Programming_and_Project_Management_-_PWS_Summary_for_FBO.docx

Performance Work Statement (PWS)

Military Construction (MILCON) Programming and Project Management Support

Professional and Technical Services

1.0 GENERAL.

The objective of this Performance Work Statement (PWS) is to provide appropriate Military Construction (MILCON) programming and project management support to the Army National Guard’s Installation Division (ARNG-ILI), for professional and technical services for ARNG-ILI’s Construction and Resource Management Branch(s) for MILCON programming, management and execution support.

1.1 Scope: This requirement is for professional and technical services to provide MILCON programming and project management expertise to the ARNG-ILI Division in support of the MILCON program. Responsibilities include: administrative duties, data collection, providing analysis of data and sources, and processing documents as detailed in this PWS. The services to be provided include subject matter expertise critical for the successful execution of the ARNG MILCON program. Validate and review MILCON projects for DD Form 1390/91 development requirements and conformance with facility criteria, DoD standards and programming data. Provide support to Facilities Management Engineer’s (FME) throughout the project lifecycle. The required main efforts for this contract are:

1.1.1 Programming and Project Management Support. This requirement is for professional and technical services to provide MILCON programming and project management expertise to the ARNG-ILI Division in support of the MILCON program. Responsibilities include: administrative duties, data collection, providing analysis of data and sources, and processing documents as detailed in this PWS. The contractor will perform tasks described in section 5.0.

1.1.2 Contract Management Coordination and Reporting. This requirement is for the preparation of monthly status reports, communicate and resolve contract issues, and to obtain prior approval of any contract related purchases.

1.2 Background: The Office of the Chief, ARNG-ILI is responsible for exercising management control over the ARNG MILCON program. This role requires establishing policy and providing the systems necessary so that Construction and Facilities Management Officers (CFMO) within the fifty-four States and Territories can plan, design, construct and deliver vital military facilities to maintain baseline levels of readiness. Facility Management Engineers (FME’s) manage ARNG MILCON programs nationwide. Emphasis on executing timely construction awards for new projects. Review and approve project programming documents (DD Forms 1390/91) to determine the approved scope of work and associated cost. Coordinate design reviews and ensure that project designs conform to the approved scope of work, meet ARNG construction criteria, and represent sound engineering practices. Validate requirements to include: Military Construction Cooperative Agreements (MCCA), certificates of title, bidding documents, real property transfer documents (DD 1354), design and construction contractual documents, and project closure forms (DD 593). Provide training and assistance to states and territories.

1.3 Period of Performance: To be Determined.

1.3.1

1.4 General Information:

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO) acceptance in writing of any proposed changes to its QCP.

1.4.2 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s).

1.4.3 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days:

1.4.3.1 New Year’s Day: January 1st

1.4.3.2 Martin Luther King, Jr.’s Birthday

1.4.3.3 President’s Day

1.4.3.4 Memorial Day

1.4.3.5 Independence Day: July 4th

1.4.3.6 Labor Day

1.4.3.7 Columbus Day

1.4.3.8 Veteran’s Day: November 11th

1.4.3.9 Thanksgiving Day

1.4.3.10 Christmas Day

1.4.4 Place and Performance of Services: The contractor shall provide services between the hours of 0730 to 1630 (including one hour for lunch) on Monday through Friday except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at ARNG-ILI offices (Arlington, VA and Edgewood, MD). Flexible work hours around an 8 hour work day and core work hours of 1000 to 1400 will be considered on a case by case basis. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. Telework is discussed in section 1.4.14.

1.4.4.1 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.4.2 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

1.4.5 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DOD), Headquarters Department of the Army (HQDA) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 Communications Security (COMSEC)/IT Security. All communications with DOD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DOD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DOD organizations. Therefore, the contractor is advised that any time contractor place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DOD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.2 Use of Government Information Systems (IS) and access to Government networks is a revocable privilege, not a right. Users are the foundation of the DoD strategy and their actions affect the most vulnerable portion of the Army Enterprise Infrastructure (AEI). Contractor employees shall have a favorable background investigation or hold a security clearance and access approvals commensurate with the level of information processed or available on the system. Contractor employees shall:

a. Comply with the command's Acceptable Use Policy (AUP) for Government owned IS and sign an AUP prior to or upon account activation.

b. Complete initial and/or annual Information Assurance (IA) training as defined in the IA Best Business Practices (BBP) training. (https://informationassurance.us.army.mil).

c. Mark and safeguard files, output products, and storage media per classification level and disseminate them only to individuals authorized to receive them with a valid need to know.

d. Protect IS and IS peripherals located in their respective areas in accordance with physical security and data protection requirements.

e. Practice safe network and Internet operating principles and take no actions that threaten the integrity of the system or network.

