Amendment W912WJ24Q0048-0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Amendment is necessary to provide a response to a question from industry and to revise the Performance Work Statement.

Closing remains February 16, 2024 at 2:00 PM Eastern.

All terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

1 20

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 08-Feb-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912WJ24Q0048

X 9B. DATED (SEE ITEM 11)

05-Feb-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

08-Feb-2024

CODE

U S ARMY ENGR DISTRICT, NEW ENGLAND

696 VIRGINIA RD

CONCORD MA 01742-2751

W912WJ 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912WJ24Q0048

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

REQUEST FOR INFORMATION

Question 1: What day of the week would you prefer mowing and trimming under this contract?

Response 1: Elm Brook Park will be closed every week on Tuesdays and Wednesdays. Tuesday and Wednesday are the preferred days for grounds maintenance services; however, final schedule shall be coordinated with the Technical Point of Contact. Please refer to the revised Performance Work Statement.

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

PERFORMANCE WORK STATEMENT

GROUNDS MAINTENANCE

U.S. ARMY CORPS OF ENGINEERS

HOPKINTON LAKE AND EVERETT LAKE

HOPKINTON AND WEARE, NEW HAMPSHIRE

PERFORMANCE WORK STATEMENT

REVISED

I. General:

1. Scope – Furnish all equipment, materials, transportation, and labor to perform the grounds maintenance services at the Hopkinton Lake and Everett Lake Projects. The grounds maintenance services include a spring and fall clean-up, mulching, weekly mowing and trimming, annual field mowing, monthly garden weeding and pruning, and dog waste and trash removal in the specified areas at the Hopkinton Lake Project area, the Everett Lake Project area, and the Hopkinton Lake Recreation Area, known as Elm Brook Park. Services are to be provided in accordance with the following performance work statement and schedule.

2. Location(s) – The Hopkinton Lake Project is located at 2097 Maple Street in Hopkinton, New Hampshire. Elm Brook Park is located at 101 Elm Brook Park Road in Hopkinton, New Hampshire. The Everett Lake Project is located at 395 Clough Park Road in Weare, New Hampshire.

3. Site Visit – Contact the Technical Point of Contact (TPOC) to arrange a site visit. The TPOC for the project is Project Ranger, Pascal Carter (978-318-8333, 603-746-3601 ext. 333 or Pascal.A.Carter@usace.army.mil).

4. Schedule – The period of performance shall be from Contract Award and end on 28 February 2025. In addition, the Government may exercise two (2) optional years with the same scope of services. Option year 1 would include a period of performance from 01 March 2025 through 28 February 2026 and option year 2 would have a contract period of performance from 01 March 2026 through 30 November 2026. Work shall be performed Monday through Friday 8:30 AM to 4:00 PM unless otherwise approved by the TPOC. No mowing or trimming shall be done on Saturdays, Sundays, and holidays unless approved in advance by the TPOC. The Pre-Work Conference shall be completed within 14 days of Contract Award.

NOTE: Elm Brook Park is closed every Tuesday and Wednesday. The preferred schedule for grounds maintenance services in this location is Tuesday and/or Wednesday; however, final schedule shall be coordinated with the Technical Point of Contact.

All pre-work submittals shall be submitted within 21 days of contract award. The Government reserves up to 21 days for review and acceptance on each submittal/resubmittal from the date of receipt. If revisions are necessary to the submittals, the Contractor shall make such revisions and shall be resubmitted to the Government in an acceptable form within 14 days of the Government’s response, unless additional time is granted by the Government in writing. No field work may proceed prior to the acceptance of pre-work submittals.

Work shall be performed in a timely manner and to the satisfaction of the TPOC or their representative.

Tasks are to be performed during the Service Schedule depicted in the table below. The Service Schedule is the time period when the services are expected to be performed.

Service Schedule: The following tables identify the task number, description, and frequency of services.

Base Year and Option Year Service Schedule: 01 April through 30 November.

Item # Description Frequency Qty.

1 Hopkinton Lake Project Area

-Mowing, Trimming, and Grounds Cleaning

- Approximately 4 acres

Weekly (May - October)

2 Elm Brook Park Weekly (May through mid- October)

-Mowing, Trimming, and Grounds Cleaning

- Approximately 24 acres

3 Elm Brook Park Field Mowing

- Approximately 2.5 acres #1

Once between (July 30th -Aug 30th) 1

4 Elm Brook Park Field Mowing - Approximately 0.5 acres #2

Once between (Nov 1st – Nov 15th)

5 Everett Lake Project Area -Mowing, Trimming, and Grounds Cleaning -Approximately 6 acres

Weekly (May - October)

6 Hopkinton Lake Project Area -Spring Clean-Up

Annual (prior to April 30)

7 Elm Brook Park -Spring Clean-Up

Annual (prior to April 30)

