Amendment_W912WJ21Q0115_0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to revise the Performance Work Statement and answ er technical questions. The closing date remains 25 June, 2021 at 2:00PM, EST. All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

1 21

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 17-Jun-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912WJ21Q0115

X 9B. DATED (SEE ITEM 11)

15-Jun-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

17-Jun-2021

CODE

U S ARMY ENGR DISTRICT, NEW ENGLAND

696 VIRGINIA RD

CONCORD MA 01742-2751

W912WJ 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912WJ21Q0115

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS AND ANSWERS

1. QUESTION: The selected Contractor would be performing these services bi-annually - Summer (16 July and 16 August) and Fall (16 September and 16 October) during those Contract years. Subsequently, the frequency of mows performed by the selected Contractor would be predicated on maintaining the acceptable grass heights of no more than 6” and no less than 3”.

With that criteria in mind, would it be a fair projection to estimate up to 5 – 6 mows during each “season”?

1. ANSWER: The intention is to have only 2 mows per contract year – 1 mow during the summer (sometime between 16 July and 16 August) and 1 mow during the fall (sometime between 16 September and 16 October). Site visits are highly encouraged so that conditions can be adequately determined by the interested vendor. Appropriate equipment shall be used by the awarded Contractor. The awarded Contractor shall determine their processs to obtain the required height between no more than 6” and no less than 3”, however, the Government considers obtaining vegetative height of no more than 6” and no less than 3” the completion of one service, and the Contractor shall be paid for such in accordance with the Bid Schedule.

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

PERFORMANCE WORK STATEMENT

AREA MOWING SERVICES

U.S. ARMY CORPS OF ENGINEERS

HOPKINTON & EVERETT LAKE

HOPKINTON & WEARE, NH

Performance Work Statement

May 2021

I. General:

1. Scope: Furnish all equipment, materials, labor, and transportation to perform area mowing services at the Hopkinton Lake and Everett Lake Projects. The Hopkinton Project area includes approximately 26.70 acres of mowing areas. The Everett Lake Project areas include approximately 29.70 acres of mowing areas. The approximate total acreage to be mown is 56.40 acres. The mowing areas include changes in terrain such as steep slopes, rocky areas, wet areas and areas with stumps and other obstacles. Services are to be provided in accordance with the following performance work statement and schedule.

Work shall be performed in a timely manner and to the satisfaction of the Technical Point of Contact or their representative.

2. Location(s): The Hopkinton Lake Project is located at 2097 Maple Street in Hopkinton, New Hampshire. The Everett Lake Project is located at 395 Clough Park Road in Weare, New Hampshire.

3. Site Visit: Contact the Technical Point of Contact (TPOC) to arrange a site visit. The Technical Point of Contact for the project is Park Ranger, Pascal Carter (978-318-8333 or Pascal.A.Carter@usace.army.mil).

4. Schedule: The contract period of performance for the Base Year shall be from 16 July 2021 through 15 July 2022. In addition, the Government may exercise two (2) optional years with the same scope of services. Optional year one (1) has a contract period of performance from 16 July 2022 through 15 July 2023. Optional year two (2) has a contract period of performance from 16 July 2023 through 16 October 2023.

Tasks are to be performed during the Service Schedule depicted in the table below. The Service Schedule is the time period when the services are expected to be performed.

Work shall be performed Monday through Friday 7:00 AM to 7:30 PM unless otherwise approved by the Technical Point of Contact. No work shall be done on weekends or Government holidays unless specifically stated by performance work statement requirements.

Service Schedule: The following table identifies the line item number, description, and frequency of services.

Base Year Service Schedule: 16 July 2021 through 16 October 2021 2022.

Item # Description Frequency Qty

1 Hopkinton Dike H-2 – Area Mowing (~ 2.86 acres)

Mowing Activities 1-Summer & 1-Fall

2 Hopkinton Dike H-3 Area – Area Mowing (~ 15.03 acres)

Mowing Activities 1-Summer & 1-Fall

3 Hopkinton Spillway Area- Area Mowing (~ 1.75 acres) Spillway Mowing (~5.35 acres)

Mowing Activities 1-Summer & 1-Fall

4 Hopkinton Dam West Hips and Outflow Area- Area Mowing (~1.22 acres) Slope Mowing (~0.49 acres)

Mowing Activities 1-Summer & 1-Fall

5 Everett South Weir (Canal 2) Area- Area mowing (~2.63 acres)

Mowing Activities

6 Everett Drainage Canal Area- Area Mowing (~0.19 acres)

Mowing Activities 1-Summer & 1-Fall

7 Everett Dike P-1 Area- Area Mowing (~11.02 acres) Slope Mowing (~5.12 acres)

Mowing Activities 1-Summer & 1-Fall

8 Everett Dike P-2 Area- Slope Mowing (~2.40 acres)

Mowing Activities 1-Summer & 1-Fall

9 Everett Office and Outflow Area- Area Mowing (~5.27 acres)

Mowing Activities 1-Summer & 1-Fall

10 Everett Spillway Area- Spillway Mowing (~3.07 acres)

Mowing Activities

Optional Year One Service Schedule: 16 July 2022 through 16 October 2022.