1.4.5.3 Protection of Personally Identifiable Information (PII). The contractor shall protect all PII encountered in the performance of services in accordance with DFARS 224.103 and DoDD 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals who’s PII has been compromised.

1.4.5.4 CAC Requirements: The Common Access Card (CAC) is the DOD Federal Personal Identity Verification (PIV) credential. In accordance with Directive Type Memorandum (DTM) 08-003, December 1, 2008, incorporating Change 5, October 8, 2013, Initial issuance of a CAC requires at a minimum, the completion of FBI fingerprint check with favorable results reflecting "No Record" and submission of a National Agency Check with Inquiries (NACI) to the Office of Personnel Management (OPM), or a DoD-determined equivalent investigation. The issuance of a CAC will be based on four criteria; (a) eligibility for a CAC; (b) verification of DoD affiliation from an authoritative data source; (c) completion of background vetting requirements according to the Federal Information Processing Standards Publication 201-1, Personal Identity Verification (PIV) of Federal Employees and Contractors, March 2006, and DOD Regulation 5200.2-R, Department of Defense Personnel Security Program, January 1987, and (d) verification of a claimed identity. CAC eligible personnel must be registered in the Defense Enrollment Eligibility Reporting System (DEERS) through either an authoritative personnel data feed from the appropriate Service or Agency or Trusted Associate Sponsorship System (TASS).

1.4.5.4.i. HSPD-12 Background Investigation Requirements: The contractor ensure Common Access Cards (CACs) are obtained by all contract or subcontract personnel assigned to work on the Government site and by personnel requiring access to a DoD network (and other eligible populations as specified in DTM-08-003 Attachment 3, paragraph 3a.) are required to, at a minimum, have received a favorable FBI fingerprint check and must have submitted to the Office of Personnel Management (OPM) a National Agency Check with Inquiries (NACI) or equivalent/higher investigation. It is the responsibility of the contractor to ensure that all employees requiring an initial background investigation complete a Personnel Security Investigation Portal (PSIP) form at attachment (TBD), at the earliest possible date and that this form is forwarded to the COR immediately. The COR will review the form for completeness and accuracy and forward to the NGB Personnel Security manager who will initiate the investigation process via the PSIP. Contractor personnel will then receive two e-mail messages; the first will confirm that the request has been received by the Office of Personnel Management, and the second will provide instructions for the completion of the appropriate form via the Electronic Questionnaires for Investigations Processing (e-QIP) system. Upon completion of the e-QIP questionnaire and submittal of all required documents, including fingerprint card to the security manager, the BI will be initiated.

The contractor shall ensure all instructions regarding background investigation processing, including those provided verbally, by e-mail or via a Government system are complied with immediately. The contractor is cautioned that the entire process from submittal of the PSIP form to return of the FBI fingerprint check may routinely take from 2-6 weeks and shall factor this lead time into its hiring/placement process. The contractor shall make all reasonable efforts to ensure that contractor employees meet CAC eligibility standards upon assignment to the contract and shall be held responsible for delays, failure to meet performance requirements or decreases in efficiency in accordance with the applicable inspection clause.

1.4.5.4.ii. Trusted Associate Sponsorship System (TASS): The contractor is responsible for processing applications for Common Access Cards (CAC) for every contractor employee who deploys with the military force OR who has need to access any government computer network in accordance with FAR 52.204-9, "Personal Identity Verification of Contractor Personnel."

The contractor is responsible for managing requests for new or renewal CAC cards in sufficient time to ensure that all contractor employees have them when needed to perform work under this contract. The norm is at least ten calendar days advance notice to the Trusted Agent (TA), unless there are extenuating circumstances approved by the Contracting Officer's Representative (COR) or Contracting Officer.

The contractor shall obtain an Army Knowledge Online (AKO) email address for each applicant, including subcontractors, who may be deployed or require logical access to a government computer network. This can be done by going to: http://www.us.army.mil and register as an "Army Guest," with the sponsor being the COR or a COR designated individual if the COR is ineligible to serve as an AKO Sponsor. Note: If an employee of a contractor loses the Privilege to access AKO, they lose the ability to renew their CAC. Therefore it is critical that contractor employees maintain their AKO accounts.