8 Everett Lake Project Area -Spring Clean-Up

Annual (prior to April 30)

9 Hopkinton Lake Project Area –Mulching

- Approximately 43 sq. yards

Annual (prior to May 15)

10 Elm Brook Park –Mulching -Approximately 245 sq. yards

Annual (prior to May 15)

11 Hopkinton Lake Project Area -Fall Clean-Up

Annual (after November 1) 1

12 Elm Brook Park -Fall Clean-Up

Annual (after November 1) 1

13 Everett Lake Project Area -Fall Clean-Up

Annual (after November 1) 1

14 Hopkinton Lake Project Area and Elm Brook Park Garden/Mulch Bed Pruning and Weeding

Monthly May – September 6

15 Everett Lake Dog Waste/Trash Removal

Weekly (May-October) 26

16 Elm Brook Park Dog Waste/Trash Removal

Weekly (May-October) 26

5. Safety Requirements – All work shall be conducted in accordance with the U.S. Army Corps of Engineers (USACE) Safety and Health Requirements Manual (EM 385-1-1, most recent edition), and all applicable Occupational Safety and Health Administration (OSHA), federal, state, and local safety and health requirements. A copy of EM 385-1-1 can be accessed at the project office or electronically at the following link:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385- 1-1.pdf

Project staff reserve the right to cease work at any time should the safety of employees, Contractors, and/or the public become jeopardized.

a. Abbreviated Accident Prevention Plan:

The Contractor shall prepare an Abbreviated Accident Prevention Plan (AAPP) specific to the activities being performed. It shall include Activity Hazard Analyses (AHAs) as described below. A non-mandatory, fillable AAPP template is available upon request.

However, the Contractor is permitted to submit their own plan, at a minimum it must meet the requirements of EM 385-1-1, Appendix A, Section K.

A preparatory meeting shall be conducted by the Prime Contractor to discuss the AAPP contents with all effected onsite employees. The Prime Contractor is responsible for informing their subcontractors of the safety provisions under the terms of the contract, the penalties for noncompliance, and inspecting subcontractor operations to ensure that accident prevention responsibilities are being carried out.

b. Activity Hazard Analysis:

An AHA shall be submitted for each major phase of work. A major phase of work is defined as an operation involving a type of work presenting hazards not experienced in previous operations or where a new subcontractor or work crew is to perform the work.

The analysis shall define all activities to be performed, identify the sequence of work, the specific hazards anticipated, and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level. The AHA shall be continuously reviewed and revised to address changing site conditions as appropriate.

c. Emergency Response:

Emergency procedures shall be documented in the AAPP and will include a map with directions to the nearest hospital, emergency contact numbers, and onsite First Aid/CPR responders.

d. Required Personnel:

The Contractor shall designate one employee as the site’s Competent Person (CP) who is responsible for ensuring a safe environment for all employees. The CP shall be present at the project site and report to the Contractor’s upper management. The CP is required to have related construction and/or service experience.

When emergency medical services are not accessible within five (5) minutes of the work location and there are two (2) or more workers onsite, at least two (2) employees shall be trained in First Aid and CPR. Minimum qualifications are listed in EM 385-1-1, Section 03.A.02.c.

e. Accident Reporting:

All accidents and near misses shall be investigated by the Contractor. All work-related recordable injuries, illnesses, and property damage accidents (excluding on-the-road vehicle accidents), in which the property damage exceeds $5,000.00, shall be verbally reported to the TPOC within four (4) hours of the incident. Serious accidents as described in EM 385-1-1 Section 01.D shall be immediately reported to the TPOC. ENG Form 3394 shall be completed and submitted to the TPOC within five (5) working days of the incident.

The Contractor shall compile employee work hours (including subcontractors) and forward the total hours to the TPOC no later than close of business on the 10th calendar day of the following month. The method of transmission by the Prime Contractor to the TPOC shall be electronically.

6. Flooding – Hopkinton Everett Lakes is Primarily a Flood Risk Management Project.

Occasional retention of floodwaters may inundate portions of the dam property or access roads in the areas covered by this contract. The TPOC will notify the Contractor as areas are closed as a result of floodwaters. When flooding ends and waters recede, the TPOC will notify the Contractor as areas reopen and services may resume.

7. Changes to Frequency and/or Quantities - The Government reserves the option, should it become necessary, to decrease or increase service frequencies and/or facility quantities in any or all designated project areas. The Government may also, at any time during the duration of this contract, close any property or portion of the property and delete any subsequent service in the closed property or area. The Contractor shall be given adequate notification to prepare for either contingency. This decrease or increase will be deducted from or paid for in accordance with the bidding schedule or a negotiated cost. Any increase in quantity or frequency of services must be negotiated with the Contracting Officer. The Contractor shall not perform any additional services until the issuance of a formal modification signed by the Contracting Officer. In addition, the TPOC may, on special occasions decide to reschedule a service frequency in order to avoid conflict with visitation or unnecessary expense. The Contractor shall be given at least 24 hours’ notice.

