Amendment W912WJ26QA054-0001.pdf

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER.

If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

Solicitation/Contract Form Continuation

The following changes have been made:

Miscellaneous text in this section has been added to:

REQUEST FOR INFORMATION:

QUESTION 1: Section C defines mowing during the "growing season." What are the defined start and end dates for the growing season applicable to North Hartland Lake?

RESPONSE 1: Please refer to Part 6 section 9 and section 10 of the Performance Work Statement, "Start last week of April through week of October 18 for twenty-six (26) mowing events".

QUESTION 2: Section C references the rough mowing schedule "in accordance with the schedule identified in the bid schedule." Is the bid schedule the sole governing document for rough mowing frequency?

RESPONSE 2: The rough mowing frequency can be found in Part 6 section 11 of the Performance Work Statement, "Monthly for the duration of the contract", "May through September". The quantity listed in the bid schedule is the maximum number of rough mowings per year.

QUESTION 3: Section C specifies mulch installation to a depth of approximately 2-3 inches but does not define area quantities. Are measured mulch locations or square footage quantities available for this requirement?

RESPONSE 3: The three landscape beds in Area A total approximately 1,000 square feet in area. The two landscape beds in Area B total approximately 800 square feet in area. Please see Part 6 section 5 and section 6 of the revised Performance Work Statement.

QUESTION 4: Section C states that flood debris removal shall be performed as directed by the Technical Point of Contact. What are the geographic limits of this requirement within the project boundaries?

RESPONSE 4: Please refer to Part 4.2 , for the areas and service requirements Spring Cleanup for flood debris removal.

QUESTION 5: Does Section E contain objective inspection or acceptance criteria beyond the requirement that deficiencies be corrected within 24 hours?

RESPONSE 5: Please refer to section II.12. , for inspection criteria and Inspections requirements.

W912WJ26QA0540001

Continuation of Description

Miscellaneous text in this section has been modified to:

INTERESTED VENDORS SHALL REVIEW THE "ADDENDUM TO 52.212-1" AND

"ADDENDUM TO EVALUATION" FOR INSTRUCTIONS AND EVALUATION CRITERIA.

VENDORS ARE RESPONSIBLE FOR ENSURING THEIR QUOTE SUBMISSION MEETS

ALL REQUIREMENTS. FAILURE TO DO SO MAY RESULT IN QUOTES BEING DEEMED

NON-RESPONSIVE AND REMOVED FROM CONSIDERATION.

THE MANDATORY SOLICITATION SURVEY SHALL BE COMPLETED IN ITS ENTIRETY

AND RETURNED WITH QUOTES. FAILURE TO DO SO MAY RESULT IN QUOTES BEING

DEEMED NON-RESPONSIVE AND REMOVED FROM CONSIDERATION.

GROUNDS MAINTENANCE

U.S. ARMY CORPS OF ENGINEERS

NORTH HARTLAND LAKE

NORTH HARTLAND, VERMONT

PERFORMANCE WORK STATEMENT (REVISED)

I. General:

1. Scope - Furnish all labor, materials, and equipment necessary to provide ground maintenance services at North Hartland Lake. All services shall be performed in accordance with the following Performance Work Statement.

2. Location -112 Clay Hill Road, North Hartland, Vermont 05052.

3. Site Visit - Contact the Technical Point of Contact (TPOC) Heather Morse at 802-295-2855 or Heather.L.Morse@usace.army.mil to arrange a site visit. Interested vendors should conduct a site visit to confirm understanding of the scope, inspect existing conditions, and familiarize themselves with the site(s) prior to submitting a quote. No extra payment will be allowed for perceived additional work caused by unfamiliarity with site conditions and requirements.

4. Schedule -The period of performance shall be from contract award through 12/31/2026. In addition, the Government may exercise two (2) option years with the same scope of services.

The option years would include a period of performance from 1/1/2027 through 12/31/2027 and from 1/1/2028 through 10/31/2028. Services will not be performed on weekends or federally observed holidays and will not be accepted before 8:00 am or after 8:00 pm unless approved in advance by the TPOC. The Pre-Work Conference shall be completed within fourteen (14) days of contract award.

All pre-work submittals shall be submitted within fourteen (14) days of contract award. The Government reserves up to seven (7) days for review and acceptance on each submittal from the date of receipt. If revisions are necessary to the submittals, the Contractor shall make such revisions and shall be resubmitted to the Government in an acceptable form within seven (7) days of the Government's response, unless additional time is granted by the Government in writing.

The following table identifies the line-item number, description, and frequency.