Item # Description Frequency Qty

1 Hopkinton Dike H-2 – Area Mowing (~ 2.86 acres)

Mowing Activities 1-Summer & 1-Fall

2 Hopkinton Dike H-3 Area – Area Mowing (~ 15.03 acres)

Mowing Activities 1-Summer & 1-Fall

3 Hopkinton Spillway Area- Area Mowing (~ 1.75 acres) Spillway Mowing (~5.35 acres)

Mowing Activities 1-Summer & 1-Fall

4 Hopkinton Dam West Hips and Outflow Area- Area Mowing (~1.22 acres) Slope Mowing (~0.49 acres)

Mowing Activities 1-Summer & 1-Fall

Mowing Activities

Mowing Activities 1-Summer & 1-Fall

7 Everett Dike P-1 Area- Area Mowing (~11.02 acres) Slope Mowing (~5.12 acres)

Mowing Activities 1-Summer & 1-Fall

8 Everett Dike P-2 Area- Slope Mowing (~2.40 acres)

Mowing Activities 1-Summer & 1-Fall

9 Everett Office and Outflow Area- Area Mowing (~5.27 acres)

Mowing Activities 1-Summer & 1-Fall

10 Everett Spillway Area- Spillway Mowing (~3.07 acres)

Mowing Activities

Optional Year Two Service Schedule: 16 July 2023 through 16 October 2023.

Item # Description Frequency Qty 1 Hopkinton Dike H-2 – Area Mowing

(~2.86 acres) Mowing Activities 1-Summer & 1-Fall

2 Hopkinton Dike H-3 Area – Area Mowing (~ 15.03 acres)

Mowing Activities 1-Summer & 1-Fall

3 Hopkinton Spillway Area- Area Mowing (~ 1.75 acres) Spillway Mowing (~5.35 acres)

Mowing Activities 1-Summer & 1-Fall

4 Hopkinton Dam West Hips and Outflow Area- Area Mowing (~1.22 acres) Slope Mowing (~0.49 acres)

Mowing Activities

Mowing Activities

Mowing Activities 1-Summer & 1-Fall

7 Everett Dike P-1 Area- Area Mowing (~11.02 acres) Slope Mowing (~5.12 acres)

Mowing Activities 1-Summer & 1-Fall

8 Everett Dike P-2 Area- Slope Mowing (~2.40 acres)

Mowing Activities 1-Summer & 1-Fall

9 Everett Office and Outflow Area- Area Mowing (~5.27 acres)

Mowing Activities 1-Summer & 1-Fall

10 Everett Spillway Area- Spillway Mowing (~3.07 acres)

Mowing Activities

5. Safety Requirements: All work shall be conducted in accordance with the U.S. Army

Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1, most recent edition), and all applicable Occupational Safety Health Administration (OSHA), federal, state, and local safety and health requirements. A copy of EM 385-1-1 can be accessed at the project office or electronically at Headquarters USACE website under publications using the following link:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_38 5-1-1.pdf

Project staff reserve the right to cease work at any time should the safety of employees, Contractors, and/or the public become jeopardized.

a. Abbreviated Accident Prevention Plan:

The Contractor shall prepare an Abbreviated Accident Prevention Plan (AAPP) specific to the activities being performed. It shall include Activity Hazard Analyses (AHAs) as described below. A non-mandatory, fillable Abbreviated APP template is available upon request. However, the Contractor is permitted to submit their own plan, at a minimum it must meet the requirements of EM 385-1-1, Appendix A, Section K.

A preparatory meeting shall be conducted by the prime Contractor to discuss the Abbreviated APP contents with all effected onsite employees. The Prime Contractor is responsible for informing their subcontractors of the safety provisions under the terms of the contract, the penalties for noncompliance, and inspecting subcontractor operations to ensure that accident prevention responsibilities are being carried out.

b. Activity Hazard Analysis (AHA):

An AHA shall be submitted for each major phase of work. A major phase of work is defined as an operation involving a type of work presenting hazards not experienced in previous operations or where a new subcontractor or work crew is to perform the work. The analysis shall define all activities to be performed, identify the sequence of work, the specific hazards anticipated, and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level. The AHA shall be continuously reviewed and revised to address changing site conditions as appropriate.

COVID-19 NOTE: As part of the AAPP and AHA’s, include site specific COVID- 19 monitoring procedures which address, at a minimum, the following elements:

Procedures for periodic sanitation inspections.

Procedures for disinfecting project sites in accordance with Centers for

Disease Control and Prevention (CDC) guidelines.

Site specific measures to practice social distancing while working on the project.

Employee training on the signs, symptoms, and protection measures in accordance with CDC guidelines.