8. Pre-Work Conference – Prior to the start of any work, the TPOC will schedule and conduct a “Pre-Work Conference”. The Contractor’s Project Manager and Quality Control Personnel shall be physically present at this meeting. The Contractor shall directly oversee all work on the project and the Project Manager and Quality Control Personnel shall have the authority to act on behalf of the Contractor. This conference will be held at the time and location agreeable to the Government and Contractor. No work may be performed under this contract prior to this conference. The purpose of the conference is to enable the TPOC to outline the procedures that will be followed by the Government in its administration of the contract, and to discuss the performance that will be expected from the Contractor. This conference will allow the Contractor an opportunity to ask questions about the Government’s administration and inspection of contract work or obtain other pertinent information that might be required.

At the Pre-Work Conference the Contractor shall provide the name of the project superintendent with a telephone number for project coordination.

The following is a general list of items for discussion during this Pre-Work Conference:

i. Authority of the Technical Point of Contact and Quality Assurance Inspectors.

ii. Contractor’s Safety Program (including sub-contractors).

iii. Abbreviated Accident Prevention Plan and Activity Hazard Analysis (Submitted & accepted prior to start of work on site)

iv. Safety Meetings (Documented on NED Form 251)

v. Accident Reporting (ENG Form 3394)

vi. Safety Data Sheet (SDS) requirements

vii. Contractor’s Quality Control Plan

viii. Contractor’s Equipment

ix. Correspondence, Communication, Security and Administrative Procedures.

x. Invoice and payment.

9. Permits – The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses, permits, and letters of certification. The Contractor shall comply with any applicable federal, state, county, and municipal laws, codes, and regulations in connection with the performance of the work specified under this contract.

10. Security – The Contractor will comply with all established security policies at the Hopkinton Dam and Everett Dam. Due to periods of heightened security that may affect the access to the areas covered under this contract, the Government reserves the right to close any property or portion of property and reschedule and/or cancel any subsequent service. The Contractor shall be given at least 24-hour notice of any such closure.

11. Payment – The Contractor shall furnish the TPOC with one invoice per month. The invoice shall include the invoice date, contract number, dates of service, description of work, quantities, labor hours, and total amount due per line item. The invoice must also include the company letterhead, and this must match the data that is registered in the System for Award Management (SAM) registry. Payment shall be made monthly for the actual services performed at the applicable contract unit price.

NOTE: Final Payment may be held until the Contractor has returned any and all issued keys/cards to the TPOC at the completion of work. Any and all keys/cards are required to be physically handed to the TPOC, or if mailed, the Contractor assumes all responsibility for loss (which may include the cost of rekeying the applicable project).

All invoices may be mailed to:

U.S. Army Corps of Engineers Hopkinton Everett Lakes

2097 Maple Street Hopkinton, New Hampshire 03229

Or emailed to: Pascal.A.Carter@usace.army.mil

II. Technical Requirements:

Part 1 General:

1. Summary – Furnish all equipment, materials, transportation, and labor to perform the grounds maintenance services at the Hopkinton Lake and Everett Lake Projects. The Hopkinton Lake Project area includes approximately 4 acres of weekly maintenance area. The Everett Lake Project areas include approximately 6 acres of weekly maintenance. The Hopkinton Lake Recreation area, known as Elm Brook Park, includes approximately 24 acres of weekly maintenance area, and 3 acres of annual maintenance area. In addition, the contract includes spring and fall clean-ups of the above-mentioned acres and approximately 16 cubic yards of mulching services as well as monthly garden/mulch bed pruning and weeding services and dog waste and trash removal services. Services are to be provided in accordance with the following performance work statement and schedule.

2. Submittals – Although the Government reviews submissions required by this Performance Work Statement, it is emphasized that the Contractor’s work must be completed using proper internal controls and review procedures. The Government reserves up to 21 days for review and acceptance on each submittal/resubmittal from the date of receipt. If revisions are necessary to the submittals, the Contractor shall make such revisions and shall resubmit to the Government in an acceptable form within 14 days of the Government’s response, unless additional time is granted by the Government in writing.

The documents identified below must be prepared in accordance with the applicable standards, submitted to the TPOC for review and must be accepted by the Government.

Pre-work: Submitted within 21 days of contract award. Submittals must be accepted prior to the commencement of any field work activities.

Abbreviated Accident Prevention Plan Activity Hazard Analysis Safety Data Sheets All Certifications and Licenses as determined by the scope of work.