Base Year, Option Year 1 & Option Year 2:

Line Item

Description Quantity Frequency

1 Spring Clean-up (Area A) 1 Annual (May)

2 Spring Clean-up (Area B) 1 Annual (May)

3 Aeration (Area A) 1 Annual (May)

4 Aeration (Area B) 1 Annual (May)

5 Mulching (Area A) 1 Annual (May)

6 Mulching (Area B) 1 Annual (May)

7 Picnic Table Placement (Area A) 2 Bi-Annual (May & September)

8 1 Annual (May)

Picnic Tables, Grills and Shelter Maintenance (Area A)

9 Fine Mowing and Trimming - (Area A)

26 Weekly (April - October)

10 Fine Mowing and Trimming- (Area B)

26 Weekly (April - October)

11 Rough Lawn Mowing (Areas A & B) 5 Once Every Month (May - September)

12 Site Maintenance (Areas A & B) {Unit Price is Hours}

40 May- October

14 Fall Clean-up (Areas A & B) 1 Annual

5. Safety Requirements -

a. General:

All work shall be conducted in accordance with the U.S. Army Corps of Engineers (USACE) Safety and Occupational Health Requirements (EM 385-1-1, most recent edition), and all applicable Occupational Safety and Health Administration (OSHA), federal, state, and local safety and health requirements. A copy of EM 385-1-1 can be accessed electronically at the following link:

https://www.publications.usace.army.mil/Portals/76/EM%20385-1-1%20_EFFECTIVE% 2015March2024.pdf

Project staff reserve the right to cease work at any time should the safety of employees, Contractors, and/or the public become jeopardized.

b. Accident Prevention Plan (APP):

The Contractor shall prepare a site-specific Accident Prevention Plan. The APP must be written by a Competent Person (CP) and document the specific work processes, equipment, materials to be used, hazards and applicable control measures.

The mandatory ENG Form 6293 (Accident Prevention Plan Worksheet) must be submitted and accepted prior to beginning on site work:

https://www.publications.usace.army.mil/Portals/76/Eng_Form_6293_2023Aug31.pdf

A preparatory meeting shall be conducted by the Prime Contractor to discuss the APP contents with all effected onsite employees. The Prime Contractor is responsible for informing the subcontractors of the safety provisions under the terms of the contract, the penalties for noncompliance, and inspecting subcontractor operations to ensure that accident prevention responsibilities are being carried out.

Daily safety meetings shall be held and documented. Records shall be available to the TPOC upon request.

c. Activity Hazard Analysis (AHA):

An AHA shall be submitted and accepted for each definable feature of work (DFOW) in accordance with EM 385-1-1, Chapter 2-6. A DFOW is defined as any task, which is separate and distinct from other tasks, has separate control requirements, or is identified as different trades or disciplines. The AHA shall be continuously reviewed and revised to address changing site conditions as appropriate.

For a non-mandatory formatted outline of an AHA, see ENG Form 6206 (Activity Hazard Analysis) https://www.publications.usace.army.mil/Portals/76/Eng_Form_6206_2023Aug24.pdf

d. Site Safety and Health Officer (SSHO) Requirements:

The Contractor shall employ a minimum of one person to function as a Level 3, SSHO. A Level 3 SSHO is a designated Qualified Person (QP) or Competent Person (CP) with Safety and Occupational Health (SOH) responsibility that meets the requirements of EM 385-1-1, Chapter 2-3.b and 2-4.b.

Level 3 SSHOs must have training, knowledge, and/or experience identifying hazards and implementing controls for the work being performed.

The SSHO shall be present at the project site and be responsible for overseeing the implementation of the Prime Contractor's SOH program. Contractor shall designate all SSHOs on a mandatory ENG Form 6282 (Site Safety and Health Officer Designation Letter):

https://www.publications.usace.army.mil/Portals/76/Eng_Form_6282_2023Aug28.pdf

e. First-Aid and CPR Personnel Requirements:

For shifts with multiple employees, provide at least two employees that are certified to administer First Aid and CPR. When employees work alone, they must be certified in First Aid and be provided with an effective means of communication to call for assistance in the event of an emergency. Minimum First Aid and CPR qualifications are outlined in EM 385-1-1, Chapter 3-3.

f. Additional Personnel Requirements:

Other Competent Person (CP) or Qualified Persons (QP) may be required per EM 385-1-1 and /or other sections of this Scope of Work, based on the definable features of work for this project.

g. Accident Reporting:

All accidents and near misses shall be investigated by the Contractor and reported to the TPOC in accordance with EM 385-1-1, Table 2-1.

