dismissal of each contractor employee. Obtain a receipt for each card and provide to the TA/COR if returned to a DEERS office.

1.6.5 Advanced Distributed Learning Service (ADLS). All contractor employees and associated sub-contractor employees assigned to work on a government site and/or requiring access to a DoD network will be required to register with ADLS at commencement of services in order to complete the necessary training required of them initially and annually for the duration of the contract (i.e., DoD Information Assurance, OPSEC, Security Administration). ADLS website:

https://golearn.csd.disa.mil/kc/rso/login/ADLS_login.asp

1.6.6 Classified Information. Weather technicians do not handle classified material under this contract.

1.6.7 Visitor Group Security Agreement (VGSA). The contractor shall enter into a long-term visitor group security agreement at each location where contract performance is on an Air Force/Air National Guard installation. This agreement shall outline how the contractor integrates security requirements for contract operations with the Air Force to ensure effective and economical operation on the installation. The agreement shall be executed within the phase-in period by way of the Information Protection Office at each location and include:

1.6.8 Antiterrorism (AT) Level 1 Awareness Training. All contractor employees, to include subcontractor employees, requiring access to Government Installations, Facilities and Controlled Access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Certificates of completion for each affected contractor employee and subcontractor employee will be maintained by the COR or Antiterrorism Representative. AT level I awareness training is available at the following website: http://jko.jten.mil

1.6.9 Information Assurance (IA) / Information Technology (IT) Training and/or Certification. All contractor employees and associated sub-contractor employees shall complete the DoD Information Assurance Cyber Awareness Challenge before issuance of network access and annually thereafter. All contractor employees performing services involving IA/IT functions shall comply with DoD and Air Force training requirements in DoDD 8570.01, DoD 8570.01-M and AFPD 33-2 within 30 days of the start of contract performance. In accordance with DoD 8570.01-M , DFARS 252.239.7001 and AFM 33-282, contractor employees performing services supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01-M shall be completed upon contract award.

1.6.10 OPSEC Requirements/Plan. The contractor shall develop an OPSEC Plan and provide it to the COR or KO within 30 calendar days of contract award to be reviewed and approved by the responsible Government OPSEC officer, per AFI 10-701, Operations Security. This Plan shall include the government's critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. For the contractor to effectively comply with OPSEC provisions of the contract, the organization will provide the following guidance: (1) Organization’s Critical Information; (2) Adversaries’ collection threat information as it applies to the organization’s mission and the contract; (3) Operations Security guidance (at a minimum, the organization will provide a copy of AFI 10-701, ANGSUP); and (4) Specific OPSEC measures the organization requires (as appropriate).

1.6.10.1 OPSEC Training. In accordance with AFI 10-701, Operations Security, OPSEC PMs/SMO/SMNCOs/Coordinators will provide OPSEC training or training materials to contract employees within 90 days of employees’ initial assignment to the contract and annually thereafter. General organizational orientations may need to be supplemented by duty-related orientations in the work center targeted toward specific critical information and vulnerabilities associated with the work. Initial training (OPSE 1301 – OPSEC Fundamentals) and refresher training (Security Administration) are both available on the ADLS website.

1.6.11 Physical Security. Areas controlled by contractor employees shall comply with base Operations Plans/Instructions for Force Protection Conditions (FPCON) procedures, Random Anti-Terrorism Measures (RAMs) and local search/identification requirements. The contractor shall safeguard all government property including controlled forms provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.7 Key Control. The contractor shall establish and implement methods of ensuring all keys/key cards issued by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued by the Government shall be duplicated. The contractor shall include procedures covering key control in the QC Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicated keys/key cards to the Contracting Officer’s Representative (COR).

1.7.1 Lost / Duplicated Keys. In the event keys, other than master keys, are lost or duplicated the contractor shall, upon direction by the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the contractor.

1.7.2 Limit Access. The contactor shall prohibit the use of the Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contactor employees engaged in the performance of services in those areas, or personnel authorized entrance by the KO.

1.7.3 Lock Combinations. Pease ANGB NH is the only location that has a lock combination to enter the ATCT. The weather station is located on the 7th floor of the ATCT. The contractor shall establish and implement methods of ensuring all lock combinations are not revealed to unauthorized persons. The ATC supervisor changes the lock combination when an employee is terminated, retires, or contract ends. These procedures shall be included in the contractor’s QC Plan.

1.8 Special Qualifications. The contractor shall ensure all weather technicians possess the required DoD surface weather certification to perform requirements outlined in this PWS. NOTE: The Government does not provide training to contractors. Contractors must ensure that any personnel performing under a contract are fully trained, certified and qualified to provide services.

All personnel employed to provide meteorological services support must be able to speak, read, write, understand English, and communicate well; and shall do so in the performance of duties outlined in this PWS.