It is recommend that a "Corporate Facility Security Officer" (FSO) be designated to serve as your firm's single point of contact for Background Investigation (BI), the TASS application process and other CAC and security related matters. If a FSO is not established, each contractor employee requiring a CAC will be required to process their own applications.

CAC applications shall be processed through the TASS. The contractor's FSO Or contractor employee shall submit requests for a CAC via email to the designated TASS Trusted Agent (TA) before accessing the TASS website. The TASS TA for this requirement will be:

The government will establish a TASS application account for each CAC Request and will provide each contractor employee a USER ID and Password, via email, to the FSO.

The FSO or contractor employee shall access the TASS account and complete the CAC application (entering/editing contractor information as applicable) at:

https://www.dmdc.osd.mil/tass/.

The FSO or contractor employee will submit completed applications in TASS and will follow up to ensure that the TA is processing the request.

A CAC cannot be issued without evidence that the FSO has initiated a National Agency Check with Written Inquires (NACI).

The government will inform the contractor's applicant, via email, of one of the following:

a. Approved.* Upon approval, the information is transferred to the Defense Enrollment Eligibility Reporting System (DEERS) database and an email notification is sent to the contractor with instructions on obtaining their CAC. The contractor proceeds to a Real-Time Automated Personnel Identification System (RAPIDS) station (RAPIDS Site Locator: http://www.dmdc.osd.mil/rsl/).

b. Rejected.* The Government, in separate correspondence, will provide reason(s) for rejection.

c. Returned. Additional information or correction to the application required by the contractor employee.

*The contractor shall maintain records of all approved and rejected applications.

At the RAPIDS station, the RAPIDS Verification Officer will verify the contractor by SSN and two forms of identification. Identity source Documents must come from the list of acceptable documents included in Form I-9, OMB No. 115-0136, "Employment Eligibility Verification." Consistent with applicable law, at least one document from the Form I-9 list shall be a valid (unexpired) State or Federal Government-issued picture identification (ID). The Identity documents will be inspected for authenticity and scanned and stored in the DEERS upon issuance of an ID. The photo ID requirement cannot be waived, consistent with applicable statutory requirements. The Verification Officer will capture primary and alternate fingerprints, picture, and updates to DEERS and will then issue a CAC.

Issued CACs shall be for a period of performance not longer than three (3) years or the individual's contract end date (inclusive of any options), whichever is earlier.

The contractor shall return issued CAC's to the DEERS office upon departure or dismissal of each contractor employee. Obtain a receipt for each card and provide to the TA/COR.

1.4.5.5 Anti-Terrorism Level 1 Awareness Training (AT): All contractor employees requiring access to Army Installations, facilities, and controlled access areas shall complete Level 1 AT within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR, or to the KO if a COR is not assigned, within 15 calendar days after completion of training.

1.4.5.6 Information Assurance (IA)/Information Technology (IT) Training: All contractor employees shall complete the DoD IA Awareness Training before issuance of network access and annually thereafter. All contractor employees performing services involving IA/IT functions shall comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of the start of contract performance. In accordance with DoD 8570.01-M , DFARS 252.239.7001 and AR 25-2, contractor employees performing services supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01-M shall be completed upon contract award.

1.4.5.7 Information Awareness (IA): All contractor employees with access to a government information system shall be registered in the Army Training Certification Tracking System (ATCTS) (https://atc.us.army.mil/iastar/index.php) prior to commencement of services, and shall successfully complete the DOD Information Assurance awareness training prior to access to the IS and then annually thereafter. (https://ia.signal.army.mil/DoDIAA/).

1.4.5.8 WATCH Training. The contractor with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or the KO. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each affected contractor employee and subcontractor employee, to the COR, or to the KO if a COR is not assigned, within 15 calendar days after completion of training.

1.4.5.9 OPSEC Training. In accordance with AR 530-1, Operations Security, new contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee, to the COR, or to the KO if a COR is not assigned, within 15 calendar days after completion of training. Level 1 OPSEC training is available at http://cdsetrain.dtic.mil/opsec/.

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.7 Special Qualifications: There are no special certifications required.

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall provide a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, (or the KO if a COR is not assigned), to resolve issues, receive directions and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on email) and dealings with Government or non-Government entities/ Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed. The contractor shall retrieve all identification media (including vehicle passes) from their employees who depart employment for any reason. All identification media (i.e., badges and vehicles passes) shall be returned to the KO within 14 days of an employee’s departure.