A list of Personal Protective Equipment (PPE) to be used in accordance with

CDC and state guidelines.

c. Emergency Response:

Emergency procedures shall be documented in the Abbreviated Accident Prevention Plan and will include a map with directions to the nearest hospital, emergency contact numbers, and onsite First Aid/CPR responders.

d. Required Personnel:

The Contractor shall designate one employee as the site’s Competent Person (CP) who is responsible for ensuring a safe environment for all employees. The CP shall be present at the project site and report to the Contractor’s upper management. The CP is required to have related construction and/or service experience.

When emergency medical services are not accessible within five (5) minutes of the work location and there are two (2) or more workers onsite, at least two (2) employees shall be trained in First Aid and CPR. Minimum qualifications are listed in EM 385-1- 1, Section 03.A.02.c.

e. Accident Reporting:

All accidents and near misses shall be investigated by the Contractor. All work-related recordable injuries, illnesses, and property damage accidents (excluding on-the-road vehicle accidents), in which the property damage exceeds $5,000.00, shall be verbally reported to the TPOC within four (4) hours of the incident. Serious accidents as described in EM 385-1-1 Section 01.D shall be immediately reported to the TPOC.

ENG Form 3394 shall be completed and submitted to the TPOC within five (5) working days of the incident.

The Contractor shall compile employee work hours (including subcontractors) and forward the total hours to the TPOC no later than close of business on the 10th calendar day of the following month. The method of transmission by the prime Contractor to the TPOC shall be electronically.

6. Public Health Closures:

There may be Local or National events that require closure of the facilities to the public due to public health concerns. Such events may include epidemics, pandemics, or other similar circumstances. Upon notification of the closure from the TPOC, the Contractor will receive a notice of suspension of services from the Contracting Officer. The Contracting Officer will either suspend all services or partially suspend services in accordance with FAR 42.1303 and 52.212-4 and when public health concerns are relaxed the Contracting Officer will notify the Contractor that the suspension has been lifted and that the Contractor may resume performance of the contract.

7. Flooding – Hopkinton Everett Lake Project is primarily a Flood Risk Management Project. Occasional retention of floodwaters may inundate portions of the Dam’s property or access roads in the areas covered by this contract. The Technical Point of Contact will notify the Contractor as areas are closed as a result of floodwaters. When flooding ends and waters recede, the Technical Point of Contact will notify the Contractor as areas reopen and services may resume.

8. Changes to Frequency and/or Quantities - The Government reserves the option, should it become necessary, to decrease or increase service frequencies and/or facility quantities in any or all project areas. The Government may also, at any time during the duration of this contract, close any property or portion of the property and delete any subsequent service in the closed property or area. The Contractor shall be given adequate notification to prepare for either contingency. This decrease or increase will be deducted from or paid for in accordance with the bidding schedule or a negotiated cost. For increases in services, a formal modification will be issued, signed by the Contracting Officer prior to the performance of services. In addition, the TPOC may, on special occasions decide to reschedule a service frequency in order to avoid conflict with visitation or unnecessary expense. The quantity of frequencies of individual tasks in the contract are estimated, they are not guaranteed. A minimum of twenty-four (24) hours notification shall be given to the Contractor in such cases.

9. Pre-Work Conference – Prior to the start of any work, the Technical Point of Contact will schedule and conduct a “Pre-Work Conference”. The Contractor’s Project Manager and Quality Control Personnel will attend this meeting. This conference will be held at the time and location agreeable to the government and Contractor. No work may be performed under this contract prior to this conference. The purpose of the conference is to enable the Technical Point of Contact to outline the procedures that will be followed by the Government in its administration of the contract, and to discuss the performance that will be expected from the Contractor. This conference will allow the Contractor an opportunity to ask questions about the Government’s administration and inspection of contract work or obtain other pertinent information that might be required. At the Pre- Work Conference the Contractor shall provide the name of the project superintendent with a telephone number for project coordination.

The following is a general list of items for discussion during this Pre-Work Conference:

i. Authority of the Technical Point of Contact and Quality Assurance Inspectors

ii. Contractor’s Safety Program (including sub-contractors)

iii. Abbreviated Accident Prevention Plan and Activity Hazard Analysis

(Submitted & accepted prior to start of work on site)

iv. Safety Meetings (Documented on NED Form 251)

v. Accident Reporting (ENG Form 3394)

vi. Safety Data Sheet (SDS) requirements

vii. Contractor’s Quality Control Plan

viii. Contractor’s Equipment

ix. Correspondence, Communication, Security and Administrative Procedures

x. Invoice and payment

10. Permits: The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses, permits, and letters of certification. The Contractor shall comply with any applicable Federal, State, County, and Municipal laws, codes, and regulations in connection with the performance of the work specified under this contract.

11. Security: The Contractor will comply with all established security policies at the Hopkinton and Everett Lake Dams. Due to periods of heightened security that may affect the access to the areas covered under this contract, the Government reserves the right to close any property or portion of property and reschedule and/or cancel any subsequent service. The Contractor shall be given at least 24-hour notice of any such closure.

