Solicitation W912WJ24Q0063.pdf

SEE ADDENDUM

(No Collect Calls)

W912WJ24Q0063 01-Mar-2024

b. TELEPHONE NUMBER

978-318-8902

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 12 Mar 2024

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912WJ9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ALICIA N LACROSSE

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

U S ARMY ENGR DISTRICT, NEW ENGLAND

696 VIRGINIA RD

CONCORD MA 01742-2751

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: 978-318-8159 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$9,500,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF66

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912WJ24Q0063

Section SF 1449 - CONTINUATION SHEET

INSTRUCTIONS TO VENDORS

QUESTIONS REGARDING SOLICITATIONS:

1. Questions regarding the solicitation shall be directed to the Contract Specialist:

a. Name: Alicia LaCrosse

b. Phone: 978-318-8902

c. Email: alicia.n.lacrosse@usace.army.mil

2. Technical Points of Contact shall not provide responses to interested vendors.

QUOTE SUBMISSION:

1. Quotes shall be submitted to the Contract Specialist listed above no later than the closing date and time identified in the solicitation or subsequent amendments.

2. The Government is under no obligation to consider any quote received after the solicitation closing date or time.

BID SCHEDULES:

1. If a Bid Schedule is included in the solicitation, vendors shall complete the bid schedule in its entirety (all tasks, all years).

2. Failure to complete the Bid Schedule in its entirety and return same with a quote will result in quotes being deemed non-responsive.

SITE VISITS:

1. If dates/times for site visits are included in the solicitation, then interested vendors will be permitted to visit the site during those dates/times. No other dates/times will be permitted for site visits.

2. If no dates/times for site visits are included in the solicitation, then interested vendors shall contact the Technical Point of Contact as identified in the solicitation to schedule a site visit.

SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATIONS:

1. In accordance with FAR Clause 52.204-7:

a. Vendors are REQUIRED to be registered in SAM when submitting a quotation and shall continue to be registered until time of award, during performance, and through final payment.

b. “Registered” in SAM means that the Government has marked the record “Active”

2. The Government will deem quotes non-responsive from vendors that do not have an active SAM at the time of quote submission.

Provide Unique Entity Identifier (UEI): ___________________________

Provide CAGE code: ____________________________

SUBMITTALS:

1. Submittals (Accident Prevention Plan, Activity Hazard Analyses, Products, etc.) and Certifications/Licenses (10-hour OSHA, 30-hour OSHA, Competent Person in Fall Protection, Electrician’s License, etc.) that are specified in the scope as required by this solicitation are not to be submitted with a quote. The awarded Contractor will be required to provide all submittals and certifications within the time stated in the solicitation and resultant contract. Failure to do so may result in termination.

BASIS OF AWARD:

1. Potential vendors are notified that the basis on which award will be made is price alone.

2. All responsible sources may submit a quote which, if timely received, must be considered by the Agency.

SECURITY REQUIREMENTS

General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (eg., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures –this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clauses of this contract, should FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

BID SCHEDULE

GROUNDS MAINTENANCE

U.S. ARMY CORPS OF ENGINEERS

OTTER BROOK AND SURRY MOUNTAIN LAKE

KEENE, ROXBURY & SURRY, NH

PERFORMANCE WORK STATEMENT

Bid Schedule – Base Year

Line Item

Description Unit Quantity Unit Price Total

1 Otter Brook Spring Clean-Up (Recreation Area) JOB 1 2 Otter Brook Picnic Table Placement EA 2 3 Otter Brook Mow and Trim Fine Lawns (Office & Dam Area) EA 24 4 Otter Brook Mow Rough Lawns (Office & Dam Area) EA 12 5 Otter Brook Mow and Trim Fine Lawns (Recreation Area) EA 24 6 Otter Brook Mow Rough Lawns (Recreation Area) EA 12 7 Otter Brook Clean Ashes from Grills EA 15 8 Otter Brook Fall Leaf Clean-up EA 3 9 Surry Mountain Lake Spring Clean-Up (Recreation Area) JOB 1

10 Surry Mountain Picnic Table Placement EA 2 11 Surry Mountain Mow and Trim Fine Lawns (Office & Dam

Area)

EA 24

12 Surry Mountain Mow Rough Lawns EA 12 13 Surry Mountain Mow and Trim Fine Lawns (Recreation

Area)

EA 24

14 Surry Mountain Clean Ashes from Grills EA 15 15 Surry Mountain Fall Leaf Clean-up EA 4

Base Year Total: _______________

OTTER BROOK AND SURRY MOUNTAIN LAKE

Bid Schedule – Option Year One

Description Unit Quantity Unit Price Total

1 Otter Brook Spring Clean-Up (Recreation Area) JOB 1 2 Otter Brook Picnic Table Placement EA 2 3 Otter Brook Mow and Trim Fine Lawns (Office & Dam Area) EA 24 4 Otter Brook Mow Rough Lawns (Office & Dam Area) EA 12 5 Otter Brook Mow and Trim Fine Lawns (Recreation Area) EA 24 6 Otter Brook Mow Rough Lawns (Recreation Area) EA 12 7 Otter Brook Clean Ashes from Grills EA 15 8 Otter Brook Fall Leaf Clean-up EA 3 9 Surry Mountain Lake Spring Clean-Up (Recreation Area) JOB 1