1.4.11 Combat Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The Contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 Contractor Travel. The contractor shall travel to various locations during the performance of this contract to attend meetings, conferences, and conduct site visits. The contractor shall be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires COR recommendation for approval and authorization by the KO prior to travel arrangements being made. The contractor may be required to travel to off-site training locations and to ship training aids to these locations in the performance of this contract. The cost of shipping training aids shall be borne by the Government. The contractor will be reimbursed for the costs of shipping training aids in accordance with the JTR and limitation of funds in this contract.

1.4.13 The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.4.14 Contractor personnel must be capable of generating, editing, and downloading/uploading files electronically, accessing data via CD Drive, and printing reports during off-site trips. Travel shall be conducted in accordance with Federal Travel Regulations, and will be reimbursable not to exceed $30,000 per year including the contractor's handling fee. Ten days prior to proposed travel, the Contractor shall inform the ARNG via confirmation notice. The Contractor must receive an ARNG signature (or email) acknowledgement of the proposed travel prior to traveling.

1.4.15 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.16 Teleworking: The Government may permit telework by contractor employees when determined to be in the best interest of the Government in meeting work requirements. The contractor shall have an established teleworking program subject to review by the Government. All teleworking agreements shall be authorized and approved by the COR and Branch Chief and include the date, time, and description of the tasks to be performed. In furtherance of Continuity of Operations Planning (COOP), a teleworking program may be enacted to ensure the Government's mission-critical operations stay operational during times of National Emergency or incidents of National Significance. The COR(s) must identify to the Contracting Officer any tasks that are required to ensure continuity of critical supplies and services and at what level those supplies and services must be delivered. Teleworking shall be at no additional cost to the Government. Tele-work for onsite personnel must be approved in advance by the Branch Chief and the COR.

2.0 DEFINITIONS and ACRONYNMS:

2.1 Definitions:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the PWS.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

AEI Army Enterprise Infrastructure AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation ARNG-ILI – Army National Guard, Installations Division AT/OPSEC Antiterrorism/Operational Security CFMO Construction and Facilities Management Officer CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Material Inspection and Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation FME - Facilities Management Engineer GFP/M/E/S Government Furnished Property/Material/Equipment/Services IA Information Assurance IS Information System(s) KO Contracting Officer MCCA - Military Construction Cooperative Agreement MILCON - Military Construction OCI Organizational Conflict of Interest ODC Other Direct Costs PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

3.0 GOVERNMENT FURNISHED PROPERTY

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: The Government will furnish the necessary workspace for the contractor to perform services outlined in this PWS to include desk space, telephones, computers with applicable software and other items necessary to maintain an office environment.

3.2 Personal Computers (PC)/Laptops Support: The government will provide a PC or laptop computer with applicable software to all onsite and offsite contract personnel.

3.3 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 CONTRACTOR FURNISHED PROPERTY

Contractor-Furnished Equipment, Supplies, Facilities and Information for Offsite Personnel.

4.1 The contractor must furnish all personnel, equipment, office space, incidental software, etc. required to fulfill the contract.

4.2 The contractor must provide all tele-communications and cellular phones, required to execute all tasks.

4.3 The contractor must provide plotting and printing equipment as required.

4.4 The contractor must furnish all required copies of applicable building codes, technical references, publications and forms required to perform the task.

5.0 REQUIREMENTS - SPECIFIC TASKS AND SUBTASKS.

During the course of this effort the contractor will be expected to perform specific tasks to support this contract.

5.1 Programming and Project Management Support. The contractor, as an independent contractor and not as an agent of the Government, shall provide the technical support necessary to accomplish the tasks under this order. The contractor's employees will at all times conduct themselves in a manner compatible with the non-personal services nature of this contractual instrument. The contractor's workforce will under no circumstances allow themselves to be under the supervision and control of a Government officer or employee. Specific tasks, deliverables, and submittal requirements are detailed below.

5.1.1 Programming Support. The contractor shall support the development and review of DD Forms 1390/91 (Guard and Reserve Military Construction/Military Construction Project Data) for NGB projects. Deliverables included in this task are:

5.1.1.1 Participate with an ARNG representative in project scope development and planning meetings required for these projects. Provide report on the meetings. There are approximately 300 meetings per year.

5.1.1.2 Work with the States in the development and staffing of DD Forms 1390/91 and draft and coordinate design authority memoranda. There are approximately 300 per year. Monthly status summary reports are to be provided.

5.1.1.3 Work with the States in the development of MCCAs and other required documents (approximately 300 per year) in coordination with ARNG-ILI staff.