3. References – All work shall be in conformance with:

a. U.S. Army Corps of Engineers

i. EM-385-1-1 2014 Safety and Health Requirements Manual, U.S. Army

Engineering Manual

b. Code of Federal Regulations

i. Title 36 – Parks, Forests, and Public Property; Chapter III, Part 327 – Corps of Engineers, Department of the Army.

c. Other appropriate federal, state, and local codes for such an installation

4. Other Contracts – The Government may undertake or award other contracts for additional work not related to this contract, and the Contractor shall fully cooperate with other contractors and Government employees. The Contractor shall not commit or permit any act which will interfere with the performance of work by another contractor or by Government employees.

5. Preferred Sequence for Work Schedules – The Contractor must provide sufficient personnel and equipment to accomplish services stated in the contract. The Contractor will coordinate a work schedule for each service, and approximate times for beginning and ending of each required service listed with the TPOC. Any changes or alterations to the schedule must be coordinated and approved by the TPOC in advance of actual schedule changes.

6. Clean Up and Waste Disposal – The Contractor shall practice good housekeeping to maintain a safe job site. The Contractor shall keep the work area, including any designated storage areas free from accumulation of waste materials. Upon completing work in an area, the Contractor shall remove any tools, equipment, and materials that are not the property of the Government. Any and all disturbed areas resulting from Contractor activities shall be restored by the Contractor to the satisfaction of the TPOC. All waste material will be disposed of offsite in accordance with all federal, state, and local regulations.

7. Environmental Protection –Water, air and land resources shall not be adversely impacted during the course of the work. The Contractor will take necessary steps to ensure all federal, state, and local environmental regulatory requirements are met at no additional cost to the Government. Assurance of compliance with this section by subcontractors shall be the responsibility of the Contractor.

8. Sustainability & Environmentally Preferred Products - The United States Department of Agriculture (USDA) designates certain bio-based products for federal procurement and specifies minimum bio-based content levels for those products. Any designated product that is being offered or supplied under this contract shall meet USDA BioPreferred's minimum bio-based content level. Visit the BioPreferred web site https://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml for the complete list of designated products and associated minimum bio based content level requirements.

9. Personal Protective Equipment - It is the Contractor’s responsibility to furnish and supply personnel with the proper personal protective equipment necessary for performing the work.

10. Government Resources – The Government will provide gate keys to the Contractor to access all contract sites. The Contractor shall supply his own means of communication (telephone). The restrooms in Elm Brook Park are available for use between 0900-1800 during the recreational season. There is not a restroom available at the Everett Dam, and there is no access to potable water at the contract site. The Contractor would have to provide these resources or have an acceptable alternative plan for these resources.

11. Damage to Government and Private Property – The Contractor shall be responsible for restoring all Government facilities or structures damaged as a result of the Contractor’s operation. The Contractor shall also be responsible for any damage to private property or injury to any person as a result of the Contractor’s operation. The Contractor shall notify the TPOC immediately of damage to Government and private property and injury to any person resulting from the Contractor’s operation. Also, the Contractor shall notify the TPOC of damage to Government facilities due to vandalism or other causes on the day such damage is first noticed. Trucks and/or trailers will be driven on existing roads only and not across or through park areas to facilities. The Contractor shall also restore landscape features (shrubs, flowers, grasses, etc.), which are damaged or destroyed by the Contractor’s operation. Damaged or destroyed grass areas shall be re-planted as directed by the TPOC, and shrubs and flowers which are damaged or destroyed shall be replaced from nursery stock of like size and kind.

12. Contractor’s Personnel –

a. Minimum Personnel Requirements - The Contractor shall provide an adequate number of fully qualified personnel to perform the specified service properly and efficiently within the time limits specified. The Contractor shall provide a list of the names and contact phone numbers for all employees prior to them working on Government Property.

Note: At least one (1) of the Contractor employees on site shall be able to communicate effectively and efficiently with project staff.

b. Employee Conduct - The Contractor shall be responsible for seeing that the Contractor’s employees strictly comply with Code of Federal Regulations (CFR) Title 36, Chapter III, Part 327, and all federal, state, and municipal laws. Any personnel activity, which, in the opinion of the Government, is deemed detrimental to the performance of the contract may result in the removal of Contractor employee(s).

Examples of unbecoming actions or conduct include but are not limited to the following:

i. Cursing, harassment, or discrimination of and/or unwarranted physical contact with visitors, USACE personnel, or other contractors

ii. Recurring written and/or verbal complaints from visitors, USACE personnel, or other contractors.

iii. Unsafe operation of vehicles while on USACE property.

c. Removal of Contractor’s Employees - The TPOC may require the Contractor to immediately remove from the work site any employee of the Contractor or subcontractor, who, in the opinion of the TPOC, who endangers persons or property, or whose physical or mental condition is such that it would impair the employee’s ability to satisfactorily perform assigned work. Notification to the Contractor shall be promptly made in writing if time and circumstances permit.