12. Payment: The Contractor shall furnish the Technical Point of Contact with one invoice per month. The invoice shall include the invoice date, contract number, dates of service, description of work, quantities, labor hours, and total amount due per line item. The invoice must also include the company letterhead, and this must match the data that is registered in the System for Award Management (SAM) registry. Payment shall be made monthly for the actual services performed at the applicable contract unit price.

All invoices may be mailed to:

U.S. Army Corps of Engineers

2097 Maple Street Contoocook, New Hampshire 03229

Or Emailed to Pascal.A.Carter@usace.army.mil

II. Technical Requirements:

Part 1 General:

1. Summary: Furnish all equipment, materials, labor, and transportation to perform area mowing services at the Hopkinton Lake and Everett Lake Projects. The Hopkinton Lake Project area includes approximately 26.70 acres of mowing areas. The Everett Lake Project area includes approximately 29.70 acres of mowing areas. The approximate total acreage to be mown is 56.40 acres.

2. Submittals: Although the Government reviews submissions for technical data/information required by this Performance Work Statement, it is emphasized that the Contractor’s work must be completed using proper internal controls and review procedures. The documents identified below must be prepared in accordance with the applicable standards, submitted to the Technical Point of Contact for review and must be accepted by the Government prior to the commencement of any field activities.

Abbreviated Accident Prevention Plan (AAPP) – Prior to the start of field work

Activity Hazard Analysis (AHA) – Prior to the start of field work

3. References: All work shall be in conformance with:

a. U.S. Army Corps of Engineers (USACE)

i. EM-385-1-1 2014 Safety and Health Requirements Manual, U.S. Army Engineering Manual

b. Code of Federal Regulations (CFR)

i. Title 36 – Parks, Forests, and Public Property; Chapter III – U.S Army Corps of Engineers, Department of the Army.

c. Other appropriate Federal, State, and Local codes for such an installation

4. Other Contracts: The Government may undertake or award other contracts for additional work not related to this contract, and the Contractor shall fully cooperate with other contractors and Government employees. The Contractor shall not commit or permit any act which will interfere with the performance of work by another contractor or by Government employees.

5. Preferred Sequence for Work Schedules: The Technical Point of Contact shall provide the Contractor with a preferred sequence, or order, of work. (Note: The Contractor must provide sufficient personnel and equipment to accomplish services stated in the contract).

The Contractor will then be required to submit a work schedule for each service, and approximate times for beginning and ending of each required service listed. Any proposed change to an approved schedule must be submitted in writing, coordinated, and approved by the Technical Point of Contact in advance of actual schedule changes.

6. Clean Up and Waste Disposal: The Contractor shall practice good housekeeping to maintain a safe job site. The Contractor shall keep the work area, including any designated storage areas free from accumulation of waste materials. Upon completing work in an area, the Contractor shall remove any tools, equipment, and materials that are not the property of the Government. Any and all disturbed areas resulting from Contractor activities shall be restored by the Contractor to the satisfaction of the Technical Point of Contact. All waste material will be disposed of offsite in accordance with all Federal, State, and Local regulations.

7. Environmental Protection: Water, air and land resources shall not be adversely impacted during the course of the work. The Contractor will take necessary steps to ensure all Federal, State, and Local environmental regulatory requirements are met at no additional cost to the Government. Assurance of compliance with this section by subcontractors shall be the responsibility of the Contractor.

8. Personal Protective Equipment: It is the Contractor’s responsibility to furnish and supply personnel with the proper personal protective equipment necessary for performing the work.

9. Damage to Government and Private Property: The Contractor shall be responsible for restoring all Government facilities or structures damaged as a result of the Contractor’s operation. The Contractor shall also be responsible for any damage to private property or injury to any person as a result of the Contractor’s operation. The Contractor shall notify the Technical Point of Contact immediately of damage to Government and private property and injury to any person resulting from the Contractor’s operation. Also, the Contractor shall notify the Technical Point of Contact of damage to Government facilities due to vandalism or other causes on the day such damage is first noticed. Trucks and/or trailers will be driven on existing roads only and not across or through park areas to facilities. The Contractor shall also restore landscape features (shrubs, flowers, grasses, etc.), which are damaged or destroyed by the Contractor’s operation. Damaged or destroyed grass areas shall be re-planted as directed by the Technical Point of Contact, and shrubs and flowers which are damaged or destroyed shall be replaced from nursery stock of like size and kind.

10. Contractor’s Personnel:

a. Minimum Personnel Requirements: The Contractor shall provide an adequate number of fully qualified personnel to perform the specified service properly and efficiently within the time limits specified. The Contractor shall provide a list of the names and contact phone numbers for all employees prior to them working on Government Property.

Note: At least one of the Contractor employees on site shall be able to communicate effectively and efficiently with project staff.

b. Employee Conduct: The Contractor shall be responsible for seeing that the

Contractor’s employees strictly comply with Code of Federal Regulations (CFR) Title 36, Chapter III Part 327, and all Federal, State, and Municipal laws. Any personnel activity, which, in the opinion of the Government, is deemed detrimental to the performance of the contract may result in the removal of Contractor employee/employees.