5.1.1.4 Draft reports and memoranda (approximately 300 per year) on overall MILCON project compliance with NGB regulations, DD Forms1390/91 specifications, and MCCAs. See Technical Exhibit 4 an example of the design approval memo and completed DD Form 1390/91 with supporting documents package.

5.1.1.5 Perform costing review (approximately 300 per year) of DD Forms 1390/91 for assigned MILCON projects.

5.1.1.6 Participate as an ARNG representative in certain project scope development, planning meetings, and charrettes. Approximately 100 per year.

5.1.2 Project Management/FME Support. The contractor shall perform criteria reviews of submittals for work plan compliance. Deliverables include:

5.1.2.1 Review project submittals and provide information and draft memoranda to the FMEs for their correspondence to the States, Territories, and District for each phase of the review process to ensure they contain the required ARNG-ILI elements, and coordinate criteria reviews with other NGB, DA and DoD organizations, as required. Approximately 140 reviews per year.

5.1.2.2 Ensure that the work plan is within the scope of the approved DD Forms 1390/91, and that features that are eligible for Federal construction support are differentiated from those not eligible for Federal reimbursement; and that the submittal is complete and conforms to all published NGB criteria, regulations, pamphlets, and guides. Approximately 180 reviews per year.

5.1.2.3 Participate in on-board reviews as necessary to facilitate project execution and support project criteria reviews at State facilities. This will also include travel to the States for planning and programming reviews as requested by the ARNG. Approximately 180 reviews per year.

5.1.3 Other Program Management Support. The contractor shall provide other programming and project management support to ARNG-ILI. Deliverables included in this task are:

5.1.3.1 Coordinate the staffing and review project requirements to facilitate MILCON program execution in accordance with ARNG standards and regulations from project initiation through close out. Approximately 200 per year.

5.1.3.2 Support ARNG-ILI on such issues as coordination with outside agencies, environmental compliance, real estate document staffing, Leadership in Energy and Environmental Design (LEED) waiver requests, USC 2853 approval etc. Outside agencies include other DoD agencies, State level agencies, and other NGB Divisions. Such coordination will support the timely execution of ARNG's MILCON program. Approximately 200 per year.

5.1.3.3 Plan, analyze, and recommend improvement to existing project execution processes.

5.1.3.4 Assist with the analysis, staffing, coordination and execution of military realignment requirements for program integration and implementation.

5.1.3.5 Analyze and evaluate ARNG projects and processes and provide recommendations for improvement.

5.1.3.6 Report (one per month) summary project and program execution status.

5.1.3.7 Maintain management information systems (updated weekly) for tracking MILCON project status.

5.1.4 Task-Related Information Sources:

5.1.4.1 National Guard Pamphlet 415-12. This pamphlet provides guidance to the State’s/Territories Construction Facilities Management Officers (CFMO) for establishing allowances for building space and supporting items used for programming the construction of ARNG readiness centers, logistics facilities, and training facilities that are supported with Federal funds.

5.1.4.2 National Guard Pamphlet 415-5. This pamphlet provides guidance to the CFMOs on how to program, design, and execute the State’s military construction program.

5.1.4.3 Automated (ENBOSS/ARNG ProjDoc) DD Forms 1390/91 Program. Automated web-based program used to create DD Forms 1390/91 that makes extensive use of the internet’s ability to complete forms correctly and efficiently.

5.1.4.4 Office of the Secretary of Defense (OSD) Cost Factors. A cost guide that is updated and issued yearly that contains Tables of Unit Costs for Department of Defense (DoD) Facilities, Area Cost Factors (ACFs), Size Adjustment Factors, and OSD Inflation Rates for future years. This information is also maintained and available on the National Institute of Building Science (NIBS) Construction Criteria Database (CCB).

5.1.4.5 Army National Guard Army Stationing and Installation Plan (ASIP) Related Systems. The Army National Guard maintains several systems and processes to account for unit information. Those systems and processes are essential to ensure accountability and programming within the Army National Guard environment and are additionally used to provide auditable updates for the ASIP.

5.1.4.6 Planning Resource for Infrastructure Development and Evaluation (PRIDE). PRIDE is a facilities management program used by the ARNG for management of real property assets from concept to disposal. States/Territories input project specific information and the program is used to generate statistics and standard and future reports used by the different agencies during the management process.

5.1.4.7 Long Range Construction Program (LRCP). The States/Territories are required to update their LRCP annually and identify which of their projects their Adjutant General has designated as the number one and number two priorities. Updated DD Forms 1390/91 is required for all projects as well to ensure the project’s estimated costs are programmed properly.