Otherwise, notification shall be verbal or by telephone, and shall be confirmed in writing as soon as possible. No such removal, however, will reduce the Contractor’s obligation to perform all work required under this contract, and immediate replacement will be made as required. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

13. Quality Assurance – The Contractor is responsible for the quality control of the contract work. The Contractor shall establish and maintain a quality control system to assure compliance with the contract requirements. The Government has the right to inspect and test all items called for by the contract, to the extent practicable at all times and at all places during the term of the contract.

14. Inspections-

a. Contractor Quality Control - The Contractor is responsible for establishing and maintaining an adequate quality control system to satisfactorily inspect and ensure that all work performed by the Contractor’s organization in each separate service is in full compliance with this contract and the instructions, provisions, specifications, drawings, and maps herein.

b. General Inspection - Upon the completion of each service requirement, the Contractor will perform an inspection of all areas under this contract to ensure compliance with the Performance Work Statement. The Contractor or their representative must be able to commit personnel, equipment, and resources to correct deficiencies. The Services Inspection Form (form to be provided to the Contractor at the pre-work conference) will be submitted to the TPOC to allow verification of results for payment. A Government representative may accompany the Contractor on an inspection of completed work and will identify any contract deficiencies. Any deficiencies noted will be corrected within original contract time frames or appropriate deductions in payment will be made.

c. Equipment/Supplies Inspections - The TPOC may inspect required equipment and, supplies at any time when in use on Government property. Any equipment found deficient shall be removed from service immediately until faulty conditions have been corrected and passed by the TPOC. No such removal will reduce the Contractor’s obligation to perform all work required within the time scheduled under this contract. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

d. Government Inspections - The Government will monitor the Contractor’s service performance and make deductions accordingly.

15. Receiving and Storing Materials – The Contractor is responsible for receiving and unloading of delivered goods. Government employees will not receive materials or supplies for the Contractor and will not be responsible for damage to the Contractor’s equipment or materials.

16. Omissions – This contract may not cover all specified activities, steps, and procedures required to supply the contract product. In case of omission, the normal industry, state, or federal standards, practices, specifications, and/or guides shall prevail. In no instance shall an omission be reason to produce less than an acceptable product.

Part 2 Equipment:

1. Condition of Equipment– All equipment used to perform work under this contract must be in good operating and mechanical condition and comply with EM 385-1-1, Army Corps of Engineers Safety and Health Requirements. A regular schedule of preventive maintenance must be followed on all equipment. All vehicles utilized under this contract will be presentable, serviceable, and shall comply with safety standards.

2. Type of Equipment-

a. The Contractor shall provide the appropriate equipment and tools of the trade to execute the requirements of the Performance Work Statement.

b. Types of equipment for this work may include but not be limited to:

i. Mowers shall be rotary type and equipped with suitable protective devices to prevent flying objects from injuring people or damaging property.

Mowers must have slides or wheels, which will prevent tearing or plowing into the turf. The Contractor will be held accountable for re-turfing if equipment causes gouging or plowing. In areas where it is not possible to use a tractor-mounted mower the Contractor shall use small mowing equipment such as lawn and garden tractors; push mowers, weed eaters and other small power-mowing equipment, and/or manual mowing tools.

ii. String trimmers may be gasoline or electrically operated. The use of steel or other type of cord that will cause damage to trees, shrubs, etc., will not be allowed in string trimmers. Powered string trimmers will not be used to trim around saplings that are less than three (3) inches in diameter at 4-1/2 feet above ground level. Trimming around said saplings shall be accomplished using hand-operated trimmers. The Contractor will be required to replace any saplings/trees/shrubs damaged by the company’s operation.

iii. Specialized Equipment: Dam embankment, dike mowing, trail side mowing and road-side mowing may require the use of specialized equipment. Such equipment must be operated within any manufacturer’s operating instructions and precautions. The embankment and dike mowing equipment must be certified in writing by the manufacturer as safe for operation on steep slopes, and specifically designed, or factory modified for the mowing of slopes. All safety items required on the standard mowing equipment mentioned above are required hereon as well.

3. Equipment Storage – No Government space or facilities shall be provided under this contract.

Part 3 Materials and Supplies:

1. Provided by Government:

a. Access road gate keys. Keys will be return to the TPOC upon contract completion or on request of the TPOC.

2. Provided by Contractor:

a. Brown pine bark mulch (preferably mulch that has been produced locally)

b. Heavy Duty Trash bags for Dog Waste receptacles.

Part 4 Service Requirements:

1. General: Furnish all equipment, materials, transportation, and labor to perform the grounds maintenance services at the Hopkinton Lake and Everett Lake Projects. The Hopkinton Lake Project area includes approximately 4 acres of weekly maintenance area. The Everett Lake Project areas include approximately 6 acres of weekly maintenance. The Hopkinton Lake Recreation area, known as Elm Brook Park, includes approximately 24 acres of weekly maintenance area, and 3 acres of annual maintenance area. In addition, the contract includes spring and fall clean-ups of the above-mentioned acres and approximately 16 cubic yards of mulching services as well as monthly garden/mulch bed pruning and weeding services and dog waste and trash removal services. Services are to be provided in accordance with the following performance work statement and schedule.