The mandatory ENG Form 3394 shall be completed and submitted to the TPOC within seven

(7) days of an incident: https://www.publications.usace.army.mil/Portals/76/Publications /EngineerForms/Eng_Form_3394_2021Aug.pdf

h. Employee Exposure Data:

The Contractor shall electronically report total employee work hours (including subcontractors) to the TPOC by close of business on the 10th calendar day of the following month.

6. Contractor's Personnel -

a. Minimum Personnel Requirements - The Contractor shall provide an adequate number of fully qualified personnel to perform the specified service properly and efficiently within the time limits specified. The Contractor shall provide a list of the names and contact phone numbers for all employees prior to them working on Government Property.

b. Employee Conduct - The Contractor shall be responsible for seeing that the firm's employees strictly comply with the Code of Federal Regulations Title 36, Chapter III, Part 327, and all, federal, state, and municipal laws. Any personnel activity, which, in the opinion of the Government, is deemed detrimental to the performance of the contract may result in the removal of Contractor employee/employees.

Examples of unbecoming actions or conduct include but are not limited to the following:

i. Cursing, harassment, or discrimination of and/or unwarranted physical contact with visitors, USACE personnel, or other contractors

ii. Recurring written and/or verbal complaints from visitors, USACE personnel, or other contractors.

iii. Unsafe operation of vehicles while on USACE property.

c. Removal of Contractor's Employees - The TPOC may require the Contractor to immediately remove from the work site any employee of the Contractor or subcontractor, who, in the opinion of the TPOC, is incompetent, who endangers persons or property, or whose physical or mental condition is such that it would impair the employee's ability to satisfactorily perform assigned work. Notification to the Contractor shall be promptly made in writing if time and circumstances permit. Otherwise, notification shall be verbal or by telephone and shall be confirmed in writing as soon as possible. No such removal, however, will reduce the Contractor's obligation to perform all work required under this contract, and immediate replacement will be made as required. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

7. Pre-Work Conference - Prior to the start of any work, the TPOC will schedule and conduct a "Pre-Work Conference". The Contractor's Project Manager and Quality Control Personnel will be physically present to attend this meeting. The Contractor shall directly oversee all work on the project, and the Project Manager and Quality Control Personnel shall have the authority to act on behalf of the Contractor. This conference will be held at the time and location agreeable to the Government and Contractor. No work may be performed under this contract prior to this conference. The purpose of the conference is to enable the TPOC to outline the procedures that will be followed by the Government in its administration of the contract, and to discuss the performance that will be expected from the Contractor. This conference will allow the Contractor an opportunity to ask questions about the Government's administration and inspection of contract work or obtain other pertinent information that might be required. At the Pre-Work Conference the Contractor shall provide the name of the project superintendent with a telephone number for project coordination.

The following is a general list of items for discussion during this Pre-Work Conference:

i. Authority of the TPOC and Quality Assurance Inspectors.

ii. Contractor's Safety Program (including sub-contractors).

iii. Accident Prevention Plan and Activity Hazard Analysis

iv. Safety Meetings (Documented on NED Form 251)

v. Accident Reporting (ENG Form 3394)

vi. Contractor's Equipment

vii. Correspondence, Communication, Security and Administrative Procedures.

viii. Invoice and payment.

8. Security - The Contractor will comply with all established security policies at North Hartland Lake. Due to periods of heightened security that may affect the access to the areas covered under this contract, the Government reserves the right to close any property or portion of property and reschedule and/or cancel any subsequent service. The Contractor shall be given at least twenty-four (24) hour notice of any such closure.

For the duration of the contract, the Contractor will be provided one (1) key to provide access to service areas. This key is to be used only for contract purposes. This key will not be utilized to provide access for any individuals not performing contract specific work. During the contract period, the Contractor is assumed responsible for the key. At the end of the service period, the key must be returned to the TPOC. Final payment is contingent upon return of the gate key.

9. Flooding - During extended periods of heavy rain, various parks and areas are subject to flooding due to increased river levels, which in turn may reduce service areas or cancel service in an impacted area. During such periods of flooding, the Government reserves the right to request a modified per-service price for grounds maintenance services in specified project areas in lieu of the price listed in the bidding schedule. The per-service price shall be negotiated between the Contractor and the Contracting Officer. After the flood conditions have ceased, the Contractor shall resume normal contract requirements.