Examples of unbecoming actions or conduct include but are not limited to the following:

i. Cursing, harassment, or discrimination of and/or unwarranted physical contact with visitors, U.S Army Corps of Engineers personnel, or other contractors

ii. Recurring written and/or verbal complaints from visitors, U.S. Army Corps of Engineers personnel, or other contractors.

iii. Unsafe operation of vehicles while on U.S. Army Corps of Engineers property.

c. Removal of Contractor’s Employees: The Technical Point of Contact may require the Contractor to immediately remove from the work site any employee of the Contractor or subcontractor, who, in the opinion of the Technical Point of Contact, who endangers persons or property, or whose physical or mental condition is such that it would impair the employee’s ability to satisfactorily perform assigned work. Notification to the Contractor shall be promptly made in writing if time and circumstances permit. Otherwise, notification shall be verbal or by telephone, and shall be confirmed in writing as soon as possible. No such removal, however, will reduce the Contractor’s obligation to perform all work required under this contract, and immediate replacement will be made as required.

This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

11. Quality Assurance: The Contractor is responsible for the quality control of the contract work. The Contractor shall establish and maintain a quality control system to assure compliance with the contract requirements. The government has the right to inspect and test all items called for by the contract, to the extent practicable at all times and at all places during the term of the contract.

12. Inspections:

a. Contractor Quality Control: The Contractor is responsible for establishing and maintaining an adequate quality control system to satisfactorily inspect and ensure that all work performed by the Contractor’s organization in each separate service is in full compliance with this contract and the instructions, provisions, specifications, drawings, and maps herein

b. General Inspection: Upon the completion of each service requirement, the Contractor will perform an inspection of all areas under this contract to ensure compliance with the Performance Work Statement. The Contractor or their representative must be able to commit personnel, equipment, and resources to correct deficiencies. The Services Inspection Form (form to be provided to the Contractor at the pre-work conference) will be submitted to the Technical Point of Contact to allow verification of results for payment. A Government representative may accompany the Contractor on an inspection of completed work and will identify any contract deficiencies. Any deficiencies noted will be corrected within original contract time frames or appropriate deductions in payment will be made.

c. Equipment/Supplies Inspections: The Technical Point of Contact may inspect required equipment and, supplies at any time when in use on Government property. Any equipment found deficient shall be removed from service immediately until faulty conditions have been corrected and passed by the Technical Point of Contact. No such removal will reduce the Contractor’s obligation to perform all work required within the time scheduled under this contract. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

d. Government Inspections: The Government will monitor the Contractor’s service performance and make deductions accordingly.

13. Receiving and Storing Materials: The Contractor is responsible for protecting any stored material until it is placed in service. The Contractor is responsible for receiving and unloading of delivered goods. Government employees will not receive materials or supplies for the Contractor and will not be responsible for damage to the Contractor’s equipment or materials.

14. Omissions: This contract may not cover all specified activities, steps, and procedures required to supply the contract product. In case of omission, the normal industry, state, or federal standards, practices, specifications, and/or guides shall prevail. In no instance shall an omission be reason to produce less than an acceptable product.

Part 2 Equipment:

1. Condition of Equipment:

All equipment used to perform work under this contract must be in good operating and mechanical condition and comply with EM 385-1-1, U.S. Army Corps of Engineers Safety and Health Requirements. A regular schedule of preventive maintenance must be followed on all equipment. All vehicles utilized under this contract will be presentable, serviceable, and shall comply with safety standards.

2. Type of Equipment:

a. Mowers shall be rotary type and equipped with suitable protective devices to prevent flying objects from injuring people or damaging property. Mowers must have foot slides or wheels, which will prevent tearing or plowing into the turf.

The Contractor will be held accountable for re-turfing if equipment causes gouging or plowing. In areas where it is not possible to use a tactor-mounted mower the Contractor shall use small mowing equipment such as lawn and garden tractors; push mowers, weed eaters and other small power-mowing equipment, and/or manual mowing tools though the equipment must be of sufficient size to accomplish mowing in a reasonable time. Mowers must have adequate gearing;

traction and / or 4-wheel drive capabilities to ensure safe and reliable operation on varying terrain.

b. String Trimmers may be gasoline or electrically operated. The use of steel or other type of cord will be allowed in string trimmers, provided no damage is inflicted on buildings, sign post, fences, or concrete structures. Powered string trimmers or hand lopper trimmers shall be used to cut woody vegetation or grass in areas needed where mowing equipment cannot safely cut the vegetation.

c. Specialized Equipment: Dam embankment, dike mowing, trail side mowing and roadside mowing may require the use of specialized equipment. Such equipment must be operated within any manufacturer’s operating instructions and precautions. The embankment and dike mowing equipment must be certified in writing by the manufacturer as safe for operation on steep slopes, and specifically designed, or factory modified for the mowing of slopes. All safety items required on the standard mowing equipment mentioned above are required hereon as well.