10 Surry Mountain Picnic Table Placement EA 2 11 Surry Mountain Mow and Trim Fine Lawns (Office & Dam

Area)

EA 24

12 Surry Mountain Mow Rough Lawns EA 12 13 Surry Mountain Mow and Trim Fine Lawns (Recreation

Area)

EA 24

Option Year 1 Total: _______________

OTTER BROOK AND SURRY MOUNTAIN LAKE

Bid Schedule – Option Year Two

Description Unit Quantity Unit Price Total

1 Otter Brook Spring Clean-Up (Recreation Area) JOB 1 2 Otter Brook Picnic Table Placement EA 2 3 Otter Brook Mow and Trim Fine Lawns (Office & Dam Area) EA 24 4 Otter Brook Mow Rough Lawns (Office & Dam Area) EA 12 5 Otter Brook Mow and Trim Fine Lawns (Recreation Area) EA 24 6 Otter Brook Mow Rough Lawns (Recreation Area) EA 12 7 Otter Brook Clean Ashes from Grills EA 15 8 Otter Brook Fall Leaf Clean-up EA 3 9 Surry Mountain Lake Spring Clean-Up (Recreation Area) JOB 1

10 Surry Mountain Picnic Table Placement EA 2 11 Surry Mountain Mow and Trim Fine Lawns (Office & Dam

Area)

EA 24

12 Surry Mountain Mow Rough Lawns EA 12 13 Surry Mountain Mow and Trim Fine Lawns (Recreation

Area)

EA 24

Option Year 2 Total: _______________

U.S. ARMY CORPS OF ENGINEERS

OTTER BROOK AND SURRY MOUNTAIN LAKE

KEENE, ROXBURY & SURRY NH

I. General:

1. Scope – Furnish all labor, materials, and equipment necessary to perform grounds maintenance services at Otter Brook Lake and Surry Mountain Lake. Services to include:

spring clean-up, mowing and trimming grass, picnic table placement/removal, cleaning grills, and fall clean up. The Otter Brook office and dam area includes approximately five (5) acres of weekly grounds maintenance and an additional two (2) acres (approximate) of bi-weekly grounds maintenance. The Otter Brook Lake Recreation Area includes approximately eight

(8) acres of weekly grounds maintenance and an additional six (6) acres (approximate) of bi-weekly grounds maintenance. The Surry Mountain Lake office and dam area includes three

(3) acres of weekly grounds maintenance and an additional two (2) acres (approximate) of bi-weekly grounds maintenance. The Surry Mountain Lake Recreation Area includes approximately eleven (11) acres of weekly grounds maintenance. Services are to be provided in accordance with the following performance work statement and schedule.

*Note: This work requires the following submittals prior to commencement of work (Refer to Section II. Technical Requirements for a full list of submittals):

Abbreviated Accident Prevention Plan Activity Hazard Analysis Spill Prevention Plan First-Aid, CPR Certifications (if 2 or more employees on site)

2. Location –

a. The Otter Brook Lake Project area is located in the towns of Keene and Roxbury, New Hampshire. The dam and project office are located at 480 Branch Road, Keene, NH. The Otter Brook Lake Recreation Area is located at 66 Route 9, Keene, NH. (Note: there is a service road that connects the project office and the recreation area.)

b. Surry Mountain Lake is located in Surry, NH. The Surry Mountain Lake Project Office and Dam are located at 108 Surry Dam Road, Surry, NH. The Surry Mountain Lake Beach Recreation Area is located at 273 Route 12A, Surry, NH.

3. Site Visit – A site visit is highly recommended. To arrange a site visit, contact the Technical Point of Contact (TPOC), Jessalyn Stockwell at 978-318-8022 or email jessalyn.m.stockwell@usace.army.mil, or Project Manager, Christie Baker at Christie.L.Baker@usace.army.mil.

4. Schedule – The period of performance will start when the contract is awarded and end on 12/31/2024. In addition, the Government may exercise two (2) option years with the same scope of services. The optional years would include a period of performance from 1/1/2025 through 12/31/2025 and from 1/1/2026 through 12/31/2026. Work shall be performed Monday through Friday 7:00 AM to 6:00 PM unless otherwise approved by the TPOC. No work shall be done on weekends or Government holidays. The Pre-Work Conference shall be completed within fourteen (14) days of Contract Award.

All pre-work submittals shall be submitted within twenty-one (21) days of contract award.

