Amendment W912WJ21Q0129-0002.pdf

W13G86114678690001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Amendment is necessary to provide responses to questions posed by industry. Questions #2-#13 are applicable to this amendment.

Contract Line Item 0004 w ill be added and Performance Work Statement w ill be revised. FAR Clause 52.217-7 w ill be added.

Closing w ill be extended until July 16, 2021 at 2:00 PM Eastern.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 13-Jul-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912WJ21Q0129

X 9B. DATED (SEE ITEM 11)

28-Jun-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

13-Jul-2021

CODE

U S ARMY ENGR DISTRICT, NEW ENGLAND

696 VIRGINIA RD

CONCORD MA 01742-2751

W912WJ 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912WJ21Q0129

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been modified:

REQUEST FOR INFORMATION

Question 1: AED maintenance often requests a on‐site inspection at least once a year. This bid looks like it is on‐ line maintenance only. Is that correct?

Answer 1: On‐site inspections are conducted by the New England District AED Coordinators, and required maintenance is performed by same. Inspections and maintenance performed by the New England District Coordinators are annotated in the AED online portal provided by the awarded Contractor. Therefore, all work required by the awarded Contractor is on‐line maintenance only.

Question 2: Although USACE currently has 40 AEDs, technical item #1 is to: “Write prescriptions for AED purchases…”. Would purchase of a new unit be required if (and only if) a current AED is determined to be irreparable or obsolete? Could you provide any estimate of how many new AED units might need to be purchased?

Answer 2: If USACE purchases a new AED or replaces a current AED, the Contractor will be responsible to provide a new prescription, develop (if new AED) or update (if replacing an AED) the AED site‐specific program, and the AED to the electronic portal so the New England District AED Coordinators can track inspections and maintenance. The awarded Contractor is responsible only for the requirements described above, not the purchase of the AED themselves. Contract Line Item 0004 has been added to account for this work. This task will only include the prescriptions and addition to the portal of AEDs. If a new AED is added, the awarded Contractor will be sent a Request for Proposal for the monthly oversight of any AEDs in excess of the forty (40) included in the Performance Work Statement.

Question 3: Technical item #2 requires development of site specific protocols. Does this include any services for training/education/classroom instruction?

Answer 3: Contractor is only responsible for the site specific protocols that are required to be updated annually.

There are no requirements for training/education/classroom instruction.

Question 4: Are all site‐specific AED protocols developed?

Answer 4: Yes, site‐specific AED protocols have been developed and will be provided to the AED oversight contractor, however, it is the contractor’s responsibility to determine if these protocols are in compliance with the “Guidelines for Public Access Defibrillation Programs in Federal Facilities” published in the Federal Register in August 2009. If protocols are not in compliance, the oversight contractor will be responsible for the update of the protocols and dissemination to the TPOC.

Question 5: Are all AEDs registered with local EMS and 911 call centers?

Answer 5: Yes, the current AED oversight Contractor has registered all AEDs with local EMS and 911 call centers.

Question 6: Clarification is needed as to whether or not Solicitation W912WJ21Q0129 is currently being managed by an outside source. If so, please provide any contract award information available.

Answer 6: Previous award was made to LifeSafe Services, LLC for work as required by the Performance Work Statement.

Question 7: Does SOHO have all 40 prescriptions?

Answer 7: Yes, current prescriptions will be provided to the awarded Contractor.

Question 8: Clarification is needed as to whether or not all site‐specific protocols and procedures are currently developed and implemented.

Answer 8: See question and answer 4 above.

Question 9: Clarification is needed as to whether each AED unit is presently registered with local EMS and 911 call centers.

Answer 9: See question and answer 5 above.

Question 10: Clarification is needed as to whether or not the awarded Contractor is required to maintain training records only.

Answer 10: Yes, awarded Contractor will be required to maintain training records in their electronic portal.

Training records will be provided to the awarded Contractor by the Technical Point of Contact.

Question 11: Clarification is needed as to whether or not the “loaner equipment” must be the same brand, model, etc.

Answer 11: The contractor shall provide “loaner equipment” in a ready state for immediate use, however, there are no requirements for make/model.

Question 12: Clarification is needed as to whether or not the AEDs currently get sent off‐site for data collection after an event.

Answer 12: USACE NAE currently has the following AED makes and models in service:

1. Philips, Heartstart FRx and FR2+

2. Zoll Medical Corp., Zoll AED Plus

3. Physio-Control, Lifepak 1000

4. Cardiac Science, Powerheart G5

The contractor is required to provide the following services post use:

1. Provide a means to notify and record the event with the contractor.

2. If a loaner AED is required, contractor will overnight a loaner AED unit to the location from which the AED was used. Replace items if used and return original AED to location from which it came. Return original AED to the location that experienced the event after everything is complete. Provide a shipping box and pre-paid mailing label to the USACE NAE location that received loaner AED so USACE NAE can return loaner AED to contractor.

3. If AED utilizes a data card, provide instructions for shipping the event data card to the contractor. Contractor is to overnight a new data card to the location so AED is usable post event.

4. Contractor will download the AED data and have the physician interpret the data to determine if the AED correctly analyzed the rhythm and recommended a shock if determined by the cardiac rhythm.

5. Contractor will compile all of the data into a report and submit the report to USACE Technical Point of Contact and any additional state agencies that require the report.