10. Payment - The Contractor shall furnish the TPOC with one (1) invoice per month or at the completion of services. The invoice shall include the invoice date, contract number, dates of service, description of work, quantities, and total amount due per line item. The invoice must also include the company letterhead, and this must match the data that is registered in the System for Award Management (SAM) registry. Payment shall be made monthly for the actual services performed at the applicable contract unit price. Final payment is contingent upon return of U.S. Government keys. Keys are required to be physically handed to the TPOC. The Contractor assumes all responsibility for loss (which may include the cost of rekeying the applicable project).

All invoices may be mailed to

U.S. Army Corps of Engineers

North Hartland Lake

PO Box 55

North Hartland, VT 05052

Or emailed to Heather.L.Morse@usace.army.mil

II. Technical Requirements:

Part 1 General:

1. Summary -Furnish all labor, materials, and equipment necessary to provide ground maintenance activities at North Hartland Lake. Services shall be performed in accordance with the following requirements and schedules.

2. Submittals - Although the Government reviews submissions required by this Performance Work Statement, it is emphasized that the Contractor's work must be completed using proper internal controls and review procedures. The Government reserves up to seven (7) days for review and acceptance on each submittal/resubmittal from the date of receipt. If revisions are necessary to the submittals, the Contractor shall make such revisions and shall resubmit to the Government within seven (7) days of the Government's response, unless additional time is granted by the Government in writing.

The documents identified below must be prepared in accordance with the applicable standards, submitted to the TPOC for review and accepted by the Government.

a. Pre-work: Submitted within fourteen (14) days of contract award. Submittals must be accepted prior to the commencement of any field work activities.

i. Accident Prevention Plan (ENG Form 6293)

ii. Activity Hazard Analysis (ENG Form 6206)

iii. Site Safety and Health Officer Designation Letter (ENG Form 6282)

iv. Spill Prevention Plan

v. First-Aid, CPR Certifications

vi. Safety Data Sheets

3. Definitions:

1. Debris - For the purpose of this contract, debris will be considered to be in one of two categories and shall be sorted as follows:

i. Woody Debris: Woody Debris is considered to be any woody vegetation in the form of logs, stumps, shrubs, branches, any boards, or lumber including pallets, plywood, stakes, posts, carrying timbers, and other like items.

ii. Other Debris: Other Debris may include various trash materials such as Styrofoam and plastic containers, tires, propane cylinders and other non-valuable items. Other debris that may not be woody type debris shall be removed and separated from the woody debris so that it may be disposed of separately. Separation of other debris from woody debris should be done as to the best degree possible, and all litter and garbage will be deposited in an appropriate waste receptacle at the project office.

NOTE: If there is other debris that is deemed to be potentially hazardous, the Contractor shall notify the TPOC so that it can properly be addressed without causing harm to persons or the environment.

4. Other Contracts - The Government may undertake or award other contracts for additional work not related to this contract, and the Contractor shall fully cooperate with other contractors and Government employees. The Contractor shall not commit or permit any act which will interfere with the performance of work by another Contractor or by Government employees.

5. Preferred Sequence for Work Schedules - The TPOC shall provide the Contractor with a preferred sequence, or order, of work. (Note: The Contractor must provide sufficient personnel and equipment to accomplish services stated in the contract). The Contractor will then be required to submit a work schedule for each service, and approximate times for beginning and ending of each required service listed. Any proposed change to an approved schedule must be submitted in writing, coordinated, and approved by the TPOC in advance of actual schedule changes.

6. Environmental Protection - Containers for excess and/ or waste materials, rubbish, etc. shall be provided by the Government at the site, and the site will be inspected/ cleaned on a daily basis. No burning is permissible. Water, air, and land resources shall not be adversely impacted during the course of the work. Storage, fueling and lubrication of equipment and motor vehicles shall be conducted in a manner that affords the maximum protection against spills and evaporation. Storage and usage of lubricants and daily fueling of machinery and equipment shall occur at least fifty feet (50') from any drainage inlets, water bodies (rivers, streams, and lakes), environmentally sensitive areas (wetlands and vernal pools). The Contractor will take necessary steps to ensure all federal, state, and local environmental regulatory requirements are met.

7. Sustainability & Environmentally Preferred Products -The United States Department of Agriculture (USDA) designates certain bio-based products for federal procurement and specifies minimum bio based content levels for those products. Any designated product that is being offered or supplied under this contract shall meet USDA BioPreferred's minimum bio based content level. Visit the BioPreferred web site https://www.biopreferred.gov/BioPreferred /faces/pages/ProductCategories.xhtml for the complete list of designated products and the associated minimum bio based content level requirements.

8. Personal Protective Equipment - It is the Contractor's responsibility to furnish and supply personnel with the proper personal protective equipment necessary for performing the work.