The Government reserves up to twenty-one (21) days for review and acceptance on each submittal from the date of receipt. If revisions are necessary to the submittals, the Contractor shall make such revisions and shall be resubmitted to the Government in an acceptable form within fourteen (14) days of the Government’s response, unless additional time is granted by the Government in writing. No field work may proceed prior to the acceptance of pre-work submittals.

The following table identifies the line-item number, description, and frequency.

Description Quantity Frequency

1 Otter Brook Spring Clean-Up (Recreation Area)

1 Annual (Mid-May)

2 Otter Brook Picnic Table Placement 2 Twice (May & September)

3 Otter Brook Clean-up, Mow and Trim Fine Lawns (Office & Dam Area)

24 Weekly (May-Oct)

4 Otter Brook Mow Rough Lawns (Office & Dam Area)

12 Once Every Two Weeks (May-Oct)

5 Otter Brook Clean-Up, Mow and Trim Fine Lawns (Recreation Area)

24 Weekly (May-Oct)

6 Otter Brook Mow Rough Lawns (Recreation Area)

12 Once Every Two Weeks (May-Oct)

7 Otter Brook Clean Ashes from Grills 15 Friday (Park Season) 8 Otter Brook Fall Leaf Clean-Up 3 Three times (Oct-Nov) 9 Surry Mountain Lake Spring Clean-Up

(Recreation Area) 1 Annual (Mid-May)

10 Surry Mountain Picnic Table Placement 2 Twice (May & September)

11 Surry Mountain Clean-up, Mow and Trim Fine Lawns (Office & Dam Area)

24 Weekly (May-Oct)

12 Surry Mountain Mow Rough Lawns (Office & Dam Area)

12 Once Every Two Weeks (May-Oct)

13 Surry Mountain Clean-up, Mow and Trim Fine Lawns (Recreation Area)

24 Weekly (May-Oct)

14 Surry Mountain Clean Ashes from Grills 15 Fridays (Park Season) 15 Surry Mountain Fall Leaf Clean-up 4 Four Times (Oct-Nov)

5. Safety Requirements – All work shall be conducted in accordance with the U.S. Army Corps of Engineers (USACE) Safety and Health Requirements Manual (EM 385-1-1, most recent edition), and all applicable Occupational Safety and Health Administration (OSHA), federal, state, and local safety, and health requirements. A copy of EM 385-1-1 can be accessed at the project office or electronically at Headquarters USACE website under publications using the following link:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385- 1-1.pdf

Project staff reserve the right to cease work at any time should the safety of employees, Contractors, and/or the public become jeopardized.

a. Abbreviated Accident Prevention Plan:

The Contractor shall prepare an Abbreviated Accident Prevention Plan (AAPP) specific to the activities being performed. It shall include Activity Hazard Analyses (AHAs) as described below. A non-mandatory, fillable Abbreviated APP template is available upon request. However, the contractor is permitted to submit their own plan, at a minimum it must meet the requirements of EM 385-1-1, Appendix A.

A preparatory meeting shall be conducted by the prime contractor to discuss the Abbreviated APP contents with all effected onsite employees. The Prime Contractor is responsible for informing their subcontractors of the safety provisions under the terms of the contract, the penalties for noncompliance, and inspecting subcontractor operations to ensure that accident prevention responsibilities are being carried out.

b. Activity Hazard Analysis:

An AHA shall be submitted for each major phase of work. A major phase of work is defined as an operation involving a type of work presenting hazards not experienced in previous operations or where a new subcontractor or work crew is to perform the work.

The analysis shall define all activities to be performed, identify the sequence of work, the specific hazards anticipated, and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level. The AHA shall be continuously reviewed and revised to address changing site conditions as appropriate.

c. Emergency Response:

Emergency procedures shall be documented in the Abbreviated Accident Prevention Plan and will include a map with directions to the nearest hospital, emergency contact numbers, and onsite First Aid/CPR responders.

d. Required Personnel:

The Contractor shall designate one employee as the site’s Competent Person (CP) who is responsible for ensuring a safe environment for all employees. The CP shall be present at the project site and report to the contractor’s upper management. The CP is required to have related construction and/or service experience.

When emergency medical services are not accessible within five (5) minutes of the work location and there are two (2) or more workers onsite, at least two (2) employees shall be trained in First Aid and CPR. Minimum qualifications are listed in EM 385-1-1, Section 03.A.02.c.

e. Accident Reporting:

All accidents and near misses shall be investigated by the Contractor. All work-related recordable injuries, illnesses, and property damage accidents (excluding on-the-road vehicle accidents), in which the property damage exceeds $5,000.00, shall be verbally reported to the TPOC within four (4) hours of the incident. Serious accidents as described in EM 385-1-1 Section 01.D shall be immediately reported to the TPOC. ENG Form 3394 shall be completed and submitted to the TPOC within five (5) working days of the incident.