3. Equipment Storage: No Government space or facilities shall be provided under this contract.

Part 3 Service Requirements:

1. General: The Contractor shall survey the area and report all damage or vandalism to the Technical Point of Contact prior to commencement of service in each area. Any damage found thereafter by the Government’s inspector that has not been previously reported by the Contractor shall be assumed to be damage caused by the Contract’s operation, and shall be repaired, replaced, or deducted from the invoice, as determined by the Technical Point of Contact, at no cost to the Government.

NOTE: There are a number of mowing areas that are within the impoundment area of a flood control facility. As such the amount of debris can vary greatly from one year to the next and can be severe due to the prolonged inundations or storms. Several locations have rough terrain conditions. These conditions include: rocky areas, wet areas, varying degrees, and species of vegetation (woody vegetations, cattails, grasses, etc.) erosion gullies, animal burrow holes; all of which could alter the time or equipment it takes to accomplish the mowing. Bid price should take this into account.

2. Trash and Recyclables Disposal: Collected refuse and recyclables will become the responsibility of the Contractor and will be transported from Government Property and property disposed of by the Contractor at an appropriate site. It is the Contractor’s responsibility to comply with all Federal, State and Local refuse and recycling laws.

Transportation and disposal fees will be paid by the Contractor at no additional cost to the Government and should be included in the Contractor’s unit bid price.

3. Service Definition

a. One service is defined as a single completion of all requirements for each task as described in Section 4, Service Tasks below. For example, one Hopkinton Dike H- 2- Area Mowing Service would include, Area Mowing, Trimming, and Grounds Cleaning at all service locations requiring such task as listed in Part 4 Service Locations and Schedule(s).

b. The Contractor shall only be paid for work fully completed. If a partial service is rendered, payment will be adjusted according to prevent of area completed. Partial service is defined as completing anything other than all tasks for designated locations as identified in Part 4, Service Locations and Schedule(s).

4. Service Tasks

a. Area Mowing Requirements: Cut and power mow grass to a height of not more than six (6) inches or less than three (3) inches in each area around each facility.

Mowing shall be uniform with no uncut or uneven areas resulting from mowing, overlap, wheel rollover, etc. Mowing shall be conducted in such a manner so there is no wheel damage to the turf or any damage to concrete edges, signs, fences, or trees. Mowing will extend to the border of an area, whether that is a tree line, the water’s edge, or an embankment. Mowing shall not take place close enough to facilities to cause damage. Mowing with heavy tractors will not be permitted when the ground is so wet or boggy that the mowing operations will cause wheel rutting.

Mowing under these conditions shall be accomplished by use of smaller mowing equipment as mentioned above. Any damage from mowing equipment to government property will be the responsibility of the Contractor to repair. These areas are designated in orange on the attached figures.

b. Slope Mowing Requirements: Several locations have slope areas of 2.5 to 1 (~21 degree slope) or greater where specialized equipment shall be used to complete the mowing. These areas are designated in red on the attached Figures. Slope mowing requirements shall be accomplished as described in the Area Mowing Requirements with the exception that specialized equipment shall be used to mow the slopes.

c. Spillway Mowing Requirements: Spillway mowing requirements shall be accomplished as described in the Area Mowing Requirements. These areas are designated in blue on the attached Figures. Care should be taken in the spillway areas due to changes in slope, erosion gullies, high incidence or rock outcrops, wets areas, and areas with woody vegetation or abandoned trash. The spillway channel has areas with steep rock channel sides that have shed rock material.

Caution should be maintained in these areas for falling rocks or rocks that have fallen since the previous mowing.

d. Trimming Requirements: Trim woody vegetation and grass to a height of not more than six (6) inches or less than three (3) inches in areas where it is necessary due to the inability to effectively cut the vegetation with mowing equipment.

Trimming, edging shall be conducted in such a manner so there is no damage to concrete edges, signs, or fences. If necessary, trimming shall be accomplished around all vertical objects such as against buildings, guard post, fences, tables, trash receptacles, electrical pedestals, rocks, large vegetation, etc. Trimming shall be done when other mowing equipment cannot safely or effectively mow the grass and vegetation without damage to personnel, equipment, or property as described in the Area Mowing Requirements. The Technical Point of Contact may determine that area/facility trimming is required in conjunction with maintenance work and that mowing services are not required.

e. Grounds Cleaning: Grounds cleaning will be performed in conjunction with scheduled mowing services, in order to leave the mowing area with an overall neat and clean appearance. The grounds cleaning shall remove all obvious and noticeable trash and litter from the mowing limits which are designated as the mowing boundaries. All trash and litter shall be removed and properly disposed of legally off of U.S Government Property.