5.1.4.8 Program Administration and Execution System (PAX). PAX is the automated, web-based program that supports the US Army during the planning, programming, budgeting, and execution of MILCON programs in support of US Army missions.

5.2 Requirements and Qualifications. Personnel being considered to support this contract must have a demonstrated understanding of ARNG MILCON and relevant ARNG regulations listed in section 6.0. Individuals selected to support this effort must have the experience (minimum of three years) and expertise to support both the FME Support and the DD Form 1390/91 Development Support efforts. They must be flexible enough to shift from one to the other as needed by the client and changing workloads.

5.2.1 Programming Support - DD Form 1390/91 Development: The 1390/91 process reviewers assist to validate state and federal construction project programming requirements for all 54 states and territories within the Future Years Defense Program (FYDP) Planning, Programming, Budgeting & Execution (PPBE) cycle. Individuals selected to support this effort must have (but not limited to):

5.2.1.1 An understanding of ARNG construction and design criteria

5.2.1.2 Experience working with the Army’s budget PPBE process, cost guides, ARNG MILCON process, PROJDOCS, EMBOSS, PAX, RFPLANS, and ASIP.

5.2.2 Project Management/FME Support: The FME Support personnel provides comprehensive criteria, specification and engineering plan reviews in order to approve project designs through the design lifecycle; further they review construction change order requests, ensuring compliance with federal regulations and programming documents in a timely manner in order to support FME in the construction lifecycle. Individuals selected to support this effort must have (but not limited to):

5.2.2.1 A demonstrated working knowledge of ARNG MILCON project and program administration.

5.2.2.2 A demonstrated working knowledge of MILCON plans and specification review.

5.2.2.3 A demonstrated understanding of construction change order validation principles.

5.2.2.4 A demonstrated ability to draft cogent technical and professional memorandums and correspondence.

5.2.2.5 A demonstrated ability to communicate technical principles in writing and by telephone.

5.2.2.6 A demonstrated understanding of the processing of DD Form 1354, NGB 86-R, NGB-87-R, MCCA, and DD Form 593.

5.2.2.7 A demonstrated understanding of ARNG force structure and basing locations.

5.3 Contract Management Coordination and Reporting. The contractor will incorporate the following tools and processes for contract management coordination and reporting:

5.3.1 Monthly status reports. On a monthly basis the contractor will prepare a report for the Government detailing the: Status of current work; Work to be performed during the next reporting period; Issues requiring Government attention; Purchases planned or completed during the reporting period; and Travel planned or completed during the reporting period.

5.3.2 Communicate problems/issue to the customer in a timely manner. Effective communications is essential to ensure a successful project outcome. The contractor is responsible for establishing regular communications channels (phone and email) with the COR in order to keep the Government appraised of all risks, problems and issues as they arise.

5.3.3 Obtain prior approval for all purchases. Any purchases to be made by the contractor in support of this effort (hardware, software, maintenance support, etc.) must be approved by the COR prior to the initiation of the purchase. The contractor will notify the COR of the item(s) to be purchased, cost, and that funding is or is not available for the purchase within existing allocations. Upon receiving approval from the COR, the contractor can complete the purchase process.

5.4 Other / General Deliverables. The contractor will comply with the following schedule of deliverables. General quality measures, as set forth below, will be applied to each work product received from the contractor under this statement of work.

5.4.1 Accuracy. Work Products shall be accurate in presentation, technical content, and adherence to accepted elements of style.

5.4.2 Clarity. Work Products shall be clear and concise. All diagrams shall be easy to understand and be relevant to the supporting narrative.

5.4.3 Consistency to Requirements. All work products must satisfy the requirements of this statement of work.

5.4.4 File Editing. All text and diagrammatic files shall be editable by the Government.

5.4.5 Format. Work Products shall be submitted in media mutually agreed upon prior to submission.

5.4.6 Timeliness. Work Products shall be submitted on or before the due date specified in this statement of work or submitted in accordance with a later scheduled date determined by the Government.

5.5 Contractor Manpower Reporting Application (CMRA):

5.5.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the ARNG-ILI via a secure data collection site.

5.5.2 The contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at http://www.ecmra.mil.

6.0 APPLICABLE PUBLICATIONS.

Publications applicable to this PWS are listed below. These documents are used to guide the MILCON process. They include but are not limited to these documents. The most current version of these documents must be used.

Publication

Website