The Contractor shall compile employee work hours (including subcontractors) and forward the total hours to the TPOC no later than close of business on the 10th calendar day of the following month. The method of transmission by the prime contractor to the TPOC shall be electronically.

6. Contractor’s Personnel –

a. Minimum Personnel Requirements - The Contractor shall provide an adequate number of fully qualified personnel to perform the specified service properly and efficiently within the time limits specified. The Contractor shall provide a list of the names and contact phone numbers for all employees prior to them working on Government Property.

b. Employee Conduct - The Contractor shall be responsible for seeing that the firm’s employees strictly comply with the Code of Federal Regulations Title 36, Chapter III, Part 327, and all, federal, state, and municipal laws. Any personnel activity, which, in the opinion of the Government, is deemed detrimental to the performance of the contract may result in the removal of Contractor employee/employees.

Examples of unbecoming actions or conduct include but are not limited to the following:

i. Cursing, harassment, or discrimination of and/or unwarranted physical contact with visitors, USACE personnel, or other contractors

ii. Recurring written and/or verbal complaints from visitors, USACE personnel, or other contractors.

iii. Unsafe operation of vehicles while on USACE property.

c. Removal of Contractor’s Employees - The Technical Point of Contact may require the

Contractor to immediately remove from the work site any employee of the Contractor or subcontractor, who, in the opinion of the Technical Point of Contact, is incompetent, who endangers persons or property, or whose physical or mental condition is such that it would impair the employee’s ability to satisfactorily perform assigned work. Notification to the Contractor shall be promptly made in writing if time and circumstances permit.

Otherwise, notification shall be verbal or by telephone, and shall be confirmed in writing as soon as possible. No such removal, however, will reduce the Contractor’s obligation to perform all work required under this contract, and immediate replacement will be made as required. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

7. Pre-Work Conference – Prior to the start of any work, the Technical Point of Contact will schedule and conduct a “Pre-Work Conference”. The Contractor’s Project Manager and Quality Control Personnel will be physically present to attend this meeting. The Contractor shall directly oversee all work on the project and the Project Manager and Quality Control Personnel shall have the authority to act for the Contractor. This conference will be held at the time and location agreeable to the government and contractor. No work may be performed under this contract prior to this conference. The purpose of the conference is to enable the Technical Point of Contact to outline the procedures that will be followed by the Government in its administration of the contract, and to discuss the performance that will be expected from the Contractor. This conference will allow the Contractor an opportunity to ask questions about the Government’s administration and inspection of contract work or obtain other pertinent information that might be required. At the Pre-Work Conference the contractor shall provide the name of the project superintendent with a telephone number for project coordination.

The following is a general list of items for discussion during this Pre-Work Conference:

i. Authority of the Technical Point of Contact and Quality Assurance Inspectors.

ii. Contractor’s Safety Program (including sub-contractors).

iii. Abbreviated Accident Prevention Plan and Activity Hazard Analysis (Submitted & accepted prior to start of work on site)

iv. Safety Data Sheet (SDS) requirements

v. Accident Reporting (ENG Form 3394)

vi. Contractor’s Equipment

vii. Correspondence, Communication, Security and Administrative Procedures.

viii. Invoice and payment.

ix. First Aid/ CPR Requirements

NOTE: Work cannot begin until all safety paperwork is submitted and accepted by the Government.

8. Permits – The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses, permits, and letters of certification. The Contractor shall comply with any applicable federal, state, county, and municipal laws, codes, and regulations in connection with the performance of the work specified under this contract.

9. Security – The contractor will comply with all established security policies at the Otter Brook and Surry Mountain Lake. Due to periods of heightened security that may affect the access to the areas covered under this contract, the Government reserves the right to close any property or portion of property and reschedule and/or cancel any subsequent service.

The Contractor shall be given at least 24-hour notice of any such closure.

For the duration of the contract, the contractor will be provided one (1) key to provide access to service areas. This key is to be used only for contract purposes. This key will not be utilized to provide access for any individuals not performing contract specific work. During the contract period, the contractor is assumed responsible for the key. At the end of the service period, the key must be returned the TPOC. Final payment is contingent upon return of the gate key and access card.

10. Flooding – During extended periods of heavy rain, various parks and areas are subject to flooding due to increased river and lake levels, which in turn may reduce service areas or cancel service in an impacted area. During such periods of flooding, the Government reserves the right to request a modified per-service price for grounds maintenance services in specified project areas in lieu of the grounds maintenance bid price listed in the bidding schedule. The per-service price shall be negotiated between the Contractor and the Contracting Officer. After the flood conditions have ceased, the Contractor shall resume normal contract requirements.