5. Restrictions: All mowing and trimming required in an area shall be completed and inspected by the Contractors Quality Control Inspector prior to beginning work in another park or area. The Contractor shall notify the Technical Point of Contact immediately upon completion of services, so that the U.S. Army Corps of Engineers may inspect the work. The Contractor shall be responsible for correction of any and all deficiencies discovered by the Quality Assurance inspection within twenty-four (24) hours at no additional cost to the Government.

a. Mowing and trimming will not be permitted within twenty (20) feet of the public or their property. If any area is occupied by the public, the Contractor may ask for permission to mow the area. If permission is not granted, the area must be serviced at another time when it is not occupied.

b. All “Summer Mowing” requirements shall be completed in full for locations prior to the start of the “Fall Mowing” requirements.

c. Care shall be taken to restrict grass clippings, as a result or mowing or trimming, from entering rip rap protection, water sources, roadways etc.

Part 4 Service Locations and Schedule(s): The Government will issue keys to the Contractor to access the service locations. The services for this contract are located at different locations throughout the Hopkinton and Everett Lakes Property. Aerial images of the location can be viewed in the attachments “Facility Maps” section as Figures 1-10. NOTE: Trimming of vegetation may not be needed in all areas. The intent is to remove woody vegetation from rip rap structure areas, or other areas not easily mown with mowing equipment.

1. ITEM NO. 1 – Hopkinton Dike H-2 – Mowing

a. Service Requirement:

i. Area Mowing

ii. Trimming

iii. Grounds Cleaning

b. Service Area:

i. 2.86 acres (approximately)- See areas on “Facility Maps”, Figure 1.

ii. There are two access points via the Hopkinton Project Office and Elm Brook Park Rd.

iii. This area includes the access roadway opening from the base of the rock dike to the tree line for the entire distance of the dike.

iv. There are some changes in slope and some rocky sections of terrain in this area.

c. Service Schedule:

i. Bi-Annually.

ii. Summer mowing to be completed between 16 July and 16 August.

iii. Fall mowing to be completed between 16 September and 16 October.

iv. Specific start dates to be coordinated with the Technical Point of Contact.

2. ITEM NO. 2 – Dike H-3 Mowing

ii. Trimming

iii. Grounds Cleaning

b. Service Area:

i. 15.03 acres (approximately) – See areas on “Facility Maps”, Figure 2.

ii. The access for this area is at the end of Cressey Brook Rd in Hopkinton NH.

iii. The mowing areas are located on each side of the dike. A smaller strip from the rock base to the tree line is located on the north side of the dike. The larger mowing is the field area from the rock base of the dike to the tree / water line on the south side of the dike. This area also includes some roadways and other small areas within the wooded area near the field.

iv. The terrain is slightly changing and sloped on the north side area. There are some rocks and tree stumps in this mowing area.

v. The terrain on the south side area can be wet in areas. Also, there is an area that is rocky generally where the water comes closest to the dike.

c. Service Schedule:

i. Bi-annually.

ii. Summer Mowing to be completed between 16 July and 16 August.

3. ITEM NO. 3 – Hopkinton Spillway – Mowing

a. Service Requirement

ii. Spillway Mowing

iii. Trimming

iv. Grounds Cleaning

b. Service Area:

i. 7.1 total mowing acres (approximately) – See areas on “Facility Maps”, Figure 3

ii. Spillway Mowing acres ~ 5.35, and Area Mowing acres ~ 1.75.

iii. There are two access points for the spillway areas. One is via Cressey Brook Rd, and the other is a small access road off of the north side Rte.127 near the bridge over the spillway. This second access point offers the safest access into the spillway channel.

iv. There are Three Basic areas making up the mowing area. The largest area is within the spillway channel. The other two areas are the easterly banks of the channel along the tree line to the chain link fence, and also from the fence to the channel edge. These two areas are access from each side of Rte.

127.

v. The terrain in the spillway channel is mostly flat with the exception of a slope area on the northwest bank of the spillway, and some erosion channels that have formed on the northern end of the spillway. There is a large number of rocks in the spillway as well as an area of cattails.

vi. The eastern banks of the spillway are gently sloped and have some rocky areas.

c. Service Schedule:

i. Bi-annually

ii. Summer Mowing to be completed between 16 July and 16 August.

4. ITEM NO. 4 – Hopkinton Dam West Hips and Outflow – Mowing

ii. Slope Mowing

iii. Trimming

iv. Grounds Cleaning

b. Service Area

i. 1.71 total mowing acres (approximately) – See areas on “Facility Maps’, Figure 4

ii. Slope Mowing acres ~ 0.49, and Area Mowing acres ~ 1.22.

iii. There are a number of access points to each hip and one main access point for the outflow area. Access to the outflow area is obtained from a small access road entry near the covered bridge off of Rte. 127. The access road parallels the Contoocook River to the gate for the mowing area.

iv. The mowing areas on each hip are from tree line to the rock base of the dike.

The mowing area for the outflow area is from the tree line to the chain link fence. Also, there is one section that shall be mown between the chain link fence and the edge of the riverbank.

v. The terrain in the outflow area is slightly sloped and does have some rocks and tree stumps throughout the area. Each hip is significantly sloped and exceeds a 2.5 to 1 (~21 degree slope) in a number of places. Each hip also has rocks and tree stumps in sections throughout the mowing area.

c. Service Schedule

i. Bi-annually

ii. Summer Mowing to be completed between 16 July and 16 August.