9. Government Resources - There are restrooms and potable water available at the contract site. The Contractor shall supply their own means of communication (telephone). There is no access to electricity at the contract site. The Contractor would have to provide these resources or have an acceptable alternative plan for these resources.

10. Damage to Government and Private Property - The Contractor shall be responsible for restoring all Government facilities or structures damaged as a result of the Contractor's operation. The Contractor shall also be responsible for any damage to private property or injury to any person as a result of the Contractor's operation. The Contractor shall notify the TPOC immediately of damage to Government and private property and injury to any person resulting from the Contractor's operation. Also, the Contractor shall notify the TPOC of damage to Government facilities due to vandalism or other causes on the day such damage is first noticed.

Trucks and/or trailers will be driven on existing roads only and not across or through park areas to facilities. The Contractor shall also restore landscape features (shrubs, flowers, grasses, etc.), which are damaged or destroyed by the Contractor's operation. Damaged or destroyed grass areas shall be re-planted as directed by the TPOC, and shrubs and flowers which are damaged or destroyed shall be replaced from nursery stock of like size and kind.

11. Quality Assurance - The Contractor is responsible for the quality control of the contract work. The Contractor shall establish and maintain a quality control system to assure compliance with the contract requirements. The Government has the right to inspect and test all items called for by the contract, to the extent practicable at all times and at all places during the term of the contract.

12. Inspections-

a. Contractor Quality Control: The Contractor is responsible for establishing and maintaining an adequate quality control system to satisfactorily inspect and ensure that all work performed by the Contractor's organization in each separate service is in full compliance with this contract and the instructions, provisions, specifications, drawings, and maps herein.

b. General Inspection: Upon the completion of each service requirement, the Contractor will perform an inspection of all areas under this contract to ensure compliance with the Performance Work Statement. The Contractor or their representative must be able to commit personnel, equipment, and resources to correct deficiencies. The Services Inspection Form (form to be provided to the Contractor at the pre-work conference) will be submitted to the TPOC to allow verification of results for payment. A Government representative may accompany the Contractor on an inspection of completed work and will identify any contract deficiencies. Any deficiencies noted will be corrected within original contract time frames or appropriate deductions in payment will be made.

c. Equipment/Supplies Inspections: The TPOC may inspect required equipment and, supplies at any time when in use on Government property. Any equipment found deficient shall be removed from service immediately until faulty conditions have been corrected and passed by the TPOC. No such removal will reduce the Contractor's obligation to perform all work required within the time scheduled under this contract. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

d. Government Inspections: The Government will monitor the Contractor's service performance.

Any work that does not comply with requirements and is not corrected by the Contractor may result in deductions in payment for work not corrected.

13. Receiving and Storing Materials -Government employees will not receive materials or supplies for the Contractor and will not be responsible for damage to the Contractor's equipment or materials.

14. Omissions - This contract may not cover all specified activities, steps, and procedures required to supply the contract product. In case of omission, the normal industry, state, or federal standards, practices, specifications, and/or guides shall prevail. In no instance shall an omission be reason to produce less than an acceptable product.

Part 2 Equipment:

1. Condition of Equipment- All equipment used to perform work under this contract must be in good operating and mechanical condition and comply with EM 385-1-1, Army Corps of Engineers Safety and Health Requirements. A regular schedule of preventive maintenance must be followed on all equipment. All vehicles utilized under this contract will be presentable, serviceable, and shall comply with safety standards.

Note: All equipment must be operated within manufacturer's operating instructions.

2. Type of Equipment-

a. Mowers: Mowers shall be rotary type and equipped with suitable protective devices to prevent flying objects from injuring people or damaging property. Mowers must have slides or wheels, which will prevent tearing or plowing into the turf. The Contractor will be held accountable for re-turfing if equipment causes gouging or plowing. In areas where it is not possible to use a tractor-mounted mower the Contractor shall use small mowing equipment such as lawn and garden tractors; push mowers, weed eaters and other small power-mowing equipment, and/or manual mowing tools.

b. Trimmers: String trimmers may be gasoline or electrically operated. The use of steel or other type of cord that will cause damage to trees, shrubs, etc., will not be allowed in string trimmers.

Powered string trimmers will not be used to trim around saplings that are less than three (3) inches diameter at four and a half feet (4 1/2') above ground level. Trimming around said saplings shall be accomplished using hand-operated trimmers. The Contractor will be required to replace any saplings/trees/shrubs damaged by the firm's operation.

c. Specialized Equipment: Rough lawn mowing may require the use of specialized equipment.