11. Payment – The contractor shall furnish the Technical Point of Contact with one invoice per month. The invoice shall include the invoice date, contract number, dates of service, description of work, quantities, and total amount due per line item. The invoice must also include the company letterhead, and this must match the data that is registered in the System for Award Management (SAM) registry. Payment shall be made monthly for the actual services performed at the applicable contract unit price. Along with the invoice, the contractor must provide the number of hours spend on-site for the month, for accident exposure reporting. Final payment is contingent upon return of U.S. Government keys. Keys are required to be physically handed to the Technical Point of Contact. The Contractor assumes all responsibility for loss (which may include the cost of rekeying the applicable project).

All invoices may be mailed to U.S. Army Corps of Engineers Otter Brook Lake 480 Branch Road Keene, NH 03431

Or emailed to jessalyn.m.stockwell@usace.army.mil & christie.l.baker@usace.army.mil

II. Technical Requirements:

Part 1 General:

1. Summary –Furnish all labor, materials, and equipment necessary to perform grounds maintenance services at Otter Brook Lake and Surry Mountain Lake. Services to include:

spring clean-up, mowing and trimming grass, picnic table placement/removal, cleaning grills, and fall clean up. The Otter Brook office and dam area includes approximately five (5) acres of weekly grounds maintenance and an additional two (2) acres (approximate) of bi-weekly grounds maintenance. The Otter Brook Lake Recreation Area includes approximately eight

(8) acres of weekly grounds maintenance and an additional six (6) acres (approximate) of bi-weekly grounds maintenance. The Surry Mountain Lake office and dam area includes three

(3) acres of weekly grounds maintenance and an additional two (2) acres (approximate) of bi-weekly grounds maintenance. The Surry Mountain Lake Recreation Area includes approximately eleven (11) acres of weekly grounds maintenance area. Services are to be provided in accordance with the following performance work statement and schedule.

2. Submittals – Although the Government reviews submissions required by this Performance Work Statement, it is emphasized that the Contractor’s work must be completed using proper internal controls and review procedures. The Government reserves up to twenty-one (21) days for review and acceptance on each submittal/resubmittal from the date of receipt. If revisions are necessary to the submittals, the Contractor shall make such revisions and shall resubmit to the Government in an acceptable form within fourteen (14) days of the Government’s response, unless additional time is granted by the Government in writing.

The documents identified below must be prepared in accordance with the applicable standards, submitted to the TPOC for review and accepted by the Government.

Pre-work Submittal: Submitted within twenty-one (21) days of contract award. Submittals must be accepted prior to the commencement of any field work activities.

Abbreviated Accident Prevention Plan Activity Hazard Analysis Spill Prevention Plan First-Aid, CPR Certifications

Monthly Submittal:

Number of hours worked on-site by month submitted each month.

3. Other Contracts – The Government may undertake or award other contracts for additional work not related to this contract, and the contractor shall fully cooperate with other contractors and Government employees. The contractor shall not commit or permit any act which will interfere with the performance of work by another contractor or by Government employees.

4. Preferred Sequence for Work Schedules – The Technical Point of Contact shall provide the Contractor with a preferred sequence, or order, of work. (Note: The Contractor must provide sufficient personnel and equipment to accomplish services stated in the contract).

The Contractor will then be required to submit a work schedule for each service, and approximate times for beginning and ending of each required service listed. Any proposed change to an approved schedule must be submitted in writing, coordinated, and approved by the Technical Point of Contact in advance of actual schedule changes.

5. Clean Up and Waste Disposal – The contractor shall practice good housekeeping to maintain a safe job site. The contractor shall keep the work area, including any designated storage areas free from accumulation of waste materials. Upon completing work in an area, the contractor shall remove any tools, equipment, and materials that are not the property of the Government. Any and all disturbed areas resulting from contractor activities shall be restored by the contractor to the satisfaction of the Technical Point of Contact. All waste material will be disposed of offsite in accordance with all federal, state, and local regulations.

6. Environmental Protection – Containers for excess and/ or waste materials, rubbish, etc.

shall be provided by the Government at the site, and the site will be inspected/ cleaned on a daily basis. No burning is permissible. Water, air, and land resources shall not be adversely impacted during the course of the work. Storage, fueling and lubrication of equipment and motor vehicles shall be conducted in a manner that affords the maximum protection against spills and evaporation. Storage and usage of lubricants and daily fueling of machinery and equipment shall occur at least 50 feet from any drainage inlets, water bodies (rivers, streams, and lakes), environmentally sensitive areas (wetlands and vernal pools). Contractor will take necessary steps to ensure all federal, state, and local environmental regulatory requirements are met.

7. Personal Protective Equipment - It is the contractor’s responsibility to furnish and supply personnel with the proper personal protective equipment necessary for performing the work.