1.9 Post Award Conference / Periodic Progress Meetings. The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.10 Key Personnel: The Contracting Officer Representative (COR) reserves the right to review all resumes prior to the Contractor's final commitment for assignment for key personnel.

1.10.1 Contract Manager (CM). The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, (or the KO if a COR is not assigned), to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.10.1.1 The contract manager shall have weather observer qualifications that meet or exceed those of the weather station supervisors. The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. This individual shall be responsible for the overall management of contract weather services.

1.10.1.2 The contract manager or alternate shall be available via phone during normal duty hours (within 2 hours) to discuss problem areas with Government personnel. After normal duty hours the manager or designated alternate shall be available within 4 hours. The contract manager and alternate must be able to read, write, speak, and understand English.

1.10.2 Weather Supervisor: The Contractor shall designate a weather services supervisor whose weather observer experience/qualifications meet or exceed those of subordinates and has a minimum of 2 years management and supervisory experience in DOD weather station operations as their primary full-time job. Full-time shall be construed as at least 32-hours per week. The weather supervisor will be a shift working supervisor. This individual shall be responsible for the contract weather services at their respective location. The weather supervisor shall notify the QAE of any requests for changes in customer support requirements. The weather supervisor shall also be responsible for documenting, in writing, observer certification, and equipment use proficiency. The weather supervisor will be available during normal duty days. An alternate supervisor shall also be designated to act in the absence of the primary supervisor. The names of the supervisor and alternate shall be provided in writing to the Contracting Officer and QAE not later than the start of the transition period.

1.10.2.1 Joint Environmental Toolkit (JET) Manager/Alternate: The Contractor shall designate, in writing, a JET manager and alternate at each location to the QAE. The JET manager may be the weather supervisor. This person must have previously performed JET manager duties or have received JET Operator/Manager training on site or have documented training records showing completion of an in-house JET System Manager training program.

1.10.3. Weather Observer: The Contractor shall provide an adequate number of certified weather observers who meet all qualification requirements listed below. The Contractor must have an approved resume from the ANG Weather Contract Program Manager/Quality Assurance Evaluator before an intended observer hire can be certified.

1.10.3.1 Weather Observer Qualification Requirements:

a. Have experience with taking, recording, and dissemination of surface weather observations as their primary full-time job or are currently certified and working as a weather observer for a DOD agency as their primary full-time job. Full-time shall be construed as at least 30-hours per week.

b. It is recommended that all contract personnel at all locations have operational experience with the FMQ-19 Automatic Meteorological Station (AMS), the Joint Environmental Toolkit (JET) or be currently employed and working in a position requiring demonstrated qualification to operate the FMQ-19, WSR-88D and the (JET). Training of personnel without FMQ-19 and JET experience shall be at the expense of the Contractor.

NOTE: Experience requirements may be gained concurrently.

c. Visual acuity correctable to 20/20 with glasses or contacts. It is the Contractor’s responsibility to ensure all certified observers continue to meet this requirement as long as they are employed under this contract.

d. Demonstrate proficiency in taking and recording surface weather observations.

e. Be qualified to operate all meteorological and communications equipment at the location they are employed.

1.10.3.2 Weather Observer Qualification Testing: During the contract familiarization and training period set forth in paragraph 1.10.3.2.a., Contractor employees shall receive training in areas described in paragraphs 1.10.3.1 and 1.10.3.3. All observers must satisfactorily demonstrate proficiency in these same areas prior to being certified by the weather station supervisor.

a. The Contractor shall obtain a copy of the employee's current weather observer certification documentation and maintain this documentation in the employee's training records if they continue employment at the same location they are currently certified.

b. Qualified/Certified weather observers performing observing duties at Los Alamitos AAF CA, Buckley ANGB CO, Selfridge ANGB MI and Pease ANGB NH within the 30-day period prior to the contract start date are exempt from requirements in paragraph 1.10.3.1 and 1.10.3.3.,if they continue to be employed at those respective locations. Resumes are still required, however, and must be approved by the Contracting Officer or COR. The Contractor shall obtain a copy of the employee's current weather observer certification documentation and maintain this documentation in the employee's training records.

1.10.3.3 Weather Observer Training: The Contractor shall establish and manage an observer qualification-training program for all Contractor personnel. At a minimum, this program shall cover knowledge of local operating instructions and procedures related to observing duties, local and longline dissemination of weather observations, and demonstrate satisfactory proficiency in taking, encoding, augmenting, and disseminating timely, accurate weather observations. These requirements must be met before an employee is allowed to work unsupervised as an observer.

1.11 Identification of Contractor Employees. All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities/ Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed. The contractor shall retrieve all identification media (including vehicle passes) from their employees who depart employment for any reason. All identification media (i.e., badges and vehicles passes) shall be returned to the KO within 14 days of an employee’s departure.