6. Communicate with the manufacturer, if necessary, on our behalf.

Question 13: Confirmation is needed as to whether or not Solicitation W912WJ21Q0129 is solely “online maintenance only”. This is significant to the proposal as an “online maintenance program” does not constitute the need to, “provide medical direction and oversight utilizing a Licensed Physician”.

Answer 13: Contractor is required to provide medical direction and oversight of the AED program using a Licensed Physician.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 13-Jul-2021 02:00 PM to 16-Jul-

2021 02:00 PM.

SUPPLIES OR SERVICES AND PRICES

CLIN 0004 is added as follows:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0004 6 Each OPTION Additional AEDs Prescriptions

FFP

Contractor shall furnish all labor, supplies, and equipment necessary to provide new prescriptions for up to an additional six (6) Government-Owned AEDs as required by the Performance Work Statement for the US Army Corps of Engineers, New England District.

FOB: Destination

PSC CD: J042

NET AMT

DELIVERIES AND PERFORMANCE

The following Delivery Schedule for CLIN 0004 has been added:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 20-SEP-2021 TO

19-SEP-2024

N/A SAFETY OFFICE

KATHRYN GONZALEZ

696 VIRGINIA ROAD

CONCORD MA 01742-2751

978-318-8277 FOB: Destination

W912WJ

INSPECTION AND ACCEPTANCE

The following Acceptance/Inspection Schedule was added for CLIN 0004:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

N/A N/A N/A Government

The following have been added by full text:

52.217-7 OPTION FOR INCREASED QUANTITY--SEPARATELY PRICED LINE ITEM (MAR 1989)

The Government may require the delivery of the numbered line item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option by written notice to the Contractor within 0 days. Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree.

(End of clause)

The following have been modified:

PERFORMANCE WORK STATEMENT

AED SERVICE MAINTENANCE AGREEMENT

U.S. ARMY CORPS OF ENGINEERS SAFETY OFFICE

CONCORD, MA

Performance Work Statement

Part A

1. GENERAL

New England District's Safety and Occupational Health Office (SOHO) oversees the use of Automated External Defibrillators (AED) throughout the District. It is the SOHO's responsibility to develop and implement a formal AED Program. This program requires medical direction and program management be provided by an outside source. The contractor shall furnish all labor and equipment needed to perform the duties detailed below for all AEDs within the New England District:

Develop site-specific AED protocols Register AED with local EMS and 911 call centers Provide online maintenance tracking/notifications Provide post event procedures

2. Locations

The U.S. Army Corps of Engineers, New England District (NAE) currently has 40 AEDs deployed throughout the New England states. The location and number of AED units at each location are detailed in Attachment 1.

3. Schedule

The period of performance is one year from 20 September 2021 to 19 September 2022 with two, one-year options. If the awarded Contractor is other than the incumbent, the awarded Contractor shall be prepared to have all required items in place and ready for use on 20 September 2021.

4. Permits

The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses, permits, and letters of certification necessary for the performance of this contract.

The Contractor shall comply with any applicable Federal, State, County, and Municipal laws, codes, and regulations in connection with the performance of the work specified under this contract.

5. Payment

The contractor shall furnish the Technical Point of Contact with one invoice per quarter, identifying the contract number, dates of service to which invoice applies, and stating the services completed during the quarter. Payment shall be made quarterly for the actual services performed at the applicable contract unit price.

The invoice can be mailed or emailed to the NAE AED Program Administrator.

The email address is: Kathryn.R.Gonzalez@usace.army.mil or mailed to USACE, New England District Safety and Occupational Health Office, 696 Virginia Rd, Concord Massachusetts, 01742-2751.

Part B

1. Technical Items

The vendor will ensure that all AEDs are kept serviceable and in compliance with all governing AED laws, regulations, and best practices. Any deficiencies noted will be reported to the Technical Point of Contact.

The contractor must provide the following services:

a. Medical Direction and Program Management Write prescriptions required for new or replacement AED purchases completed by the New

England District, and complete registration/application process, as required by state or local law.

Provide medical direction and oversight utilizing a Licensed Physician.

Provide a program point of contact (POC) to answer questions and address programmatic issues.

b. Site-Specific AED Protocols Develop, review; and update site-specific AED protocols and procedures.

c. Registration with Local EMS and 911 Call Centers

Register each unit with local EMS and 911 call centers.

d. Online Maintenance Tracking and Notifications Maintain an online system capable of providing the Technical Point of Contact with the state of readiness and compliance for each AED in the program; site-specific AED administrator and AED unit information (make/model/serial number); equipment expiration dates;

personnel training records; and electronic notifications/alerts for upcoming actions.

e. Post Event Procedures

Maintain the ability to collect data from all the AEDs in the program.

Offer an on-line event reporting system.

Provide loaner equipment if an AED must be sent offsite for data collection after an event.

2. Service Locations

The list of AEDs by location is provided in Attachment 1.

3. Administrative

a. Government Resources: The contractor is responsible for providing all materials to complete the project. Unless specified in the contract, the Government will not provide any equipment, telephone services or other resources.

b. Omissions: This contract may not cover all specified activities, steps, and procedures required to supply the contract product. In case of omission, the normal industry, state, or federal standards, practices, specifications, and/or guides shall prevail. In no instance shall an omission be reason to produce less than an acceptable product.

c. Quality Assurance: The contractor is responsible for the quality control of the contract work. The government has the right to inspect and test all items called for by the contract, to the extent practicable at all times and at all places during the term of the contract.

(End of Summary of Changes)