8. Damage to Government and Private Property – The contractor shall be responsible for restoring all Government facilities or structures damaged as a result of the contractor’s operation. The contractor shall also be responsible for any damage to private property or injury to any person as a result of the contractor’s operation. The contractor shall notify the Technical Point of Contact immediately of damage to Government and private property and injury to any person resulting from the contractor’s operation. Also, the Contractor shall notify the Technical Point of Contact of damage to Government facilities due to vandalism or other causes on the day such damage is first noticed. Trucks and/or trailers will be driven on existing roads only and not across or through park areas to facilities. The Contractor shall also restore landscape features (shrubs, flowers, grasses, etc.), which are damaged or destroyed by the contractor’s operation. Damaged or destroyed grass areas shall be re-planted as directed by the Technical Point of Contact, and shrubs and flowers which are damaged or destroyed shall be replaced from nursery stock of like size and kind.

9. Quality Assurance – The contractor is responsible for the quality control of the contract work. The contractor shall establish and maintain a quality control system to assure compliance with the contract requirements. The government has the right to inspect and test all items called for by the contract, to the extent practicable at all times and at all places during the term of the contract.

10. Inspections-

a. Contractor Quality Control - The Contractor is responsible for establishing and maintaining an adequate quality control system to satisfactorily inspect and ensure that all work performed by the Contractor’s organization in each separate service is in full compliance with this contract and the instructions, provisions, specifications, drawings, and maps herein.

b. General Inspection - Upon the completion of each service requirement, the Contractor will perform an inspection of all areas under this contract to ensure compliance with the Performance Work Statement. The Contractor or their representative must be able to commit personnel, equipment, and resources to correct deficiencies. The Services Inspection Form (form to be provided to the Contractor at the pre-work conference) will be submitted to the Technical Point of Contact to allow verification of results for payment. A Government representative may accompany the contractor on an inspection of completed work and will identify any contract deficiencies. Any deficiencies noted will be corrected within original contract time frames or appropriate deductions in payment will be made.

c. Equipment/Supplies Inspections - The Technical Point of Contact may inspect required equipment and, supplies at any time when in use on Government property. Any equipment found deficient shall be removed from service immediately until faulty conditions have been corrected and passed by the Technical Point of Contact. No such removal will reduce the Contractor’s obligation to perform all work required within the time scheduled under this contract. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

11. Government Inspections - The Government will monitor the Contractor’s service performance and make deductions accordingly.

12. Receiving and Storing Materials – The contractor is responsible for protecting any stored material until it is placed in service. The contractor is responsible for receiving and unloading of delivered goods. Government employees will not receive materials or supplies for the contractor and will not be responsible for damage to the contractor’s equipment or materials.

13. Omissions – This contract may not cover all specified activities, steps, and procedures required to supply the contract product. In case of omission, the normal industry, state, or federal standards, practices, specifications, and/or guides shall prevail. In no instance shall an omission be reason to produce less than an acceptable product.

Part 2 Equipment:

1. Condition of Equipment– All equipment used to perform work under this contract must be in good operating and mechanical condition and comply with EM 385-1-1, Army Corps of Engineers Safety and Health Requirements. A regular schedule of preventive maintenance must be followed on all equipment. All vehicles utilized under this contract will be presentable, serviceable, and shall comply with safety standards.

Note: All equipment must be operated within any manufacturer’s operating instructions.

2. Type of Equipment-

a. Mowers: Mowers shall be rotary type and equipped with suitable protective devices to prevent flying objects from injuring people or damaging property. Mowers must have slides or wheels, which will prevent tearing or plowing into the turf. The contractor will be held accountable for re-turfing if equipment causes gouging or plowing. In areas where it is not possible to use a tractor-mounted mower the contractor shall use small mowing equipment such as lawn and garden tractors; push mowers, weed eaters and other small power-mowing equipment, and/or manual mowing tools.

b. Trimmers: String trimmers may be gasoline or electrically operated. The use of steel or other type of cord that will cause damage to trees, shrubs, etc., will not be allowed in string trimmers. Powered string trimmers will not be used to trim around saplings that are less than three inches (3”) diameter at four and one half feet (4-1/2’) feet above ground level. Trimming around said saplings shall be accomplished using hand-operated trimmers. Contractor will be required to replace any saplings/trees/shrubs damaged by the firm’s operation.

3. Equipment Storage – No Government space or facilities shall be provided under this contract.

Part 3 Service Requirements:

1. General - The Contractor shall survey the park or area and report all damage or vandalism to the TPOC prior to commencement of mowing in each area. Any damage found thereafter by the Government’s inspector that has not been previously reported by the Contractor shall be assumed to be damage caused by the Contract’s operation, and shall be repaired, replaced, or deducted from the invoice, as determined by the TPOC, at no cost to the Government.

2. Spring Cleanup Requirements - Clean and prepare lawn areas and recreation area grounds for mowing and use by visitors to the area. Contractor shall remove all leaves, stones, gravel, debris, tree branches (less than 4” diameter), litter, etc., from all fine lawn areas in the recreation areas maintained under this contract. All biodegradable material and litter will be deposited in a designated dumping location on the project specified by the TPOC. Spring cleanup shall be completed by the second week of May.