2. Trash and Recyclables Disposal: Collected refuse and recyclables will become the responsibility of the Contractor and will be transported from Government property and properly disposed of by the Contractor at an appropriate site. It is the Contractor’s responsibility to comply with all federal, state, and local refuse and recycling laws.

Transportation and disposal fees will be paid by the Contractor at no additional cost to the Government and should be included in the Contractor’s unit bid price.

3. Service Definition:

a. One service is defined as a single completion of all requirements for each task as described in Section 4, Service Tasks below. For example, one Project Area Mowing service would include mowing, trimming, and grounds cleaning at all service locations requiring such task as listed in Part 5, Service Locations and Schedule(s).

b. The Contractor shall only be paid for work fully completed. If a partial service is rendered, payment will be adjusted according to percent of area completed.

Partial service is defined as completing anything other than all tasks for designated locations as identified in Part 5, Service Locations and Schedule(s).

4. Service Tasks:

a. Mowing Requirements: Cut and power mow grass to a height of not more than four and one-half (4-1/2) inches or less than three (3) inches in each area around each facility. Mowing shall be uniform with no uncut or uneven areas resulting from mowing, overlap, wheel rollover, etc. At the end of each mowing, there shall be no clumps or piles of mown grass. Mowing shall produce a finely mulched product. Mowing shall be conducted in such a manner so there is no wheel damage to the turf or any damage to concrete edges, signs, fences, or trees.

Mowing shall not take place close enough to facilities to cause damage. Mowing with heavy tractors will not be permitted when the ground is so wet or boggy that the mowing operations will cause wheel rutting. Mowing under these conditions shall be accomplished by use of smaller mowing equipment as mentioned above.

b. Field Mowing Requirements: Cut and power mow grass to a height of not more than six (6) inches or less than three (3) inches in each area around each facility.

Mowing shall be uniform with no uncut or uneven areas resulting from mowing, overlap, wheel rollover, etc. Mowing shall be conducted in such a manner so there is no wheel damage to the turf or any damage to concrete edges, signs, fences, or trees. Mowing will extend to the border of an area, whether that is a tree line, the water’s edge, or an embankment. Mowing shall not take place close enough to facilities to cause damage. Mowing with heavy tractors will not be permitted when the ground is so wet or boggy that the mowing operations will cause wheel rutting. Mowing under these conditions shall be accomplished by use of smaller mowing equipment as mentioned above. Any damage from mowing equipment to government property will be the responsibility of the Contractor to repair. These areas can be found in Exhibit 2 below in pink and green.

c. Trimming Requirements: Trim grass to a height of not more than four and one-half (4-1/2) inches or less than three (3) inches in the area around each facility.

Trimming, edging shall be conducted in such a manner so there is no damage to the turf or any damage to concrete edges, signs, fences, or trees. Areas adjacent to facilities must be trimmed using other types of equipment such as string trimmers. Trimming shall be accomplished around all vertical objects such as against buildings, guard posts, fences, tables, trash receptacles, electrical pedestals, water fountains, hose bibs, cookers/grills, etc. Trimming shall be done at a minimum each time mowing is performed. The TPOC may determine that area/facility trimming is required in conjunction with maintenance work and that mowing services are not required.

d. Grounds Cleaning: Grounds cleaning will be performed in conjunction with scheduled mowing services, in order to leave the mowing area with an overall neat and clean appearance. The grounds cleaning shall remove all obvious and noticeable trash and litter from the mowing limits which are designated as the mowing boundaries. All trash and litter shall be removed and properly disposed of in bulk refuse receptacles. Any grass clippings on roadways, walkways, and concrete pads shall be blown off.

e. Spring Clean-Up: Remove any and all tree limbs, pinecones, leaves, litter, and debris that may have accumulated on any roadways, walkways, concrete pads and any areas that will be mowed. All natural materials gathered shall be disposed onsite at the stump debris area as specified by the TPOC. All trash or garbage materials gathered shall be disposed of properly in onsite containers as specified by the TPOC.