All safety items required for the standard mowing equipment mentioned above are required as well.

d. Aeration equipment: Shall be core type which will remove plugs from soil. Soil plugs will be left on ground surface. All aeration tubes on equipment will be operational and checked periodically for operability during aeration process. Damaged or non-functional tubes will be replaced as soon as problems are noted to prevent missed spots in lawn areas. Small walk-behind aeration equipment will be used on areas inaccessible to larger equipment such as around picnic tables and pads, grills, trees and shrubs, rocks, driveway, walkway edges, etc.

3. Equipment Storage - No Government space or facilities shall be provided under this contract.

Part 3 Materials and Supplies:

1. Provided by Government:

a. Stain

b. Spray Paint

c. Water sealer

2. Provided by Contractor:

a. Buckets/broom

b. Hose

c. Paint brushes

d. Paint Rollers

e. Paint trays

Notes:

a. Government furnished supplies valued under $100 each

b. The Contractor shall submit one copy of the manufacturer's Safety Data Sheet for each chemical proposed for use.

Part 4 Service Requirements:

1. General - The Contractor shall survey the parks or area and report all damage or vandalism to the TPOC prior to commencement of mowing in each area. Any damage found thereafter by the Government's inspector that has not been previously reported by the Contractor shall be assumed to be damage caused by the Contractor's operation, and shall be repaired, replaced, or deducted from the invoice, as determined by the TPOC, at no cost to the Government.

2. Spring Cleanup - Clean and prepare lawn areas and recreation area grounds for mowing and use by visitors to the area. Contractor shall remove all leaves, stones, gravel, debris, tree branches, litter, etc., from all lawn areas, road, beach, and parking areas (lower parking lot) maintained under this contract. All natural materials and litter will be deposited in a designated dumping location on the project.

3. Aeration - Fine lawn areas will be aerated in two passes in a cross pattern. Each successive pass will meet or overlap the previous pass to eliminate missed area. No work will take place when the soil is excessively wet or during periods of rain. Ground speed of equipment will be properly calibrated to prevent excessive bouncing of equipment, damage to lawn areas, and to assure adequate aeration results. Any lawn damage or ruts caused by the Contractor will be repaired at their expense.

4. Mulching- Contractor will furnish all labor and materials to mulch all trees, shrubs, and landscape beds on fine lawn areas covered under this contract. Existing mulch and any fabric shall be removed at the beginning of each season. All natural materials removed from these locations will be deposited in a designated dumping location on the project. All litter and garbage will be deposited in an appropriate waste container at the project office. Mulch around plants, beds, and trees will be applied not less than two- and one-half (21/2') feet diameter from the base of the plant/tree and three to four inches (3" to 4") thick to prevent weed and grass growth throughout the growing season. Landscaping fabric will not be reapplied after removal of existing fabric at the beginning of the base year. Landscape beds and other areas mulched shall be kept free of weeds during the term of the contract. Weeds or grasses in these areas will be removed or cut by hand weeding, mulching, or hand operated clippers.

5. Picnic Table Placement- All Picnic tables shall be moved from winter storage area and placed in appropriate locations as specified by the TPOC. After the parks closes, all picnic tables shall be moved and stored to a location specified by the TPOC. Picnic tables shall be stacked in a manner that prevents snow from accumulating on them over the winter.

6. Picnic Table, Shelter, and Grill Maintenance- The Contractor shall clean, scrape, and prepare picnic table boards for staining. All picnic table boards shall be stained with a brush or roller (spraying will not be permitted). All picnic shelter pads shall be cleaned to remove all dirt and debris and coated with a waterproof concrete sealant that is provided by the Government.

The Contractor shall also clean, scrape, wire brush and paint exterior grill surfaces; paint is provided by the Government.

7. Fine Mowing- Mow grass to a height of not more than three and one-half inches (31/2") or less than two and one-half inches (21/2") in each area around each facility. Mowing shall be uniform with no uncut or uneven areas resulting from mowing, overlap, wheel rollover, etc.

Mowing shall be conducted in such a manner so there is no wheel damage to the turf or any damage to concrete edges, signs, fences, or trees. Mowing shall not take place close enough to facilities to cause damage. Mowing with heavy tractors will not be permitted when the ground is so wet or boggy that the mowing operations will cause wheel rutting. Mowing under these conditions shall be accomplished by use of smaller mowing equipment. Lawn clippings and debris on all paved surfaces, sidewalks, picnic tables and pads caused by mowing activities shall be removed after each mowing. Before each mowing all obvious and noticeable trash, litter, and debris shall be removed from the mowing limits which are designated as the mowing boundaries on the location maps attached to these specifications. All litter and trash will be removed and properly deposited in bulk refuse receptacles (dumpster). After mowing is completed, all roads, walkways, buildings, picnic tables, picnic table pads, and shelter floors shall be free of grass and debris.