3. Fall Clean Up - The Contractor shall remove all leaves, debris, litter, etc. from all fine-mowed lawn areas and roadways, at the dams and office areas. The contractor shall dispose of fall clean up materials on-site at the location identified by the Technical Point of Contact.

Note: Leaves and compostable material from Surry Dam, shall be transported from the office area, across the dam approximately two thousand (2,000) feet to a designated location.

Leaves and compostable material from Otter Brook Dam shall be disposed of at the site, no transportation of leaves needed. This service shall be done up to three times at Otter Brook Dam, and up to four times at Surry Mountain Dam, during the months of October and November. The service dates shall be coordinated with the TPOC prior to being performed.

4. Fine Mowing Requirements - Mow grass to a height of not more than three and one-half inches (3½”) or less than two and one-half inches (2½”) in each area around each facility.

Mowing shall be uniform with no uncut or uneven areas resulting from mowing, overlap, wheel rollover, etc. Mowing shall be conducted in such a manner so there is no wheel damage to the turf or any damage to concrete edges, signs, fences, or trees. Mowing shall not take place close enough to facilities to cause damage. Mowing with heavy tractors will not be permitted when the ground is so wet or boggy that the mowing operations will cause wheel rutting. Lawn clippings and debris on all paved surfaces, sidewalks, picnic tables and pads caused by mowing activities shall be removed after each mowing. Mowing under these conditions shall be accomplished by use of smaller mowing equipment as mentioned above.

5. Trimming Requirements -Trim grass to a height of two and one-half inches (2½”) in the area around each facility. Trimming and edging shall be conducted in such a manner so there is no damage to the turf or any damage to concrete edges, signs, fences, or trees. Areas adjacent to facilities must be trimmed using other types of equipment such as string trimmers. Trimming shall be accomplished around all vertical objects such as against buildings, guard rails, fences, tables, trash receptacles, electrical pedestals, water fountains, hose bibs, cookers/grills, etc. Trimming shall be done at a minimum each time mowing is performed. Trimming shall also occur in areas inaccessible to larger equipment. The TPOC may determine that area/facility trimming is required in conjunction with maintenance work and that mowing services are not required.

6. Grounds Cleaning - Grounds cleaning will be performed in conjunction with scheduled mowing services, in order to leave the mowing area with an overall neat and clean appearance. The grounds cleaning shall remove all obvious and noticeable trash, litter, and debris from the mowing limits which are designated as the mowing boundaries on the location maps attached to these specifications. All trash and litter shall be removed and properly disposed of in bulk refuse receptacles. All litter and garbage will be deposited in an appropriate waste container at the project. After mowing is completed, all roads, walkways, buildings, picnic tables, picnic table pads, and shelter floors shall be free of grass and debris.

7. Picnic Table Placement - The contractor shall move picnic tables to and from the designated areas. There are approximately twenty-nine (29) tables at Otter Brook, and approximately fifty-five (55) tables at Surry Mountain. In the spring, prior to park opening, picnic tables shall be moved from their winter storage site to the pads and shelters in the park. Tables in designated areas shall be secured to pads using existing cables. At Otter Brook there are approximately 9 tables that need to be secured along the water, and approximately twenty

(20) tables at Surry Mountain that need to be secured along the beach. After the recreation area closes, picnic tables shall be un-cabled and all tables designated to move, shall be moved back to the winter storage site. Picnic tables negligently damaged during transportation and placement shall be repaired or boards shall be replaced at the Contractor’s expense.

8. Clean Grills - The Contractor shall clean ashes and other residue from all grills. There are approximately thirty (30) grills at Otter Brook and twenty (20) grills at Surry Mountain. The cooking surface shall be scraped, or wire brushed. Materials removed from grills shall be placed in a government approved disposal area, on-site. Any hot ashes shall be thoroughly extinguished prior to placing in disposal area. This service shall be done on Fridays during the recreation season, by 11am.

9. Restrictions - All mowing and trimming required in a park or area shall be completed and inspected by the Contractor’s Quality Control Inspector prior to beginning work in another park or area. The contractor shall notify TPOC immediately upon completion of services and the Government may inspect the work. The Contractor shall be responsible for correction of all deficiencies discovered by the Quality Assurance inspection within twenty-four (24) hours at no additional cost to the Government.

10. Changes To Frequency and/or Quantities - The Government reserves the option, should it become necessary, to decrease or increase service frequencies and/or facility quantities in any or all project areas. The Government may also, at any time during the duration of this contract, close any property or portion of the property and delete any subsequent service in the closed property or area. The Contractor shall be given adequate notification to prepare for either contingency. This decrease or increase will be deducted from or paid for in accordance with the bidding schedule or a negotiated cost. For increases in services, a formal modification will be issued, signed by the Contracting Officer prior to the performance of services. In addition, the TPOC may, on special occasions, decide to reschedule a service frequency in order to avoid conflict with visitation or unnecessary expense. The quantity of frequencies of individual tasks in the contract are estimated, they are not guaranteed. A minimum of twenty-four (24) hours notification shall be given to the Contractor in such cases.