5. ITEM NO. 5 – Everett South Weir (Canal 2) – Mowing

ii. Trimming

iii. Grounds Cleaning

b. Service Area:

i. 2.63 acres (approximately) – See areas on “Facility Maps”, Figure 5.

ii. The access point for the Everett South Weir Area is via a small access road off of Fox Hollow Rd.

iii. This area includes the small access road after the gate, and from the tree line to the steep slope of the canal channel and/or the rock bank protection of the weir.

iv. The terrain of this area is mostly flat and there is a couple of wet sections along the old roadbed through the field.

c. Service Schedule:

i. Bi-annually

ii. Summer Mowing to be completed between 16 July and 16 August.

iii. Fall Mowing to be completed between 16 September and 16 October.

iv. Specific start dates to be coordinated with the Technical Point of Contact

6. ITEM NO. 6 - Everett Drainage Canal – Mowing

a. Service Requirements:

ii. Trimming

iii. Grounds Cleaning

b. Service Area:

i. 0.19 acres (approximately) – See area on “Facility Maps”, Figure 6

ii. Access to this area is directly off of Rte. 13.

iii. The mowing area includes both sides of the drainage ditch.

iv. The terrain in the area is slightly sloped, with varying degrees of woody vegetation in the ditch.

c. Service Schedule:

i. Bi-annually

ii. Summer mowing to be completed between 16 July and 16 August.

7. ITEM NO. 7 – Everett Dike P-1 – Mowing

ii. Slope Mowing

iii. Trimming

iv. Grounds Cleaning

b. Service Area

i. 16.14 total mowing acres (approximately) – See Areas on “Facility Maps”, Figure 7

ii. Slope Mowing acres ~ 5.12, and Area Mowing Acres ~ 11.02.

iii. There are two access points for the Dike P-1 mowing areas. One is via Winslow Rd, and the other is a small access road off of the north end of the dike.

iv. There are three basic areas making up the mowing area. The largest area is the field section on the northwest side of the dike. The last area is the steep slope of the dike on the east side of the dike.

v. The terrain in the field area is mostly flat with some gradual slope and some wet sections throughout. The slope area of the dike is a 2.5 to 1 (~21-degree slope) with some erosion gullies and some animal burrow holes.

c. Service Schedule:

i. Bi-annually

ii. Summer mowing to be completed between 16 July and 16 August.

iii. Fall mowing to be completed between 16 September and 16 October

iv. Specific start date to be coordinated with the Technical Point of Contact.

8. ITEM NO. 8 – Everett Dike P-2 – Mowing

i. Slope Mowing

ii. Trimming

b. Service Area:

i. 2.40 Slope Mowing acres (approximately) – See areas on “Facility Maps”, Figure 8.

ii. There are two access points for the Dike P-2 area. One is via a gate just off the top of the dike. The other is located on the east end of the dike at the end of the guardrail.

iii. The terrain of the slope area of the dike is 2.5 to 1 (~21-degree slope) with some erosion gullies and some animal burrow holes. There are also multiple rocks and tree stumps on the section along the length of the dike that is not sloped.

c. Service Schedule:

i. Bi-annually

ii. Summer mowing to be completed between 16 July and 16 August.

9. ITEM NO. 9 – Everett Office and Outflow – Mowing

ii. Trimming

iii. Grounds Cleaning

b. Service Area:

i. 5.27 acres (approximately) – See areas on “Facility Maps”, Figure 9.

ii. There is one access point for the field below the office building. This access is immediately past the guardrail on the Clough Park Road on the same side of the road as the office building. The other access is further down Clough Park Rd at a pull off area and a gate. This provides access to the Everett Outflow Area and the Everett Spillway Area.

iii. The Everett Outflow Area includes some open fields and some roadway mowing. The terrain is sloping and does contain some rocky sections.

iv. There are some changes in slope and some rocky sections of terrain in this area.

c. Service Schedule:

i. Bi-annually

ii. Summer mowing to be Completed between 16 July and 16 August

iii. Fall mowing to be completed between 16 September and 16 October

iv. Specific start dates to be coordinated with Technical Point of Contact

10. ITEM NO. 10 – Everett Spillway – Mowing

i. Spillway Mowing

ii. Trimming

b. Service Area:

i. 3.07 Spillway Mowing acres (approximately) – See areas on “Facility Maps”, Figure 9.

ii. The access for the spillway is further south on Clough Park Rd beyond the project office at a pull of area and a gate. This provides access to the Everett Outflow Area and the Everett Spillway Area.

iii. The terrain in the spillway is mostly flat and there is a large number of rocks in the spillway as well as wet areas and areas of woody vegetation.

c. Service Schedule:

i. Bi-annually

ii. Summer mowing to be completed between 16 July and 16 August.

(End of Summary of Changes)