1.12 Combating Trafficking in Persons. The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The Contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.13 Contractor Travel. Not Applicable. No travel authorized.

1.14 Data Rights. The Government has unlimited rights to all documents/materials produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.15 Organizational Conflicts of Interest (OCI). The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.16 Phase In / Phase Out Periods. To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the contractor shall have personnel on board, during the 30 days phase in/ phase out periods. During the phase in period, the contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

The Contractor shall ensure the weather supervisor plus at least two observers are certified not later than 1200 noon (Local Time) on the 16th calendar day prior to the contract start date.

1.16.1 Contract Transition Period: The incumbent Contractor shall provide orientation to the follow-on Contractor during the last 30 calendar days of the last month of the existing contract. The orientation is intended to familiarize the follow-on Contractor's employees with the work to be done, conduct proficiency training in use of all equipment, and to conduct observer/forecaster certification evaluations. If necessary, during this period a Government representative will conduct the observer certification for the new site weather supervisor. After being certified, the weather supervisor shall conduct qualification evaluations for other new employees. The follow-on Contractor shall schedule qualification dates/times with the QAE. At 0001 hours on the first day of the contract, the follow-on Contractor assumes full responsibility for the operation.

1.17 Training Requirements.

1.17.1 Training Records: The Contractor shall maintain training records for all Contractor personnel. Minimum contents shall include documentation or checklists as on areas prescribed in paragraphs 1.10.3.1 and 1.10.3.3. Each employee's weather observing certification documentation will also be maintained that indicate training on applicable areas in paragraphs in the training records.

1.17.2 Equipment Operation: The Contractor shall be responsible for ensuring all personnel are trained and qualified to operate all Government and Contractor equipment necessary to perform the tasks required in this PWS. The Contractor shall maintain records evidencing the training and qualifications of all personnel to operate said pieces of equipment

1.17.3 Equipment Custodian Training: The Contractor shall designate an equipment custodian (primary and alternate) to the servicing supply function. The Government will provide equipment custodian training. The Contractor shall request this training in writing from the supply organization within 30 days of the contract start date.

1.18 Safety: The Contractor, through each Site Manager/Lead Technician, shall be responsible for ensuring each site complies with all required safety procedures and that the Contractor develops a comprehensive safety program. This includes the use of local safety requirements, AFI 91-302, Air Force Occupational Safety and Health Standards (AFOSH), and AFOSH 91-50, Communications Cable Antenna & Communications-Electronics Systems, as a minimum. Each Site Manager shall, during the first 30 days of the contract, conduct a safety inspection of facilities and equipment utilized by the Contractor; document the results of those findings, with a copy provided to the QAE. Government generated deficiencies shall be fixed by the Government at no cost to the Contractor. Procedures for controlling the company safety program shall be detailed in the Contractor’s Quality Control Plan.

1.19 Dress Code: Business casual.

2. Definitions and Acronyms. This section includes all applicable definitions and acronyms utilized in this PWS.

2.1 General Definitions.

CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

CONTRACT DISCREPANCY REPORT ( CDR). A report listing any services provided that do not meet the standards of performance listed in the Performance Requirements Summary in this PWS.

CONTRACTING OFFICER (KO): A person with authority to enter into, administer, and, or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR): An employee of the U.S. Government, designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

DEFECTIVE SERVICE: A service output that does not meet the standard of performance associated with the Performance Work Statement.

DELIVERABLE: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

KEY PERSONNEL: Contractor personnel that are evaluated in a source selection process and may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

LOT: The total number of potential service outputs in a surveillance period.

PERFORMANCE REQUIREMENT: The point that divides acceptable and unacceptable performance of a task according to the performance requirement summary and the Inspection of Services clause. It is the number of defectives or maximum percent defective in the lot that is deemed acceptable. Any further defectives will require the Government to affect the price computation system.

PERFORMANCE REQUIREMENTS SUMMARY (PRS): A listing of the service outputs under the contract that are to be evaluated by the QAE on a regular basis, the surveillance methods to be used for these outputs, and the performance requirement of the listed outputs.

PHYSICAL SECURITY: Actions that prevent the loss or damage of Government property.

QUALITY ASSURANCE (QA): The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

QUALITY ASSURANCE EVALUATOR (QAE): A functionally qualified person who performs quality assurance functions for a contracted service.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

QUALITY CONTROL: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

RANDOM SAMPLING: A sampling method where each service output in a lot has an equal chance of being selected for quality assurance surveillance.

SAMPLE: A sample consists of one or more service outputs drawn from a lot for quality assurance surveillance.

SUBCONTRACTOR: One that enters into a contract with a prime contractor.

WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 Weather Definitions.

AUTOMATED WEATHER NETWORK (AWN):…