NOTE: The Project mowing areas are part of a flood control facility. As such, the amount of debris can vary greatly from one year to the next and can be severe due to prolonged inundations or storms.

f. Mulching: The Contractor will be responsible for removing all old mulch from flower beds, taking care to not damage any existing plants or shrubs, in flower beds and properly disposing of the old mulch off Project property. The Contractor will then add two (2) inches of brown pine bark mulch (preferably mulch that has been produced locally) to each of the flower beds.

g. Fall Clean-Up: After full leaf drop the Contractor shall remove all leaves, debris, litter, etc. from all lawn areas, roadsides, and parking areas maintained under this contract. Contractor shall remove all material off-site and properly dispose of all material. All litter and garbage will be either deposited in an appropriate waste container onsite at the project or removed from the site at the discretion of the

TPOC.

h. Weeding: The Contractor shall removal all weeds from the specified landscape areas leaving the areas with neat edges and visually free from anything except mulch and intended plantings. Special care shall be taken while working around landscape plantings to prevent any damage to plants. Any damage to landscape plantings resulting from Contract’s Operation, shall be replaced with like nursery stock accepted by the TPOC, at no cost to the Government. All weeds removed shall be removed from the project property.

i. Pruning: All Current year growth will be pruned from the shrubs to maintain a constant shrub size. Pruning will result in shrubs appearing smooth, even and symmetrical. Shrubs will be pruned to a uniform heigh within a species group;

hover, each one group may have a different height than another group. Shrubs around office buildings must be pruned to a height at or below office windows.

Any damage to landscape plantings resulting from the contract’s operation, shall be replaced, with like nursery stock accepted by the TPOC, at no cost to the

Government. The Contractor shall remove all pruned material, disposing off project property.

j. Dog Waste / Trash Removal: Dog waste receptacle trash liners shall be tied and deposited in the dumpster adjacent to the Hopkinton Everett Lakes Project Office or offsite in accordance with state and local law. The contractor is responsible for replacing and restocking and trash liners in dog waste receptacle. Dog waste and trash removal must be completed on the same day every week coordinated with the TPOC. Transportation and disposal fees will be paid by the Contractor at no additional cost to the Government and should be included in the Contractor’s unit bid price for any service area refuse not disposed of in the designated dumpster at the Hopkinton Everett Lakes Project Office.

Part 5 Service Locations and Schedule(s): The Government will issue keys to the Contractor to access the service locations. The services for this contract are located at the following locations:

A. Hopkinton Lake Project Office is located at 2097 Maple St, Hopkinton, NH.

1. See Exhibit 1 for approximate location.

B. Elm Brook Park is located at 101 Elm Brook Park Rd, Hopkinton, NH.

1. See Exhibit 2 and Exhibit 3 for approximate locations.

C. The Everett Lake Project Office is located at 395 Clough Park Rd, Weare, NH.

1. See Exhibit 4 for approximate location.

1. ITEM NO. 1 - Hopkinton Lake Project Area – Mowing, Trimming, and Grounds

a. Service Requirement:

i. Mowing

ii. Trimming

iii. Grounds Cleaning

b. Service Area:

i. 4 acres (approximately) – See areas on Exhibit 1.

ii. Project Office area includes the area surrounding the two (2) office buildings and two (2) open fields.

c. Service Schedule:

i. Weekly

ii. Start first week in May for approximately 26 weeks.

iii. Specific start date to be coordinated with the TPOC.

2. ITEM NO 2. - Elm Brook Park – Mowing, Trimming, and Grounds Cleaning

a. Service Requirement:

i. Mowing

ii. Trimming

iii. Grounds Cleaning

b. Service Area:

i. 24 acres (approximately) – See areas on Exhibits 2 and 3.

ii. The Recreation area includes a visitor center building, two restroom buildings, four shelters, a basketball court, multiple picnic tables, grills, horseshoe pits, and two volunteer host camping pads. The recreation area has large open fields and one area that has a substantial amount of tree roots and is difficult for some equipment to mow.

iii. Trimming must occur around a variety of objects including, but not limited to, signs, picnic tables, trees, and concrete.

c. Service Schedule:

i. Weekly

ii. Start first week in May for approximately 24 weeks.

3. ITEM NO. 3 - Elm Brook Park – Field Mowing, Trimming and Grounds Cleaning #1

i. Field Mowing

ii. Trimming

iii. Grounds Cleaning

b. Service Area:

i. 2.5 acres (approximately) – See areas on Exhibit 2 shaded in pink.

ii. This includes the large open field adjacent to Dike H2 near the upper restroom and boat ramp.

c. Service Schedule:

i. One Time (Annually)

ii. Mow one time between July 30th and August 30th.

4. ITEM NO. 4 - Elm Brook Park – Field Mowing, Trimming and Grounds Cleaning #2

i. Field Mowing

ii. Trimming

iii. Grounds Cleaning

b. Service Area:

i. 0.5 acres (approximately)- See areas on Exhibit 2 shaded in green. This area will be marked out by TPOC prior to mowing.

ii. This includes the large open field adjacent to Shelter #3 and near the upper restroom.

c. Service Schedule:

i. One Time (Annually)

ii. Mow one time between Nov 1st and Nov 15th

5. ITEM NO. 5 - Everett Lake Project Area – Mowing, Trimming, and Grounds

a. Service Requirement:

i. Mowing

ii. Trimming

iii. Grounds Cleaning

i. 6 acres (approximately) – See areas on Exhibit 4.

ii. There are two lawn areas; one is near the main parking lot and other is at the end of the dam by the gazebo. Trimming must occur around a variety of objects including, but not limited to, signs, guard rails, concrete, trees, and shrubs.

c. Service Schedule:

i. Weekly

ii. Start first week in May for approximately 26 weeks.