Part 4 Service Locations:

The services for this contract are located at the following locations:

a. Otter Brook Office and Dam Area is located at 480 Branch Road, Keene, NH.

b. Otter Brook Recreation Area (Park) is located at 66 Route 9, Keene, NH.

c. Surry Mountain Office and Dam Area is located at 108 Surry Dam Road, Surry, NH.

d. Surry Mountain Beach and Recreation Area (Park) is located at 273 Route 12A, Surry, NH.

The contractor shall furnish all labor materials and equipment necessary to perform the following tasks:

1. Otter Brook Lake Recreation Area – Spring Clean-Up

a. Service Requirement: Spring Clean-Up

b. Service Area: Approximately eight (8) acres of Fine Lawn areas- See “OBL Recreation

Area Map Figure 2”.

c. Service Schedule: Once

i. Completed by the second week in May

ii. Specific dates to be coordinated with the Technical Point of Contact

Note: This area is part of a flood control facility. The amount of debris can vary greatly from one year to the next and can be severe due to prolonged inundations or storms.

2. Otter Brook Lake Recreation Area – Picnic Table Placement

a. Service Requirement: Picnic Table Placement

b. Service Area: Approximately twenty-nine (29) picnic tables shall be moved and approximately 9 cabled/un-cabled.

c. Service Schedule: Twice

i. Once in May (Before 4th Friday in May) - move from winter storage area (located near the office) to Recreation Area

ii. Second time: September (after park closes) - move from Recreation Area to winter storage area.

iii. Specific dates to be coordinated with the Technical Point of Contact.

3. Otter Brook Lake Office and Dam Area – Fine Lawns

a. Service Requirement:

i. Mowing

ii. Trimming

iii. Grounds Cleaning

b. Service Area: Approximately five (5) acres of Fine Lawn – See “OBL Dam Mowing

Map Figure 1”. The fine lawn area includes the area surrounding the office building and house, the downstream toe of the dam, the area along the entrance road, up the entrance road to the flagpole area, the lawn by the annex, the lawn below the office surrounding the garages, and the strip up Davis Road from the office entrance road to the parking area, and including the lawn by the parking area on Davis Road and the back access road gate.

c. Service Schedule:

i. Weekly

ii. Start the first or second week of May – mid October (approximately/not to exceed twenty-four (24) fine lawn mowings).

iii. Specific start date to be coordinated with the Technical Point of Contact.

4. Otter Brook Lake Office and Dam Area – Rough Lawns

i. Mowing

b. Service Area: Approximately two (2) acres of Rough Lawn- See “OBL Dam Mowing

Map Figure 1”. The area includes the field located between the office and the annex building.

c. Service Schedule:

i. Once Every Two Weeks

ii. Start the first or second week of May through mid-October (approximately/not to exceed twelve (12) rough mowings). Specific start date to be coordinated with the Technical Point of Contact.

5. Otter Brook Lake Recreation Area – Fine Lawns

i. Mowing

ii. Trimming

iii. Grounds Cleaning

b. Service Area: Approximately 8 acres of Fine Lawn- See “OBL Recreation Area Map

Figure 2”. The area includes the fine lawns in and around parking lots, shelters, and the boat ramp.

c. Service Schedule:

i. Weekly

ii. Start in the first or second week of May – mid October (approximately/not to exceed twenty-four (24) fine lawn mowings)

6. Otter Brook Lake Recreation Area – Rough Lawns

i. Mowing

b. Service Area: Approximately 6 acres of Rough Lawn- See “OBL Recreation Area Map

Figure 2”. The area includes the field north of the lake and around the edge of the water.

c. Service Schedule:

i. Once Every Two Weeks

ii. Start the first or second week of May through mid-October (approximately/not to exceed twelve (12) rough mowings).

7. Otter Brook Lake Recreation Area – Clean Grills

a. Service Requirement: Clean Grills

b. Service Area: Approximately thirty (30) Grills throughout the park and at each Shelter.

c. Service Schedule: Fridays, before 11:00 am during Park Season (approximately/not to exceed fifteen (15) grill cleanings).

8. Otter Brook Lake Office and Dam Area– Fall Clean-Up

a. Service Requirement: Fall Clean Up

b. Service Area: Approximately five (5) acres of Fine Lawn areas- See “OBL Dam

Mowing Map Figure 1” and the associated roadways.

c. Service Schedule:

i. Up to three (3) times between October and November

ii. The first clean-up shall be completed during leaf…