8. Trimming- Trim grass to a height of two and one-half inches (21/2") in the area around each facility. Trimming and edging shall be conducted in such a manner so there is no damage to the turf, concrete edges, signs, fences, or trees. Areas adjacent to facilities must be trimmed using other types of equipment such as string trimmers. Trimming shall be accomplished around all vertical objects such as against buildings, guard posts, fences, tables, trash receptacles, electrical pedestals, water fountains, grills, etc. Trimming shall be done at a minimum each time mowing is performed. Trimming shall also occur in areas inaccessible to larger equipment.

9. Rough Mowing- Mow grass to a height of three inches (3") around each facility. Mowing shall be uniform with no uncut or uneven areas resulting from mowing, overlap, wheel rollover, etc.

Mowing shall be conducted in such a manner so there is no wheel damage to the turf or any damage to concrete edges, signs, fences, or trees. Mowing shall not take place close enough to facilities to cause damage. Mowing with heavy tractors will not be permitted when the ground is so wet or boggy that the mowing operations will cause wheel rutting. All cut material will be left to lie on the ground. Mowing under these conditions shall be accomplished by use of smaller mowing equipment.

10. Site Maintenance- Cut overhanging branches over fine lawn areas that interfere with mowing; weed whack areas around picnic shelters that are too steep to mow; weed whack entrances to pine picnic area/Nature Trail; and mow/weed whack grass around horse pit area.

Site maintenance shall be coordinated with the TPOC.

11. Fall Clean-up- The Contractor shall remove all fallen leaves from around the office, three (3) shelter areas and two (2) bathrooms. All natural materials will be deposited in a designated dumping location on the project by the TPOC.

12. Restrictions - All mowing and trimming required in a park or area shall be completed and inspected by the Contractor's Quality Control Inspector prior to beginning work in another park or area. The Contractor shall notify TPOC immediately upon completion of services and the Government may inspect the work. The Contractor shall be responsible for correction of all deficiencies discovered by the Quality Assurance inspection within twenty-four (24) hours at no additional cost to the Government.

13. Changes To Frequency and/or Quantities - The Government reserves the option, should it become necessary, to decrease or increase service frequencies and/or facility quantities in any or all designated project areas. The Government may also, at any time during the duration of this contract, close any property or portion of the property and delete any subsequent service in the closed property or area. The Contractor shall be given adequate notification to prepare for either contingency. This decrease or increase will be deducted from or paid for in accordance with the bidding schedule or a negotiated cost. Any increase in quantity or frequency of services must be negotiated with the Contracting Officer. The

Contractor shall not perform any additional services until the issuance of a formal modification signed by the Contracting Officer. In addition, the TPOC may, on special occasions decide to reschedule a service frequency in order to avoid conflict with visitation or unnecessary expense. The Contractor shall be given at least 24 hours' notice.

Part 5 Service Location:

The services for this contract are located at the following location:

a. North Hartland Lake, located at 112 Clay Hill Road, North Hartland, Vermont 05052.

Part 6 Service Descriptions:

The Contractor shall furnish all labor materials and equipment necessary to perform the following tasks:

1. Spring Clean-Up- Area A:

a. Service Requirement: Spring Clean-Up

b. Service Areas:

i. Recreation Area- 4.2 acres- See Map 1

c. Service Schedule:

i. Annually no later than May 15 for the duration of the contract.

ii. Specific date to be coordinated with the TPOC.

Note: This area is part of a flood control facility. As such the amount of debris can vary greatly from one year to the next and can be severe due to prolonged inundations or storms.

2. Spring Clean-Up- Area B:

a. Service Requirement: Spring Clean-Up

b. Service Areas:

i. North Hartland Lake- 4.5 acres. See Map 2

c. Service Schedule:

i. Annually no later than May 15 for the duration of the contract.

ii. Specific date to be coordinated with the TPOC.

3. Aeration- Area A:

a. Service Requirement: Aeration

b. Service Area:

i. Recreation Area- 4.2 acres- See Map 1

c. Service Schedule:

i. Annually no later than May 15 for the duration of the contract.

ii. Specific date to be coordinated with the TPOC.