6. ITEM NO. 6 - Hopkinton Lake Project Area – Spring Clean-Up

i. Spring Clean Up

b. Service Area:

i. 4 acres (approximately) – See areas on Exhibit 1.

ii. Project Office area includes the area surrounding the two (2) office buildings and two (2) open fields.

c. Service Schedule:

i. To be completed no later than 30 April

ii. Specific date to be coordinated with the TPOC.

7. ITEM NO. 7 - Elm Brook Park – Spring Clean-Up

i. Spring Clean Up

b. Service Area:

i. 24 acres (approximately) – See areas on Exhibits 2 and 3.

ii. The Recreation area includes a visitor center building, two restroom buildings, four shelters, a basketball court, multiple picnic tables, grills, horseshoe pits, and two volunteer host camping pads. The recreation area has large open fields and one area that has a substantial amount of tree roots and is difficult for some equipment to mow.

c. Service Schedule:

8. ITEM NO. 8 - Everett Lake Project Area – Spring Clean-Up

i. Spring Clean Up

b. Service Area:

i. 6 acres (approximately) – See areas on Exhibit 4.

ii. There are two lawn areas; one is near the main parking lot and other is at the end of the dam by the gazebo.

c. Service Schedule:

9. ITEM NO. 9 - Hopkinton Lake Project Area – Mulching

i. Mulching

b. Service Area:

i. 4 Flower Beds covering 43 square yards (approximately).

ii. Approximately 2.4 cubic yards of mulch required.

iii. See areas on Exhibit 1.

c. Service Schedule:

i. To be completed no later than 15 May.

10. ITEM NO. 10 - Elm Brook Park – Mulching

i. Mulching

b. Service Area:

i. 11 Flower Beds covering 245 square yards (approximately)

ii. Approximately 13.6 cubic yards of mulch required.

iii. See areas on Exhibits 2 and 3.

c. Service Schedule:

i. To be completed no later than 15 May.

11. ITEM NO. 11 - Hopkinton Lake Project Area – Fall Clean-Up

a. Service Requirement: Fall Clean-Up

b. Service Area:

i. Hopkinton Lake Project Area – 4 acres (approximately) – See areas on Exhibit 1.

c. Service Schedule:

i. To be started no earlier than 1 November

ii. To be completed no later than 30 November

iii. Specific date to be coordinated with the TPOC.

12. ITEM NO. 12 – Elm Brook Park – Fall Clean-Up

b. Service Area:

i. Elm Brook Park Area – 24 acres (approximately) – See areas on Exhibits 2 and 3.

c. Service Schedule:

i. To be started no earlier than 1 November

13. ITEM NO. 13 – Everett Lake Project Area – Fall Clean-Up

i. Everett Lake Project Area – 6 acres (approximately) – See areas on

Exhibit 4.

c. Service Schedule:

i. To be started no earlier than 1 November

14. ITEM NO. 14 – Hopkinton Lake Project Area and Elm Brook Park– Garden/Mulch Bed Pruning and Weeding

a. Service Requirement: Garden/Mulch Bed Pruning and Weeding

b. Service Area:

i. Hopkinton Lake Project Area – See areas on Exhibit 1.

ii. 4 Flower Beds covering 43 square yards (approximately)

iii. Elm Brook Park Area – See areas on Exhibit 2.

iv. 11 Flower Beds covering 245 square yards (approximately)

c. Service Schedule:

i. Monthly

ii. Start first week in May and continue monthly through October.

iii. Specific date(s) to be coordinated with the TPOC.

15. ITEM NO. 15 –Elm Brook Park– Elm Brook Park Dog Waste/Trash Removal

a. Service Requirement: Empty dog bin receptacle and replace trash bag.

b. Service Area:

i. Elm Brook Park Area – See area on Exhibit 3.

c. Service Schedule:

i. Weekly

ii. Start first week in May and continue weekly for (approximately) 26 weeks

May-October.

16. ITEM NO. 16 –Everett Dam Area– Everett Dam Area Dog Waste/Trash Removal

a. Service Requirement: Empty dog bin receptacle and replace trash bag.

b. Service Area:

i. Everett Dam Area – See area on Exhibit 4.

c. Service Schedule:

i. Weekly

ii. Start first week in May and continue weekly for (approximately) 26 weeks

May-October.

(End of Summary of Changes)