4. Aeration- Area B:

a. Service Requirement: Aeration

b. Service Area:

i. North Hartland Lake- 4.5 acres- See Maps 2 & 3

c. Service Schedule:

i. Annually no later than May 15 for the duration of the contract.

ii. Specific date to be coordinated with the TPOC.

5. Mulching - Area A:

a. Service Requirement: Mulching

b. Service Area:

i. Recreation Area- See Map 1

1) Three (3) landscape beds, totaling approximately 1,000 square feet.

c. Service Schedule:

i. Annually no later than May 15 for the duration of the contract.

ii. Specific date to be coordinated with the TPOC.

6. Mulching - Area B:

a. Service Requirement: Mulching

b. Service Area:

i. North Hartland Lake- See Maps 2 & 3

1) Two (2) landscape beds, totaling approximately 800 square feet.

c. Service Schedule:

i. Annually no later than May 15 for the duration of the contract.

ii. Specific date to be coordinated with the TPOC.

7. Picnic Table Placement:

a. Service Requirement: Picnic Table Placement

b. Service Area: See Maps 1, 2, & 4

i. Recreation Area- Forty (40) picnic tables located along a 1-mile section of road and under picnic shelters.

ii. North Hartland Lake- five (5) picnic tables by office and host sites.

c. Service Schedule:

i. Bi-annually for the duration of the contract.

ii. Placement of from winter storage to specified locations by May 20th

iii. Return to winter storage after park closes, by September 30th.

iv. Specific dates to be coordinated with the TPOC.

8. Picnic Tables, Grills and Shelter Maintenance:

a. Service Requirement: Picnic Tables, Grills and Shelter Maintenance

b. Service Area:

i. Recreation Area- See Maps 1 & 4

1) Twelve (12) grills

2) Three (3) picnic shelters total approximately 3,500 square feet.

3) Forty (40) picnic table

ii. North Hartland Lake - See Map 2

1) Two (2) grills

2) Five (5) picnic tables

c. Service Schedule:

i. Annually no later than May 15 for the duration of the contract.

ii. Specific start date to be coordinated with the TPOC.

9. Fine Mowing and Trimming - Area A:

a. Service Requirement: Fine Mowing and Trimming

i. Mowing

ii. Trimming

iii. Grounds Cleaning

b. Service Area:

i. Recreation Area- 4.2 acres- See Map 1

c. Service Schedule:

i. Weekly for the duration of the contract.

ii. Start last week of April through week of October 18 for twenty-six (26) events.

iii. Specific dates to be coordinated with the TPOC.

10. Fine Mowing and Trimming - Area B:

a. Service Requirement: Fine Mowing and Trimming

i. Mowing

ii. Trimming

iii. Grounds Cleaning

b. Service Area:

i. North Hartland Lake- 4.5 acres- See Maps 2 & 4

c. Service Schedule:

i. Weekly for the duration of the contract.

ii. Start last week of April through week of October 18 for twenty-six (26) events.

iii. Specific dates to be coordinated with the TPOC.

11. Rough Mowing:

a. Service Requirement: Rough lawn mowing

b. Service Area:

i. Recreation Area- See Map 1

1) 0.4 acres at beach for overflow parking.

ii. North Hartland Lake- See Map 3

1) 0.1 acres along dike guardrail (five-foot wide). Also includes trimming around the metal guardrail posts.

c. Service Schedule:

i. Monthly for the duration of the contract.

ii. May through September

iii. Specific date to be coordinated with the TPOC.

12. Site Maintenance:

a. Service Requirement: Site Maintenance

b. Service Area:

i. Recreation Area- See Maps 1 & 4

ii. North Hartland Lake- See Map 3

c. Service Schedule:

i. Weekly as needed for the duration of the contract.

ii. Up to 40 labor hours

iii. May to October

iv. Specific date to be coordinated with the TPOC.

13. Fall Clean-Up:

a. Service Requirement: Fall Clean-Up

b. Service Area:

i. Recreation Area- See Map 1

1) Fine lawns around three (3) shelters and bathroom.

ii. North Hartland Lake- See Map 2

1) Fine lawns around bathroom and office.

c. Service Schedule:

i. Once in October for duration of the contract.

ii. Specific date to be coordinated with the TPOC.

KO CONTRACTING DIVISION, 696 VIRGINIA ROAD

CONCORD, MA 01742-2751

UNITED STATES

ALICIA LACROSSE, EMAIL: ALICIA.N.LACROSSE@USACE.ARMY.MIL TELEPHONE: 978-318-8902

AdminBy:

SCD: PAS:

Solicitation closing remains March 9, 2026 at 2:00 PM Eastern.

All other terms and conditions remain unchanged.